31 - register-of-charities.charitycommission.gov.uk

Ongar and District Community Association

Charity No. 270668

Trustees' Report and Unaudited Accounts

31 March 2020


Contents

Trustees' Annual Report

Independent Examiner's Report

Statement of Financial Activities

Balance Sheet

Statement of Cash flows

Notes to the Accounts

Detailed Statement of Financial Activities

Pages

2 to 3

16

7 to 15

17 to 18

Page 1

Ongar and District Community AssociationTrustees Annual Report

The Trustees present their report with the unaudited financial statements of the charity for the year ended31 March 2020.

REFERENCE AND ADMINISTRATIVE DETAILS

Charity No. 210668

Principal ONce

The Budworth Hall

High Street

Ongar

Essex

CM5 9JG

Trustees

The following Trustees served during the year:

N. Harries

D. Irving

M. Jenkins

L. Moss (Resigned 31 August 2020)

Accountants

ANDREW BOWTLE MAAT LIMITED

Suites 1- 4, Central House

High Street

Ongar

Essex

C IVI 5 9AA

Bankers

The Co-Operative Bank p.Lc.

P.O. Box 1011 Balloon Street

Manchester

M60 4EP

OBJECTIVES AND ACTIVITIES

To promote the benefits of the inhabitants of Ongar and the neighbourhood without distinction of sex,sexual origination, race or of political, religious or other opinions by associating the local authorities,voluntary organisations and inhabitants in a common effo*to provide facilities in the interests of social

welfare for recreation and leisure time occupation with the object of improving the conditions of life of thesaid inhabitants and to establish or to secure the establishment of a Community Centre and to maintain and

manage, or to co-operate with any local statutory authority in the maintenance and management of, such a

Centre for the activities promoted by the Association and its constituent bodies in furtherance of theaforementioned objects.

Page 2

Ongar and District Community AssociationTrustees Annual Report

The main activities undertaken ln relation to those purposes are the hiring of the Bagroom, Concert Roomand Meeting Room and the rent of the Coffee Bar lk Restaurant contained within the Budworth Hall.The main activities undertaken to further the charity's purposes for the public benefit are the letting of halls,rooms and other areas within the Budworth HalL The Trustees have given due consideration to the CharityCommission's guidance on the public benefit requirement contained in Charity Commission Doucments PB2,PB2 and P83

ACHIEVEMENTS AND PERFORMANCE

The Charity has continued to market the halls to both the residents and sports and social organisation s in thelocal area and has had some success In attracting more regular hirers catering for all ages. The fundsgenerated from these additional lettlngs will enable the Trustees to continue the upkeep and maintenance,and improve the existing facgities, of the Grade ii fisted building

FINANCIAL REVIEW

Reserves are held for the continued maintenance, upkeep and improvement of The Budworth Hall, a Grade IIfisted building, built in 1886

STRUCTURE, GOVERNANCE AhiD MANAGEMENT

The Ongar and District Community Association Is an unincorporated charity and is governed by theConstitution drawn up on 17th October 1996The methods adopted for the recruitment and appointment of new trustees are to advertise within Ongarand district and then for the existing Trustees and the Executive Council members to interview theapplicants. The existing Trustees and the Executive Council members will confer and, where more than oneperson has applied for the appointment, a vote will be taken and a majority decision will be reached.

Statement of trustees' responsibilities in relatkm to the Enancial statements

The charity trustees are responsible for preparing a trustees' annual report and financial statements inaccordance with applicable law and United Kingdom Accounting Standards (United Kingdom GenerallyAccepted Accounting Practice j.

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy atany time the financial position of the charity and to enable them to ensure that the financial statementscomply with the Charities Act 2011, the applicable Charlties (Accounts and Reports) Regulations, and theprovisions of the Trust deed. The Trustees are also responsible for safeguarding the assets of the charity andhence taking reasonable steps for the prevention and detection of fraud and other Irregularities.

Signed on behalf of the charity's trustees

0. Irving

Trustee

30January2021

Page 3


independent Examiners Report

Independent Examiner's Report to the trustees of Ongar and District Community Association

I report to the trustees on my examination of the accounts of Ongar and District Community Association forthe year ended 31 March 2020 which comprise the Statement of Financial Activities, the Balance Sheet, theStatement of Cash Flows and the related notes.

Responsibilities and basis of reportAs the charity's trustees you are responsible for the preparation of the accounts in accordance with therequirements of the Charities Act 2011('the Act'). The trustees consider that an audit is not required for thisyear under the Charities Act 2011, s.144(2) (the 2011Act) and that an independent examination is needed.

I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011Actand in carrying out my examination i have followed all the applicable Directions given by the CharityCommission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I can confirm that no material matters have come to my attention in

connection with the examination giving me cause to believe that in, any material respect:~ the accounting records were not kept in respect of the charity as required by section 130 of the Act; or~ the accounts do not accord with those records; or~ the accounts did not comply with the applicable requirements concerning the form and content of

accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirementthat the accounts give a 'true and fair' view which is not a matter considered as part of an independentexamination,

I have no concerns and have come across no other matters in connection with the examination to whichattention should be drawn in this report in order to enable a proper understanding of the accounts to bereached.

Ruth Ryan, AATQB

The Association of Accounting Technicians

Ruth Ryan, AATQB

59 Kettlebury yyay

Ongar

Essex

CMS 9HA

30 January 2021

Page 4

Ongar and Oistrict Community Association

Statement of Financial Activities

fortheyearended 31March 2020

Income and endowments

from:

Donations and legacies

charitable activities

Investments

Other

Notes

Unrestricte

d funds

2020

10,428

47,984

1,109404

Restricted

funds Totaifunds

2020 2020

E E

10,428

47,984

1,109404

Totalfunds

2019E

12,307

49,015434

373

Total 59,925 59,925 62,129

Expenditure on:Other

Total

54,077

54,077

54,077 60,549

54,077 60,549

Net gains on investments

Net income

Transfers between funds

Net income before other

gains/(losses)

5,848

5,848

S,848

5,848

1,580

1,580

Other gains and losses

Net movement In funds

Reconciliation of funds:

Total funds brought forward

Total funds carried forward

5,848 5,848 1,580

120,067 36,964 157,031 155,451

125,915 36,964 162,879 157,031

Page 5

Ongar and District Community Assodation

Balance Sheet

at 31 March 2020

Charity No. 270668

Fixed assets

Tangible assets

Investments

Current assets

1112

20206

5,6293

5,632

20196

6,6953

61698

Debtors

Cash at bank and in hand

Creditors: Amount falling due within one year

Net current assets

Total assets less current liabilities

Net assets excluding pension asset or liability

Total net assets

13 54,787

113,206

167,993

14 (10,746)

157,247

162,879

162,879

162,879

51,203

107,896159,099

(8,766l

150,333

157,031

1.57,031

157,031

The funds of the charity

Restricted funds

Restricted income funds

Unrestdcted funds

General funds

Reserves

15

15

36,96436,964

125,915

12S,915

36,964

36,964

120,067

120,067

Total funds

Approved by the trustees on 30 January 2021

And signed on their behalf by:

161,879 157,031

D. Irving

Trustee

30 January 2021

Page 6



for the year ended B1 March 2020

1 Accounting policies

Basis of preparation

The financial statements have been prepared in accordance with Statement of Recommended Practice:Accounting and Reporting by Chanties preparing their accounts in accordance with the Financial

Reporting Standard applicable in the LIK and Republic if Ireland (FRS 102) issued on 16)uly 2034 and theFinancial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and theCharities Act 2011.

Change in basis of accounting or to previous accounts

There has been no change to the accounting policies (valuation rules and method of accounting) since

last year and no changes have been made to accounts for previous years.

Fund accounting

Unrestricted funds

Designated funds

Revaluation funds

Restricted funds

These are available for use at the discretion of the trustees in furtherance of thegeneral objects of the charity.

These are unrestricted funds earmarked by the trustees for particular purposes.These are unrestricted funds which include a revaluation reserve representing therestatement of investment assets at their market values.

These are available for use subject to restrictions imposed by the donor or through

terms of an appeal.

Income

Recognition of

income

Income is included in the Statement of Financial Activities (SoFA) when the charity

becomes entitled to, and virtually certain to receive, the income and the amount ofthe income can be measured with sufficient reliability.

Income with related

expenditure

Where income has related expenditure the income and related expenditure is

reported gross in the SoFA.

Donations and

legacies

Tax reclaims on

donations and gifts

Donated services

and facilities

Volunteer help

Investment income

Gains/(losses) on

revaluation of fixed

assets

Gains/(losses) on

investment assets

Voluntary income received by way of grants, donations and gifts is included in the

the SoFA when receivable and only when the Charity has unconditional

entitlement to the income.

Income from tax reclaims is included in the SoFA at the same time as thegift/donation to which it relates.

These are only included in income (with an equivalent amount in expenditure)

where the benefit to the Charity is reasonably quantifiable, measurable and

material.

The value of any volunteer help received is not included in the accounts,

This is included in the accounts when receivable.

This inc!udes any gain or loss resulting from revaluing investments to market value

at the end of the year.

This includes any gain or loss on the sale of investments.

Page 7

Ongar and Distffict Community AssociationNotes to the Accounts

Expenditure

Recognition of

expenditure

Expenditure on

raising funds

Expenditure on

chaditable activities

Grants payable

Governance costs

Other expenditure

Expenditure is recognised on an accruals basis, Expenditure includes any VAT whichcannot be fully recovered, and is reported as part of the expenditure to which itrelates.

These comprise the costs associated with attracting voluntary income, fundraisingtrading costs and investment management costs.These comprise the costs incurred by the Charity in the delivery of its activities andservices in the furtherance of its objects, including the making of grants andgovernance costs.All grant expenditure is accounted for on an actual paid basis plus an accrual forgrants that have been approved by the trustees at the end of the year but not yetpaid.

These include those costs associated with meeting the constitutional and statutoryrequirements of the Charity, including any audit/independent examination fees,costs linked to the strategic management of the Charity, together with a share ofother administration costs.These are support costs not allocated to a particular activity.

Taxation

The charity is exempt from tax on its charitable activities,

Tangible fixed assets and depreciation

Depreciation is provided at the following annual rates in order to write off each asset over its estimatedusefullife;

Improvements to premises 15FS Straight Line

Furniture. fixtures and15'K Reducing Balance

equipment

Freehold investment property

Investment properties are measured initially at cost and subsequently at fair value at each balance sheetdate and are not depreciated, All gains or losses are taken to the Statement of Financial Actwities as theyarise.

intangible fixed assets and amortisation

intangible fixed assets (including purchased goodwill, patents and trademarks) are carried at cost less

accumulated amortisation and impairment losses.

Stocks

Stock is induded at the lower of cost or net realisable value. Donated items of stock are recognised at fair

value which is the amount the charity would have been willing to pay for the items on the open market.

Trade and other debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered.Prepayments are valued at the amount prepaid net of any trade discounts due.

Page 8



Cash and cash equivalents

Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and othershort-term highly liquid investments with original maturities of three months or less and bank overdrafts.In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities.In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that arerepayable on demand and form an integral part of the company's cash management.

Trade and other creditors

Short term creditors are measured at the transaction price. Other creditors and provisions are recognisedwhere the charity has a present obligation resulting from a past event that will probably result in thetransfer of funds to a third party and the amount due to settle the obligation can be measured orestimated reliably. Creditors and provisions are normally recognised at their settlement amount afterallowing for any trade discounts due.

Research and development

Expenditure on research and development is written off in the year in which it is incurred.

Foreign currencies

Monetary assets and liabilities denominated in currencies other than the functional currency of the

charity are translated at the rates of exchange prevailing at the end of the reporting period.Transactions in currencies other than the functional currency of the charity are recorded at the rate ofexchange on the date that the transaction occurred.

All exchange differences are are taken into account in arriving at net income/expenditure.

Leased assets

Where the charity enters into a lease which entails taking substantially all the risks and rewards ofownership of an asset, the lease is treated as a finance lease.

Leases which do not transfer substantially alf the risks and rewards of ownership to charity are classified

as operating leases.

Assets held under finance leases are initially recognised as assets of the charity at their fair value at theinception of the lease or, if lower, at the present value of the minimum lease payments. The

corresponding liability to the lessor is included in the balance sheet date as a finance lease obligation.

Lease payments are apportioned between finance expenses and reduction of the lease obligation so as toachieve a constant rate of interest on the remaining balance of the liability. Finance expenses arerecognised immediately, unless they are directly attributable to qualifying assets, in which case they arecapitalised in accordance with the charity's policy on borrowing costs.Assets held under finance leases are depreciated in the same way as owned assets,

Operating lease payments are recognised as an expense on a straight-line basis over the lease term.In the event that lease incentives are received to enter into operating leases, such incentives are

recognised as a liability. The aggregate benefit of incentives is recognised as a reduction of rental

expense on a straight-line basis.

Page 9

Ongar and District Community AssociationNotes to the Accounts

Pension costs

The charity operates a defined contribution plan for its employees. A defined contribution plan is apension plan under which the charity pays fixed contributions into a separate entity. Once thecontributions have been paid the charity has no further payments obligations. The contributions arerecognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet.The assets of the plan are held separately from the charity in independently administered funds.

2 Statement of Financial Activities - prior year

Unrestricted

funds

2019

Restricted

funds Total funds

2019 2019

Income and endowments from:Donations and legacies

Charitable activities

Investments

Other

Total

fxpenditure on:

Other

Total

12,307

49,015434373

62,129

60,549

60,549

12,30749,015

434373

62,129

60,549

60,549

Net income

Net Income before other

gains/(losses)

Other gains and losses:

Net movement in funds

1,580

1,580

1,580

1,580

1,580

1,580Reconciliation of funds:



118,487 36,964 155,451

120,067 36,964 157,031

3 income from donations and legacies

Unrestricted Total Total

2020 2019

Gene ra I donations

Donation from the Budworth

Trading Company Limited

2,428

8,000

2,428

8,000

1,285

13.,021

10,428 10,428 12,306

Page 10



4 Income from charitable activities

Unrestricted Total

2020

Total

2019

Lettings of halls

Rent from Coffee Bar &Restaurant

Coffee Bar & Restaurant

maintenance costs recharged


utility costs recharged

34,201

12,035

1,190

558

34,201

12,035

1,190

558

35,801

11,636

697

881

47,984 47,984 49,015

S Income from investments

Bank interest received

Unrestricted

1,109

Total

2020

6

1,109

Total

2019

6

434

1,109 1,109 434

6 Other income

Affiliations

Membership Subscriptions

Sundry income

Unrestricted

210

90

104

Total

2020

6210

90

404

Total

2019

210

102

61

373

7 Other expenditure

Employee costs

Motor and travel costs

Premises costs

Amortisation, depreciation,

impairment, profit/loss on

disposai of fixed assets

General administrative costs

Legal and professional costs

Unrestricted

27,558

1

13,995

1,066

8,587

2,870

Total

2020

27,558

1

13,995

1,066

8,587

2,870

Total

2019

6

20,572

3

22,868

6,639

8,259

2,207

54,077 54,077 60,548

Page 11


Nates to the Accounts

8 Net income before transfers

This is stated after charging;

Depreciation of owned fixed assets

9 Trustee remuneration and expenses

2020

f1,066

2019

6,639

The nature of the reimbursed expenses

2020

Number

No expenses were paid to trustees during the year

2019Number

10 Staff costs

Salaries and wages 26,094

26,09420,257

20,257

No employee received emoluments in excess of E60,000.

The average monthly number of full time equivalent employees during the year was as follows:

2020 2019Number Number

Administration and

maintenance

The Ongar and District Community Association has a Workplace Pension fund administered by NEST

although those members of staff eligible for the Workplace Pension have opted out of the scheme

11 Tangible fixed assets

Improvemenland and

ts tobuildings

Premises

f f

Furniture.

fixtures and

equipment

f

Total

Cost or revaluation

At 1 April 2019

At 31 March 2020

Depreciation and

impairment

At 1 April 2019Depreciation charge for the

year

At 31 March 2020

Net book values

19,492

19,492

19,418

74

19,492

40,092 59,584

33,470 52,888

993 1,067

34,463 53,955

40,092 59,584

At 31 March 2020

At 31 March 2019 745,629

6,622

5,629

6,696

Page 12

Ongar and District Community AssociationNotes to the Accounts

12 Investments

Other

investments- Unlisted Total

ECost or revaluation

At 1 April 2019At 31 March 2020

Net book values

At 31 March 2020

At 31 March 2019

3 3

3 3

Shares held in Budworth Trading Company

13 Debtors

Trade debtors

VAT recoverable

Otherdebtors

Prepayments and accrued income

14 Creditors:

amounts falling due within one year

Trade creditors

Other taxes and social security

Other creditors

Accruals and deferred income

2020

E

2,717522

S0,579969

54,787

2020

E

2,027

428

4,938

3,35310,746

2019

1,754

25147,683

1,51551,203

2019E

2,902

5014,0911,272

8,766

Deferred income represents deposits for hall lettings paid in advance of the hire date

Page 13

Ongar and Distdct Community AssociationNotes to the Accounts

15 Movement in funds

Restricted funds:

Restricted income funds:

Funds received from The

Shelley Community Hall

Association

At 1April

2019

36,964

Incoming

resources

(including

othergains/losses

)

f.

Resources

expended

At 31March

2020

36,964

Total 36,964 36,964

Unrestricted funds:

General funds

Revaluation Reserves:

120,067 59,925 (54,077) 125,915

Total funds 157,031 59,925 (54,077) 162,879

Purposes and restrictions in relation to the funds:

Restricted funds:

Funds received from The

Shelley Community Hall

Association

16 Analysis of net assets between funds

To provide a Community Centre for the residents of Shelley and Ongar

Fixed assetsInvestments

Net current assets

Unrestricted

funds

f5,629

3

157,116

f5,629

3

157,116

17 Reconciliation of net debt

162,748 162,748

Cash and cash equivalents

At 1 April

2019f

107,896

Cash ftows

f5,310

New

HP/Finance

leases

f

At 31March

2020f

113,206

107,896 5,310 113,206

Net debt 107,896 5,310 113,206

Page 14



18 Related party disclosures

Transactions with related parties

Name of related party Budworth Trading Company Limited

Description of relatianshipTrading activities of the charity

between the parties

During the year, the trading company

donated to the charity 68,000 and, at the

year end, the trading company owed the

Description of transaction charity f50,579. As at 31st March 2019 the

and general amounts Balance Sheet total of the subsidiary

involved company was f3

Amount due from/(to) the related party

2020

g

50,579

2019E

46,267

Page 15

Ongar and Distrkt Community Association

Statement of Cash flows

for the year ended 31 March 2020

2020

f2019

6

Cash flows from operating activities

Net income per Statement of Financial Activities 5,848 1,580

Adjustments for:Depreciation of property, plant and equipment

Dividends, interest and rents from investments

Other gains/losses

Increase in trade and other receivables

Increase in trade and other paya blas

1,067

(1,513)

(3,584)

1,980

2,194

(807)

(13,888)730

Net cash provided by/(used in) operating activities 3,798 (10,192)

Cash flows from investing activities

Dividends, interest and rents from investments 1,513 807

Net cash from investing activities 1,513 807

Net cash from financing activities

Net increase/(decrease) in cash and cash equivalents 5,311 (9,385)

Cash and cash equivalents at the beginning of the year 107,896 117,280

Cash and cash equivalents at the end of the year 113,207 107,896

Components of cash and cash equivalents

Cash and bank balances 113,207 107,896

113,207 107,896

Page 16



for the year ended 31 March 2020

Unrestricte

d funds

2020E

Total funds Total funds

2020 2020 2019F. E E

Income and endowments from:Donatians and legacies

General donations

Donation from the Budworth

Trading Company Limited

2,428

8,000

2,428

8,000

1,286

11,021

Charitable activities

I ettings of halls

Rent from Coffee Bar &

Restaurant


maintenance costs recharged

Coffee Bar & Restaurant utihty

costs recharged

10,428

34,201

12,035

1,190

558

47,984

10,428 12,307

34,201 35,801

12,035 11,636

1,190 697

558 881

47,984 49,015

Investments

Bank interest received 1,109 ].,109 434

Other

1,109 1,109 434

Affiliations

Membership Subscriptions

Sundry income

210

90104

404

210 21090 102

104 61373

Total Income and endowments

Expenditure on:Employee casts

Salaries/wages

Stafftraining

Staff welfare

Temporary staff

Motor and travel costs

Travel and subsistence

59,925

20,507

64

1,400

21,971

59,925

20/507

1,400

21,971

62,129

20,257

40157

11820,572

Premises costs

Rates

Light, heat and power

Premises cleaning

Premises repairs and

maintenance

1,218

5,823

822

6,132

1 3

1,218 1,341

5,823 5,958

822 942

6,132 14,627

Page 17



Other premises costs 5,587 5,587 4,446

General administrative costs,including depreciation and

amortisation

Depreciation of land and

buildings

Depreciation of improvements

to Premises

19,582

73

19,582 27,314

73 1,025

Depreciation of Furniture.

fixtures and equipment

Bank charges

General insurances

Postage and couriers

Software, IT support and related

costs

Stationery and printing

Subscriptions

Sundry expenses

Telephone, fax and broadband

993

6,666

17

332

788

100

671

993

6,666

17

13

332

788

100

671

1,169

25

6,586

10

150

166452

258

6129,653 9,653 10,453

Legal and professional costs

Accountancy and bookkeeping

Consultancy fees2,545

325

2,870

2,545

325

2,870

2,207

2,207

Total of expenditure of other costs

Total expenditure

Net gains on investments

54,077

54,077

54,077 60,549

54,077 60,549

Net income5,848 5,848 1,580

Net income before other

gains/(losses)

Other Gains

5,848 5,848 1,580

Net movement in funds 5,848 5,848 1,580

Reconciliation of funds:



120,067 36,964

125,915 36,964

157,031 155,451

162,879 157,031

Page 18

Documents

31 - register-of-charities.charitycommission.gov.uk