304 Shipping Instruction (Ocean) - WorldWide Alliance304 Shipping Instruction (Ocean) Purpose This EDI Message Implementation Guide has been developed by Maersk to assist interested

304 Shipping Instruction (Ocean)

Version 2.1

304 Shipping Instruction (Ocean)

Purpose

This EDI Message Implementation Guide has been developed by Maersk to assist

interested EDI partners in developing and implementing the 304/004010 shipping

instruction message.

This user manual is based on the ANSI X12 004010 directory.

EDI partners are recommended to review all narrative sections of this document in

conjunction with the message maps.

304 Shipping Instructions

Functional Group=SO

Purpose: This Draft Standard for Trial Use provides the format and establishes the data contents of the Shipment

Instructions Transaction Set (304) for use within the context of an Electronic Data Interchange (EDI) environment.When this transaction set is transmitted to an ocean carrier, it provides all the information necessary to prepare and distribute a contract of carriage such as an ocean bill of lading, sea waybill, and other shipping documents. When this transaction set is transmitted to a freight forwarder or customs broker, it provides for the transmission of shipping and financial information required by the forwarder or customs broker to move cargo and provide the services requested.

Pos Id Segment Name Req Max Use Repeat Notes Usage

005 ISA Interchange Control Header M 1 M

007 GS Functional Group Header M 1 M


010 ST Transaction Set Header M 1 M

020 B2 Beginning Segment for Shipment Information Transaction

M 1 M

030 B2A Set Purpose O 1 O

080 N9 Reference Identification O 100 O

090 V1 Vessel Identification O 2 O

110 M0 Letter of Credit Reference O 1 O

115 CUR Currency O 1 N1/115 O

LOOP ID - N1 100

160 N1 Name O 1 O

170 N2 Additional Name Information O 2 O

180 N3 Address Information O 2 O

190 N4 Geographic Location O 1 O

195 G61 Contact O 3 O

LOOP ID - R4 20

200 R4 Port or Terminal O 1 O

220 R2 Route Information O 13 O

230 K1 Remarks O 12 O

240 L11 Business Instructions and Reference Number

O 99 O

250 H3 Special Handling Instructions O 6 O

270 X1 Export License O 25 O

280 X2 Import License O 5 O

LOOP ID - C8 20

290 C8 Certifications and Clauses O 1 O

295 C8C Certifications Clauses Continuation

O 5 O

300 SUP Supplementary Information O 10 O


LOOP ID - LX 999 N2/010L

010 LX Assigned Number M 1 M

020 Y2 Container Details O 10 O

LOOP ID - N7 999

030 N7 Equipment Details O 1 O

035 QTY Quantity O 1 O

038 L4 Measurement O 1 O

050 M7 Seal Numbers O 5 O

060 W09 Equipment and Temperature O 1 O

130 N9 Reference Identification O 100 O

LOOP ID - L0 1

170 L0 Line Item - Quantity and Weight

O 1 O

177 L4 Measurement O 1 O

185 L5 Description, Marks and Numbers

O 999 O

190 L12 Alternate Lading Description O 20 O

240 X1 Export License O 25 O

250 X2 Import License O 5 O

LOOP ID - C8 20

260 C8 Certifications and Clauses O 1 O

LOOP ID - H1 10

270 H1 Hazardous Material O 1 O

LOOP ID - N1 10

380 N1 Name O 1 O

420 G61 Contact O 3 O


LOOP ID - L3 1

010 L3 Total Weight and Charges O 1 O

020 PWK Paperwork O 50 O

060 K1 Remarks O 999 O

080 SE Transaction Set Trailer M 1 M


090 GE Functional Group Trailer O 1 O

100 IEA Interchange Control Trailer O 1 O

Notes: 1/115 The currency specified at this position will be in effect for all monetary values except those accompanied by a

currency segment. If any other currency segments are transmitted, they will apply to the loop in which they occur.

2/010L Please refer to the sample of how the looping of LX group segments represent the printing layout on the bill.

ISA Interchange Control Header Pos: 005 Max: 1

Not Defined - Mandatory

Loop: N/A Elements: 16

User Option (Usage): M Purpose: To start and identify an interchange of zero or more functional groups and interchange-related control segments

Element Summary: Ref Id Element Name Req Type Min/Max Usage

ISA01 I01 Authorization Information Qualifier

Description: Code to identify the type of

information in the Authorization Information

M ID 2/2 M

CodeList Summary (Total Codes: 7, Included: 1)

Code Name

00 No Authorization Information Present (No Meaningful Information in I02)

ISA02 I02 Authorization Information

Description: Information used for additional

identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

M AN 10/10 M

ISA03 I03 Security Information Qualifier

Description: Code to identify the type of

information in the Security Information

M ID 2/2 M


Code Name

00 No Security Information Present (No Meaningful Information in I04)

ISA04 I04 Security Information

Description: This is used for identifying the

security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

M AN 10/10 M

ISA05 I05 Interchange ID Qualifier

Description: Qualifier to designate the

system/method of code structure used to designate the sender or receiver ID element being qualified

M ID 2/2 M


Code Name

ZZ Mutually Defined

ISA06 I06 Interchange Sender ID

Description: Identification code published by

the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

M AN 15/15 M

ISA07 I05 Interchange ID Qualifier

Description: Qualifier to designate the

system/method of code structure used to

M ID 2/2 M

designate the sender or receiver ID element being qualified

ISA08 I07 Interchange Receiver ID

Description: Identification code published by

the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

Carrier usage: Receiver ID's for each

Carrier: MAEU, SAFM, SEJJ, MCCQ, SEAU

M AN 15/15 M


Code Name

MAEU Maersk Line

MCCQ MCC Transport

SAFM Safmarine

SEAU Sealand

SEJJ Seago Line

ISA09 I08 Interchange Date

Description: Date of the interchange

Carrier usage: YYMMDD

M DT 6/6 M

ISA10 I09 Interchange Time

Description: Time of the interchange

Carrier usage: HHMM

M TM 4/4 M

ISA11 I10 Interchange Control Standards Identifier

Description: Code to identify the agency

responsible for the control standard used by the message that is enclosed by the interchange header and trailer

M ID 1/1 M


Code Name

U U.S. EDI Community of ASC X12, TDCC, and UCS

ISA12 I11 Interchange Control Version Number

Description: Code specifying the version

number of the interchange control segments

M ID 5/5 M


Code Name

00400 Standard Issued as ANSI X12.5-1997

ISA13 I12 Interchange Control Number

Description: A control number assigned by

the interchange sender

M N0 9/9 M

ISA14 I13 Acknowledgment Requested

Description: Code sent by the sender to

request an interchange acknowledgment (TA1)

M ID 1/1 M


Code Name

0 No Acknowledgment Requested

1 Interchange Acknowledgment Requested

ISA15 I14 Usage Indicator

Description: Code to indicate whether data

M ID 1/1 M

enclosed by this interchange envelope is test, production or information


Code Name

P Production Data

T Test Data

ISA16 I15 Component Element Separator

Description: Type is not applicable; the

component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

M 1/1 M

Sample: ISA*00* *00* *ZZ*PARTNER *ZZ*MAEU *150517*2011*U*00400*980192543*1*P*>

GS Functional Group Header Pos: 007 Max: 1

Not Defined - Mandatory


User Option (Usage): M Purpose: To indicate the beginning of a functional group and to provide control information


GS01 479 Functional Identifier Code

Description: Code identifying a group of

application related transaction sets

M ID 2/2 M


Code Name

SO Ocean Shipment Information (304, 306, 309, 311, 317, 319, 321, 322, 323, 324, 325, 350, 352, 353, 354, 355, 356, 357, 358, 361)

GS02 142 Application Sender's Code

Description: Code identifying party sending

transmission; codes agreed to by trading partners

M AN 2/15 M

GS03 124 Application Receiver's Code

Description: Code identifying party receiving

transmission; codes agreed to by trading partners

Carrier usage: Receiver ID's for each

Carrier: MAEU, SAFM, SEJJ, MCCQ, SEAU

M AN 2/15 M


Code Name

MAEU Maersk Line

MCCQ MCC Transport

SAFM Safmarine

SEAU Sealand

SEJJ Seago Line

GS04 373 Date

Description: Date expressed as

CCYYMMDD

M DT 8/8 M

GS05 337 Time

Description: Time expressed in 24-hour

clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

M TM 4/8 M

GS06 28 Group Control Number

Description: Assigned number originated

and maintained by the sender

M N0 1/9 M

GS07 455 Responsible Agency Code

Description: Code identifying the issuer of

the standard; this code is used in conjunction

M ID 1/2 M

with Data Element 480


Code Name

X Accredited Standards Committee X12

GS08 480 Version / Release / Industry Identifier Code

Description: Code indicating the version,

release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

M AN 1/12 M


Code Name

004010 Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Sample: GS*SO*PARTNER*MAEU*20150517*2011*980192543*X*004010~

ST Transaction Set Header Pos: 010 Max: 1

Heading - Mandatory


User Option (Usage): M Purpose: To indicate the start of a transaction set and to assign a control number


ST01 143 Transaction Set Identifier Code

Description: Code uniquely identifying a

Transaction Set

M ID 3/3 M


Code Name

304 Shipping Instructions

ST02 329 Transaction Set Control Number

Description: Identifying control number that

must be unique within the transaction set functional group assigned by the originator for a transaction set

M AN 4/9 M

Sample: ST*304*980192543~

B2 Beginning Segment for Shipment Information Transaction

Pos: 020 Max: 1

Heading - Mandatory


User Option (Usage): M Purpose: To transmit basic data relating to shipment information


B201 375 Tariff Service Code

Description: Code specifying the types of

services for rating purposes

O ID 2/2 O


Code Name

CP CFS-to-Pier

Description: Container freight station to pier

DD Door-to-Door

Description: Rate applies for shipments in door-to-door service

DP Door-to-Pier

Description: Rate applies for shipments in door-to-ocean carrier's port/terminal

pier service

PC Pier-to-CFS

Description: Pier to container freight station

PD Pier-to-Door

Description: Rate applies for shipments in pier-to-door service

PP Pier-to-Pier

Description: All cargo other than that specified in codes HH, HP, or PH whether shipped in containers or otherwise

B202 140 Standard Carrier Alpha Code

Description: Standard Carrier Alpha Code

Carrier usage: SCAC code of bill of lading issuing carrier. SCAC For each Carrier: MAEU, SAFM, SEJJ, MCCQ, SEAU

O ID 2/4 O

B203 154 Standard Point Location Code

Description: Code (Standard Point Location)

defined by NMFTA point development group as the official code assigned to a city or point (for ratemaking purposes) within a city

Carrier usage: Indicator of carrier documentation process distribution. The 2 digits UN country code of place of receipt is required. Use blank space to fill up to 6 characters.

O ID 6/9 O

B204 145 Shipment Identification Number

Description: Identification number assigned

to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)

O AN 1/30 O

B205 188 Weight Unit Code

Description: Code specifying the weight unit

O ID 1/1 O


Code Name

K Kilograms

L Pounds

B206 146 Shipment Method of Payment

Description: Code identifying payment terms

for transportation charges

M ID 2/2 M


Code Name

CC Collect

MX Mixed

PP Prepaid (by Seller)

B207 147 Shipment Qualifier

Description: Code defining relationship of

this shipment with respect to other shipments given to the carrier at the same time

O ID 1/1 O


Code Name

2 Sea Waybill

Description: A non-negotiable transport document issued by an ocean carrier covering cargo shipped on a vessel owned or chartered by that carrier

B Bill of Lading for Individual Shipment

B208 86 Total Equipment

Description: Total pieces of equipment Carrier usage: Total number of containers on this bill of lading

O N0 1/3 O

B212 591 Payment Method Code

Description: Code identifying the method for

the movement of payment instructions

O ID 3/3 O

Sample: B2*PP*MAEU*US *512605107*K*CC*2*1****CHK~

B2A Set Purpose Pos: 030 Max: 1

Heading - Optional


User Option (Usage): O Purpose: To allow for positive identification of transaction set purpose


B2A01 353 Transaction Set Purpose Code

Description: Code identifying purpose of

transaction set

M ID 2/2 M


Code Name

00 Original

01 Cancellation

05 Replace

Sample: B2A*00~

N9 Reference Identification Pos: 080 Max: 100

Heading - Optional


User Option (Usage): O Purpose: To transmit identifying information as specified by the Reference Identification Qualifier

Syntax Rules: 1. R0203 - At least one of N902 or N903 is required.

2. C0605 - If N906 is present, then N905 is required.


N901 128 Reference Identification Qualifier

Description: Code qualifying the Reference

Identification

Carrier usage: Please Note: The values below are the carrier defaults. Selections from customer preference table can be used to override the values below.

M ID 2/3 M


Code Name

BM Bill of Lading Number

BN Booking Number

CG Consignee's Order Number

CT Contract Number

FN Forwarder's/Agent's Reference Number

IV Seller's Invoice Number

PO Purchase Order Number

PR Price Quote Number (Future Use Only)

SI Shipper's Identifying Number for Shipment (SID)

Description: A unique number (to the shipper) assigned by the shipper to identify

the shipment

N902 127 Reference Identification

Description: Reference information as

defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

X AN 1/30 O

Sample: N9*BM*MAEU601425395~ N9*BN*601425395~ N9*FN*512605107~ N9*SI*11201638~ N9*CG*0902596389~

V1 Vessel Identification Pos: 090 Max: 2

Heading - Optional


User Option (Usage): O Purpose: To provide vessel details and voyage number

Syntax Rules: 1. R0102 - At least one of V101 or V102 is required.

2. C0801 - If V108 is present, then V101 is required.


V101 597 Vessel Code

Description: Code identifying vessel Carrier usage: Lloyd's code or radio call sign

X ID 1/8 O

V102 182 Vessel Name

Description: Name of ship as documented in

"Lloyd's Register of Ships"

X AN 2/28 O

V103 26 Country Code

Description: Code identifying the country

Carrier usage: ISO country code corresponding to ISO 3166 -2 code elements

O ID 2/3 O

V104 55 Flight/Voyage Number

Description: Identifying designator for the

particular flight or voyage on which the cargo travels

O AN 2/10 O

V105 140 Standard Carrier Alpha Code


O ID 2/4 O

V108 897 Vessel Code Qualifier

Description: Code specifying vessel code

source

O ID 1/1 O


Code Name

C Ship's Radio Call Signal

L Lloyd's Register of Shipping

Sample: V1*9342516*MAERSK ALFIRK*LR*01103*MAEU***L~

M0 Letter of Credit Reference Pos: 110 Max: 1

Heading - Optional


User Option (Usage): O Purpose: To transmit letter of credit details


M001 250 Letter of Credit Number

Description: Identifying reference number for

a letter of credit

M AN 2/40 M

M002 373 Date


CCYYMMDD

Carrier usage: Letter of Credit Issuance Date

O DT 8/8 O

M003 373 Date


CCYYMMDD

Carrier usage: Letter of Credit Expiry Date

O DT 8/8 O

M004 373 Date


CCYYMMDD

Carrier usage: Shipped Onboard Date

O DT 8/8 O

Sample: M0*LC*20150101*20150201*20150301~

CUR Currency Pos: 115 Max: 1

Heading - Optional


User Option (Usage): O Purpose: To specify the currency (dollars, pounds, francs, etc.) used in a transaction

Syntax Rules: 1. C0807 - If CUR08 is present, then CUR07 is required.

2. C0907 - If CUR09 is present, then CUR07 is required.

3. L101112 - If CUR10 is present, then at least one of CUR11 or CUR12 is required.













CUR01 98 Entity Identifier Code

Description: Code identifying an

organizational entity, a physical location, property or an individual

M ID 2/3 M


Code Name

CY Country

CUR02 100 Currency Code

Description: Code (Standard ISO) for

country in whose currency the charges are specified

M ID 3/3 M

Sample: CUR*CY*USD~

N1 Name Pos: 160 Max: 1

Heading - Optional

Loop: N1 Elements: 4

User Option (Usage): O Purpose: To identify a party by type of organization, name, and code


2. P0304 - If either N103 or N104 is present, then the other is required.


N101 98 Entity Identifier Code


organizational entity, a physical location, property or an individual Carrier usage: Please Note: The values below are the carrier defaults. Selections from customer preference table can be used to override the values below.

M ID 2/3 M


Code Name

AO Account Of

Description: Party acting as a booking office for transport and forwarding services.

Carrier Usage:

Named Account Customer

C9 Contract Holder

Description: Price owner

CN Consignee

FW Forwarder

N1 Notify Party no. 1

N2 Notify Party no. 2

SF Ship From

SH Shipper

ST Ship To

N102 93 Name

Description: Free-form name

Carrier usage: Name of party

X AN 1/60 O

N103 66 Identification Code Qualifier

Description: Code designating the

system/method of code structure used for Identification Code (67)

X ID 1/2 O


Code Name

25 Carrier's Customer Code

94 Code assigned by the organization that is the ultimate destination of the transaction set

N104 67 Identification Code

Description: Code identifying a party or other

code

X AN 2/80 O

Sample: N1*SH*FOURSTAR GROUP INC*25*123456789~ N1*CN*WAL-MART STORES, INC.,*25*345287597~ N1*FW*EXPEDITORS (MALAYSIA) SDN. BHD.*25*137584937~ N1*N1*FEDEX TRADE NETWORKS*25*785946385~

N2 Additional Name Information Pos: 170 Max: 2

Heading - Optional


User Option (Usage): O Purpose: To specify additional names or those longer than 35 characters in length


N201 93 Name


M AN 1/60 M

N202 93 Name


O AN 1/60 O

Sample: N2*SHN201*SHN202~

N3 Address Information Pos: 180 Max: 2

Heading - Optional


User Option (Usage): O Purpose: To specify the location of the named party


N301 166 Address Information

Description: Address information

Carrier usage: Address, building, street, P.O.box

M AN 1/55 M

N302 166 Address Information

Description: Address information

Carrier usage: Address, building, street, P.O.box

O AN 1/55 O

Sample: N3*12FLOOR, NO 54, SEC 4*MIN SHENG EAST ROAD~

N4 Geographic Location Pos: 190 Max: 1

Heading - Optional


User Option (Usage): O Purpose: To specify the geographic place of the named party

Syntax Rules: 1. C0605 - If N406 is present, then N405 is required.


N401 19 City Name

Description: Free-form text for city name

O AN 2/30 O

N402 156 State or Province Code

Description: Code (Standard State/Province)

as defined by appropriate government agency

O ID 2/2 O

N403 116 Postal Code

Description: Code defining international

postal zone code excluding punctuation and blanks (zip code for United States)

O ID 3/15 O

N404 26 Country Code


O ID 2/3 O

Sample: N4*CHARLOTTE*NC*28217*US~

G61 Contact Pos: 195 Max: 3

Heading - Optional


User Option (Usage): O Purpose: To identify a person or office to whom communications should be directed

Syntax Rules: 1. P0304 - If either G6103 or G6104 is present, then the other is required.


G6101 366 Contact Function Code

Description: Code identifying the major duty

or responsibility of the person or group named

M ID 2/2 M


Code Name

AN Attention-to Party

Description: Party to whose attention information is sent via U.S. Post Office - U.S. Mail

IC Information Contact

G6102 93 Name


M AN 1/60 M

G6103 365 Communication Number Qualifier

Description: Code identifying the type of

communication number

X ID 2/2 O


Code Name

EM Electronic Mail

TE Telephone

G6104 364 Communication Number

Description: Complete communications

number including country or area code when applicable

Carrier usage: In the case of telephone numbers do not use hyphens or spaces between the various elements of those numbers. Do not use 800 numbers since they are not dialable from everywhere in the world.

X AN 1/80 O

G6105 443 Contact Inquiry Reference

Description: Additional reference number or

description to clarify a contact number

O AN 1/20 O

Sample: G61*IC*Hysmith, Bonnie*EM*[email protected]~

R4 Port or Terminal Pos: 200 Max: 1

Heading - Optional

Loop: R4 Elements: 6

User Option (Usage): O Purpose: Contractual or operational port or point relevant to the movement of the cargo

Syntax Rules: 1. P0203 - If either R402 or R403 is present, then the other is required.


R401 115 Port or Terminal Function Code

Description: Code defining function

performed at the port or terminal with respect to a shipment Carrier usage: Please Note: The values

below are the carrier defaults. Selections from customer preference table can be used to override the values below.

M ID 1/1 M


Code Name

D Port of Discharge (Operational)

Description: Port at which cargo is unloaded from vessel

E Place of Delivery (Contractual)

Description: Place at which cargo leaves its care and custody of carrier

L Port of Loading (Operational)

Description: Port at which cargo is loaded on vessel

R Place of Receipt (Contractual)

Description: Place at which cargo enters the care and custody of carrier

R402 309 Location Qualifier

Description: Code identifying type of location

X ID 1/2 O


Code Name

UN United Nations Location Code (UNLOCODE)

R403 310 Location Identifier

Description: Code which identifies a specific

location

X AN 1/30 O

R404 114 Port Name

Description: Free-form name for the place at

which an offshore carrier originates or terminates (by transshipment or otherwise) its actual ocean carriage of property

O AN 2/24 O

R405 26 Country Code


Carrier usage: ISO country code.

O ID 2/3 O

R408 156 State or Province Code

Description: Code (Standard State/Province)

as defined by appropriate government agency

O ID 2/2 O

Sample:

R4*R*UN*USLGB*LONG BEACH*US***CA~ R4*D*UN*NLRTM*ROTTERDAM*NL~

R2 Route Information Pos: 220 Max: 13

Heading - Optional


User Option (Usage): O Purpose: To specify carrier and routing sequences and details

Syntax Rules: 1. C0807 - If R208 is present, then R207 is required.


R201 140 Standard Carrier Alpha Code


M ID 2/4 M


Code Name

MAEU Maersk Line

MCCQ MCC Transport

SAFM Safmarine

SEAU Sealand

SEJJ Seago Line

R202 133 Routing Sequence Code

Description: Code describing the

relationship of a carrier to a specific shipment movement

M ID 1/2 M


Code Name

O Origin Carrier (Air, Motor, or Ocean)

R212 56 Type of Service Code

Description: Code specifying extent of

transportation service requested

O ID 2/2 O


Code Name

CP CFS-to-Pier


HH House-to-house

HP House-to-pier

PC Pier-to-CFS


PH Pier-to-house

PP Pier-to-pier

Sample: R2*MAEU*O**********PP~

K1 Remarks Pos: 230 Max: 12

Heading - Optional


User Option (Usage): O Purpose: To transmit information in a free-form format for comment or special instruction


K101 61 Free-Form Message

Description: Free-form information

M AN 1/30 M



O AN 1/30 O

Sample: K1*FREE-FORM MESSAGE*FREE-FORM MESSAGE~

L11 Business Instructions and Reference Number

Pos: 240 Max: 99

Heading - Optional


User Option (Usage): O Purpose: To specify instructions in this business relationship or a reference number

Syntax Rules: 1. R0103 - At least one of L1101 or L1103 is required.

2. P0102 - If either L1101 or L1102 is present, then the other is required.


L1101 127 Reference Identification


defined for a particular Transaction Set or as specified by the Reference Identification Qualifier Carrier usage: service contract number

X AN 1/30 O

L1102 128 Reference Identification Qualifier


Identification

X ID 2/3 O


Code Name

CT Contract Number

Sample: L11*427342*CT~

H3 Special Handling Instructions Pos: 250 Max: 6

Heading - Optional


User Option (Usage): O Purpose: To specify special handling instructions in coded or free-form format

Syntax Rules: 1. E0102 - Only one of H301 or H302 may be present.


H302 153 Special Handling Description

Description: Free-form additional description

of special handling instructions to appear on printed bill if special handling code is not adequate

X AN 2/30 O

Sample: H3**SPECIAL INSTRUCTIONS~

X1 Export License Pos: 270 Max: 25

Heading - Optional


User Option (Usage): O Purpose: To transmit information contained on an export license


X102 50 Export License Number

Description: Government assigned

identification number for exporter

O AN 6/12 O

X104 373 Date


CCYYMMDD

Carrier usage: Expiration Date

O DT 8/8 O

X106 48 Export License Control Code

Description: Code indicating the type of

control applicable to the export license

O ID 1/1 O

X107 26 Country Code


O ID 2/3 O

X116 67 Identification Code


code

O AN 2/80 O

Sample: X1**EXPORT LICE**20150827**2*US*********IDENTIFICATION CODE~

X2 Import License Pos: 280 Max: 5

Heading - Optional


User Option (Usage): O Purpose: To transmit import license number and effective dates

Syntax Rules: 1. C0504 - If X205 is present, then X204 is required.

2. C0604 - If X206 is present, then X204 is required.


X201 70 Import License Number


identification number for importer of foreign shipments

M AN 6/30 M

X202 373 Date


CCYYMMDD

Carrier usage: Date of issuance

O DT 8/8 O

X203 373 Date


CCYYMMDD

Carrier usage: Expiration Date.

O DT 8/8 O

Sample: X2*IMPORT LICENSE NUMBER*20150427*20160428~

C8 Certifications and Clauses Pos: 290 Max: 1

Heading - Optional

Loop: C8 Elements: 2

User Option (Usage): O Purpose: To specify applicable certifications and clauses

Syntax Rules: 1. R0302 - At least one of C803 or C802 is required.


C802 246 Certification/Clause Code

Description: Code identifying

certification/clause information

X ID 2/4 O


Code Name

01 Shipper's Load and Count

C803 247 Certification/Clause Text

Description: Free-form description of

commercial invoice certification/clause

X AN 2/60 O

Sample: C8**01*CLAUSE TEXT~

C8C Certifications Clauses Continuation

Pos: 295 Max: 5

Heading - Optional


User Option (Usage): O Purpose: To specify additional applicable certifications and clauses


C8C01 247 Certification/Clause Text



M AN 2/60 M




O AN 2/60 O




O AN 2/60 O

Sample: C8C*CLAUSE TEXT*CERTIFICATION TEXT*CERTIFICATION CLAUSE TEXT~

SUP Supplementary Information Pos: 300 Max: 10

Heading - Optional


User Option (Usage): O Purpose: To provide processible supplementary information


SUP01 749 Supplementary Information Qualifier


supplementary information

M ID 3/3 M


Code Name

BLC Bill of Lading Body Clause

DOM Domestic Routing Instructions

EXP Export Instructions

IPI Include Printing Instructions

OBV Onboard Validation

Description: A condition to which bill of lading "on board" statement and date refer

ONR Onward Routing Instructions

SPI Suppress Printing Instructions

SUP03 3 Free Form Message

Description: Free-form text

O AN 1/60 O

Sample: SUP*BLC**SAMPLE MESSAGE~

LX Assigned Number Pos: 010 Max: 1

Detail - Mandatory

Loop: LX Elements: 1

User Option (Usage): M Purpose: To reference a line number in a transaction set


LX01 554 Assigned Number

Description: Number assigned for

differentiation within a transaction set

M N0 1/6 M

Sample: LX*1~

Y2 Container Details Pos: 020 Max: 10

Detail - Optional

Loop: LX Elements: 3

User Option (Usage): O Purpose: To specify container information and transportation service to be used


Y201 95 Number of Containers

Description: Number of shipping containers

Carrier usage: Number of containers of one size and type.

M N0 1/4 M

Y203 56 Type of Service Code



O ID 2/2 O


Code Name

CP CFS-to-Pier


HH House-to-house

HP House-to-pier

PC Pier-to-CFS


PH Pier-to-house

PP Pier-to-pier

Y204 24 Equipment Type

Description: Code identifying equipment

type

Carrier usage: ISO size and type of container code. Carrier applies equipment ISO code 6346. If partner use other equipment ISO code, ISO code list should be provided to carrier prior to system integration test.

M ID 4/4 M

Sample: Y2*1**PP*42G1~

N7 Equipment Details Pos: 030 Max: 1

Detail - Optional


User Option (Usage): O Purpose: To identify the equipment

Syntax Rules: 1. P0304 - If either N703 or N704 is present, then the other is required.




N701 206 Equipment Initial

Description: Prefix or alphabetic part of an

equipment unit's identifying number Carrier usage: Container prefix.

O AN 1/4 O

N702 207 Equipment Number

Description: Sequencing or serial part of an

equipment unit's identifying number (pure numeric form for equipment number is preferred) Carrier usage: Container number without check digit

M AN 1/10 M

N703 81 Weight

Description: Numeric value of weight Carrier usage: Weight of cargo and container

X R 1/10 O

N704 187 Weight Qualifier

Description: Code defining the type of

weight

X ID 1/2 O


Code Name

G Gross Weight

N708 183 Volume

Description: Value of volumetric measure

Carrier usage: Cubic displacement of cargo in container

X R 1/8 O

N709 184 Volume Unit Qualifier

Description: Code identifying the volume unit

X ID 1/1 O


Code Name

E Cubic Feet

X Cubic Meters

N717 188 Weight Unit Code


O ID 1/1 O


Code Name

K Kilograms

L Pounds

N718 761 Equipment Number Check Digit

Description: Number which designates the

check digit applied to a piece of equipment

O N0 1/1 O

N719 56 Type of Service Code



O ID 2/2 O


Code Name

CP CFS-to-Pier


HH House-to-house

HP House-to-pier

PC Pier-to-CFS


PH Pier-to-house

PP Pier-to-pier

N722 24 Equipment Type

Description: Code identifying equipment

type

Carrier usage: ISO size and type of container code. Carrier applies Equipment ISO code 6346. If partner use other equipment ISO code, ISO code list should be provided to carrier prior to system integration test.

O ID 4/4 Recommended

Sample: N7*PONU*038254*1705.990*G****25668*X********K*1*HH***42G1~

QTY Quantity Pos: 035 Max: 1

Detail - Optional


User Option (Usage): O Purpose: To specify quantity information

Syntax Rules: 1. R0204 - At least one of QTY02 or QTY04 is required.

2. E0204 - Only one of QTY02 or QTY04 may be present.


QTY01 673 Quantity Qualifier

Description: Code specifying the type of

quantity

M ID 2/2 M


Code Name

39 Shipped Quantity

QTY02 380 Quantity

Description: Numeric value of quantity

X R 1/15 O

QTY03 C001 Composite Unit of Measure

Description: To identify a composite unit of

measure(See Figures Appendix for examples of use)

O Comp O

QTY03-01 355 Unit or Basis for Measurement Code

Description: Code specifying the units in

which a value is being expressed, or manner in which a measurement has been taken

M ID 2/2 M


Code Name

CT Carton

Sample: QTY*39*2*CT~

L4 Measurement Pos: 038 Max: 1

Detail - Optional


User Option (Usage): O Purpose: To describe physical dimensions and quantities


L401 82 Length

Description: Largest horizontal dimension of

an object measured when the object is in the upright position

M R 1/8 M

L402 189 Width

Description: Shorter measurement of the

two horizontal dimensions measured with the object in the upright position

M R 1/8 M

L403 65 Height

Description: Vertical dimension of an object

measured when the object is in the upright position

M R 1/8 M

L404 90 Measurement Unit Qualifier

Description: Code specifying the linear

dimensional unit

M ID 1/1 M


Code Name

C Centimeters

E Feet

N Inches

X Meters

Sample: L4*300*110*122*C~

M7 Seal Numbers Pos: 050 Max: 5

Detail - Optional


User Option (Usage): O Purpose: To record seal numbers used and the organization that applied the seals


M701 225 Seal Number

Description: Unique number on seal used to

close a shipment Carrier usage: Shippers seal number

M AN 2/15 M

M705 98 Entity Identifier Code



O ID 2/3 O


Code Name

CA Carrier

CM Customs

QU Veterinarian

SH Shipper

Sample: M7*MLMY1056165****SH~

W09 Equipment and Temperature Pos: 060 Max: 1

Detail - Optional


User Option (Usage): O Purpose: To relate equipment type and required temperatures

Syntax Rules: 1. P0203 - If either W0902 or W0903 is present, then the other is required.

2. P0405 - If either W0904 or W0905 is present, then the other is required.


W0901 40 Equipment Description Code

Description: Code identifying type of

equipment used for shipment

M ID 2/2 M


Code Name

CZ Refrigerated Container

W0902 408 Temperature

Description: Temperature

Carrier usage: Minimum temperature at

which container is to be maintained. Required for reefer equipment.

X R 1/4 O

W0903 355 Unit or Basis for Measurement Code



X ID 2/2 O


Code Name

CE Centigrade, Celsius

FA Fahrenheit

W0907 1122 Vent Setting Code

Description: Code describing the setting on

the air vents on ocean-type containers

O ID 1/1 O


Code Name

A Vent 25% Open

B Vent 50% Open

C Vent 75% Open

D Vent 100% Open

E Closed

Z Carrier to Set Based on Commodity Type

W0908 488 Percent

Description: Percent expressed as 0 to 100

O N0 1/3 O

Sample: W09*CZ*21*FA****Z*33~

N9 Reference Identification Pos: 130 Max: 100

Detail - Optional


User Option (Usage): O Purpose: To transmit identifying information as specified by the Reference Identification Qualifier


2. C0605 - If N906 is present, then N905 is required.


N901 128 Reference Identification Qualifier


Identification

M ID 2/3 M


Code Name

ZZ Mutually Defined

N902 127 Reference Identification


defined for a particular Transaction Set or as specified by the Reference Identification Qualifier Carrier usage: METHOD VGM-KGS or VGM-LBS

X AN 1/30 O

N903 369 Free-form Description

Description: Free-form descriptive text Carrier usage: For N9_02 = METHOD the possible values are 1 or 2 1 Gross Mass Verification – SOLAS Method 1 2 Gross Mass Verification – SOLAS Method 2 For N9_02 = VGM-KGS or VGM-LBS the VGM Weight must be create in this element, having period as decimal separator and 3 digits e.g. 24000.000

X AN 1/45 O

Sample: N9*ZZ*METHOD*1~ N9*ZZ*VGM-KGS*1000.00~

L0 Line Item - Quantity and Weight

Pos: 170 Max: 1

Detail - Optional

Loop: L0 Elements: 9

User Option (Usage): O Purpose: To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data

Syntax Rules: 1. P0203 - If either L002 or L003 is present, then the other is required.




5. C1104 - If L011 is present, then L004 is required.



L001 213 Lading Line Item Number

Description: Sequential line number for a

lading item

Carrier usage: One number for each commodity

O N0 1/3 O

L004 81 Weight

Description: Numeric value of weight Carrier usage: Weight of commodity and packaging

X R 1/10 O

L005 187 Weight Qualifier


weight

X ID 1/2 O


Code Name

G Gross Weight

L006 183 Volume


Carrier usage: Cubic displacement of the commodity

X R 1/8 O

L007 184 Volume Unit Qualifier


X ID 1/1 O


Code Name

E Cubic Feet

X Cubic Meters

L008 80 Lading Quantity

Description: Number of units (pieces) of the

lading commodity

X N0 1/7 O

L009 211 Packaging Form Code

Description: Code for packaging form of the

lading quantity

X ID 3/3 O

L011 188 Weight Unit Code


O ID 1/1 O


Code Name

K Kilograms

L Pounds

L012 56 Type of Service Code



O ID 2/2 O


Code Name

CP CFS-to-Pier


HH House-to-house

HP House-to-pier

PC Pier-to-CFS


PH Pier-to-house

PP Pier-to-pier

Sample: L0*1***1705.990*G*1243.76*X*31*PCS**K*PP~

L4 Measurement Pos: 177 Max: 1

Detail - Optional


User Option (Usage): O Purpose: To describe physical dimensions and quantities


L401 82 Length

Description: Largest horizontal dimension of

an object measured when the object is in the upright position

M R 1/8 M

L402 189 Width

Description: Shorter measurement of the

two horizontal dimensions measured with the object in the upright position

M R 1/8 M

L403 65 Height

Description: Vertical dimension of an object

measured when the object is in the upright position

M R 1/8 M

L404 90 Measurement Unit Qualifier

Description: Code specifying the linear

dimensional unit

M ID 1/1 M


Code Name

C Centimeters

N Inches

Sample: L4*300*110*122*C~

L5 Description, Marks and Numbers

Pos: 185 Max: 999

Detail - Optional


User Option (Usage): O Purpose: To specify the line item in terms of description, quantity, packaging, and marks and numbers





L501 213 Lading Line Item Number


lading item

O N0 1/3 O

L502 79 Lading Description

Description: Description of an item as

required for rating and billing purposes

Carrier usage: Required by carrier: goods

description - maximum 50 characters including proper spaces - use no special characters

O AN 1/50 O

L503 22 Commodity Code

Description: Code describing a commodity

or group of commodities

Carrier usage: Required by carrier

X AN 1/30 O

L504 23 Commodity Code Qualifier

Description: Code identifying the commodity

coding system used for Commodity Code

X ID 1/1 O


Code Name

J Harmonized System-Based Schedule B

Description: Classification of exported merchandise

Z Mutually defined

L506 87 Marks and Numbers

Description: Marks and numbers used to

identify a shipment or parts of a shipment

X AN 1/48 O

Sample: L5*001*COTTON*5201*J**MARKS AND NUMBERS~~

L12 Alternate Lading Description Pos: 190 Max: 20

Detail - Optional


User Option (Usage): O Purpose: To provide lading description beyond what is required for rating and billing purposes


L1201 592 Lading Description Qualifier


lading description

O ID 1/1 O


Code Name

C Chemical Description

E Export License Description

Description: Description of the commodity to appear on the export license

I Commercial Invoice Description

Description: Description of the commodity to be used on the commercial invoice

L Letter of Credit Description

Description: Description of the commodity from the letter of credit to be used on

the commercial invoice, bill of lading, packing list, etc.

P Product Description

L1202 352 Description

Description: A free-form description to clarify

the related data elements and their content Carrier usage: Description given in this

element won't be printed on the bill.

O AN 1/80 O

Sample: L12*P*TEST DESCRIPTION~

X1 Export License Pos: 240 Max: 25

Detail - Optional


User Option (Usage): O Purpose: To transmit information contained on an export license


X102 50 Export License Number


identification number for exporter

O AN 6/12 O

X104 373 Date


CCYYMMDD

Carrier usage: Expiration Date

O DT 8/8 O

X106 48 Export License Control Code

Description: Code indicating the type of

control applicable to the export license

O ID 1/1 O

X116 67 Identification Code


code

O AN 2/80 O

Sample: X1**EXPORT LICE**20150827**2**********IDENTIFICATION CODE~

X2 Import License Pos: 250 Max: 5

Detail - Optional


User Option (Usage): O Purpose: To transmit import license number and effective dates

Syntax Rules: 1. C0504 - If X205 is present, then X204 is required.

2. C0604 - If X206 is present, then X204 is required.


X201 70 Import License Number


identification number for importer of foreign shipments

M AN 6/30 M

X202 373 Date


CCYYMMDD

Carrier usage: Date of issuance

O DT 8/8 O

X203 373 Date


CCYYMMDD

Carrier usage: Expiration date

O DT 8/8 O

Sample: X2*IMPORT LICENSE NUMBER*20150227*20150828~

C8 Certifications and Clauses Pos: 260 Max: 1

Detail - Optional


User Option (Usage): O Purpose: To specify applicable certifications and clauses

Syntax Rules: 1. R0302 - At least one of C803 or C802 is required.


C801 213 Lading Line Item Number


lading item

O N0 1/3 O

C802 246 Certification/Clause Code

Description: Code identifying

certification/clause information

X ID 2/4 O


Code Name

01 Shipper's Load and Count

C803 247 Certification/Clause Text



X AN 2/60 O

Sample: C8*001*01*CERTIFICATION CLAUSE TEXT~

H1 Hazardous Material Pos: 270 Max: 1

Detail - Optional

Loop: H1 Elements: 9

User Option (Usage): O Purpose: To specify information relative to hazardous material

Syntax Rules: 1. P0708 - If either H107 or H108 is present, then the other is required.


H101 62 Hazardous Material Code

Description: Code relating to hazardous

material code qualifier for regulated hazardous materials

M AN 4/10 M

H102 209 Hazardous Material Class Code

Description: Code specifying the kind of

hazard for a material

O AN 1/4 O

H103 208 Hazardous Material Code Qualifier

Description: Code which qualifies the

Hazardous Material Class Code (209)

O ID 1/1 O


Code Name

I Intergovernmental Maritime Organization (IMO) Code

H104 64 Hazardous Material Description

Description: Material name, special

instructions, and phone number if any

O AN 2/30 O

H105 63 Hazardous Material Contact

Description: Phone number and name of

person or department to contact in case of emergency

O AN 1/24 O

H106 200 Hazardous Materials Page

Description: The United Nations page

number as required for the international transport of hazardous materials

O AN 1/6 O

H107 77 Flashpoint Temperature

Description: The flashpoint temperature for

hazardous material

X N 1/3 O

H108 355 Unit or Basis for Measurement Code



X ID 2/2 O


Code Name

CE Centigrade, Celsius

FA Fahrenheit

H109 254 Packing Group Code

Description: Code indicating degree of

O ID 1/3 O

danger in terms of Roman number I, II or III

Sample: H1*3166*9*I*ENGINES, INTERNAL COMBUSTION*JOHN SMITH 8008518061*65*70*CE*III~

N1 Name Pos: 380 Max: 1

Detail - Optional


User Option (Usage): O Purpose: To identify a party by type of organization, name, and code




N101 98 Entity Identifier Code



M ID 2/3 M


Code Name

R1 Party to Receive Scale Ticket

Description: Party receiving document containing weight information from scale Shipper's VGM Responsible Party

N102 93 Name


X AN 1/60 O

Sample: N1*R1*COMPANY NAME~

G61 Contact Pos: 420 Max: 3

Detail - Optional


User Option (Usage): O Purpose: To identify a person or office to whom communications should be directed

Syntax Rules: 1. P0304 - If either G6103 or G6104 is present, then the other is required.


G6101 366 Contact Function Code

Description: Code identifying the major duty

or responsibility of the person or group named

M ID 2/2 M


Code Name

RP Responsible Person

G6102 93 Name


Carrier usage: With function code RP the segment is used for transmission of a signature (person's name in capital letters). Shipper's VGM Responsible Person's name.

M AN 1/60 M

G6103 365 Communication Number Qualifier


communication number

X ID 2/2 O


Code Name

EM Electronic Mail

TE Telephone

G6104 364 Communication Number

Description: Complete communications

number including country or area code when applicable

Carrier usage: In the case of telephone do

not use hyphens or spaces between the various elements of the numbers Do not use 800 numbers since they are not dialable from everywhere in the world.

X AN 1/80 O

Sample: G61*RP*VGM RESPONSIBLE PERSON NAME*EM*[email protected]~

L3 Total Weight and Charges Pos: 010 Max: 1

Summary - Optional


User Option (Usage): O Purpose: To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts

applicable to one or more line items







L301 81 Weight

Description: Numeric value of weight Carrier usage: Total weight of all commodities on bill of lading

X R 1/10 O

L302 187 Weight Qualifier


weight

X ID 1/2 O


Code Name

G Gross Weight

L309 183 Volume


Carrier usage: Total cubic dimension for this bill of lading

X R 1/8 O

L310 184 Volume Unit Qualifier


X ID 1/1 O


Code Name

E Cubic Feet

X Cubic Meters

L311 80 Lading Quantity

Description: Number of units (pieces) of the

lading commodity

Carrier usage: Total numbers of pieces for

this bill of lading

O N0 1/7 O

L312 188 Weight Unit Code


O ID 1/1 O


Code Name

K Kilograms

L Pounds

Sample:

L3*1705.990*G*******3.000*X*31*K~

PWK Paperwork Pos: 020 Max: 50

Summary - Optional


User Option (Usage): O Purpose: To identify the type or transmission or both of paperwork or supporting information

Syntax Rules: 1. P0506 - If either PWK05 or PWK06 is present, then the other is required.


PWK01 755 Report Type Code

Description: Code indicating the title or

contents of a document, report or supporting item

M ID 2/2 M


Code Name

BC Bill of Lading Copy

BO Bill of Lading Original

SW Sea Waybill

PWK02 756 Report Transmission Code

Description: Code defining timing,

transmission method or format by which reports are to be sent

O ID 1/2 O


Code Name

EL Electronically Only

PO Printed Original Required

PWK03 757 Report Copies Needed

Description: The number of copies of a

report that should be sent to the addressee

O N0 1/2 O

Sample: PWK*SW*PO*1~

K1 Remarks Pos: 060 Max: 999

Summary - Optional


User Option (Usage): O Purpose: To transmit information in a free-form format for comment or special instruction




M AN 1/30 M



O AN 1/30 O

Sample: K1*FREE-FORM MESSAGE*FREE-FORM MESSAGE~

SE Transaction Set Trailer Pos: 080 Max: 1

Summary - Mandatory


User Option (Usage): M Purpose: To indicate the end of the transaction set and provide the count of the transmitted segments (including the

beginning (ST) and ending (SE) segments)


SE01 96 Number of Included Segments

Description: Total number of segments

included in a transaction set including ST and SE segments

M N0 1/10 M

SE02 329 Transaction Set Control Number

Description: Identifying control number that

must be unique within the transaction set functional group assigned by the originator for a transaction set

M AN 4/9 M

Sample: SE*93*980192543~

GE Functional Group Trailer Pos: 090 Max: 1

Not Defined - Optional


User Option (Usage): O Purpose: To indicate the end of a functional group and to provide control information


GE01 97 Number of Transaction Sets Included

Description: Total number of transaction

sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

M N0 1/6 M

GE02 28 Group Control Number

Description: Assigned number originated

and maintained by the sender

M N0 1/9 M

Sample: GE*1*980192543~

IEA Interchange Control Trailer Pos: 100 Max: 1

Not Defined - Optional


User Option (Usage): O Purpose: To define the end of an interchange of zero or more functional groups and interchange-related control segments


IEA01 I16 Number of Included Functional Groups

Description: A count of the number of

functional groups included in an interchange

M N0 1/5 M

IEA02 I12 Interchange Control Number

Description: A control number assigned by

the interchange sender

M N0 9/9 M

Sample: IEA*1*980192543~

Documents

304 Shipping Instruction (Ocean) - WorldWide Alliance304 Shipping Instruction (Ocean) Purpose This EDI Message Implementation Guide has been developed by Maersk to assist interested