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18/04/23 171
ACHIEVING AN EFFECTIVE WORK-LIFE BALANCE WITH ACHIEVING AN EFFECTIVE WORK-LIFE BALANCE WITH PROPER STRESS MANAGEMENTPROPER STRESS MANAGEMENT
Copyright Personal-Assistant-Tips.com © 2011 All Rights Reserved
Executive PA Masterclass – Day 2 - Session 5ACHIEVING AN EFFECTIVE WORK/LIFE BALANCE WITH PROPER STRESS MANAGEMENTACHIEVING AN EFFECTIVE WORK/LIFE BALANCE WITH PROPER STRESS MANAGEMENT
Managing Stress & Setting Your Own Boundaries & LimitsIdentifying Workaholic Practices/Setting Personal GoalsCultivating Positive Relationships
Health & Relaxation to Recharge Your Batteries
18/04/23 172Copyright Personal-Assistant-Tips.com © 2011 All Rights Reserved
MANAGING STRESS To reduce stress, reduce demands on your time:
- Delegate
Managing Stress & Setting Your Own Boundaries & Limits
Executive PA Masterclass – Day 2 - Session 5ACHIEVING AN EFFECTIVE WORK/LIFE BALANCE WITH PROPER STRESS MANAGEMENTACHIEVING AN EFFECTIVE WORK/LIFE BALANCE WITH PROPER STRESS MANAGEMENT
- Ask peers for help – call in favours- Train others to do task permanently- Get coaching/training in best practice- Ask an expert to mentor you – shadow them for a
day to see how they tackle their workload- Reduce “time bandits”
18/04/23 173Copyright Personal-Assistant-Tips.com © 2011 All Rights Reserved
Manage other people’s expectations
Managing Stress & Setting Your Own Boundaries & Limits
Executive PA Masterclass – Day 2 - Session 5ACHIEVING AN EFFECTIVE WORK/LIFE BALANCE WITH PROPER STRESS MANAGEMENTACHIEVING AN EFFECTIVE WORK/LIFE BALANCE WITH PROPER STRESS MANAGEMENT
SETTING YOUR OWN BOUNDARIES & LIMITS
Don’t make unreasonably promises
When dealing with the boss say: “would you like me to do that now or after I’ve finished this?”
Use facts to argue your position Keep your boss abreast of your projects Set aside time in your personal life to
achieve your goals Ask for help with the chores
18/04/23 174Copyright Personal-Assistant-Tips.com © 2011 All Rights Reserved
IDENTIFYING WORKAHOLIC PRACTICES
You’re working 12 hour days, and you don’t mind
Identifying Workaholic Practices/Setting Personal Goals
Executive PA Masterclass – Day 2 - Session 5ACHIEVING AN EFFECTIVE WORK/LIFE BALANCE WITH PROPER STRESS MANAGEMENTACHIEVING AN EFFECTIVE WORK/LIFE BALANCE WITH PROPER STRESS MANAGEMENT
You suffer from insomnia
Friends and family have been relegated to the back of the queue
Your regularly skip lunch
Reduced health and fitness levels
You regularly cancel family events
You regularly take work home & work at weekends
18/04/23 175Copyright Personal-Assistant-Tips.com © 2011 All Rights Reserved
Getting the Work/Life Balance Right
Never take work home
Identifying Workaholic Practices/Setting Personal Goals
Executive PA Masterclass – Day 2 - Session 5ACHIEVING AN EFFECTIVE WORK/LIFE BALANCE WITH PROPER STRESS MANAGEMENTACHIEVING AN EFFECTIVE WORK/LIFE BALANCE WITH PROPER STRESS MANAGEMENT
Don’t eat at your desk
Use your commuting time to catch up on reading
Spend your full lunch hour away from your desk
Delegate some of your tasks permanently
Leave work on time
Call in favours when you need help
18/04/23 176Copyright Personal-Assistant-Tips.com © 2011 All Rights Reserved
Avoid naysayers, pessimists, gossips and complainers
Cultivating Positive Relationships
Executive PA Masterclass – Day 2 - Session 5ACHIEVING AN EFFECTIVE WORK/LIFE BALANCE WITH PROPER STRESS MANAGEMENTACHIEVING AN EFFECTIVE WORK/LIFE BALANCE WITH PROPER STRESS MANAGEMENT
Avoid toxic relationships: They will cause you to feel belittled, deflated,
criticised, angry and dragged down
You are a reflection of the people you spend most of your time with
Spend less time with people who do not make you feel empowered and validated
18/04/23 177Copyright Personal-Assistant-Tips.com © 2011 All Rights Reserved
Build positive relationships by:
Cultivating Positive Relationships
Executive PA Masterclass – Day 2 - Session 5ACHIEVING AN EFFECTIVE WORK/LIFE BALANCE WITH PROPER STRESS MANAGEMENTACHIEVING AN EFFECTIVE WORK/LIFE BALANCE WITH PROPER STRESS MANAGEMENT
- Respecting others and the views of others- Trusting others by asking for support- Empathising with others - Being a team player – put the success of the group
before your individual needs- Speaking positively about your colleagues- Learning from others – adopting their best practices- Writing thank you notes- Being tactful
18/04/23 178Copyright Personal-Assistant-Tips.com © 2011 All Rights Reserved
Relaxation is important because it brings systems back into balance
Health & Relaxation to Recharge Your Batteries
Executive PA Masterclass – Day 2 - Session 5ACHIEVING AN EFFECTIVE WORK/LIFE BALANCE WITH PROPER STRESS MANAGEMENTACHIEVING AN EFFECTIVE WORK/LIFE BALANCE WITH PROPER STRESS MANAGEMENT
Deep breathing Meditation Yoga Visualisation Doing things you really enjoy
Try these Relaxation Techniques
A relaxed mind and body boosts: motivation productivity problem –solving ability
18/04/23 179Copyright Personal-Assistant-Tips.com © 2011 All Rights Reserved
Activity: “ME” TIMEActivity: “ME” TIME
- Write an Action Statement - Write an Action Statement detailing what you intend to do detailing what you intend to do differently (professionally and differently (professionally and socially) to create more ‘ME’ Time.socially) to create more ‘ME’ Time.
Executive PA Masterclass – Day 2 - Session 5ACHIEVING AN EFFECTIVE WORK/LIFE BALANCE WITH PROPER STRESS MANAGEMENTACHIEVING AN EFFECTIVE WORK/LIFE BALANCE WITH PROPER STRESS MANAGEMENT
18/04/23 177Copyright Personal-Assistant-Tips.com © 2011 All Rights Reserved
SUMMARY
Cultivating Positive Relationships
Executive PA Masterclass – Day 2 - Session 5ACHIEVING AN EFFECTIVE WORK/LIFE BALANCE WITH PROPER STRESS MANAGEMENTACHIEVING AN EFFECTIVE WORK/LIFE BALANCE WITH PROPER STRESS MANAGEMENT
- Managing stress- Setting your own boundaries- Identifying workaholic practices- Cultivating positive relationships
- Health & relaxation- ME time
18/04/23 180Copyright Personal-Assistant-Tips.com © 2011 All Rights Reserved
Executive PA Masterclass – Day 2 – Wrap Up Session
20 EFFECTIVE PA TIPS20 EFFECTIVE PA TIPS 1. Delegate more tasks to your team
2. Empower your team to be self-organising
3. Create more ME Time in order to be more productive
4. Reduce meetings by 10 minutes to create a few extra hours per week
5. Understand your boss’s preferred communication style
6. Read the business plan
7. Familiarise yourself with the Action Plan
8. Note everything you do that is outside your job description
9. Streamline your filing systems
10. Have set times for reading email
TO DO LIST1.2.3.
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Executive PA Masterclass – Day 2 – Wrap Up Session
20 Effective PA Tips - continued
11. Switch off your email notification alert
12. Use colour coding, alerts and rules to organise Inboxes
13. Set up an additional email address for information only docs
14. Write a To Do list before you leave every evening
15. Don’t do the last 2 things on the To Do list
16. Create an account on Linkedin for business social networking
17. Develop your elevator pitch
18. Mentor someone
19. Practice recognising other people’s communication style
20. Enhance your Box of PA Tools by adding to it regularly
Copyright Personal-Assistant-Tips.com © 2011 All Rights Reserved
18/04/23 182
& &
Executive PA Masterclass Q & A
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18/04/23 183Copyright Personal-Assistant-Tips.com © 2011 All Rights Reserved