K.4.6.

2.8 Seat belts shall always be used in all Cityvehicles.

2.9 Any City personnel taking off more than one weekshall leave the assigned vehicle in the department I suse or shall park it at an approved location or at theCity Motor Pool.

3.0 MUNICIPAL VEHICLES INVOLVED IN ACCIDENTSAny municipal employee involved in an accident whileoperating a City vehicle or any type of motorizedequipment of the City of Mobile shall notify his or hersupervisor immediately and complete a City of MobilePolice Department Accident Report and City of MobileMotor Vehicle Accident form.

3.1 It is the responsibility of the driver to fill outa SR-13 Accident Report if required. Assistance willbe provided to the employee in filling out this reportby the City of Mobile Legal Department upon theemployee's request.

3.2 Any person operating a City vehicle involved in aserious accident under circumstances indicating thatthe driver of the City vehicle may have been at faultmust submit to a drug and alcohol test as required.(See Drug and Alcohol Abuse Policy) .

3.3 City employees shall be held responsible for thecost of damages and repairs to any municipal vehicleinvol ved in an accident during unau thori zed use of thevehicle by the employee.

3.4 While operating City vehicles, all traffic,parking, and speed laws shall be obeyed. The driver ofa City vehicle shall be responsible for payment of anyfine assessed.

4.0 ADMINISTRATION OF POLICYIn order to facilitate this policy, a VEHICLE USECOMMITTEE shall be created and shall be composed ofExecuti ve Directors A representative from the CityCouncil may provide advice to the Committee on vehicleuse concerns of the Council but shall not be asked tomake day-to-day operating decisions.

K.4.7.

4.1 Adjunct members shall be the Safety Manager,Equipment Service Manager, Motor Pool Manager, and aFinance Officer. Adjunct members shall providetechnical advice only to the Committee when requested.

4.2 The purpose of the Committee shall be to approveor deny vehicle assignments, to evaluate possibleviola tions of the overall policy, and to determine ifappropriate action for violations of the policy hasbeen taken.4.3 A copy of the Vehicle Use Policy shall be placedin all City vehicles, and each City employee who isassigned a vehicle must read this policy and sign astatement that he .or she has read and understands theprovisions of this policy.

4.4 Department Heads shall be held responsible fordisseminating the information in the overall policy topersonnel within their respective departments.

5.0 ASSIGNMENT OF MUNICIPAL VEHICLES ON A REGULAR AND CONTINUOUSBASIS

For the purpose of this policy, assignment of a vehicleon a regular and continuous basis shall mean that aspecific City vehicle is to be utilized by a specificemployee or group of employees on a regular andcontinuous basis for the performance of his or her ortheir official municipal duties.

5.1 Municipal vehicles so assigned on a regular andcontinuous basis to a municipal employee shall be usedstrictly and solely for the conduct of- officialbusiness and shall not be utilized by the employee fortraveling to and from work to his or her residence.Municipal vehicles regularly assigned to an employeeshall not be driven to any residence or home of saidemployee unless the person to whom the vehicle isassigned is on twenty-four (24) hour callout status inconnection with his or her duties and has receivedappropriate approvals. No City passenger vehicles maybe driven out of the Police Jurisdiction.

5.2anduse.

Personal use of a vehicle assigned on acontinuous basis shall be limited to de------

regularminimus

5.3 Nomunicipal

City employeevehicle on a

may beregular

assigned a specificand continuous basis

City of Mobile Accident and Incident Policy #: SA-001.1-98Effective Date: 6/1/2004

Safety PolicyInvestigation Reporting

Supersedes: Vehicle Accident Policy

Page 5 of6 SA-001-98Dated: 2/1/98

Supervisor Responsibilities:

1. Take photographs of scene: Take distance photographs to show the entire accidentor incident scene; take medium distance photographs showing the relationship ofvehicles, equipment, and personnel; and take close up photographs showingdetails of the damage or injury site.

2. Complete the appropriate part of the Incident/Injury Investigation Form (Form046 SA 003 June 2004).

3. Make arrangements to obtain post accident or post injury drug and alcohol tests asappropriate. Refer to City of Mobile Substance Abuse Policy to determinecriteria and procedures.

4. Complete your report, sign it, and give it to your department head.

Department Head Responsibilities:

1. Ensure the First Report of Injury is completed in accordance with existingpolicies.

2. Ensure that substance abuse tests were completed within specified deadlines.3. Review the report for completeness and accuracy.4. If a police report was completed, obtain a copy of the Police Department's

Accident Report by calling Police Records Department at 208-1991 and askingthem to fax you a copy of the report. .

5. Assign a supervisor to investigate the cause of the accident or injury, andcomplete the investigation part of the Incident/Injury Report Form.

7. Convene your Safety Committee or Accident Review Committee (ARC) toreview the incident and make recommendations to prevent recurrences. (Youmay use the existing ARC as provided in the Vehicle Operations Policy or yourSafety Committee for this purpose.) Include recommendations for preventing theaccident from recurring.

8. Send the original completed form with the investigation findings and ARC/SafetyCommittee recommendations, along with photographs, statements and allsupporting documentation to the City Clerk, within five (5) working days oftheincident, with copy to the Safety Manager. If additional time is needed tocomplete the investigation and review by the ARC/Safety Committee, forward thecompleted portions within 5 days and follow up with the complete report as soonas practicable.

City of Mobile Accident and Incident Policy#: SA-001.1-98EffectiveDate: 6/1/2004

Safety PolicyInvestigation Reporting

Supersedes:VehicleAccidentPolicy

Page 6 of6 SA-001-98Dated: 2/1/98

9. For Incident Reports where no lost time injuries occur, damage is minor, and it isunlikely that claims will be made against the City, complete the investigationform, keep the original in department file, and send a copy to the Safety Manager.

City Clerk Responsibilities:

1. Log in the report. Make copies for files and distribute as required.2. Forward the original report to the Legal Department.3. Forward copies to the Safety Manager.

Legal Department Responsibilities:

1. Log in the report and make copies as necessary.2. Submit appropriate reports to South Alabama Claims Services.3. Assist as necessary in the processing of any legal claims.

Safety Manager Responsibilities:

1. Enter appropriate information in the Accident/Incident database.2. Ensure that the reports are complete and accurate.3. Investigate accidents and injuries as needed.4. Identify "flagrant violations" and report these to the City Safety Council.5. Coordinate corrective actions with the department head and distribute

recommendations to other departments if the recommendations are relevant tohelping reduce accidents or injuries City-wide.

6. Follow up with departments to evaluate effectiveness of corrective actions.