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““My Ideal Club” My Ideal Club” WorkshopWorkshop
District 105X Zone YDistrict 105X Zone YDate..................Date..................
Club Excellence Process
Version 1
“My Ideal Club” Workshop
Housekeeping MattersHousekeeping Matters
Health and SafetyHealth and Safety
Lion ............................Lion ............................
“My Ideal Club” Workshop
Welcome & IntroductionsWelcome & Introductions
Lion ............................Lion ............................
Why Are We Here?Why Are We Here?
“My Ideal Club” Workshop
Lion ............................Lion ............................
Why are we here today?
• Learn about “My Ideal Club” programme
• See how to determine your club’s health & opportunities for improvement
• Discuss available Tools and resources
• Understand how to construct Goals and action plans
Why are we here today?
… to empower our clubsto look to the futureto build for improved community serviceto achieve greater fun and fellowship
The local picture
What’s It All About?What’s It All About?
“My Ideal Club” Workshop
Lion ............................Lion ............................
• Proud pastProud past
• Present successPresent success
• Bright futureBright future
NEED FOR CHANGENEED FOR CHANGE
“My Ideal Club” Workshop
The Management of Change
1.1. Where are we now?Where are we now?2.2. Where do we want to be?Where do we want to be?3.3. How do we get there?How do we get there?
Change can be Change can be
!? SCARY ?!!? SCARY ?!
Where Are We Now?Where Are We Now?
“My Ideal Club” Workshop
The Trends We Face
• Average club size now just 20Average club size now just 20
• 48% members leave within 3 years48% members leave within 3 years
• Ageing membership in many clubsAgeing membership in many clubs
What’s Gone Wrong?
• Time / style / length of meetings?Time / style / length of meetings?• Not enough / inappropriate service projects?Not enough / inappropriate service projects?• Too much emphasis on fundraising?Too much emphasis on fundraising?• No contact with youth?No contact with youth?• Long term club officers / Directors rule?Long term club officers / Directors rule?• Not enough / poor social activities?Not enough / poor social activities?• No involvement / nobody cares!No involvement / nobody cares!
NONO FUNFUN
20% Help it happen
20% Don’t know it’s happened
50% Watch it happen
10% Make
it happen
Is This Your Lions Club?
20% Help it happen
20% Don’t know it’s happen
50% Watch it happen
10%Make it Happen
Involve ALL your members
BARRIER
Which Is MyWhich Is MyLions Club ?Lions Club ?
Static
1 Formal structure
Relaxed & exploringRelaxed & exploringFun & fellowshipFun & fellowship
Generating ideasGenerating ideas
Good team Good team spiritspirit
2 Long meetings
3 Long-term officers
4 Poor activities
Where Do We Want To Be?Where Do We Want To Be?
“My Ideal Club” Workshop
Reasons for Joining Lions• To serve the communityTo serve the community
• For fun and fellowshipFor fun and fellowship
• For self-fulfilmentFor self-fulfilment
The Future of YOUR Lions Club
We need toWe need to RAISERAISE our gameour game
To make our Clubs:-To make our Clubs:-
RRelevantelevant AActivective
IInspirationalnspirational SSuccessfuluccessful EEnjoyablenjoyable
How Do We Get There?How Do We Get There?
“My Ideal Club” Workshop
What We Need to Succeed
• Good new ideasGood new ideas
• Strong and increasing membershipStrong and increasing membership
• Dynamic, successful local imageDynamic, successful local image
Global Membership Team
in actionCreate your ideas, Create your ideas, make plans,make plans,
thenthen
PUT THEM INTO ACTIONPUT THEM INTO ACTION
The Need for Change
““If we stand still, If we stand still, we go backwards”we go backwards”
““Who is going to do it?Who is going to do it?””
Global Membership TeamGlobal Membership TeamGlobal Leadership TeamGlobal Leadership TeamDistrict Governor TeamsDistrict Governor TeamsMD and District OfficersMD and District Officers
Club MembersClub MembersYOUR Club’s future is in YOUR hands
“My Ideal Club” Workshop
Global Membership Team
Membership is the Membership is the LIFEBLOODLIFEBLOOD
of our clubs!of our clubs!
GMT is there GMT is there to helpto help
Before this workshopBefore this workshop
“My Ideal Club” Workshop
• Mentors appointedMentors appointed•Club evaluation questionnairesClub evaluation questionnaires•Summary of members’ viewsSummary of members’ views
Workshop AgendaWorkshop Agenda
“My Ideal Club” Workshop
• Determine what “my ideal club” meansDetermine what “my ideal club” means• Examine your club’s health Examine your club’s health • Identify community needsIdentify community needs• Discuss resources availableDiscuss resources available• Goal setting and action plansGoal setting and action plans• Arrange follow-upArrange follow-up
“My Ideal Club” Workshop
What Is “My Ideal Club”?What Is “My Ideal Club”?
Lion ............................Lion ............................
What Is “My Ideal Club”
• Service mindedService minded• Good communicationsGood communications• Strong and consistent membership Strong and consistent membership
programmeprogramme• Good retention programmeGood retention programme• Effective club operationsEffective club operations
CharacteristicsCharacteristics
“My Ideal Club” Workshop
MentorsMentors
Lion ............................Lion ............................
Mentors – who are they?
• Multiple District OfficersMultiple District Officers
• DistrictDistrict• District Governor TeamDistrict Governor Team• District OfficersDistrict Officers• Certified Guiding LionsCertified Guiding Lions
• ClubClub• Club Membership ChairmanClub Membership Chairman• Club BoardClub Board
Determining Club HealthDetermining Club Health
“My Ideal Club” Workshop
Lion ............................Lion ............................
Is My Club “Ideal”?
• Gut feelingGut feeling• MoaningMoaning• Back-bitingBack-biting
Subjective or objective?Subjective or objective?
More scientific More scientific – – Club Evaluation QuestionnaireClub Evaluation Questionnaire
All members think about clubAll members think about club and complete questionnaireand complete questionnaire
Club Evaluation Questionnaire
• Membership profileMembership profile• Club meetings/activities/socialClub meetings/activities/social• The search for new membersThe search for new members• Membership retentionMembership retention
ElementsElements
Public Questionnaire
• Personal profilePersonal profile• Preferred service projectsPreferred service projects• Preferred fundraising activitiesPreferred fundraising activities• Preferred social eventsPreferred social events• Preferences for club Preferences for club
organisation organisation
ElementsElements
“My Ideal Club” WorkshopCommunity NeedsCommunity Needs
Lion ............................Lion ............................
Community Needs Assessment
• Educational?Educational?• Recreational?Recreational?• Social?Social?• Environmental?Environmental?
What services does your What services does your community need?community need?
Materials & Tools Materials & Tools Available from LCIAvailable from LCI
“My Ideal Club” Workshop
Lion ............................Lion ............................
LCI MERL Team SupportLCI MERL Team Support““The MERL Team”The MERL Team”
www.lionsclubs.org/EN/member-center/membership-and-new-clubs/chairperson-
resources/merl/index.php
“My Ideal Club” Workshop
Key publicationKey publication
Membership InitiativesMembership InitiativesOverview of Ongoing ProgrammesOverview of Ongoing Programmes
“My Ideal Club” Workshop
LCI Tools and ResourcesMembership:-Membership:-
• FFamily Membershipamily Membership• Women’s InitiativeWomen’s Initiative• Student MemberStudent Member• Leo to LionLeo to Lion• Healthy Club ToolboxHealthy Club Toolbox• Club Membership CommitteeClub Membership Committee
Retention:-Retention:-• Club Retention ChairpersonClub Retention Chairperson• President’s Retention President’s Retention CampaignCampaign
•Working TogetherWorking Together•MeetingsMeetings•DynamicsDynamics•InvolvementInvolvement
• Member OrientationMember Orientation• Mentoring ProgrammeMentoring Programme
LCI Tools and Resources
Leadership:-Leadership:-
• Senior Lions Leadership InstituteSenior Lions Leadership Institute• Regional Lions Leadership InstituteRegional Lions Leadership Institute• Lions Learning Centre OnlineLions Learning Centre Online• Club Officer Orientation ProgrammeClub Officer Orientation Programme• Presentations, tips and toolsPresentations, tips and tools
LCI Tools and Resources
Adopted service projects:-Adopted service projects:-
LCI Tools and Resources
• Community servicesCommunity services• Diabetes AwarenessDiabetes Awareness• Environmental Environmental
servicesservices• Hearing and speech Hearing and speech
– action and work – action and work with the deafwith the deaf
• International International RelationsRelations
• Lions Opportunities Lions Opportunities for Youthfor Youth
• Sight conservation Sight conservation and work with the and work with the blindblind
LCI structure and supportLCI structure and support
Public relations:-Public relations:-
• Press release templatesPress release templates• Public service announcementsPublic service announcements• Public relations online coursePublic relations online course• Print adsPrint ads
LCI Tools and Resources
Your experiences in:-Your experiences in:-• Recruiting new membersRecruiting new members• Retaining existing membersRetaining existing members• Improving your club’s efficiencyImproving your club’s efficiency• Making your club more attractiveMaking your club more attractive• Improving service to the communityImproving service to the community• Building Lions’ public imageBuilding Lions’ public image
Tools and Resources
What do you need What do you need for the future?for the future?
And from whom?And from whom?
Tools and Resources
“My Ideal Club” Workshop
Goal Setting and Action PlansGoal Setting and Action Plans
Lion ............................Lion ............................
Goal Statements and Action Plans
• Specific• Measureable• Actionable• Realistic• Time bound
Effective goal statementsEffective goal statements
Goal Statements and Action Plans
• Recruit 12 new members by November 15th of this Lions year
• Train new club officers by August 15th of this Lions year
• Create and distribute press releases for three Lions club events by May 1st of this Lions year
Sample goal statementsSample goal statements
Goal Statements and Action Plans
• Specific – what, who, when• Sequential actions• Milestones for celebrations
Create actions plansCreate actions plans
Goal Statements and Action Plans
• What action will be done• Who will be involved or responsible and what resources are needed
• When the action will be completed• Results or how we know it is done
Action plan contentAction plan content
Sample Action Plan Format
How?(Action steps)
When?(deadline for completion)
Who?(person responsible for action)
How we will know?(has it been completed)
Goal Statement____________________________________
Sample Action Plan FormatGoal To establish the current situation of the club, as seen by current and potential members – “where are we now?”
HOW?(Action Steps)
WHEN?(Deadline for completion)
WHO?(Person responsible for action)
HOW WILL WE KNOW?(How we will know the action step is accomplished)
Carry out club survey using Club Evaluation Questionnaire
Carry out public survey using Public Questionnaire
Analyse results obtained from the above. Draw conclusions
Prepare report for all Club members
Discuss results in full club meeting
August 2010
September 2010
October 2010
November 2010
December 2010
Membership Committee Chairman Fred
Membership Committee members Ian and Dave
Membership Committee
Membership Committee Chairman Fred
Club President
85% responses from club members
Completed questionnaires from at least 9 non-members
Committee Meeting minutes
Written report circulated
Full discussion of club’s current situation by all members
How might others see this?
• Awareness & understanding
• Lack of motivation
• Own acceptance and beliefs
• Low self-esteem
• Practicalities
• External influences
Typical barriers to change:-Typical barriers to change:-
How might others see this?
• Make people less comfortable with the status quo
• Increase the attractiveness of the vision of our future
• Increase recognition of recent success Ask what improvement have we successfully implemented and what were the benefits?
• Increase the level of peer support among our team for this change
Decide what you can do to:-Decide what you can do to:-
Goal Statements and Action Plans
“ “ A goal without a plan A goal without a plan is just a wish”is just a wish”
Antoine de Sainte-Exupery
Programme Review Programme Review and Feedbackand Feedback
“My Ideal Club” Workshop
Lion ............................Lion ............................
• Why we are here• What “my ideal club” means• What our club & community needs
are• What we can do & how to go about it
Programme reviewProgramme review
“My Ideal Club” Workshop
Next StepsNext Steps
“My Ideal Club” Workshop
• Keep your fellow club members involvedKeep your fellow club members involved
• Carry out community needs assessmentsCarry out community needs assessments
• Further work on goals and action plansFurther work on goals and action plans
• Ensure necessary resources are availableEnsure necessary resources are available
• Put plans into effectPut plans into effect
• Arrange follow-up workshopArrange follow-up workshop
• Know your club• Know what the community needs• Use what is available (you’ve paid for it!)• Creating your own materials• Plan for good performance• Enjoy celebrating successes• Share those successes with others
And finally:-And finally:-
“My Ideal Club” Workshop
““My Ideal Club” My Ideal Club” WorkshopWorkshop
District 105X Zone YDistrict 105X Zone YDate..................Date..................
Club Excellence Process
Version 1