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Copyright © 2011 by Pearson Education,Inc. publishing as Prentice Hall. All rights reserved.From Skills for Success with Microsoft® Access 2010 Comprehensive

Integrate Data with Other Applications | Microsoft Access Chapter 8 More Skills: SKILL 12 | Page 1 of 4

� When you need to import or export the same table frequently, the steps taken to import orexport the data can be saved.

� Saved steps are run from the Manage Data Tasks dialog box.

To complete this project, you will need the following file:� a08_Aquatics_Program

You will save your files as:� Lastname_Firstname_a08_Aquatics_Program� Lastname_Firstname_a08_Aquatics_Classes� Lastname_Firstname_a08_Aquatics_Snip

1. Start Access and then open a08_Aquatics_Program. Save the database in your AccessChapter 8 folder as Lastname_Firstname_a08_Aquatics_Program If the Security messagedisplays, enable the content.

2. In the Navigation Pane, select the Swimming Classes table.

3. Display the External Data tab, and then, in the Export group, click Excel. In the displayedExport dialog box, click Browse, and then in the File Save dialog box, navigate to yourAccess Chapter 8 folder. In the File name box, type Lastname_Firstname_a08_Aquatics_Classes and then click Save.

4. In the displayed Export – Excel Spreadsheet dialog box, under Specify export options,select the Export data with formatting and layout check box, and then select the Open thedestination file after the export operation is complete check box.

AccessCHAPTER 8

More Skills 12 Save Export Steps

From Skills for Success with Microsoft® Access 2010 Comprehensive

5. Click OK, and then compare your screen with Figure 1.

Figure 2

Integrate Data with Other Applications | Microsoft Access Chapter 8 More Skills: SKILL 12 | Page 2 of 4

Copyright © 2011 by Pearson Education Inc. publishing as Prentice Hall. All rights reserved.

6. Exit Excel.

7. In Access, in the Export - Excel Spreadsheet dialog box, select the Save exportsteps check box.

8. In the displayed Save as box, replace the existing text with Export SwimmingClasses Press F. In the Description box, type Exports the table to Excel withformatting preserved Compare your screen with Figure 2.

Name ofsaved steps

Descriptionadded

Figure 1

ExportedSwimming

Classes table

9. In the Export - Excel Spreadsheet dialog box, click Save Export.

10. In the Navigation Pane, double-click the Swimming Classes table.

11. In the record with Event ID 1023, use the Date Picker to change the date to Saturday,June 30, 2012. Press F, and then compare your screen with Figure 3.

Copyright © 2011 by Pearson Education Inc. publishing as Prentice Hall. All rights reserved.From Skills for Success with Microsoft® Access 2010 Comprehensive

Integrate Data with Other Applications | Microsoft Access Chapter 8 More Skills: SKILL 12 | Page 3 of 4

12. Close the table. On the External Data tab, in the Export group, click Saved Exports,and then compare your screen with Figure 4.

The Manage Data Tasks dialog box lists all saved import steps and all saved export steps.

Figure 3

Date Picker

Event ID 1023

Figure 4

Manage DataTasks dialog box

Saved export steps

13. With Export Swimming Class Table selected, click the Run button.

14. Read the displayed message, and then click Yes to update the existing file. Read the next displayed message, and then click Yes to replace the existing file.

The Excel file opens with the new data for the record with Event ID 1023.

15. Exit Excel. In Access, read the displayed message, and then click OK.

16. Click Start , and then click All Programs. Click to open the Accessories folder, and thenclick Snipping Tool.

17. In the displayed Snipping Tool program, click the New button arrow, and then click Full-screen Snip.

18. Click the Save Snip button . Navigate to your Access Chapter 8 folder, Save the file as Lastname_Firstname_a08_Aquatics_Snip and then Exit the Snipping Tool mark-upwindow.

19. In the Manage Data Tasks dialog box, click Close.

20. Exit Access, and then submit as directed by your instructor.

� You have completed More Skills 12

From Skills for Success with Microsoft® Access 2010 Comprehensive

Integrate Data with Other Applications | Microsoft Access Chapter 8 More Skills: SKILL 12 | Page 4 of 4

Copyright © 2011 by Pearson Education Inc. publishing as Prentice Hall. All rights reserved.