2nd Term NICMAR TBC

7/30/2019 2nd Term NICMAR TBC

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TENDERS AND TENDER DOCUMENTS



INTRODUCTIONTender is a written submitted by the contractor in

interest of the notification given, to executecertain work or supply of some specified articles

or transport of materials at certain rates with the

terms and conditions laid down in the tender documents. The form in which it is to be

submitted is supplied by the department to

eligible contractors on usual payment of cost. Thetender duly filled in is placed in the ‘Tender Box”

with locking arrangements kept in the room of the

officer inviting tender on or before the specified

hours and date notified through the tender notice.



Tender Form Tender form is a standard printed of contract

giving the followingi. Standard conditions of contract

ii. General rules and directions for guidance of Contractors.

iii. General description of work

iv. Estimated cost

v. Earnest money

vi. Security Deposit

vii. Time allowed for the work form date of written order to commence

viii. Column for signature of contractor, beforesubmission of tender, signature of witness andsignature of officer, by whom accepted.



This tender form is a part of tender document.

The price of tender form is given on the form.

This printed form and other documents are to bepurchased on cash payments from the office

inviting tender during office hours on all working

days.



Tender NoticeThe notice inviting tenders is a very important

documents on which tenders and subsequentagreements with the contractors are based.

Tender notice should stipulate reasonable time

for completion work; in an urgent case theauthority, which is competent to approve N.I.T. in

that particular tender might curtail the period but

the period should be realistic period. All tender

notices should be in the standard form of the

document. It is displayed on the notice boards of

the division and also circulated to the related sub-

divisions and other divisions of the department.



For wide publicity of major works the tender notice is

required to be published in two daily local Newspaper. In

order to minimize the heavy advertisement charges

short Tender Notice should be given in tabular form,which contains essential information as below:

i. Name of the authority inviting tender.

ii. Particular of Contractors eligible to submit tenders.Iii. Name of work and its location.

Iv. Estimated cost of work.

v. Price of tender form and other tender documents.

vi. Earnest money to be deposited.vii. Time of completion

viii. Lat date, time limit and place of receipt of tender and

also time of opening tender.

x. Accepting Authority.



CHECK LIST FOR TENDER DOCUMENTS

Check list contains list of all documents, forms,

statements, specifications, schedule, drawings

etc. to be submitted with the tender.

The above list contains the following documents

in particular without which the tender will not be

finally decided.



Documents to be covered underEnvelope No. 1

Following are the documents to be covered under Envelope No. 1

i. One year term Deposit Receipt or deposit at

calls receipt of any scheduled Bank or Nationalized Bank in support of having paid theEarnest Money.

ii. Details of works of similar type and magnitude

carried out by tenderer. Details all other workstendered for and in hand (with value of workremaining unfinished) as on the date of

submission of the tender.



iii. Details of plant and machinery immediatelyavailable with tenderer for use of this work.

iv. Details of technical personal with qualification

of the person supposed to carry out the work.v. Details of machinery proposed to be used for

the work but not immediately available and

manner in which it is proposed to be draftSpecimen of Tender Notice For PressProcured.

vi. Copies of certificate if any.

vii. Full name of all partners, if the tender isoffered by partnership and copies of Partnership Deed and Power of Attorney,

copies of the documents must be attached,



copy of the registration certificate of the firm is

registered under Company Act.

viii. Full name and address of the representatives

on site of work during execution of work who

will be held responsible for and obtaining

instruction given on site for time for the works.

ix. Income Tax Clearance in original of a date not

more than twelve months prior to the last date

fixed for the receipt of the tender.

x. A True of the Registration Certificate including

that of renewal etc., (II the above documents

and this list must be signed by tenderer.)



xi. Letter of submission of the tender, with

observations if any, suggestions, short falls of the

provisions of the tender. However, this should notbe in a form of any term or condition or any

financial implications etc. please note that no

conditional offer will be accepted or consideredfor opening of the second envelope.



Documents in Envelope No. 2

Tender set only, duly filled & signed under seal of

the firm and date of submission etc., if the firm is

of partnership firm or Registered under

Companies Act etc. All the partners of the person

having due power should sign the tender complying the requirements of Sr. No viii above.



Important Instructions to the Contractors The important instructions to the contractors are

listed belowi. Please submit the one year term deposit

receipt or deposit at call receipt duly pledged

towards earnest money deposit,

ii. Do not make any additions & alterations in

tender documents.

iii. Do not remove or replace any page of the

tender,

iv. Make all entries in the tender in ink, express

the offer both in words & figures in one line.



v. Do not make any over writing.

vi. Attest all corrections.

vii. The tender should be signed by all thepartners of a firm or a partner of a

representative holding a duly constituted legal

power of attorney.

viii. Set your signature witnessed by a person of

some standing.

ix. The tenderer or in the case of firm or company

the person having Power of Attorney fails to

sign in the space provided for the purpose then

the tender will be outright rejected.



Notes for the Contractors

Contractor shall be presumed to have carefullyexamined all drawing documents, forms,

statements, schedules, special conditions and

specifications of contract and to have fullyacquainted himself with all necessary information

and dates etc. pertaining to and needed for the

work.