2nd Call for IPSF Coordinators and Committees 2013-14

7/29/2019 2nd Call for IPSF Coordinators and Committees 2013-14

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Call for Coordinators and Committees 2013-14

Call for IPSF Coordinator and Committee positions 2013-14

Coordinators and Committees work under the IPSF Executive Committee and their work is more

specific to certain activities. These positions require little travelling, but it is strongly recommended to

attend the 60th

IPSF World Congress 2014 in Porto, Portugal and that you attend your Committee

meeting if one is programmed.

You should be able to work on a daily basis throughout the year in your position and have regular

internet access. Coordinator positions have different busy times or seasons, but you must be

reachable throughout your entire term.

If you are interested in a particular position listed here, you should contact the relevant IPSF Executive

Committee member (contact below) before the deadline for applications. IPSF is looking for applicants

for the following positions.

Please submit your nomination form to [email protected], no later than Friday, 20th

September

2013.


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1. Treasurer portfolio 4

Development Fund (DF) Coordinator 4

Development Fund Committee (3 members) 4

2. Secretariat portfolio 4

Constitutional Working Committee (CWC) 4

3. Internal Relations portfolio 4

Membership Promotion Committee (MPC) 4

Membership Coordinator 5

4. External Relations portfolio 5

Corporate Relations Committee 5

5. Professional Development portfolio 5

Clinical Skills Events (CSE) Coordinator 5

Patient Counselling Event (PCE) Coordinator 6

Pharmacy Profession Awareness Campaign (PPAC) Coordinator 7

Compounding Event (CE) Coordinator: 7

Professional Development Committee 8

6. Public Health portfolio 8

Public Health Advocacy Coordinator 8

Public Health Awareness Coordinator: 9

Medicines Awareness Coordinator 9

Humanitarian Coordinator: 9

Public Health Committee (10 members) 10

7. Pharmacy Education portfolio 10

Pharmacy Education Research Coordinator 10

Internship Coordinator 11

Educational and Scientific Publications (ESP) Coordinator (previously Phuture Coordinator) 11

Pharmacy Education Committee (PEC) 12

8. Media and Publications portfolio 12

Editorial Committee (EC) 12Design Coordinator (DC) 12

Design and Creativity Committee (DCC) 13

Marketing Coordinator (MaC) 13

Blog Coordinator (BC) 14

Merchandise Coordinator (MeC) 14

9. Student Exchange portfolio 15

Student Exchange Committee (SEC) 15


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1. Treasurer portfolio

Development Fund (DF) Coordinator

With the supervision of the Treasurer, the DF Coordinator coordinates the DF Committee and is

responsible with the development of strategies for the promotion of donations and with ensuring the

proper use of the DF. Therefore, it is essential to understand the aims and objectives of the DF.

The DF Coordinator manages DF grant application forms, calls for applications, correspondence with

applicants as well as the review of applications.

The DF Coordinator must have regular internet access available and be able to read and reply to e-

mails daily over the periods when the DF applications are submitted and reviewed. The Coordinator

should preferably be from a developed and high-income country to prevent any conflict of interest with

possible applicants.

For more information [email protected]@ipsf.org.

Development Fund Committee (3 members)

The main task of the members is to review grant applications for DF congress grants, SEP grant and

other DF grants. In addition, committee members will assist with promotion of donations.

You should have a regular internet connection for this position. Time commitment varies depending on

the time of the year - the period between January and April is the busiest.

The DF Committee members should preferably come from high income countries to prevent any

conflict of interest with DF applicants.

For further information please contact:[email protected]@ipsf.org.

2. Secretariat portfolio

Constitutional Working Committee (CWC)

The Constitutional Working Committee assists the Secretary General in reviewing and editing the

IPSF Official Documents. CWC members should be familiar in general with the Official Documents

and they should also have a sufficient knowledge of English to be able to edit the Official Documents.

Furthermore, the Constitutional Working Committee helps the Secretary General to write and prepare

the minutes of previous General Assembly.

It is also required that applicants for the CWC have a deep and thorough understanding and

knowledge of the Federation.

For further information please contact:[email protected] as subject heading CWC interest.

3. Internal Relations portfolio

Membership Promotion Committee (MPC)

The Membership Promotion Committee (MPC) consists of the appointed members, the Regional

Relations Officers and the Chairperson of Internal Relations.

The main duties of this group would be to assist the Chairperson of Internal Relations in promoting

IPSF to non-membership associations and to discuss together better ways of promoting or extending

IPSF membership to non-membership countries.
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It is also the responsibility of the MPC to contact pharmacy and pharmaceutical students, encourage

and guide them in the creation student leadership structures where such do not exist.

Members to this committee should preferably speak a second language other than English. Possibilityto travel to neighbouring countries to preform presentations about IPSF is also advisable.

For more information [email protected].

Membership Coordinator

The Membership Coordinator works under the direction of the Chairperson of Internal Relations, and isa co-opted member of the Membership Promotion Committee (MPC). They work fairly independentlyto assist the Chairperson of Internal Relations in directing the work of the MPC.

Their main responsibility is to manage [email protected] account (to be developedduring the 2013-14 mandate) and field general IPSF questions. A good working knowledge of IPSF isrequired for this position to determine where to field questions regarding regional offices, membershipforms, Student Exchange Programme, internships, and professional events. The workload of thisposition may vary from 2 - 20 hours per week, depending on the time of year. Heavier workloads are

required during the winter months to field questions about World Congress, Symposia, and theStudent Exchange Programme.

The Membership Coordinator will also work closely with the Treasurer to process IndividualMembership and Friend of the Federation applications; ideally, this person would be able to developonline forms and expedite the membership application process. They may also verify membership forattendance to events by providing Confirmation Letters required for registration. They will alsomaintain contact databases for Individual Members, Friends of the Federation, Honorary Life

Members, and Alumni.

Depending on workload, this position would ideally begin a working Alumni Network for the Federation,with ways to connect our Alumni to IPSF through the years after their departure.

Please [email protected] questions about this position.

4. External Relations portfolio

Corporate Relations Committee

The Corporate Relations Committee supports the Chairperson of External Relations and the Corporate

Relations Coordinator in providing the resources for the international management of IPSF. The

specific duties shall include:

Keeping continuous contact with existing IPSF corporate partners, and seeking new partnerships;

Improving the availability and quality of both interns and work sites, in collaboration with the Internship

Coordinator;Assist the Corporate Relations Coordinator in building tailored sponsorship packages for partners;

The Regional Relations Officers work as co-opted members of the Corporate Relations Committee

and are responsible for corporate relations with partners of the IPSF Regional Offices. The President

is also co-opted with a supervisory role.

For more information [email protected]@ipsf.org.

5. Professional Development portfolio

Clinical Skills Events (CSE) Coordinator

The CSE Coordinator is responsible for multiple tasks throughout the year.

The CSE Coordinator is required to have good communication skills, organization skills, and most

importantly, clinical knowledge. It is imperative for the CSE Coordinator to be familiar with Objective
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Structured Clinical Examination (OSCE) framework, from which the 3 different sets of CSE events:

CSE individual competition (beginners and advance), CSE team competition, and CSE Jeopardy, are

based on.

The CSE Coordinator must attend World Congress, as all of the above CSE competitions will be held,

it is also advisable for the CSE Coordinator to be present for Regional Symposia where possible as

CSE individual events are organized. The CSE Coordinator is responsible to be in contact with the

respective reception committees starting at the beginning of the term to setup workshop time, rooms

and logistics, invitation for suitable speakers for the workshop, arrange for winners certificates, and

prizes. During the IPSF CSE competitions, the CSE Coordinator is responsible for all logistical matter

whether the CSE Coordinator is physically present or not. The CSE Coordinator will also be

responsible together with the Professional Development Committee, the Chairperson of Professional

Development to create cases of CSE and to submit them for professional review.

Throughout the year, the CSE Coordinator must keep the CSE email account checked to assist

member organizations who wish to initiate CSE at the national & local levels. Furthermore, it is the

duty of the CSE Coordinator to ensure that a structured CSE report and along the cases used be

submitted to IPSF to maintain a CSE database and for annual report and data collecting purposes,

and to maintain the Professional Development Star System Accreditation database through the

year. In addition, for associations that are not running CSE, the coordinator shall contact member

associations and offer IPSF workshop and cases material to aid with the process.

Lastly, CSE Coordinator is to submit quarterly reports updates and newsletter articles, and a final

Annual Report to inform the Executive Committee and the General Assembly of the progress of the

year.

For more information or submitting your form, please contact [email protected] using subject heading CSE

Coordinator interest.

Patient Counselling Event (PCE) Coordinator

The PCE Coordinator is responsible for multiple tasks throughout the year.

The PCE Coordinator is required to have good communication skills, organization skills, and most

importantly, clinical knowledge. It is imperative for the PCE Coordinator to be familiar with Objective

Structured Clinical Examination (OSCE) framework, and patient counselling.

The PCE Coordinator is strongly advised to attend World Congress and the Regional Symposia. The

PCE Coordinator is responsible to be in contact with the respective reception committees starting at

the beginning of the term to setup workshop time, rooms and logistics, invitation for suitable speakersfor the workshop, arrange for winners certificates, and prizes. During the IPSF PCE competitions, the

PCE Coordinator is responsible for all logistical matter whether the PCE Coordinator is physically

present or not. The PCE Coordinator will also be responsible together with the Professional

Development Committee, the Chairperson of Professional Development to create cases of PCE and to

submit them for professional review.

Throughout the year, the PCE Coordinator must keep the PCE email account checked to assist

member organizations who wish to initiate PCE at the national & local levels. Furthermore, it is the

duty of the PCE Coordinator to ensure that a structured PCE report and along the cases used be

submitted to IPSF to maintain a PCE database and for annual report and data collecting purposes,

and to maintain the Professional Development Star System Accreditation database through theyear. In addition, for associations that are not running PCE, the coordinator shall contact member

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Lastly, PCE Coordinator is to submit quarterly report updates and any requested newsletter articles,

and a final Annual Report to inform the Executive Committee and the General Assembly of the

progress of the year.

For more information or submitting your form, please contact [email protected] using subject heading PCE


Pharmacy Profession Awareness Campaign (PPAC) Coordinator

The PPAC Coordinator is responsible for multiple tasks throughout the year.

The PPAC Coordinator is required to have good communication skills, organization skills, and is

strongly advisable to have organized PPAC before.

The PPAC Coordinator is strongly advised to attend World Congress and the Regional Symposia, to

run PPAC workshops. The PPAC Coordinator is responsible to be in contact with the respectivereception committees starting at the beginning of the term to setup workshop time, campaigns, and

invite any potential speakers for workshops.

The PPAC Coordinator is also responsible to organizing and promoting World Pharmacist Day in

social media, and campaign material. Other campaigns that the PPAC Coordinator should be well

versed in are Teddy Bear Hospital and Pharmacist Awareness Week. The PPAC Coordinator is in

charged of updated the materials along with Professional Development Committee, the Chairperson of

Professional Development.

Throughout the year, the PPAC Coordinator must keep the PPAC email account checked to assist

member organizations who wish to initiate PPAC at the national & local levels. Furthermore, it is the

duty of the PPAC Coordinator to ensure that a structured PPAC report and along the cases used be

submitted to IPSF to maintain a PPAC database and for annual report and data collecting purposes,

and to maintain the Professional Development Star System Accreditation database through the

year. In addition, for associations that are not running PPAC, the coordinator shall contact member


Also, the PPAC Coordinator is responsible to promoting the regional PPAC Award each year, thus is

required to collect the above stated reports for the purpose of adjudication, setup the adjudication

criteria, be responsible for adjudication of such reports, and also to award the winner of each region

during the Regional Symposia or at World Congress, wherever convenient.

Lastly, PPAC Coordinator is to submit quarterly report updates and any requested newsletter articles,and a final Annual Report to inform the Executive Committee and the General Assembly of the


For more information or submitting your form, please contact [email protected] using subject heading

PPAC Coordinator interest.

Compounding Event (CE) Coordinator:

The CE Coordinator must attend World Congress as this event is only held at World Congress. The

CE Coordinator is responsible to the logistic consideration, suitable compounding and workshop room

and supply booking, working with sponsorship committee to contact pharmaceutical/compounding

company to sponsorship and speaker potentials.
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For this new event, the CE Coordinator is task at writing an guideline on how to organized this event

and to use said guideline to promote it. The cases used for CE should be developed with the

pharmaceutical/compounding company to ensure quality.

The CE Coordinator should have good communication and organizational skills; keep regular contact

with the Chairperson of Professional Development, and preferably have knowledge on

compounding Furthermore, it is the duty of the CE Coordinator to ensure that a structured CE report

and along the cases used be submitted to IPSF to maintain a CE database and for annual report and

data collecting purposes, and to maintain the Professional Development Star System Accreditation

database through the year if any member associations runs CE.

Lastly, CE Coordinator is to submit quarterly report updates and any requested newsletter articles,

and a final Annual Report to inform the Executive Committee and the General Assembly of the


For further information please contact: [email protected] using subject heading Compounding

Event Coordinator interest.

Professional Development Committee

This Committee are for those who are interested in the project of Professional Development

Projects. Tasks involved in the Professional Development Committee include, testing the cases

developed for Clinical Skills Event, Patient Counselling Event, and the Compounding

Event. Furthermore, they are to review any materials as requested and delegated by the Professional

Development Coordinators. The Committee member also responsible to collecting Professional

Development reports and updating the Star System Database.

6. Public Health portfolio

The Public Health Coordinators work under the direction of the Chairperson of Public Health to

promote their determined area of Public Health and encourage and support IPSF members around the

world to undertake successful Public Health campaigns.

Public Health Advocacy Coordinator

The Public Health Advocacy Coordinator works under the direction of the Chairperson of Public

Health, and serves as the third focal point to the World Health Organisation, after the Chairperson of

Public Health and the President. They are a co-opted member of the Policy Committee, and work

closely with the Policy Coordinator to facilitate IPSF policy statement development related to public

health. As such, they hold many of the responsibilities of the Policy Committee.

The majority of work will include research to provide background statements and wording to any

proposed public health policy statements provided by IPSF members, Regional Offices, or the

Executive. These will be presented to the General Assembly for approval and adoption by IPSF. Also,

these policy statements will be the foundation for any joint statements with partners at the World

Health Organisation and other applicable entities.

They may also work with the Policy Committee to implement a body of work relevant to public health

advocacy statements. This is under the direction of the Chairperson of Public Health, and may include

advocacy directed toward the public, partnering with patient advocate and health organization groups,

and proposals for IPSF projects on a regional or global level.

It is highly recommended the Public Health Advocacy Coordinator attend the World Health Assembly

(WHA) in Geneva, Switzerland every May in order to assist the Chairperson of Public Health with


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organization of the IPSF delegation and/or Pre-WHA events, joint statements with partners such as

the World Healthcare Students' Alliance, and submission of interventions for presentation.

It is highly advantageous to this position to be familiar with IPSF Public Health work and the work

needed to have a successful delegation at the World Health Assembly.


Public Health Awareness Coordinator:

The Public Health Awareness coordinator works under the direction of the Chairperson of Public

Health and is in charge of the promotion of the different Public Health campaigns and the World Health

Organisation official events.

They are responsible for supporting IPSF member organisations year-round in organizing Public

Health campaigns and activities.

They are required to disseminate updated information, distribute the different campaign kits and

establish and update the online public health database periodically.

The Public Health Awareness Coordinator will also help the Chairperson of Public Health with the

organization of the Public Health Campaign to be run at the IPSF World Congress and IPSF Regional

Symposia.

The main role is to ensure the good running of different campaigns and the collection of the reports

from IPSF Members.

The Coordinator is supported by the Public Health Committee members.

Medicines Awareness Coordinator

The Medicines Awareness Coordinator works under the direction of the Chairperson of Public Health

and is in charge of the promotion of the Anti Counterfeit Drugs Campaign (ACDC), the Medicine

Awareness Campaign (MAC), (dealing e.g. with rational use of drugs, anti-microbial resistance) and

other Medicine Awareness related campaigns.

The Medicines Awareness Coordinator is responsible for supporting IPSF Members year-round in

organizing related campaigns and activities.

They are required to disseminate updated information, distribute the campaign kits and establish and

update the online public health database periodically.

The Public Health Awareness Coordinator will also help the Chairperson of Public Health with the

organization of the workshop to be run at the IPSF World Congress and Regional Symposia.

The main role is to ensure the good running of different Medicine Awareness Campaigns and the

collection of the reports from IPSF Members.



Humanitarian Coordinator:

The Humanitarian Coordinator works under the direction of the Chairperson of Public Health and is in

charge of the promotion of IPSFs humanitarian campaigns as the Vampire Cup competition.

The Humanitarian Coordinator is responsible for supporting IPSF Members year-round in organizing

the Vampire Cup Competition and different humanitarian events.
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The Humanitarian Coordinator is required to disseminate updated information, distribute the campaign

kits and establish and update the online public health database periodically regarding the humanitarian

campaigns.

The main role is to ensure the good running of different Humanitarian Campaigns and the collection of

the reports from IPSF Members.


Public Health Committee (10 members)

The Public Health Committee members work under the direction of the Chairperson of Public Health

and assist the Public Health coordinators in their different tasks all year-round:

To promote the different campaigns and encourage and support IPSF members to undertake

successful Public Health campaigns.

To update the online Public Health database with the necessary information

To write articles for the 2 issues of the Public Health Spot. To disseminate the Public Health related surveys and collect the results.

To help the coordinators with the collection and compilation of the activities reports from IPSF

Members.

7. Pharmacy Education portfolio

Pharmacy Education Research Coordinator

The position was created to assist the Chairperson of Pharmacy Education with the research projects

related to Pharmacy Education.

The coordinator shall work with the Chairperson of Pharmacy Education in the planning,

implementation and promotion of the research projects. The duties of the coordinator shall include

maintaining the database of responses generated, promoting the research projects among all

members, and following up with participating associations to ensure the implementation of the

projects.

Design and implementation of research projects

Based on suggestions from Pharmacy Education Committee, surveyed member associations

and the IPSF partners, the coordinator should discuss the implementation of research

projects. The project should preferably be centered on pharmacy education, and learningexperience of students from all around the world.

Recruitment of collaborators

Once the project accepted and the budget (if applicable) is fixed, the coordinator should

ensure that all the conditions to conduct a successful research are met. All details from

logistics to ethical approval by the appropriate authority should be taken care of as in the

research design. The coordinator should also consider recruiting volunteers to help with the

data collection and analysis. A call for positions can be done with the approval of the

Chairperson of Pharmacy Education.

Promoting research projects

The promotion of the project is done in cooperation with the Chairperson of Media and

Publications, as well as Chairperson of Internal Relations. The promotion can be donethrough social networks, pharmacy education website and IPSF official publications. The

announcement should reach a maximum of pharmacy students and get a maximum visibility.

Analysis of results and publication of the findings


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The data collected should be analyzed and the results published either in Phuture or any

appropriate publication.

Using the research projects to advance pharmacy education and advocate for

pharmacy profession.

The findings of the research should be used as proofs and arguments to advance pharmacy

education. Guaranteeing a high quality education for future pharmacists stays one of the maingoals of IPSF. Using these data to support the standardization of pharmacy education and

ensure the access to a better education is the finality of the project.

Initiating and maintaining contact with research partners looking for collaboration

opportunities in the field of pharmacy research

The IPSF built partnerships with several partners in research fields. FIP education is a very

important partner. The involvement of IPSF in FIPed project is growing from year to year. The

coordinator should maintain and develop the relations with the partners.

For further information please [email protected] the subject heading Pharmacy

Education Research Coordinator interest.

Internship Coordinator

The Internship Coordinator will be in charge of following up on new internship contacts made as well

as keeping in touch with the existing contacts.

Additionally, the Internship Coordinator will work with the Chairperson of Public Health and

Chairperson of Pharmacy Education (ChPs) to develop new internship opportunities for IPSF

members. This includes reaching out to organisations/schools/etc. to assist the ChPs in the

development of these new opportunities, which will be done only upon approval by the ChPs.

The Internship Coordinator is also the primary contact for questions regarding interships and

application submissions. This includes organising all the applications before sending the applications

to the ChP's for the selection process.

The Internship Coordinator may be included in the selection process at the discretion of the ChP's;

however, the final decision lies with the ChPs and/or the institution where the internship will be held.

IPSF internships are the area that IPSF has the biggest opportunity for growth. Right now, it is

extremely underutilized. When we have 350,000 potential applicants but are only placing one to ten of

these potential applicants in the thousands of possible internships available for pharmacy students,

there is an enormous disconnect between what we can do and what we are doing. In order to grow the

internships, we need someone dedicated to internships; someone whose sole job in IPSF is thegrowth of opportunities for our members. When properly utilized, this position has a wonderful

opportunity to increase IPSF's impact globally by improving our relationships with established contacts

as well as providing helping hands to new contacts.

For further information please contact [email protected] using the subject heading Internship


Educational and Scientific Publications (ESP) Coordinator (previously Phuture Coordinator) A growing number of publications related to pharmaceutical science, practice and education areimplemented as IPSF publications. The ESP Coordinator works under the portfolio of Pharmacy

Education, in coordination with the Chairperson of Media and Publications.
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Phuture, is IPSF's scientific publication which is compiled by the Chairperson of Pharmacy Education

and published annually. Educational and Scientific Publications Coordinator should help the

Chairperson of Pharmacy Education with the compilation of the articles. The duties of the Coordinator

shall include editing and screening of the articles received for publication in Phuture, identifying

authors and requesting them for articles on topics of interest, liaison with the Chairperson of

Publications and designated members of the Editorial Board for designing, printing and publication of

the magazine.

Pharmacy Education Newsletter (PEN) is the bi-monthly newsletter of pharmacy education and is

compiled by the Chairperson of Pharmacy Education assisted by the ESP Coordinator. The newsletter

is meant to give space for students to express themselves and give their opinions about the latest

scientific findings. The purpose is to increase the scientific writing skills, encourage students to debate

about pharmacy and health related issues. The updates of the research projects can be published in

the newsletter as well as the IPSF internship reports and HLM articles.

The ESP Coordinator should work on choosing a theme for publications based on discussions with

Pharmacy Education Committee and surveyed IPSF members, releasing calls for articles and

collecting the entries. The ESP Coordinator should initiate contact with researchers from the industryand the academia or with IPSF partners (e.g. FIPed) to help for article writing and review.

For further information or to submit your form please contact [email protected] using the subject

heading ESP Coordinator interest.

Pharmacy Education Committee (PEC)

PEC shall assist the Chairperson of Pharmacy Education, and Coordinators under the portfolio with

their duties. They shall be involved in planning and implementation of the research projects related to

Pharmacy Education and assist in the editing and screening of Phuture and PEN. Additionally, the

committee will get involed with the planning and development of other projects related to the portfolio.

For further information or to submit your form please contact [email protected] using the subject

heading PEC interest.

8. Media and Publications portfolio

Editorial Committee (EC)

This Committee is chaired by the appointed Editorial Committee Coordinator, and is responsible for

proofreading all documents intended for distribution within or outside the Federation.

The members of board should preferably be native (or advanced) English speakers.

For more information, [email protected].

Design Coordinator (DC)

The Design Coordinator is the chair of the DCC and is in charge of task delegation, working as a

contact person between the Chairperson of Media and Publications and the DCC.

The DC is the implementer of the communication and branding strategies of the Chairperson. For

instance, he can be responsible with inserting the publication articles in the templates provided by the

Chairperson or design materials based on the branding created by the Chairperson.

Applicants should have extensive experience in using common graphic design tools such as Adobe

Photoshop, Adobe Illustrator and most importantly Adobe InDesign. IPSF does not have licenses

to any design software.
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Since this is a new position, it is hard to calculate the workload. Although, you should consider this to

be a quite heavy workload position, since you will be working very closely with the Chairperson of

Media and Publications. It can be managed with your studies, but probably not if youre counting on

having a busy academic year (research project, thesis or other).


Design and Creativity Committee (DCC)

The DCC is chaired by the Design Coordinator (new position) and is responsible with completing

design and media tasks. Although this is a Committee, work is usually carried out in individual tasks

based on the members aptitudes and skills in different kinds of media. For instance, people with video

editing skills are chosen to edit videos (that can be requested from any portfolio of the Federation) and

people who are better at web design will be chosen to help with website management.

Applicants should have extensive experience in using common graphic design tools such as Adobe

Photoshop, Adobe Illustrator and most importantly Adobe InDesign and/or video editing tools.

IPSF does not have licenses to any design software.

The Regional Media and Publications Officers are also members of the DCC and are supposed to help

with regional projects as well as others in case they are so requested.


Marketing Coordinator (MaC)

The IPSF Marketing Coordinator is in charge with defining digital marketing strategies to promote IPSF

activities to pharmacy students and to market IPSF to new members, external partners and sponsors.

In practical terms, this will means managing all the Social Media accounts, as well as analysing the

statistics and being informed in the latest trends in digital marketing. The MaC is responsible with

implementing the IPSF branding strategy created by the Chairperson of Media and Publications in the

marketing channels.

The MaC is also responsible with making sure the Regional Offices maintain their Social Media

channels updated and in order with regional strategies to which the MC should contribute.

In general, the MaC works quite closely with the Chairperson of Media and Publications throughout the

year, helping with all necessary tasks related to the portfolio, including social media campaigns for

Public Health, Pharmacy Education, Pharmacy Awareness, Student Exchange, or even Internal and

External Relations. The IPSF events are also excellent opportunities for digital marketing, so the MaC

should coordinate activities related to these events.

The MaC should help the Chairperson of Media and Publications in regulating the use of Social Media

within the Federation, for instance by regulating the Facebook Groups or by helping the Executive

Committee members make a better use of these tools when attending events or advocating for a

cause.

The IPSF Marketing Coordinator should be creative and motivated person with high communication

skills and solid understanding of all IPSF aspects and activities. It is preferred to have a passion about

marketing and technology, with previous experience in managing Social Networks and good

knowledge of Social Media management tools. It is advantageous to have past experience with

sponsorship roles.


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The time commitment for this position can become quite intense at some times (usually about 1 hour

every day but it can be heavier during campaigns). It is quite possible to manage it with University or

work.

For more information, contact [email protected] [email protected]

Blog Coordinator (BC)

The Blog Coordinator is in charge with managing and promoting the IPSF Blog, making sure new

creative content is created. The BC can hold writing contests (in collaboration with the Editorial

Committee) or other types of campaigns to promote writing creativity.

The IPSF Blog works with Wordpress, which is a quite easy platform to work with, so no experience is

required (although general aptitude for digital platforms is advisable).

This is quite a simple position that does not require a lot of time commitment, but it needs periodical

reminders to authors and a good organizational capacity.

You can request the Blog Coordinator Guideline, the Step-by-Step Guideline to Your Wordpress

Subdomain or more information [email protected]@ipsf.org

Merchandise Coordinator (MeC)

The Merchandise Coordinator is a newly created position. This person will be in charge with creating

and managing the IPSF Online Store. The website will be quite easy to create since it will use a pre-

existing online tool only basic web managing skills required.

The Merchandise Coordinator will be in charge with updating the database with all the merchandise

materials, mark their prices, check shipping prices to different areas of the world and finally ship (in

case the coordinator is in the Netherlands) or coordinate shipment of the orders.

The Merchandise Coordinator also has the responsibility of ordering new materials, in coordination

with the Chairperson of Media and Publications and the IPSF Treasurer. The design of such materials

must follow the IPSF branding strategy and are at the responsibility of the Design Coordinator and

subject to approval by the Chairperson of Media and Publications.

Since this position requires working with shipments from the Netherlands (at least at an early stage of

development), it is advisable for the Merchandise Coordinator to be someone who lives in the

Netherlands.

This position might require some time commitment in setting up the store, and depending on the

amount of orders it might be more or less time consuming. Still, even with a lot of popularity, about 3

weekly hours should be enough to fulfil the overall duties (except close to the events, when it will be

necessary to make more orders).

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9. Student Exchange portfolio

Student Exchange Committee (SEC)

The Student Exchange Committee (SEC) consists of ten members appointed by the IPSF General

Assembly: five SEP Regional Coordinators and five ordinary members. SEC members have to beformer Student Exchange Officers (SEOs). The main duty of this committee is to provide guidance and

ensure the smooth and fair running of the IPSF Student Exchange Programme (SEP).

As a SEC member you are required to be in constant communication with the Chairperson of Student

Exchange and assist them with work in the following areas:

Help IPSF member organisations, especially new organisations, in establishing or improving their

exchange programmes in a scheme known as the Big Sister Project.

Work on improving the SEP Domestic Rules and Training Manual for Student Exchange Officers.

Create promotional and support materials for Student Exchange Officers.

Oversee the Student Exchange Database and aid in resolving disciplinary issues arising in theprogramme.

Decide together with the Chairperson of Student Exchange, Treasurer, DF Coordinator and DF

Committee the DF SEP Grant recipients.

Promote and investigate the implementation of SEP in IPSF Member associations who are not part of

the project yet, as well as in all non-IPSF Member countries, as part of the Helping Hand Project.

The Chairperson of Student Exchange and SEC members gather for a meeting once a year, where

important issues pertaining to SEP are discussed. It is usually held after the second IPSF Executive

meeting (usually March-April) but when and where it is held is up to the Chairperson and SEC

members of the particular work year.

SEC members are required to be contactable regularly via email and need to be able to respond

promptly to messages. Hence good and regular email access is required. A time commitment of about

15 hours per week can be expected.

For further information please contact the Chairperson of Student Exchange at:[email protected]

subject heading SEC interest.

Please submit your nomination form to [email protected], no later than Friday, 20th September

2013 [email protected].


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59th

IPSF General Assembly

Nomination Form for Approval to IPSF Position 2013-14

Please feel free to use up to 2 pages.Do note this form will be publically displayed at the IPSF World Congress.

Name of the Candidate

Mr./Ms.

Organisation (or Individual Member) and Nation

Nominated for the post of

Would you be willing to work on another position if necessary? If yes, which?

Have you had any previous experience in student organisations? Please detail.

What previous experience have you had within IPSF? Please list detail.

Do you have any special experience relevant to the position? Is there any further information youwould like to add that you think may be relevant to your application? Please detail.

What is your plan and new ideas for the position? Please detail.

Signature of CandidateDate and Place

This form must be completed and signed by the nominee.Completed forms must be submitted to the Secretary General by email ([email protected]).

For Secretarys use only:

Time and date received
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