2nd BMIS 2012 Presentation HRIS Mozambique Final Version

8/10/2019 2nd BMIS 2012 Presentation HRIS Mozambique Final Version

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Human Resources Information

System in Mozambique

Devan Manharlal, Jhpiego, Mozambique

Manuel Macebe, MOH, Mozambique

Anny Sarea, CEDSIF/MF, Mozambique

A collaborative initiative of the Ministry of Health, CEDSIF

Ministry of Finances, and Jhpiego

2nd BioMedical Informatics SymposiumMaputo, Mozambique, August 20-22, 2012


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The development of the Human ResourcesInformation System in Mozambique is

implemented with the technical assistance of

Jhpiego and the support of PEPFAR through theCenters for Disease Control and Prevention

(CDC)


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Background

2008: National Human Resources

Development Plan 2008-2015: establishes the

need of substantially improving the

information available on HRH in the country

2010: The MOH implements an assessment of

HRH information systems, conducted by

Jhpiego


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Assessment main findings

Health managers expressed different needs in

the areas of HRH planning, production, and

management

Several systems collecting HRH information:

Personnel Information SystemSIP (Min. of Public

Function)Access

eSISTAFE/eCAF (Min. of Finances)web

HIS/Basic Module (Min. of Health)Access


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Personnel Information System


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eCAF


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Assessment main findings (2)

Current systems:

Were not up-to-date

Did not include all of the information required

for HRH management

Inaccuracies and potential duplication of data

Information was not consistent among the

systems


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Assessment main findings (3)

Major initiatives in process of implementation:

The electronic National Human Resources

Management SystemSNGRHE (part of the

Reform and Modernization of the Public

Administration)

The MOH HIS Enterprise Architecture


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Recommendation

Proposal to develop a new HRIS: eHRIS-Health

(eSIP-Sade)

Proposal approved by the Minister of Health

Consultative Council in Nov 2010


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Proposal

Develop a eHRIS (eSIP-Sade) able to satisfy the

MOH requirements and compatible with the

broader government systems and the MOH HIS

Built as an extension of the National Human

Resources Management System (SNGRHE)

Internally, integrated as a component of the MOH HIS

(HIS Enterprise Architecture)


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National Human Resources Management System


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Development of the HRIS/eSIP-Sade

MPF

CEDSIF

MF

eCAF

eSISTAFE

eFolha

eVisto

HRMS Project

Team

MOH Education Science & Tech

Interior Defense Security

Finance P. Function Admin. Trib.


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Phases

Phase 1:Who we are? A data-base of all health workers(MOH) with a unique identifier; and Where we are? Alinkage with the MOH data-base of health units

Phase 2. How do we progress? Includes the personnel

movements Phase 3.What do we do? Link the data-bases of phase 1

with the MOH routine information systems to capture aselected number of healthcare provision indicators

Phase 4. How to improve? Includes the validation of a setof indicators for allocation, monitoring, and evaluation ofHRH


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Main Integrations of eSIP-Sade

HealthInformation

System


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eCAF extension

for Health

eCAF extension for Health

Data

Fields

Workers

(type)

Funcio

nrios

Agentes

Colaboradores

Existing fields in

eCAF

Health units;

++

eCAF


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Implementation processPhase I

Extension of e-CAFdatabase with additionalfields

Component1

Extension of e-CAFdatabase to include

collaborators information

Component

2

Health Units Registry incoordination with MOHDIS

Component3

SpecificationUses cases

DevelopmentTest &

Validation

Training

MOH- HRD

MOH- HIS

MF -Cedsif

MPFeSip -Sade

Multi-sectoral team


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Infra-structure

Jhpiego conducted a complementary assessmentof the HR staff technical knowledge and workingconditions (equipment, etc.) needed to

implement the HRIS at the district level Human resources, connectivity, data-center,

equipment, and training will be graduallyimplemented, linked to the expansion of theHRMS

Work will also involve cooperation partnersworking at the national, provincial, and districtlevels


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A Collaborative work

Inter-ministerial

MOH-DRH

MFP

MF-Cedsif

MOHPartners

Jhpiego

CTB

CHAS-SMT

FHI360

EGPAF

MOHDirectorates

MOH-DRH

MOH-DPC

MOH-DAF


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Human Resources for Health Observatory (ORHS)

In collaboration with Danidasproject we haveproduced 1st Yearbook of HRH 2010.

The 1st Yearbook of HRH 2010 was one of the mainproducts in the launch of the ORHS (ORHS is supportedby WHO)

The HRIS project is an important tool for the ORHS

http://www.misau.gov.mz/pt/observatorio_orhs


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Transition period

Access-based

system

Partially

operatingData-collection

improved

Provincial data-bases,

use of Pentaho

SIP data-basesupdate data

SIP andeSip-Saude

working in

parallel

eSip-Saude under development eSip-Saude installed

S

IP

e-Caf extension payroll lifecycle

+ + +

e-CAF

payroll

lifecycle

Deploy and dataupdate process

+++

Transition period


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Training of trainers

Workforce Database

Entry

Promotion,

Transfer,

Retirement,

Planning &

Budgeting

Monitoring &

evaluation

e-CAF

SIP

e-CAF training

Pilot training

Provincial training

Training of trainers

Sip

regionaltraining

Inhambane

training of

SDSMAS technician

Training in

administrative task

Training program in MOH-HRD

Pemba

Beira

2

3


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Training program in MOH-HRD

Training in

administrative task

SIP

Regional Training

2 e-CAF

Training

3

Training location Training of trainers


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Centralization of data

sources

Use of Pentaho (Business Inteligence)

Source: Central database

Source: Provinces

Provincial SIP

database

eCAF Database

Source: Central database

SIFo data-base

Source: Provinces

Data collected for

Annual HRH reportExcel Files

Ms-Access

Oracle

SQLServer

PENTAHO(ETL

component)

Availability of reports

- Dynamic

- Graphic

- Standardized

- Personalized

- Excel/PDF/Internet

PENTAHO

(Reporting

component)

Access controlAuthentication

- security


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2nd Yearbook HRH 2011

P

r

o

v

i

nc

e

sD

i

s

t

r

i

c

t

s Based on Excel files


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Comparing SIP Data

Before SIP TrainingAfter SIP Training


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Comparing SIP and Annual Report

Julho 2012 Setembro 2011 Dezembro 2011

Provncia Dados correntes Dados historicos

HRH 2011 Annual

report

Total 26,821 24,584 35,790

Cabo Delgado 2,806 2,697 2,418

Gaza 2,404 2,000

HCM 3,098

Inhambane 2,837 2,696 2,079

Manica 2,436 1,717 2,131

Maputo Cidade 2,640

Maputo Provncia 2,305 2,163 2,202Nampula 5,928 5,570 5,728

Niassa 2,384 1,831

Orgo Central 1,052 1,199

Sofala 4,132 3,764

Tete 2,230 1,948

Zambzia 4,147 3,901 4,752


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Connectivity for SIFIn

INTICauthorizes the use of the eGov platform(CPRDs) connectivity and Datacenter Housingand System Hosting

TDMestablishes the communication

Televisamakes the cable/optic fiberconnections with the training institutes

MOHprovides the PSIS

6 training institutions connected (out of 13)

eGov network reaches +/-65 districts (out of 146)


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Thank you

Obrigado

Kanimambo

Documents

2nd BMIS 2012 Presentation HRIS Mozambique Final Version