2899 Exam Day Booklet 2015 Web

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EXAM DAY BOOKLET 2015 1

Exam Day Booklet 2015This booklet contains regulations for the following paper-based Cambridge English exams:

Cambridge English: Key (KET) Cambridge English: Proficiency (CPE)

Cambridge English: Key (KET) for Schools Cambridge English: Business Certificates (BEC)

Cambridge English: Preliminary (PET) Cambridge English: Financial (ICFE)

Cambridge English: Preliminary (PET) for Schools Cambridge English: Legal (ILEC)

Cambridge English: First (FCE) Teaching Knowledge Test (TKT)

Cambridge English: First (FCE) for Schools Delta Module One

Cambridge English: Advanced (CAE)

To save space, they are referred to throughout this document by their abbreviations.

You must have a copy of this booklet in each exam room and in the waiting room of the Speaking test venue.

■ Please note there are separate Exam Day Booklets for Cambridge English: Young Learners (YLE) and Certificates inESOL Skills for Life (Skills for Life) .

■ There is also a separate Computer-Based Testing Exam Day Booklet for any computer-based versions of the aboveexams.

■ If you are running TKT: Practical, please use the TKT: Practical module – Handbook for teachers.

Throughout this booklet, ‘You’ means the centre and/or the Centre Exams Manager (CEM) on behalf of thecentre or any supervisor or invigilator who needs to carry out these tasks.

As required in your Centre Agreement, you are responsible for ensuring these and any other instructions fromCambridge English Language Assessment are followed.

Key

Although you need to follow all the instructions in this booklet, you need to pay extra attention to some items. Tohelp you, we have marked these sections with the following symbols:

– this highlights a change since the last edition of this Exam Day Booklet

– these regulations are relevant to test day photos

– these regulations are relevant to the Centre Print Scan option

– regulations with this symbol show that failure to follow them will result in a low rating at an inspection.

If you would like to see all items checked during inspections, see the self-assessment checklists on thesupport website.

– submit a form to Cambridge English

SELT – these regulations apply only to sessions where there are candidates taking the exam for UK visa

purposes

UK SELT

– these are additional regulations that are only relevant to sessions that include one or more candidatestaking an exam for UK visa purposes at approved UK SELT centres . UK SELT centres must also followthe regulations marked as SELT.

KET/KETfS

PET/PETfS

FCE/FCEfS

CAE

CPE

BEC P

BEC V

BEC H

ILEC/ICFE

TKT

Delta

CBT

YLE

SfL



2 EXAM DAY BOOKLET 2015

Contents

Page

Part 1 – Written components 3

Timing and sequence of exams 3

Step 1 – Setting up 5

Step 2 – Starting each component 7

Step 3 – Instructions to candidates 11

KET/KET for SchoolsReading & Writing

11

PET/PET for Schools 11

KET/KET for SchoolsListening

12

PET/PET for Schools 12

FCE/FCE for Schools 13

CAE Reading & Use of English 13

CPE 13


CAE Writing (non-CPS) 14

CPE 14


CAE Writing (CPS) 15

CPE 15


CAE Listening 16

CPE 16

BEC Preliminary Reading & Writing 17

BEC Preliminary Listening 18BEC Vantage 19

BEC Higher Reading 19

ILEC/ICFE 19

BEC Vantage 20

BEC Higher Writing (non-CPS) 20

ILEC/ICFE 20

BEC VantageWriting (CPS)

21

BEC Higher 21

BEC Vantage 22

BEC Higher Listening 22

ILEC/ICFE 22

TKT All modules 23

Delta Module One Papers 1 and 2 24

Step 4 – During each component 25

Step 5 – Concluding each component 28

Part 2 – Speaking test instructions 29

Part 3 – Packing instructions 34

Written components 34

Speaking tests 36

Appendix 1 – Procedure for recording a speaking sample 37

SELT




Part 1 – Written components

Timing and sequence of exams

You must run the components in the order listed below and on the date shown in the relevant calendar on thesupport website. There is no exception to the exam date, sequence of components or time window.

We recommend that you give candidates a break between components.

The last morning component must start before 12.00 noon local time. The first afternoon component must startafter 12.00 noon local time and the last afternoon component must finish by 18.00 local time.

The timetable for Greece is in the Handbook for centres for Greece.

KET/KET for Schools

Time window allowed (local time) Length of component

Paper 1: Reading & Writing Afternoon 1 hour 10 minutes

Paper 2: Listening Afternoon Approximately 30 minutes

PET/PET for Schools


Paper 1: Reading & Writing Morning 1 hour 30 minutes

Paper 2: Listening Morning Approximately 35 minutes

PET – ‘P’ sessions only on Thursday, 26 February and Thursday, 7 May 2015

(This does not include PET for Schools)


Paper 1: Reading & Writing Afternoon 1 hour 30 minutes

Paper 2: Listening Afternoon Approximately 35 minutes

FCE/FCE for Schools


Paper 1: Reading & Use of English Morning 1 hour 15 minutes

Paper 2: Writing Morning 1 hour 20 minutes

Paper 3: Listening Must start before 13.00 Approximately 40 minutes

CAE

Time window allowed (local time) Length of componentPaper 1: Reading & Use of English Morning 1 hour 30 minutes



CPE


Paper 1: Reading & Use of English Morning 1 hour 30 minutes






BEC Preliminary


Paper 1: Reading & Writing Morning 1 hour 30 minutes

Paper 2: Listening Morning Approximately 40 minutes

BEC Vantage


Paper 1: Reading Morning 1 hour

Paper 2: Writing Morning 45 minutes


BEC Higher


Paper 1: Reading Morning 1 hour



ILEC/ICFE


Paper 1: Reading Morning 1 hour 15 minutes



TKT Modules 1, 2 and 3, CLIL, KAL and YL (paper-based)


All modules On demand 1 hour 20 minutes per module

Delta Module One


Paper 1 Morning 1 hour 30 minutes

You must give candidates a 30-minute break between the two papers.

Paper 2 Morning 1 hour 30 minutes




Step 1 – Setting up

Exam materials checklist

■ The CEM has checked the exam materials. Make sure you have everything you need to run your exam todayand check that the CDs run on the equipment in the exam room.

■ Blank answer and mark sheets are provided for emergency use when pre-printed sheets are not available.

■ Do not open the question paper envelopes before the exam.

■ For TKT, check that the test version of the question paper, shown on the label on the envelope, matches the testversion shown on the candidates’ answer sheets, e.g Module 3 Test 10, matches the test version shown on thecandidates’ answer sheets, e.g. D003/10.

■ For Centre Print Scan sessions, your CEM has printed the candidate information sheets and response forms(answer sheets) and will give you these along with the question papers and CDs. They will give you envelopes toput the materials in after each component. You do not need to use bar code or return labels that are mentioned inthe table below.

Provided by Cambridge English LanguageAssessment

Provided by you

(the centre)

CandidateInformationSheet (CIS)

ALL exams Candidate Information SheetsSoft pencils (B orHB), erasers

Reading &Writing

KET/KET for SchoolsPET/PET for SchoolsBEC Preliminary

Question papers, personalised answer sheets*,attendance register, script return envelope, bar codelabel

*For PET/PET for Schools Writing Part 3 and BECPreliminary Writing Parts 1 and 2, the answersheets are packed in question paper envelopes withorange labels

Soft pencils (B orHB), erasers

Reading& Use ofEnglish

FCE/FCE for Schools

CAE

CPE

Reading

BEC Vantage, BECHigher

ILEC, ICFE

Writing

FCE/FCE forSchools, CAE, CPE,BEC Vantage, BECHigher

ILEC, ICFE

Question paper booklets, personalised answersheets or booklets*, attendance register, script

return envelope, bar code label*If you are running a Centre Print Scan session,you will have response forms (answer sheets). Forstandard sessions, you will have answer booklets.

Pens, rough paper

ListeningALL exams (notapplicable to TKT orDelta Module One)

Question papers, CDs, individually printed answersheets, attendance register, script return envelope,bar code label

Soft pencils (B or HB),erasers, CD player

Allmodules

TKTQuestion papers, personalised answer sheets,attendance register, script return envelope, returnlabel

Soft pencils (B or HB),erasers, rough paper

Paper 1

Paper 2Delta Module One

Question papers, answer booklets, attendanceregister, script return envelope, bar code label

Pens




Exam rooms

You must:

■ Have at least one invigilator per 25 candidates in each exam room.

■ Have at least one invigilator per 15 candidates in each exam room if any candidates are taking the test for UKvisa purposes.

■ Ensure that if there is only one invigilator, they have a way of summoning assistance.

■ Use direction signs or a suitable alternative to help candidates find the exam room.

■ Display the current Notice to candidates outside (not inside) the exam rooms. Only one Notice is required if it isvisible outside all the rooms being used.

■ Remove or cover all helpful material, such as posters or notices in English(except for safety notices).

■ Ensure there is an accurate method of timing available to all candidates, forexample by having a clock at the front of the room.

■ Write the centre number, the name of the exam, and the component on a boardor flipchart so that they are visible to all candidates.

Seating arrangements

■ Candidates must sit at a desk or table.

■ Do not use chairs with side flaps unless the side flaps allow candidates towork with question papers and answer sheets side by side.

■ Ensure that desks are at least 1.25m apart (from the centre of onecandidate’s working area to the centre of the next candidate’s workingarea in all directions). Check this by using a tape measure.

■ Desks can be shared, as long as candidates are at least 1.25m apart.

■ If you use a language laboratory for the Listening component, you musteither fulfill our minimum distance requirements of 1.25m or you can usedividers. If you are using dividers, you must make sure that they are bothhigh and long enough on all sides to prevent candidates from seeing eachother’s screens. You must be able to see all candidates at all times.

■ Candidates must face in the same direction and sit in column layout incandidate number order.

■ Candidates must not sit with their backs to the invigilator. ■ Your CEM will give you desk labels with candidate numbers. Display them on each desk.

■ Candidate numbers must be clearly visible to invigilators from a distance.

Authorised/unauthorised materials

You must provide an area away from the desks where candidates can store personal items during the exams(preferably outside the exam room). No smoking, eating or drinking is allowed in the exam room (except for waterin a clear plastic bottle).

Make sure all unauthorised items are removed from desks before starting a component.

To protect exam integrity, candidates are not allowed access to their mobile phones, tablets or any otherelectronic items for the duration of the entire exam. This means that in the breaks between components they arenot allowed to access these items.

Be aware of local laws when you are removing unauthorised materials.

SELT

Centre no: GB599

FCE Writing

START TIME:FINISH TIME:

FRONT

01 06 07 12

02 05 08 11

03 04 09 10

1.25m

1.25m




Authorised items that candidates can have at theirdesk during the exam:

Photo ID, pens, pencils, erasers, highlighters, smallpencil cases, water in a plastic bottle, medicine andtissues.

Confirmations of Entry are allowed on the desksduring the ID check. Collect them or put them on the

floor under or by the desk once the photo IDs havebeen checked.

No other items are allowed at candidate desks.

Examples of unauthorised materials for placing inthe designated area:

Mobile phones, cameras or any other electronicitems, dictionaries, notes, correction fluid/tape, etc.,erasable pens, paper, bags, handbags, luggage.

Candidate Information Sheets (CIS)

All candidates must complete a CIS form on the exam day. There is only one form per candidate. It can either bepersonalised or blank.

We recommend that candidates complete them before the start of one of the components.

■ Tell candidates that there are two sides to them.

■ Tell candidates to keep the sheets flat and not to write on the big black rectangles at the top and on the side.

■ Collect all the sheets before starting any exam components.

For Delta Module One, the CIS form is available online on the support website. Candidates can fill in this formany time during their course.

Test day photosTest day photos are mandatory for PET, FCE, CAE, CPE, ILEC, ICFE and BEC (not including the For Schoolsversions). You must also offer a test day photo service to KET candidates. Check with them if they want to usetheir results for visa purposes. If yes, arrange to take their photo on the test day.

The exams listed above might change. See the Guide to test day photos on the support website for instructionson how to use the software. You must take a photo of each candidate on the test day for the exams listed above.

Centres in the UK, Africa, Asia and Australasia: If you run the Speaking test on a different day from the othercomponents, you must take the photo at the first component, and then check it on the second day. Your centrewill tell you if this applies to you.

Centres in other countries can choose whether to take the photo on the first day or the second day, and do notneed to check it for subsequent components.

Voice sample regulationsFor each of these candidates, you must make a recording of the candidate’s voice on the exam day. See Appendix 1for instructions on making the recording.

You must check the candidate’s ID before recording a voice sample.

Step 2 – Starting each component

Only candidates, supervisors, invigilators and Inspectors are allowed in the exam room. You must not allowanyone else into the exam room. Inspectors will always provide proof of identity.

You must repeat these actions at the beginning of each component:

■ Ensure the mobile phones of all staff are switched off.

■ Distribute answer sheets for the relevant component. This can be done either before or after the candidates areinvited into the exam room. Don’t give out answer sheets for subsequent components.

■ Distribute rough paper if allowed for the component. See the table on page 5 to check for which componentsand exams you need to provide rough paper.

■ Show candidates to the desk with their candidate number.

SELT

✓ ✓ ✓ ✗ ✗ ✗




■ Tell them to switch off their mobile phones, including any alarms. Tell them that using the ‘vibrate’ or ‘silent’mode is not acceptable as it might interfere with Listening test equipment.

■ Tell them to switch off any other electronic items, including alarms on their watches.

■ Tell them to put mobile phones and other unauthorised items in the designated area away from their desks.

■ Tell them that they will not be allowed to access them between components.

■ Check pencil cases and ID/wallets/holders for unauthorised items, and that pencil cases on desks are left open.

Checking candidates’ photo IDYou must check the ID of each candidate who takes an exam at your centre. You must check their ID for eachcomponent; it is not enough to check it once on the exam day.

If you are not confident about the identity of a candidate on the exam day, you must not let them take the exam.

During each component the IDs must be left on the candidates’ desks. Inspectors might also check IDs and mightask candidates questions about their ID if they wish.

This must be done at all centres, including internal centres, boarding schools and colleges.

When to check IDs:

■ For all written components: before the start of the component or in the first 15 minutes

■ For Listening components: before the start of the component

■For Speaking tests: when candidates arrive and before they enter the test room ■ In addition to the above, check the ID when the candidate arrives at the venue before the exam - this can bedone at the door of the exam room, or when they arrive at the venue and is in addition to checking ID whentaking photos and in addition to checking IDs at the candidates’ desks.

■ The ID must be checked each time the candidate leaves and returns to the exam room (for example, after atoilet break).

■ Check the candidate’s ID before recording a voice sample .

■ Check the signature in the ID against something that the candidate signs on the exam day; for example,comparing it to their signature on the answer sheet.

Which IDs can you accept:

Type of ID (this must have a photo, be original and not

expired)

Accepted for non-UK visa

Passport Yes

National ID Yes

Driving licence Yes

College/school/university ID Yes, but only if the centre has taken steps to ensure theidentity of the candidate during registration and theyare confident of their identity on the exam day.

Candidate Identification form (only for candidatesaged 17 and under)

Yes

Bank cards No

Taking an exam for immigration purposes: for UK visa purposes see below. For immigration to any othercountry, ask the candidates if they have checked what ID document that country’s immigration authority requiresand act accordingly. You must make candidates aware that if they are not sure which ID document must be used,their result might not be accepted by the immigration authority.

Outside of the UK, you must only accept passports for SELT candidates. For UK SELT centres, please see the listof IDs which you can accept below.

In the UK, you must only accept the following types of ID for SELT candidates:

Valid internationalpassport or EuropeanUnion (EU) ID card

Valid photographicgovernment ID card(except the EU ID card)

Valid BiometricResidence permit

Tests taken outside thecandidate’s country of origin

✓ ✗ ✗

Tests taken overseas within thecandidate’s country of origin

✓ ✓ ✗

Tests taken in the UK ✓ ✗ ✓

UK SELT

SELT

SELT

UK SELT




■ European Union ID cards can only be accepted for candidates whose country of origin is within the EuropeanUnion.

■ Biometric Residence permits can only be accepted for tests taken in the UK by candidates who do not have avalid passport. For example, asylum seekers who have been awarded refugee status or leave to remain undera form of temporary protection will not usually possess a national passport endorsed with leave to enter orremain in the UK.

Candidates who do not have the correct ID must not be allowed to sit the exam.

How to check IDs:

Check that it is valid Check there are no impostors* Check the person is sitting at theright desk

Make sure it’s the right type of ID.

(Please see above for further details.)

The photo on the ID andthe details must match thecandidate.**

Make sure the name on the IDmatches the desk label and/or theattendance register.

It must not have expired.

It must be an original, not a copy.

*If you have any doubts about a candidate’s identity, take them to one side during a break or before starting the component and ask them

questions about the information in their ID. For example, when/where they were born, address etc. If a candidate cannot answer these

questions, do not allow them to take the exam. Tell your CEM, who must inform us immediately.

**If a candidate’s face is covered for religious reasons, arrange for a female member of staff to go with the candidate to a suitably private area

where they can politely ask the candidate to remove the face covering for identification purposes. Once identification has been confirmed, the

candidate can replace their face covering and proceed as normal to sit the test.

Additional regulation for centres in the UK, Africa, Asia and Australasia:

Once on the exam day, also check that the ID they are using is the same as the one they used when they

registered for the exam. Your CEM will give you a list of the candidate ID references from the point of registration

so you can check the same ID is used.

This section includes some typical queries we receive about IDs

Candidates who do not own any ID*

Candidates aged 17 or under Candidates aged 18 or over

These candidates must complete the CandidateID form** before the exam day and bring it withthem on the exam day.

You check their ID using that form on the day.

If they don’t bring the form on the exam day, donot allow them to take the exam.

These candidates cannot take the exam.

*See the Which IDs can you accept section on the previous page.

**Available on the support website.

Candidates who do not bring suitable ID on the exam day

Candidates taking the exam for UK visa purposes must use one of the forms of IDs listed in the tables above astheir ID for the exam. You must not accept any other forms of ID for these candidates. If they have not broughtthe correct form of ID, you must not allow them to take the exam.

Written components

If taking the exam for other purposes, check if someone can bring the ID to them during the exam.

If someone can bring their ID to the venueduring the exam

No one can bring their ID to the venue duringthe exam

For written components:

Allow candidate to sit the exam.

Warn them that if no one brings their ID by the

end of the exam, their responses will not be sentto Cambridge English for marking.

You must not allow the candidate to take theexam.

UK SELT

SELT




Candidates who do not bring suitable ID on the exam day – Speaking tests

Check if they or someone else can bring the ID to the waiting room. Do not allow the candidate to take the testuntil the ID arrives.

If no one brings the ID by the end of the exam, you must:

■ shred the candidate’s answers

■ mark them as absent on the attendance register and write on it: ‘Answers shredded due to no ID’.

If the person bringing the ID was stopped because of an emergency, please contact the Helpdesk and this will bediscussed on a case-by-case basis.

Candidate who does not bring suitable ID on the exam days

If you are running written and Speaking components on two different days and a candidate doesn’t bring their IDto one of these days, you must follow the guidance below.

Candidate fails to bring suitable ID to:

Speaking test which takes place before the writtenexam day

You must either:

• not allow them to take the Speaking test and markthem as absent. Tell the CEM so they can informthe candidate that they cannot take the writtencomponent. We will not issue a result for the

candidate.• or, you can reschedule their Speaking test for

another date within the Speaking test window. It isat your discretion if you can accommodate them ona different day.

Written component which takes place before theSpeaking test day

You must not allow them to take the writtencomponent and must also not allow them to takethe Speaking test. We will not issue a result for thecandidate.

Speaking test which takes place on the last day of theSpeaking test window

Do not allow the candidate to take the test.

Mark them as absent on the attendance register. Wewill not issue a result for the candidate.

What to tell candidatesTell the candidate that they will not receive a result because they have not provided suitable ID on the exam day.In all cases where you do not allow candidates to take the exam, shred their answers.

Distributing question papers

■ Tell candidates they must not open the question papers until they are told to do so.

■ Open the question paper envelopes in front of the candidates and distribute them.

■ Point out any important information about the paper (e.g. any errata).




Step 3 – Instructions to candidates

KET/KET FOR SCHOOLS READING & WRITING – 1 hour 10 minutes

PET/PET FOR SCHOOLS READING & WRITING – 1 hour 30 minutes

You must read these instructions to candidates before they start the test. Make sure you cover every point in thelist. You can translate the instructions in these boxes and on the front cover of the question paper if you are sureall the candidates understand the language used. You are not allowed to translate or explain any other part of the

question paper.These instructions say ‘answer sheets’. In other sections of the document, such as the materials and packing lists,these are called ‘response forms’.

■ Do not open the question paper yet. You are now under exam conditions.

■ Do you still have anything electronic, including mobile phones, with you? If you do, switch it off and give it to me.

■ The use of any unauthorised electronic items or mobile phones ringing will be treated as malpractice.

■ You must not keep or use unauthorised items. You must not talk or copy anything. If you do, you will bedisqualified.

■ Anyone who does not follow instructions will be disqualified.

■ Do you have a pencil? Use your pencil for this test.

■ Check your name on the answer sheet(s).

■ If it is correct, sign your name in pencil. ■ If it is not correct, put your hand up now.

Write down any name corrections to give to the CEM later .

■ If your name is not there, write your name in English letters and your candidate number on each answer sheet.

■ Read the instructions on the question paper and answer sheet(s).

Give the candidates approximately a minute to read the instructions. During this time, check each candidate is writingtheir name and candidate number on the answer sheet (if relevant). Pick up an answer sheet to show to the candidatesif needed.

■ Write only your answers on the answer sheet(s).

■ Make sure your answers are written clearly.

■ You can also write on the question paper, but you must copy your answers to the answer sheet before the endof the test.

■ I will remind you to do this when you have 10 and 5 minutes left.

■ Read the instructions for each part of the paper carefully.

■ Write your answers against the correct number on the answer sheet(s). Be careful if you have missed out anyquestions.

■ Do not write more words than asked.

■ Do not write over the black lines or black blocks.

KET PET

KET/KET for Schools

■ This test lasts for 1 hour 10 minutes. You cannot

leave the room permanently in the first 45 or thefinal 10 minutes.

PET/PET for Schools

■ There are two answer sheets.

■ Remember to put your answer to Writing Part 3 onanswer sheet 2.

■ This test lasts for 1 hour 30 minutes. You cannotleave the room permanently in the first hour or thefinal 10 minutes.

■ If you want to leave early, you must stay in your seat until I have collected your exam materials.

■ You must stop writing when I tell you.

■ At the end of the test, stay at your desk and I will collect your question paper and answer sheet(s).

■ If you have any problems during the test, put your hand up.

■ Are there any questions?

Give candidates a few minutes for questions about the instructions .

■Open your question papers and begin.

Check the time on the clock. Write the exact start and finish times on the board .

Once you have done this, go to page 25 .




KET/KET FOR SCHOOLS LISTENING – approx 30 minutes

PET/PET FOR SCHOOLS LISTENING – approx 35 minutes

You must read these instructions to candidates before they start the test. Make sure you cover every point in thelist. You can translate the instructions in these boxes and on the front cover of the question paper if you are sureall the candidates understand the language used. You are not allowed to translate or explain any other part of thequestion paper.

If you need to use a different room for the Listening test, for example, because of capacity or resourcing reasons,

a second sitting of the Listening component is allowed, provided the second group waits under supervision andhas no contact with the first group, and that they have no access to the internet, their mobile phones or any otherelectronic items. You must keep the gap between tests as short as possible.

You must not run repeat sessions for any other component.







■ Check your name on the answer sheet.

■ If it is correct, sign your name in pencil.

■ If it is not correct, put your hand up now.


■ If your name is not there, write your name in English letters and your candidate number.

■ Read the instructions on the question paper and answer sheet.

Give the candidates approximately a minute to read the instructions. During this time, check each candidate is writingtheir name and candidate number on the answer sheet (if relevant). Pick up an answer sheet to show to candidates ifneeded.

■ Listen to the instructions for each part of the paper carefully.

■ You will hear each piece twice.

■ While you are listening, write your answers on the question paper.


KET PET

KET/KET for Schools

■ This test lasts for about 30 minutes. You cannotleave the room during the test.

■ At the end of the CD, there will be an 8-minute pausefor you to copy your answers to the answer sheet.

PET/PET for Schools

■ This test lasts for about 35 minutes. You cannotleave the room during the test.

■ At the end of the CD, there will be a 6-minute pausefor you to copy your answers to the answer sheet.


■ At the end of the test, stay at your desk and I will collect your question paper and answer sheet.




■ I will now play the introduction as a sound check.

■ Do not open your question papers yet.

■ Tell me if you have any problems hearing it.

Play the introduction and pause the CD after the introduction to check that candidates can hear clearly and to make thenecessary adjustments. Replay the introduction if needed.

■ I will now start the CD.

KET PET

KET/KET for Schools

■ Open your question papers and begin.

PET/PET for Schools

■ The CD will tell you when to open the question papers.

You must now play the recording through and only stop when you hear the announcement that the test has ended. Nowgo to page 25.




FCE/FCE FOR SCHOOLS READING & USE OF ENGLISH – 1 hour 15 minutes

CAE READING & USE OF ENGLISH – 1 hour 30 minutes

CPE READING & USE OF ENGLISH – 1 hour 30 minutes








■ Check your name on the answer sheets.





■ Read the instructions on the question paper and answer sheets.

Give the candidates approximately a minute to read the instructions. During this time, check each candidate is writingtheir name and candidate number on the answer sheets (if relevant). Pick up an answer sheet to show to the candidatesif needed.

■ Write only your answers on the answer sheets.

■ You can also write on the question paper, but you must copy your answers to the answer sheet(s) before theend of the test.



■ Write your answers against the correct number on the answer sheets. Be careful if you have missed out anyquestions.


FCE CAE CPE

FCE/FCE for Schools

■ Do not write more words thanasked.

■ This test lasts for 1 hour 15minutes. You cannot leave theroom permanently in the first 55or the final 10 minutes.

CAE


■ This test lasts for 1 hour 30minutes. You cannot leave theroom permanently in the firsthour or the final 10 minutes.

CPE


■ This test lasts for 1 hour 30minutes. You cannot leave theroom permanently in the firsthour or the final 10 minutes.

■ If you want to leave early, you must stay in your seat until I have collected your exam materials. ■ You must stop writing when I tell you.

■ At the end of the test, stay at your desk and I will collect your question paper and answer sheets.










FCE/FCE FOR SCHOOLS WRITING – 1 hour 20 minutes

CAE WRITING – 1 hour 30 minutes

CPE WRITING – 1 hour 30 minutes

Use these instructions for non-CPS sessions.


question paper.


■ Do you still have anything electronic, including mobile phones, with you? If you do, switch it off and give it tome.




■ Do you have a pen? Use your pen for this test.

■ Write your name in English letters and your candidate number on each answer booklet.

■ Read the instructions on the question paper and answer booklet.

Give the candidates approximately a minute to read the instructions. During this time, check each candidate is writingtheir name and candidate number on the answer booklet . Pick up an answer booklet to show to the candidates ifneeded.

■ Write only your answers in the answer booklet.

■ You can at first write on the question paper or rough paper, but you must copy your answers to the answerbooklet before the end of the test.



■ Write inside the lines.

FCE CAE/CPE

FCE/FCE for Schools

■ You must answer two questions: the question in Part1 and one question from Part 2.

■ Write the number of the question you choose forPart 2 in the box.

■ Keep to the word limit for both questions.


CAE/CPE




■ This test lasts for 1 hour 30 minutes. You cannotleave the room permanently in the first 70 or thefinal 10 minutes.



■ At the end of the test, stay at your desk and I will collect your question paper, answer booklet and rough paper.The rough paper will be destroyed.










FCE/FCE FOR SCHOOLS WRITING – 1 hour 20 minutes

CAE WRITING – 1 hour 30 minutes

CPE WRITING – 1 hour 30 minutes

Use these instructions for CPS sessions.


question paper.

These instructions say ‘answer sheets’. In other sections of the document, such as the materials and packing lists,these are called ‘response forms’.







■ Check your name on the answer sheets. ■ If it is correct, sign your name in pen.






■ Only write your answers on the answer sheets. Make sure that your answers are written clearly.

■ You can also write on the question paper, but you must copy your answers to the answer sheets before the

end of the test. ■ I will remind you to do this when you have 10 and 5 minutes left.



FCE CAE/CPE

FCE/FCE for Schools





CAE/CPE







■ At the end of the test, stay at your desk and I will collect your question paper, answer sheets and rough paper.The rough paper will be destroyed.




■ Open your question papers and begin.Check the time on the clock. Write the exact start and finish times on the board .





FCE/FCE FOR SCHOOLS LISTENING – approx 40 minutes

CAE LISTENING – approx 40 minutes

CPE LISTENING – approx 40 minutes


If you need to use a different room for the Listening test, for example, because of capacity or resourcing reasons,a second sitting of the Listening component is allowed, provided the second group waits under supervision andhas no contact with the first group, and that they have no access to the internet, their mobile phones or any otherelectronic items. You must keep the gap between tests as short as possible.






■ Anyone who does not follow instructions will be disqualified. ■ Do you have a pencil? Use your pencil for this test.






■ If there is a test version on the question paper, mark the test version on the answer sheet.

■ If there is a space on the question paper, write your name, centre number and candidate number.


Give the candidates approximately a minute to read the instructions. During this time, check each candidate is writing

their name and candidate number on the answer sheet (if relevant). Pick up an answer sheet to show to the candidatesif needed.




■ This test lasts for about 40 minutes. You cannot leave the room during the test.

■ At the end of the CD, there will be a 5-minute pause for you to copy your answers to the answer sheet.











■ I will now start the CD. The CD will tell you when to open the question papers.





BEC PRELIMINARY READING & WRITING – 1 hour 30 minutes












Write down any name corrections to give to the CEM later . ■ If your name is not there, write your name in English letters and your candidate number on each answer sheet.




■ Make sure your answers are written clearly.

■ You can also write on the question paper, but you must copy your answers to the answer sheet before the endof the test.




■ Do not write more words than asked.


■ There are two answer sheets.

■ This test lasts for 1 hour 30 minutes. You cannot leave the room permanently in the first hour or the final10 minutes.



■ At the end of the test, stay at your desk and I will collect your question paper and answer sheet(s).


■ Are there any questions?Give candidates a few minutes for questions about the instructions .







BEC PRELIMINARY LISTENING – approx 40 minutes


If you need to use a different room for the Listening test, for example, because of capacity or resourcing reasons,a second sitting of the Listening component is allowed, provided the second group waits under supervision and

has no contact with the first group, and that they have no access to the internet, their mobile phones or any otherelectronic items. You must keep the gap between tests as short as possible.








■ Check your name on the answer sheet. ■ If it is correct, sign your name in pencil.


Write down any name corrections to give to the CEM later.




Give the candidates approximately a minute to read the instructions. During this time, check each candidate is writingtheir name and candidate number on the answer sheet (if relevant). Pick up an answer sheet to show to the candidates ifneeded.


■ You will hear each piece twice. ■ While you are listening, write your answers on the question paper.

■ This test lasts for about 40 minutes.

■ You cannot leave the room during the test.







Give candidates a few minutes for questions about the instructions.

■ I will now play the introduction as a sound check. ■ Do not open your question papers yet.








BEC VANTAGE READING – 1 hour

BEC HIGHER READING – 1 hour

ILEC/ICFE READING – 1 hour 15 minutes











Write down any name corrections to give to the CEM later . ■ If your name is not there, write your name in English letters and your candidate number on each answer sheet.


Give the candidates approximately a minute to read the instructions. During this time, check each candidate is writingtheir name and candidate number on the answer sheet(s) (if relevant). Pick up an answer sheet to show to thecandidates if needed.


■ You can at first write on the question paper or rough paper, but you must copy your answers to the answersheet(s) before the end of the test.





BECVantage

BECHigher ILEC/ICFE

BEC Vantage

■ This test lasts for 1 hour.You cannot leave the roompermanently in the first 45 or thefinal 10 minutes.

BEC Higher

■ This test lasts for 1 hour.You cannot leave the roompermanently in the first 45 or thefinal 10 minutes.

ILEC/ICFE



■ You must stop writing when I tell you. ■ At the end of the test, stay at your desk and I will collect your question paper and answer sheet(s).










BEC VANTAGE WRITING – 45 minutes

BEC HIGHER WRITING – 1 hour 10 minutes

Use these instructions for non-CPS sessions.

ILEC/ICFE WRITING – 1 hour 15 minutes

You must read these instructions to candidates before they start the test. Make sure you cover every point in thelist. You can translate the instructions in these boxes and on the front cover of the question paper if you are sure

all the candidates understand the language used. You are not allowed to translate or explain any other part of thequestion paper.







■ Write your name in English letters and your candidate number on each answer booklet.

■ Read the instructions on the question paper and answer booklet.

Give the candidates approximately a minute to read the instructions. During this time, check each candidate is writingtheir name and candidate number on the answer booklets . Pick up an answer booklet to show to the candidates ifneeded.


■ You can at first write on the question paper or rough paper, but you must copy your answers to the answerbooklet before the end of the test.




BECVantage

BECHigher ILEC/ICFE

BEC Vantage

■ You must complete two tasks,Part 1 and Part 2.

■ This test lasts for 45 minutes.You cannot leave the roompermanently in the first 30 or thefinal 10 minutes.

BEC Higher

■ You must answer two questions:the question in Part 1 and onequestion from Part 2.

■ Write the number of the questionyou choose for Part 2 in the boxprovided.


ILEC/ICFE

■ You must complete two tasks,Part 1 and Part 2.




■ At the end of the test, stay at your desk and I will collect your question paper, answer booklet and rough paper.The rough paper will be destroyed.










BEC VANTAGE WRITING – 45 minutes

BEC HIGHER WRITING – 1 hour 10 minutes

Use these instructions for CPS sessions.









■ Check your name on the answer sheets.

■ If it is correct, sign your name in pen. ■ If it is not correct, put your hand up now.

Write down any name corrections to give to the CEM later.




■ Write only your answers on the answer sheets.

■ You can at first write on the question paper or rough paper, but you must copy your answers to the answersheets before the end of the test.

■ Make sure your answers are written clearly. ■ I will remind you to do this when you have 10 and 5 minutes left.



BECVantage

BECHigher

BEC Vantage

■ You must complete two tasks, Part 1 and Part 2.

■ This test lasts for 45 minutes. You cannot leavethe room permanently in the first 30 or the final 10minutes.

BEC Higher


■ Write the number of the question you choose forPart 2 in the box provided.




■ At the end of the test, stay at your desk and I will collect your question paper, answer sheet and rough paper.The rough paper will be destroyed.





Check the time on the clock. Write the exact start and finish times on the board .Once you have done this, go to page 25 .




BEC VANTAGE LISTENING – approx 40 minutes

BEC HIGHER LISTENING – approx 40 minutes

ILEC/ICFE LISTENING – approx 40 minutes


If you need to use a different room for the Listening test, for example, because of capacity or resourcing reasons,a second sitting of the Listening component is allowed, provided the second group waits under supervision andhas no contact with the first group, and that they have no access to the internet, their mobile phones or any otherelectronic items. You must keep the gap between tests as short as possible.






■ Anyone who does not follow instructions will be disqualified. ■ Do you have a pencil? Use your pencil for this test.












■ This test lasts for about 40 minutes. You cannot leave the room during the test.













You must now play the recording through and only stop when you hear the announcement that the test has ended.Now go to page 25.




TKT MODULE 1, 2 AND 3, CLIL, KAL AND YL – 1 hour 20 minutes for each module

Candidates can sit different levels or modules at the same time in the same room, providing:

■ the exams start at the same time

■ you avoid the situation where some candidates take the same level earlier than others on the same day.


question paper.

You must repeat these instructions for each module, even if the candidates are the same.







■ Check that the test version on your question paper matches the test version on the answer sheet. If it doesn’t,

put your hand up now. ■ Check your name on the answer sheet.







■ Write only your answers on the answer sheet.

■ You can at first write on the question paper or rough paper, but you must copy your answers to the answersheet before the end of the test.





■ This test lasts for 1 hour 20 minutes. You cannot leave the room permanently in the first hour or the final 10minutes.




■ If you have any problems during the test, put your hand up. ■ Are there any questions?








DELTA MODULE ONE – 1 hour 30 minutes for each paperYou must read these instructions to candidates before they start the test. Make sure you cover every point in thelist.

You must repeat these instructions at the start of each paper.







■ Read the instructions on the question paper.

Give the candidates approximately a minute to read the instructions.

■ Write your name in English letters, centre number and candidate number on the answer booklet.

Check each candidate is writing their name and candidate number on the answer booklet.



■ You can also write on the question paper, but you must copy your answers to the answer booklet before theend of the test.


Paper 1 Paper 2

Paper 1

■ There are five tasks. Complete all the tasks.

Paper 2

■ There are three tasks. Complete all the tasks.

■ Write the number of the task against your answer in the left-hand column of your answer booklet.

■ Start each task on a new page.

■ Do not write in the right-hand column of your answer booklet.

■ This test lasts for 1 hour 30 minutes. You cannot leave the room permanently in the first 45 or the final10 minutes.



■ At the end of the test, stay at your desk and I will collect your question paper and answer booklet.










Step 4 – During each component

You must invigilate the exam and ensure that there is no malpractice.

Invigilating the Reading, Reading & Writing,Reading & Use of English and Writingcomponents

You must be alert at all times and regularly

patrol the exam room.

■ For all Writing parts, check that candidatesare writing within the spaces provided.

■ Look out for candidates:

● who need assistance (such as toilet breaks)

● using cameras, including pen cameras, orelectronic items

● behaving suspiciously, such as readinghidden notes, etc.

■ You must not do any other activity in theexam room, for example, reading a book orworking on a laptop.

■ Be careful not to disturb or distractcandidates.

■ See Step 5 – Concluding each component for the warnings you need to give candidates10 and 5 minutes before the end of thecomponent.

Invigilating the Listening test

■ Once the Listening test has started, you must notinterrupt it except in an emergency.

■ You must not allow anybody to enter or leave theroom during the Listening test.

■ During the Listening test, you must have a good viewof all candidates.

■ Look out for candidates:

● using cameras, including pen cameras, orelectronic items

● behaving suspiciously, such as reading hiddennotes, etc.

■ You must not do any other activity in the exam room,for example, reading a book or working on a laptop.

■ You must not move around the room during thetest unless absolutely necessary as it might affect

candidates’ hearing of the test. However, you mustuse the time when candidates are transferring theiranswers to the answer sheets to move around andcheck candidates are doing this.

■ Be careful not to disturb or distract candidates.

Room plans

You must complete an accurate room plan before the end of each component with the following information:

■ the position of each candidate by candidate number

■ the direction they are facing

■ the true distance between the candidates,

e.g. if the distance is 1.5m, indicate 1.5m onthe room plan

■ the number and position of invigilators.

FRONT

01 06 07 12

02 05 08 11

03 04 09 10

1.25m

1.50m

1.70m

All candidates are facing the invigilator.

Invigilator 1

■ For Listening tests, also indicate the position of playback equipment and speakers, and any pillars or otherfeatures which might affect the sound.

You must return room plans to us together with the exam materials.

Attendance registersComplete and sign the attendance register before the end of each component.

If a candidate is not on the attendance register, add their name and candidate number and tell the CEM aboutthis addition as soon as possible. If there is no space available on the attendance register, attach a note with thecandidate’s name and candidate number. You must also include candidates with Special Arrangements on theattendance register.

You must return attendance registers to us together with the exam materials.

Absent candidates

Mark a candidate’s absence on the attendance register in the attendance column and shade the relevant box onthe candidate’s pre-printed answer sheet.

Remove the absent candidate’s materials from the desk after allowing enough time for a late arrival.You must never use an absent candidate’s answer sheet for another candidate.




Candidates who want to leave the room

During the Listening test, candidates must not leave the room at any time.

If a candidate must leave the room during the Listening test due to an emergency, do not let them re-enterthe room until the end of the component and submit Special Consideration forms for both this candidate andany other candidates affected.

For all other written components a candidate can

leave and return to the exam room under supervision at any time (except during the final 10 minutes). Theremust be a before-and-after search of toilets, etc.

■ Tell the candidate to put their answer sheet(s)inside their question papers and turn their questionpaper face down on their desk.

■ Remind the candidate that they are still underexam conditions during the time they are out of theexam room.

■ Make sure the candidate is escorted by a memberof staff. If you are the only invigilator, you must askanother member of staff to help, as you must notleave the exam room.

■ Make sure the candidate does not communicatewith anyone while outside the room.

■ Make sure that the papers remain untouched untilthe candidate returns and resumes work.

■ The ID must be checked each time the candidateleaves and returns to the exam room.

If a candidate has finished their test and wants to

leave the room permanently:

■ Tell the candidate they must stay in their seat.

■ Check the timings allowed in Step 3. If thecandidate wants to leave during the allowed times,then:

● collect all question papers, answer sheets andrough work

● tell the candidate to leave the room quietly.

■ You must not allow the candidate to re- enter theroom until the end of the component.

Safeguarding the welfare of children and young people

You are responsible for the safety and welfare of children and young people during the exam. Please see the Childprotection policy article on the support website for further information.

Incidents

MalpracticeFill in a Malpractice Form – Local Template available on the support website during the test and give it to yoursupervisor/CEM. If relevant for other candidates, fill in a Special Consideration Form – Local template available on thesupport website and give it to your CEM/supervisor.

Your CEM is responsible for submitting the online Malpractice form on the support website within one week ofthe exam.

You must report anything unusual, such as suspicious behaviour of any candidates during the exam, to thesupervisor or CEM.

Some examples of malpractice:

■ talking

■ copying/helping another candidate

■ communicating with or signalling to anothercandidate during the test

■ using unauthorised items, such as dictionaries ornotes

■ using electronic items

■ impersonation

■ disruptive behaviour

■ not following the instructions of exam staff

■ failing to switch off mobile phone, mobile phoneringing, etc.

If you suspect malpractice or have clear evidence ofmalpractice:

■ give a discreet but clear warning to the candidate

that they will be reported ■ allow the candidate to complete any remaining tests

■ write down the specific and clear details of theincident and pass them to your supervisor or theCEM

■ do not ask candidates to write statements at thetime

■ be aware of local laws when you are removingunauthorised materials.

You must not disqualify candidates from subsequentcomponents. However, in extreme circumstances,you can exclude a candidate from the exam room and

from taking the exam if the candidate’s continuedpresence would cause disruption to other candidatesor poses a threat to health and safety.

The decision to disqualify must be left to CambridgeEnglish Language Assessment.

UK SELT




Late arrivals

Fill in a Late Arrival Form – Local Template available on the support website during the test and give it to yoursupervisor/CEM.

Your CEM is responsible for submitting the online Late Arrival form on the support website within one week ofthe exam.

You must not allow late arrivals for Listening tests to enter once the test has started.

For other components, you can allow late arrivals to enter (with the supervisor’s permission) if no other candidatehas finished the test and left the room.

■ You can refuse to admit late arrivals if this is your centre’s policy.

■ You must read the full instructions to them (this can be done outside of the exam room if the other candidateshave already started the test) and allow them the full time of the test.

■ When the test has finished for everyone else, let all other candidates leave the room and mark the pointreached by the candidate on the question paper and answer sheet(s).

■ Take particular care if questions have not been answered in sequence.

■ If a candidate is late for a good reason (e.g. sudden illness or transport problems) and exam security has notbeen threatened, we will accept all the work completed by the candidate.

■ If a candidate is late because of carelessness (e.g. oversleeping or misreading the timetable) and exam securityhas not been threatened, we will accept the work completed within the normal exam times.

Special Consideration

If something happens that you think might have affected the performance of the candidates, fill in a SpecialConsideration Form – Local Template available on the support website during the test and give it to your supervisor/CEM. This is to ensure that your candidates are not disadvantaged.

Your CEM is responsible for submitting the online Special Consideration form on the support website within oneweek of the exam.

Some examples of acceptable reasons for Special Consideration:

■ A candidate is unwell during the exam.

■ There is a loud noise during the Listening test including a mobile phone ringing.

■ There are problems with the Listening test equipment.

■ There is a delay that might distress the candidates.

Please consider whether the issue affects all the candidates in the room, a range of candidates in an area, or asingle candidate.

Emergencies

Fill in a Special Consideration Form – Local Template available on the support website during the test and give it toyour supervisor/CEM.

Your CEM is responsible for submitting the online Special Consideration form on the support website within oneweek of the exam.

If there is an emergency, such as a fire alarm or bomb alert, follow the instructions below:

■ Evacuate the exam room following the regulations of the venue.

■ Leave the question papers and answer sheets in the exam room.

■ Supervise the candidates as closely as possible to make sure they don’t talk to each other or use mobilephones/the internet.

■ After candidates have returned to the exam room and you have checked their IDs, and before the component isresumed, mark on each candidate’s work where the interruption occurred.

■ Note the time and length of the interruption.

■ Write the new finish times on the board and allow candidates the full working time for the component.

If during the test the Listening equipment or the CD fails, you should do the following:

■ Make a note of where the CD stopped.

■ Get help if you are the sole invigilator and ask for a replacement of the equipment or CD.

■ Tell candidates to close their question papers and remain silent until the problem can be resolved.

■ When the replacement is provided, carry out a sound check with the candidates by playing some of theintroduction.

■ Use headphones to fast forward to the place where the CD was stopped.

■ Tell candidates to open their question papers and resume the test.




Step 5 – Concluding each component

Reading, Reading & Writing, Reading & Use ofEnglish and Writing

■ Ten minutes before the end of the test, tellcandidates there are 10 minutes left andremind them that they must transfer their

answers to the answer sheet. ■ Patrol the exam room and make sure that theyare transferring their answers.

■ For all Writing parts, remind them to writewithin the spaces provided and make surethat they are doing so.

■ Do not allow any candidate to leave the examroom in the final 10 minutes.

■ Five minutes before the end of the test, tellcandidates there are 5 minutes left andremind them to transfer their answers again.

■ Continue to patrol the room and give furtherindividual reminders if necessary.

■ At the end of the test tell candidates to puttheir pens or pencils down immediately.

Listening

■ The test is divided into sections, and the recording onthe CD is complete in itself, with all necessary pausesand instructions to candidates.

■ During the pause at the end of the CD, move around

the room to check that candidates are transferringtheir answers to their answer sheets. Give individualreminders if necessary.

■ At the end of the test tell candidates to put theirpencils down immediately.

■ Tell candidates to stay in their seats.

■ Collect all question papers, answer sheets and rough work (where applicable). Count all the materials to checkthat you have collected everything.

■ Tell the candidates they must not access/use their mobile phones or any other electronic items during thebreak.

■ Tell candidates to leave the room quietly.

■ If a candidate does not transfer all their answers to the answer sheets in time, and you believe that there is agood reason, include the question paper with the answer sheets, together with a report explaining the reasonsfor non-transfer. Make sure the candidate’s name is on the question paper. This must be done on the day of the

exam. ■ Collate materials in candidate number order, ensuring that they correspond to the relevant attendance register.

■ Pack materials according to the instructions given in Part 3 – Packing instructions.

■ Seal the materials in the exam room, either in a script return envelope or temporary A4 envelope. If you areusing temporary envelopes, put your signature across the seal after sealing them. Give all the materials to yoursupervisor or the CEM.

■ Pass any name corrections to the CEM, as well as reports for Special Consideration, Malpractice and LateArrivals.




Part 2 – Speaking test instructions

The only people allowed in the exam room during a Speaking test are Speaking Examiners (SEs), candidatesand Team Leaders (TLs can be in the exam room for monitoring purposes). Inspectors do not enter the examroom during a Speaking test. They will check the Speaking test room(s) before or between tests.

For running a Speaking test, you will need:

■ supervisor(s) (in the waiting area)

■ marshal(s) (to escort candidates between the waiting area and exam rooms. You may need more than onedepending on the number of test rooms used.)

■ SEs (outside the UK: provided by the centre; in the UK: provided by Cambridge English Language Assessment).

Speaking test times

This table shows the length of each Speaking test and the maximum number of candidates per session.

You must also add 2 minutes to each test to allow time for pairs of candidates leaving and entering.

FORMATMaximum number ofcandidates allowedper session

2 candidates

3 candidates

FINAL TEST ONLY IF THE NUMBER OFCANDIDATES IS UNEVEN

KET/KET forSchools

8–10 minutes

Allow 12 minutes*

13–15 minutes 30 candidates

PET/PET forSchools

10–12 minutes

Allow 14 minutes*

13–15 minutes 26 candidates

FCE/FCE forSchools

14 minutes

Allow 16 minutes

20 minutes 22 candidates

CAE 15 minutes

Allow 17 minutes


CPE 16 minutes

Allow 18 minutes


BEC P 12 minutes

Allow 14 minutes


BEC V 14 minutes

Allow 16 minutes


BEC H 16 minutes

Allow 18 minutes


ILEC 16 minutes

Allow 18 minutes


ICFE 16 minutes

Allow 18 minutes


*The time allowance for KET/KET for Schools and PET/PET for Schools must include 10 minutes for KET/KET forSchools and 12 minutes for PET/PET for Schools, plus a 2-minute interval between tests.

Timetabling information

■ Your CEM will give you a copy of the timetable; make sure you have it with you during all the sessions as youmight have to show it to an SE or Inspector.

■ A session must be no more than 3 hours long. Check there is also a 10–15-minute break during each 3-hourperiod.

■ CEMs must schedule an extra 3 minutes per Speaking test when a Team Leader is carrying out monitoring.

■ If you have a large session, it is not necessary for all candidates to arrive at the start of the Speaking testsession. You can group them so that they do not have to wait for a long time before the test. We recommendthat candidates are instructed to arrive no earlier than 30 minutes before the Speaking test.




Exam rooms and waiting area

The CEM will have chosen a suitablevenue, which must have enoughrooms for only one Speaking test to beheld in a room at a time. It must alsohave a waiting area some distance awayfrom the test rooms.

■Clearly label all rooms being used forSpeaking tests.

■ Display the current Notice tocandidates in a prominent positionoutside (not inside) the exam room.Only one Notice is required if it isvisible outside all the rooms beingused.

■ Remove from the exam room or coverall helpful material, such as posters ornotices in English (except for safetynotices).

■ Check the waiting area has enough

chairs for candidates to sit while theywait.

■ The waiting area must be supervisedat all times.

■ Provide an area where candidatescan place their belongings duringthe test. This can be in the waitingarea or in the exam room, forexample, a table in the corner wherecandidates can put their personalitems.

Before the test

■ Each SE (both assessors and interlocutors) will need a Speaking pack (one per test examined) and a copy ofthe relevant Instructions to Speaking Examiners. Examiners must not assess candidates unless they have both ofthese documents.

■ Your CEM will have ordered them and will either have given them directly to the SEs, or given them to you todistribute. If you have the packs to give out to SEs, record on the log which pack is issued to which examiner. Inthe UK, the SEs will bring these materials with them.

■ Your CEM will have informed you about arrangements for the SEs, for example refreshments and car parking.

■ Before the start of examining, check the candidates’ names with the SEs in case they know any of thecandidates personally, have taught them in the last three years or examined them in the previous six weeks.There might be occasions when an examiner only realises they know a candidate when they enter the testroom. In this case, the examiner should quickly explain that they need to check something with the CEM/supervisor. The CEM/supervisor must then either arrange for the candidates to be examined by another pairof SEs, or, in extreme circumstances (e.g. if there is only one pair of SEs), ask the known examiner to act as the

interlocutor. ■ Give envelopes for sealing mark sheets to the SEs.

■ Show SEs to the test room, and inform them of any changes to the timetable.

■ Check you have the mark sheets for the candidates.

■ Check that you have the Speaking attendance register that your CEM will have printed from Cambridge EnglishOnline.

■ Check you have paper and pencils for BEC candidates.

When candidates arrive

■ Check that they have their photographic IDs and tick their name on the attendance register. You can check theirIDs at this point but you must check IDs again just before candidates are ready to go to the test room. ■ In the UK, check the ID when the candidate arrives at the venue.

■ Tell them to switch off their mobile phones and any other electronic items, including alarms on their watches. ■ Supervise waiting candidates and make sure the room is quiet.

The SEs are responsible for arranging the furniture to suit the variousexam formats and number of candidates tested. Some possible seatingarrangements are shown below.

UK SELT




When candidates are ready to go into the test room

■ Check candidates’ photographic IDs. Please see Checking candidates’ photo ID on pages 8–10 for details.Please note that for Speaking tests you only have to check the ID against the attendance register and notagainst the desk label.

■ Once you have checked their photo ID, give them their pre-printed mark sheet and ask them to check if theirname is printed correctly. Write down any name corrections to give to the CEM later. If their name is not on themark sheet, ask them to write their name on it.

■ Tell candidates not to fold, crease or write on the mark sheet and to give it to the Examiner when asked to doso.

■ Tell candidates where to put their belongings and check they have switched off their phones and electronicitems.

■ Make sure they are escorted to the test room and supervised at all times until they enter the test room.

Speaking Examiner duties (for your information)

■ Be punctual and follow the Speaking test timings.

■ Keep Speaking test materials and mark sheets secure at all times.

■ Ensure there is a suitable test environment in the exam room.

■ Tell the supervisor if any candidate:

● is known to you in a personal capacity

● has been examined by you within the previous six weeks ● has been taught by you in the previous three years.

Any such candidate must be examined by another SE, or the SE must take the Interlocutor role if another pairof SEs is not available. If a candidate is entered for two exams, e.g. FCE and CAE, they should not be examinedby the same pair of Examiners. If this is unavoidable, the Examiners must change roles for the second test.

■ Complete mark sheets during, or immediately after, each Speaking test. All completed mark sheets andcandidate marks are confidential.

■ Inform the CEM and/or supervisor of any situation affecting a candidate’s performance, where the centre mighthave to request Special Consideration.

During the Speaking test session

■ Make sure that candidates who have been examined do not communicate with those waiting for their test as

long as they are on exam premises. ■ Keep the candidates quiet throughout the session in the area near the test room and in the waiting area.

■ Speaking test materials must never be left unattended. During break times, store them securely, for example, bylocking them in the test room or a safe.

■ Make sure you always have a pair of candidates for each test, and that tests run on time.

■ Check that the last pair of candidates has arrived before sending in the preceding pair. This is to ensure that nosingle candidate is left for the final test.

■ Form a group of three for the last candidates taking the test if there is an odd number of candidates.

The group of three format is only allowed for the final test in a session to resolve problems caused by unevennumbers, unexpected absence of candidates, illness, etc. If the exam day is clearly divided into two half-daysessions it is acceptable to have a group of three at the end of each one.

Incidents

Late arrivals

If a candidate is late for their Speaking test, add them to a later time in your timetable once they arrive. Youmight have to re-arrange the pairings. Also follow the procedures for Absent candidates and At the end of thetest.




Absent candidates and dummy partners

If a candidate is absent, you must follow these steps:

OPTION 1 – REARRANGE THE TEST

If a candidate misses their Speaking test for a valid reason, contact

the CEM immediately so that they can:

• Make arrangements for the candidate to take the test at the

same centre during the same Speaking test window.• Arrange for the candidate to take the test at another centre

during the same Speaking test window. Contact the Helpdesk

before finalising any arrangements with another centre for any

exams where test day photos are required. For exams where

test day photos are not required, confirm your arrangements in

writing to the Helpdesk.

If Option 1 is not possible, go to

Option 2:

OPTION 2 – REQUEST DUMMY PARTNER

Phone the Helpdesk to ask for permission to use a dummy partner

and explain the reasons. If you cannot contact the Helpdesk

(for example, due to the time differences), ask your ProfessionalSupport Leader or Regional Team Leader for permission.

If Options 1 and 2 are not

possible, go to Option 3:

OPTION 3 – EMERGENCY DUMMY PARTNER

Select a dummy partner. You must then contact the Helpdesk

immediately after the test to report the details (exam and date,

centre number, candidate number(s), why you had to use a

dummy partner and any other relevant information).

A dummy partner must:

■ be a speaker of English whose age and level are appropriate to the relevant exam

■be familiar with the format of the Speaking test.

They might have already taken the Speaking test in the same session. In this case:

■ make it clear to the dummy partner that the second test is not marked

■ tell them the mark for their first test will not be affected in any way

■ the SEs must give them a different test pack.

Do not create an answer sheet for the dummy partner and do not add the dummy partner to the attendanceregister. The SE will complete the mark sheet for the real candidate and will enter ‘9999’ as the secondcandidate’s number.

If an SE thinks that the ‘live’ candidate’s performance has been disadvantaged by the dummy partner, the SE willinform the centre, so that a Special Consideration form can be submitted.

A candidate still waiting to take the test must not be used as a dummy partner.

Rearranging the test outside the Speaking test window

If you need to arrange the test outside the Speaking test window, the CEM must apply for a timetable deviationas soon as possible. Use the Timetable deviation request form available on the support website to do this.

Emergency Special Arrangements

An SE might discover on the day of the Speaking test that a candidate has a difficulty which could affect theirperformance, or that of their partner. If you did not know in advance, please do one of the following:




If the test has not started yet

The SE will tell you immediately so that you canmake emergency Special Arrangements (such asusing a dummy partner. See Absent candidates anddummy partners above).

Contact the Helpdesk if you need advice about thetype of Special Arrangements required or if the test

needs to be taken outside the Speaking test window.

If the test has started

The SE will decide as soon as possible whether toconduct the test as normal or stop the test.

■ If the test is completed, you must not rescheduleor allow the candidates to retake the test.

Fill in a Special Consideration Form – Local Template available on the support website and give it to your

supervisor/CEM.

Your CEM is responsible for submitting the onlineSpecial Consideration form on the support websitewithin one week of the exam.

■ If the test is stopped, you will need to reschedulethe test for both candidates. Contact theHelpdesk for advice about the type of SpecialArrangements required or if the test needs to betaken outside the Speaking test window.

Malpractice

Fill in a Malpractice Form – Local Template available on the support website during the test and give it to yoursupervisor/CEM. If relevant for other candidates, fill in a Special Consideration Form – Local Template available on the

support website and give it to your CEM/supervisor.

Your CEM is responsible for submitting the online Malpractice form on the support website within one week ofthe exam day.

You must report anything unusual, such as suspicious behaviour of any candidates during the exam, to thesupervisor or CEM.

Some examples of malpractice:

■ speaking to candidates who have already taken thetest

■ using electronic items

■ impersonation

■ disruptive behaviour

■ not following the instructions of exam staff ■ failing to switch off mobile phones, mobile phonesringing, etc.

If you suspect malpractice or have clear evidence ofmalpractice:

■ give a discreet but clear warning to the candidatethat they will be reported

■ allow the candidate to complete any remaining tests

■ write down the specific and clear details of the

incident and pass them to your supervisor or the CEM ■ do not ask candidates to write statements at the time

■ be aware of local laws when you are removingunauthorised materials.

You must not disqualify candidates from subsequentcomponents.

The decision to disqualify must be left to CambridgeEnglish Language Assessment.

At the end of the test

Tell the Examiners when they have examined their final candidates.

After the test

Name corrections and forms

Pass any name corrections to the CEM, as well as Special Consideration, Malpractice and Late Arrival template formsfor the CEM to submit the online forms on the support website.

Speaking mark sheets

Each Examiner is responsible for the mark sheets once handed to them by candidates. Please note that allinformation on the mark sheets is confidential. Speaking Examiners must check after each test that theinformation on the mark sheets is complete and correct.

After every 3-hour session, the Examiner and/or supervisor must follow these steps:

1. Arrange mark sheets in candidate number order including any absent candidates.

2. Double check that mark sheets have been filled in correctly.

3. Place mark sheets for each level in separate A4 envelopes.4. Seal envelopes, and the Examiner and/or supervisor must sign across the seals.

5. Give to the CEM or supervisor for secure storage.

After the final session the envelopes must be opened in the presence of the CEM and the steps followed inPart 3 – Packing instructions for Speaking tests on page 36.




Part 3 – Packing instructions

■ You must follow these instructions to make sure the papers are marked promptly, and to maintain the securityof the materials.

■ Your CEM will either give you script return envelopes or A4 envelopes to pack the materials in the exam room.

■ You must return to Cambridge or destroy all materials within three calendar days. You must not keep anythingto use for teaching or other purposes.

Written components

■ Collate answer sheets in candidate number order. See the table below for packing instructions.

■ For candidates who arrive late, add the answer sheet in sequence with the other candidates’ work.

■ Seal the envelopes in the exam room. See the next page for more details on this.

Put in script return envelope or A4envelope

Destroy securely or put in aseparate envelope within thesame package

CandidateInformationSheet (CIS)

ALL exams Put used CIS forms in the originalenvelope or an A4 envelope marked‘CIS’.

Unused CIS forms.

Reading &Writing

PET/PET for SchoolsBEC Preliminary

Used and unused Reading answer sheets,including unused reserve entry answersheets.

Used Writing answer sheets, room planand attendance register.

Collate answer sheets for Reading andWriting components in separate piles.

All question papers.

Unused Writing answer sheets.

Reading &Writing

KET/KET for Schools All answer sheets, including unusedreserve entry answer sheets, room planand attendance register.

For CAE and CPE, collate sheets 1 and 2for each candidate and put into separatepiles.


Reading BEC Vantage

BEC Higher

ILEC, ICFE

Reading& Use ofEnglish

FCE/FCE for Schools

CAE

CPE

Writing FCE/FCE for Schools

CAE, CPE

BEC Vantage

BEC Higher

ILEC, ICFE

All answer sheets/booklets*, room planand attendance register.

*For CPS sessions, you will haveresponse forms (answer sheets). Fornon-CPS sessions, you will have answerbooklets.


Rough paper.

Listening ALL exams (exceptTKT and Delta ModuleOne)

All answer sheets, including unusedreserve entry answer sheets, room planand attendance register.

All question papers.All CDs.

All modules TKT All answer sheets, used question papers,room plan and attendance register.

Do not insert answer sheets intoquestion papers; create a separate pile.

Put all unused question papers in aseparate envelope within the samepackage. Write ‘Unused questionpapers’ on the envelope.

Rough paper.

Paper 1

Paper 2

Delta Module One All answer booklets, room plan andattendance register.





Absent candidates and unused reserve entry answer sheets

Materials for absent candidates and unused reserve entry answer sheets

■ Mark the candidate as absent on the answer sheet.

■ Add the answer sheet(s) in sequence with the other candidates’ answer sheets in the script return envelope.

For PET, PET for Schools and BEC Preliminary

■ Mark the candidate as absent on the Reading answer sheet.

■ Add the Reading answer sheets in sequence with the other candidates’ answer sheets in the script returnenvelope.

■ For unused Writing answer sheets, you can destroy them securely or return them in a separate envelope.Write ‘Unused Writing answer sheets’ on the envelope.

For FCE, FCE for Schools, CAE and CPE

■ Mark the candidate as absent on the Reading answer sheet.

■ Add the Reading answer sheets in sequence with the other candidates’ answer sheets in the script returnenvelope.

■ For unused Use of English answer sheets, you can destroy them securely or return them in a separateenvelope. Write ‘Unused Use of English answer sheets’ on the envelope.

The software will ask you to mark any absent candidates before scanning. For further instructions, please use

the Centre print scan guide.

Materials for candidates with Special Arrangements

Administrative Special Arrangements only(e.g. extra time)

■ Include the candidate’s materials with the othercandidates’ materials.

Modified materials

■ Put the candidate’s answers in a separate A4envelope, including any other materials, such asInstructions to supervisors booklets and CDs.

■ Write the candidate’s name and number on theenvelope. Also include the exam and date.

■ Add the envelope in sequence with the othercandidate materials in the correct script return

envelope. ■ Write ‘Candidate with Special Arrangements’ onthe outside of the script return envelope.

■ If you need to transcribe the candidate’s answers,please see The writing of answers section in theSpecial Requirements Booklet. It is the responsibilityof the centre to transcribe Braille answers, beforereturning the scripts. Failure to do this is likelyto result in significant delays to the candidate’sresults.

■ For candidates working in Braille, include Brailledresponses and the transcript, as well as Brailledquestion papers.

Sealing the envelopes

Script return envelopes

■ Use a different script return envelope for eachcomponent.

■ Attach the bar code label.

■ You might also need to split a component and packit in multiple envelopes for different packing codesor candidate ranges, if listed on the bar code label.

A4 envelopes

■ Put your signature across the seal.

■ Give the sealed envelope to the person responsible for keeping it in a safe place and despatching/scanning it.If this person needs to open the envelopes to check the materials before despatching, they must do this in thepresence of a witness in a secure restricted area. They must then seal the materials in a script return envelope.

■ Exam materials must not be removed from the exam room, transported or stored unsealed.




For scanning the answer sheets and the room plans to Cambridge English Language Assessment, please followthese steps:

■ Seal exam materials in envelopes in the exam room.

■ Put sealed envelopes into a locked safe in a locked room immediately after the exam and store them there untilthe scanning.

■ Never leave exam materials unsupervised during the scanning.

■ Ensure no one, except the people authorised to carry out the scanning, has access to the exam materials.

■ Teachers of candidates or relatives of candidates must not take part in the scanning.

Speaking tests

You must follow these instructions to make sure the papers are marked promptly, and to maintain the security ofthe materials.

Return to Cambridge English LanguageAssessment

When?

SpeakingMark sheets, attendance register Within three calendar days of the

written exam date.*

After the final session, an Examiner/supervisor** opens the envelopes in the presence of the CEM/supervisor andfollows the steps below:

■ Check the mark sheets are in the correct order and that the examiner and candidate IDs have been filled incorrectly.

■ Check the Absent box has been filled in for absentees.

■ Seal the mark sheets in the script return envelope, also enclosing the attendance register.

■ Ask one of the Examiners/supervisors or a centre staff member to sign across the seal.

■ Stick the bar code label onto the script return envelope.

Finally, the CEM must:

■ Securely store the sealed envelopes until they are despatched/scanned.

*Where the Speaking test window is open more than three calendar days after the written exam date, you must

return the mark sheets and the attendance register within three calendar days of the last date of the Speakingtest window.

** For UK centres the Examiner-in-Liaison (EL) must assist with the process of arranging mark sheets and signingsealed envelopes.

Storing Speaking test packs

UK centresSEs are responsible for Speaking test packs, and willbring these with them on the day of the exam.

Non-UK centresThe Speaking tests packs must be stored securely atall times and a log of who took them out of storage,when this was done and for how long must be kept.For further details, see the Handbook for centres.




Appendix 1 – Procedure for recording a speaking sample

We recommend making and saving the recording using a PC with Microsoft Sound Recorder or another similarprogramme, although you can also use hand-held digital recorders.

Getting consent

You must obtain the candidate’s consent by asking them to complete the relevant Candidate Registration form.You can download the forms from the Candidate Test Day Photo Registration Form article on the support website:

https://support.cambridgeenglish.org/entries/25370576

Store these consent forms at your centre for two years.

Before the exam day

■ Make sure the right equipment is available at the exam venue. You will need:

● A PC or laptop with Microsoft Windows 7 and above, or Windows XP (you could use the same PC or laptopfor this and for the test day photos). The PC/laptop must have a sound card and speakers, and must bepassword protected.

● A microphone that attaches to the PC/laptop.

■ Make sure your invigilators for the venue are briefed on what to do.

■ We recommend that you make the recording at the same time as you take the candidate’s test day photo.However, it is up to you whether to follow this recommendation, and you can make the recording on the

Speaking test day, or the written test day.

■ You will need to build the extra time required for this into your exam day timetable.

On the exam day

■ You must check the candidate’s ID.

■ You must make the recording in a quiet room.

■ Make sure you have a microphone connected to the computer. Do a practice recording to make sure themicrophone is working.

■ For Windows 7 and above: Open Sound Recorder by clicking the Start button. In the search box, type SoundRecorder. In the list of results, click Sound Recorder.

For Windows XP: click Start , then Programs – Accessories – Entertainment – Sound Recorder .

■ Show the candidate the text so they can read it first and ask any questions they have. Explain to the candidate

that this recording is not part of the test and will not be marked.

■ First, check the candidate’s ID and record the candidate details:

● Today is the [date]. This recording is for [candidate name] candidate number [number] for [exam name].

● For example: Today is 15 April 2015. This recording is for John Bishop candidate number 5809 for Preliminary .

■ Then make sure that the microphone is pointed towards the candidate.

■ Give the candidate the text to read (see the end of this document for the text). At the end of each recording,check it has recorded successfully.

■ Save the sound file to a folder on the laptop or PC. The file should be saved as a WAV or MP3 file. If usingMicrosoft Sound Recorder you will not need to change the format.

Save the file using the following naming convention: Candidate number, exam session, candidate name,candidate number, date of birth.

For example: 5809PreliminaryApril2015JohnBishop15November1990.mp3.

After the exam day

All the sound files must be returned to the centre and stored securely at the centre. These must be accessible tothe CEM and any key staff that work with them, and must be protected by a password. If there is a change in staff,make sure the new staff know where to find and how to access the sound files.

Any temporary copies of the recording stored on PCs/laptops at the venue or elsewhere must be deleted.

You must store all speaking sample files for two years and then destroy them after the two years have expired.You must take all reasonable measures to ensure full back-up of files is conducted.

Using other technology

We recommend using Microsoft Sound Recorder. However, you can use other sound recording software, such asAudacity, as long as it has the following characteristics:

■ It creates a separate file for each speaking sample.

■ It is possible to extract and store each file separately.

■ It has the ability to play back a recording and rewind to the start of each sample.

■ It has enough recording time for the number of candidates you need to record.

SELT






Making sound files available to Cambridge English Language Assessment

We will sometimes ask you for copies of a candidate’s recording. You will need to upload the file to Fronter. Wewill send you instructions on where and how to upload it.

Text for candidates to read out

My name is . . . . . . . . . . . . . and I come from . . . . . . . . . . . . .I can ask and answer simple questions in English, talk about numbers, cost and time and what I like to do in myfree time. I can talk about my family and my country.

SELT






KET/KETfS

PET/PETfS

FCE/FCEfS

CAE

CPE

BEC P

BEC V

BEC H

ILEC/ICFE

TKT

Delta

Documents

2899 Exam Day Booklet 2015 Web