28261-023: Environmental Monitoring Report

Environmental Monitoring Report Closure Report December 2014

Fiji: Third Road Upgrading (Sector) Project

(Supplementary)

Prepared by MWH Consultants for the Fiji Roads Authority and the Asian Development Bank.

This environmental monitoring report is a document of the borrower. The views expressed herein do not necessarily represent those of ADB's Board of Directors, Management, or staff, and may be preliminary in nature. In preparing any country program or strategy, financing any project, or by making any designation of or reference to a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area.

ENVIRONMENTAL SAFEGUARD CLOSURE REPORT

Asian Development Bank

Fiji Road Upgrading Project (Stage 3)

Loan No.: 1530-FIJI

Supplementary Loan No.: 2514-FIJI

Prepared for Fiji Roads Authority

December 2014

FIJI ROADS AUTHORITY Asian Development Bank: Fiji Road Upgrading Project (Stage 3): Supp. Loan No.: 2514-FIJI

Status: Final December 2014 Our ref: FRUP 3 Environment Closure Report Loan No.: 2514-FIJI

This document has been prepared for the benefit of Fiji Roads Authority. No liability is accepted by

this company or any employee or sub-consultant of this company with respect to its use by any other

person.

This disclaimer shall apply notwithstanding that the report may be made available to other persons for

an application for permission or approval to fulfil a legal requirement.

QUALITY STATEMENT

PROJECT MANAGER PROJECT TECHNICAL LEAD

Raymond Firth Varun Kumar

PREPARED BY

31/08/14 Susan Vocea

CHECKED BY

` 01/09/14 Kristy Hall

REVIEWED BY

19/12/14 Varun Kumar

APPROVED FOR ISSUE BY

21/12/14 Mike Rudge

SUVA

Level 2 Kadavu House, 414 Victoria Parade, Suva, Fiji

GPO Box 119, Suva

TEL (+679) 3100 616, FAX (+679) 3100 614

REVISION SCHEDULE

Rev No

Date Description

Signature Required

Prepared By Checked By Reviewed By

Approved By

Final Draft

21/11/2014 Client Review & Approval Susan Vocea Kristy Hall Varun Kumar Ray Firth

Final 17/12/2014 Issued to ADB Susan Vocea Varun Kumar Mike Rudge


Status: Final December 2014 Our ref: FRUP 3 Environment Closure Report Loan No.: 2514-FIJI

Executive Summary This document presents the Environmental Safeguards Closure Report for the Fiji Roads Upgrading

Project (FRUP 3) funded by the Asian Development Bank (ADB) under Supplementary Loan No.: 2514-

FIJI. This report has been prepared in accordance with the regulations of the ADB.

The upgrading of the Kings Road and Lodoni Road was a major component of the FRUP 3 Project. The

original contract was awarded to China National Overseas Engineering Corporation (COVEC) which

commenced in February 2001 with a Contract Duration of four (4) years. Covec’s unsatisfactory performance on the Contract led to their dismissal in March 2006. As a result, the remaining works were

repackaged to form the following Contracts:

Contract WSC 13/06 Completion of Earthworks, Drainage and Sub-base;

Contract WSC 14/06 Supply of Base-course and Sub-base to Kings and Lodoni Road;

Contract WSC 17/06 Completion of Bridgeworks;

Contract WSC 04/08 Base-course and Sealing of Kings Road and Lodoni Road;

Contract WSC 23/08 Upgrade of Kings Road from Waito to Wailotua;

Contract WSC 30/09 Construction of Naqia and Wainiboa Bridges;

Contract WSC 38/09 Upgrading of Kings Road from Wailotua to Nayavu;

Contract WSC 84/11 Rehabilitation of Kings Road from Nadaro to Korovou.

The Contract WSC 84/11: Rehabilitation of Kings Road from Nadaro to Korovou was seventy percent

(70%) complete at the time when the Contractor had gone into receivership; the Fiji Roads Authority

(FRA) undertook a review of the balance of the works to be completed, re-scoped, and re-tendered the

Contract as Contract No.: FRA 14/10: Korovou Town (Seal Extension).

This Contract referred to as FRA 14/10: Korovou Town (Seal Extension) was completed in November

2014.

It is noted that five (5) out of the eight (8) Contracts under FRUP 3 Programme had an Environmental

Management Plan (EMP). The remaining Contracts may have had an Environmental Management Plan

and/or Monitoring Reports, however, these reports were not found. This may have occurred during the

transition phase from the Department of National Roads (DNR) to the Fiji Roads Authority (FRA)

Due to the lack of documentation and the era in which the FRUP 3 was undertaken, it has been a

difficult task to assess the environmental impacts and compliance of a number of contracts implemented

under the original Loan No.: 1530, and subsequently by-way of repackaging of the original Contract

under the Supplementary Loan No.: 2514-FIJI.


Status: Final December 2014 Our ref: FRUP 3 Environment Closure Report Supp. Loan No.: 2514-FIJI

CONTENTS

Executive Summary ................................................................................................................................... i

1 Introduction ......................................................................................................................................... 1

1.1 ADB Loan No.: 1530-FIJI and Supplementary Loan No.: 2514-FIJI .............................................. 1

1.2 The Department of National Roads – Transition Phase ................................................................ 1

2 Project Description ............................................................................................................................. 2

3 Environment Safeguard Requirements ............................................................................................... 2

4 Assessments ...................................................................................................................................... 3

4.1 Contract WSC 13/06: Completion of Earthworks, Drainage and Sub-base ................................... 3

4.2 Contract WSC 14/06 Supply of Base-course and Sub-base to Kings and Lodoni Road ............... 4

4.3 Contract WSC 17/06 Completion of Bridge Works ........................................................................ 5

4.4 Contract WSC 04/08 Base-course and Sealing ............................................................................. 5

4.5 Contract WSC 23/08 Upgrade of King Road ................................................................................. 6

4.6 Contract WSC 30/09 Construction of Naqia and Wainiboa Bridges .............................................. 7

4.7 Contract WSC 38/09 Upgrading of Kings Road from Wailotua to Nayavu ..................................... 8

4.8 Contract WSC 84/11 Rehabilitation of Kings Road ........................................................................ 9

4.9 Summary of Environmental Safeguard Assessments .................................................................. 10

5 Consultation and Grievance Procedures .......................................................................................... 11

6 Resources and Financing ................................................................................................................. 12

7 Monitoring and Evaluation ................................................................................................................ 13

LIST OF TABLES

Table 4-1: Environmental Reporting Summary ........................................................................................ 10

APPENDICES

Appendix A WSC 04/08

Appendix B WSC 23/08

Appendix C WSC 38/09

Appendix D WSC 84/11


1 Introduction

1.1 ADB Loan No.: 1530-FIJI and Supplementary Loan No.: 2514-FIJI

The Fiji Roads Upgrading Project Stage 3 (FRUP 3) was funded by the Asian Development Bank (ADB)

and the Government of Fiji (GoF). The ADB approved a loan amount of US$40 million on 26th

August

1997 (Loan No.: 1530-FIJI), which became effective from 15th

January 1998. The original loan closing

date of 30th

June 2004 was extended twice; closing on 15th

October 2009. The Executing Agency (EA)

was the Ministry of Finance with the Ministry of Works, Transport, and Infrastructure (MWTI) being the

Implementing Agency. The total cost of the project was estimated to be US$90.0 million with US$50.0

million to be financed by the GoF. The project components under Loan No.: 1530-FIJI was completed in

2005 with the exception of upgrading of the Roads from Kings and Lodoni.

The Government of Fiji requested a Supplementary Loan from ADB in July 2008 to complete the project

components that could not have been completed under the original loan agreement. The Contracts

financed under the Supplementary Loan was intended to be completed by 31st December 2011, with

loan financing closing on 30th

June 2012. However, this loan was later extended to February 2014 as the

new closing date. Approximately 120 KM of Road Rehabilitation and 65 KM of Road Upgrading Works

had been completed under Loan No.: 1530-FIJI.

This document presents the Environmental Safeguards Closure Report for the repackaged Contracts

only which was funded by the ADB’s Supplementary Loan No.: 2514-FIJI.

1.2 The Department of National Roads – Transition Phase

The FRUP 3 project was initiated by the Department of National Roads (DNR), under the Ministry of

Works, Transport, and Infrastructure (MWTI). In 2012, the Government of Fiji implemented a

changeover and restructuring of the DNR to a newly formed agency, known as the Fiji Roads Authority

(FRA). The FRA assumed responsibility for the FRUP 3 projects from January 2013.


2 Project Description The upgrading of the Kings Road and Lodoni Road was a major component of the FRUP 3 Project. The

original contract was awarded to China National Overseas Engineering Corporation (COVEC) which

commenced in February 2001 with Contract duration of four (4) years. Covec’s unsatisfactory performance on the Contract led to their dismissal in March 2006. At the time of the dismissal, COVEC

had completed thirty-five (35%) of the Total Contract Works.

As a result, the remaining or the balance of the works was repackaged to form the following Contracts:

Contract WSC 13/06 Completion of Earthworks, Drainage and Sub-base;

Contract WSC 14/06 Supply of Base-course and Sub-base to Kings and Lodoni Road;

Contract WSC 17/06 Completion of Bridgeworks;

Contract WSC 04/08 Base-course and Sealing of Kings Road and Lodoni Road;

Contract WSC 23/08 Upgrade of Kings Road from Waito to Wailotua;

Contract WSC 30/09 Construction of Naqia and Wainiboa Bridges;

Contract WSC 38/09 Upgrading of Kings Road from Wailotua to Nayavu;

Contract WSC 84/11 Rehabilitation of Kings Road from Nadaro to Korovou.

3 Environment Safeguard Requirements The objective of the ADB Environment Safeguard Policy is to ensure the environmental soundness and

sustainability of projects, and to support the integration of environmental considerations into the project

decision-making process.

The requirements under this policy are outlined in Appendix 1 of the ADB Safeguard Policy Statement

Handbook (June 2009). Environmental monitoring is required on a regular basis, and examples of

safeguard documents, such as Environmental Management Plans (EMPs), and monitoring reports need

to be submitted in order to provide evidence of compliance.


4 Assessments

4.1 Contract WSC 13/06: Completion of Earthworks, Drainage and

Sub-base

Description

This Contract involved the completion of Earthworks, Drainage, and Sub-Base pavement layers for

Sections of the site under which COVEC had initiated its operations. This Work covered the Whole of

Lodoni Road (20.9 KM, except for 1 KM Section from CH 14.4 to CH 15.4 which was deleted from the

COVEC Works, and 9.3 KM Section of Kings Road from Korovou Town to Waito Bridge. This Contract

was awarded to B.W.Holdings Limited in July 2006.

Construction Dates

17 July 2006 to 11 June 2010.

Status

Project Completed.

Environmental Safeguards

This Contract was completed under DNR’s tenure. There is no record as to whether an EMP was prepared as part of the Contract Works. However, it is noted that though no records exist as to the

preparation and implementation of an EMP, there is no record or pending issues concerning

environmental incidents occurring as a result of this Contract.

Figure 4-1: Lodoni Road looking forward to Waisawa Bridge over finished Sub-base


4.2 Contract WSC 14/06 Supply of Base-course and Sub-base to

Kings and Lodoni Road

Description

This Contract did not include any Physical Works. It had involved the supply of base-course material for

the whole length of Lodoni Road and Kings Road, and the supply of sub-base material for those

sections of the Kings Road where COVEC did not initiate any work, namely from Waito Bridge (CH 9.3

KM) to Wailotua Quarry (CH. 17.8 KM). This Contract was awarded to Standard Concrete Industries

Limited (SCIL) in July 2006.

Construction Dates

6 July 2006 to 31 December 2012.

Status

Project Completed.


This Contract was completed under DNR’s tenure. No Physical Works were involved in this project

component. The Contractor would have had to prepare an EMP in order to obtain an extraction license

from the Department of Lands. This EMP was not found.

Figure 4-2: Quarry Site Operations


4.3 Contract WSC 17/06 Completion of Bridge Works

Description

This Contract involved the completion of all outstanding bridge works throughout the 20.9 KM of Lodoni

Road, and the 29.06 KM of Kings Road. This Contract was awarded to Works Infrastructure Limited on 6

October 2006.

Construction Dates

21 November 2006 to 25 August 2008.

Status

Fifteen (15) of the Sixteen (16) bridges have been completed.


There is no record as to whether an EMP was prepared as part of the Contract Works. However, it is

noted that though no records exist as to the preparation and implementation of an EMP, there is no

record or pending issues concerning environmental incidents occurring as a result of this Contract.

Figure 4-3: Namoli Bridge, Lodoni Road Figure 4-4: Waivisere Bridge, Lodoni Road

4.4 Contract WSC 04/08 Base-course and Sealing

Description

This Contract involved the placement of pavement base-course layer, and two-coat bitumen seal on the

whole length of Lodoni Road, and subsequent spraying priming and two-coat bitumen seal to the same

sections of the road that was completed under Contract WSC 13/06. The Contract Works were originally

tendered under Contract WSC 19/06, but due to delays in implementing the Contract, new tenders were

invited with a revision of the Contract Scope of Works. This Contract was awarded to Fairdeal

Earthmoving Contractors Limited in June 2009.

Construction Dates

23 July 2009 to 5 February 2011.

Status

Project Completed.


An Environmental Management Plan (EMP) was prepared by the Contractor, a copy of which is included

as part of this document under Appendix A. There is no record or details available for any environmental

monitoring occurring under this Contract. There is also no record or pending issues concerning



Figure 4-5: CH5400 Kings Road Line Marking

4.5 Contract WSC 23/08 Upgrade of King Road

Description

This Contract involved the upgrading of the Kings Road from Waito (CH 9.3 KM) to Wailotua (CH 17.8

KM). The Contract Works was originally tendered under Contract WSC 29/07, and was retendered

under a revised Contract designation WSC 23/08 when only two tenders were received. This Contract

was awarded to Naim Cendera Engineering Construction Limited in June 2009.

Construction Dates

11 June 2009 to 9 February 2012.

Status

Project Completed.



as part of this document under Appendix B. The plan mentions a requirement to submit an

Environmental Monitoring Report on a quarterly basis as part of the EIA Conditions of Approval. There is

no record or details available for any environmental monitoring occurring under this Contract. There is

also no record or pending issues concerning environmental incidents occurring as a result of this

Contract.


Figure 4-6: Asphalt Works at CH 14500 Figure 4-7: CMP 33 Inlet Cascade CH 17080

4.6 Contract WSC 30/09 Construction of Naqia and Wainiboa Bridges

Description

The Contract involved the Construction of Naqia Bridge and Wainiboa Bridge on Kings Road. This

Contract was awarded to China Railway 5th

Engineering Group (Fiji) Limited in July 2010.

Construction Dates

22 July 2010 to December 2012.

Status

Project Completed.


This Contract was completed under DNR’s tenure. There is no record as to whether an EMP was prepared as part of the Contract Works. However, it is noted that though no records exist as to the

preparation and implementation of an EMP, there is no record or pending issues concerning


Figure 4-8: Construction of Naqia Bridge Figure 4-9: Wainiboa Bridge


4.7 Contract WSC 38/09 Upgrading of Kings Road from Wailotua to

Nayavu

Description

This Contract involved the upgrading works for partially completed sections from Wailotua (CH 17.8 KM)

to Nayavu (CH 29.06 KM). This Contract was awarded to China Railway First Group in September 2010.

Construction Dates

23 September 2010 to 29 August 2013.

Status

Project Completed.



as part of this document under Appendix C. There is no record or details available for any environmental

monitoring occurring under this Contract. There is also no record or pending issues concerning


Figure 4-10: CH 19300 – CH 19500 Ready for Prime


4.8 Contract WSC 84/11 Rehabilitation of Kings Road

Description

This Contract involved the Rehabilitation of 20 KM of Road between Nadoro and Korovou on Kings

Road. This Contract had achieved seventy-percent (70%) completion of the Physical Works at which

time the Contractor, Blacktop Construction Limited went into receivership. The balance of the works was

scoped and retendered by FRA under the Contract designation FRA 14/10 Korovou Town (Seal

Extension). FRA provided local funds to complete the balance of the works. This Contract was awarded

to Fairdeal Earthmoving Contractors Limited in May 2014.

Construction Dates

June 2014 to November 2014.

Status

Project Completed.



as part of this document under Appendix D. The EMP refers to Site Inspections being carried out on a

Weekly Basis, but there is no documentation available for these inspections. There is no record of any


Figure 4-11: Pre Rehabilitation Figure 4-12: Post Rehabilitation


4.9 Summary of Environmental Safeguard Assessments

A summary of the environmental reporting for each Contract is outlined in Table 1 below.

Table 4-1: Environmental Reporting Summary

Contract

Environmental

Documentation

Prepared

Monitoring Comments

WSC 13/06 No record No record No environmental

records found

WSC 14/06 EMP not sighted No record No environmental

records found


records found

WSC 04/08 EMP prepared by

contractor No record

No evidence of

compliance monitoring

WSC 23/08 EIA and EMP prepared

by contractor No record

No evidence of



records found



No evidence of




Copy of EMP

unavailable

.


5 Consultation and Grievance Procedures There were a number of policies in place for Complaints and/or Grievances that people may have had

regarding the Works associated with the FRUP 3 programme. One of which required a designated

liaison person to be present on each of the individual Contract Sites. Discussions with former DNR Staff

indicated that local farmers would bring any grievances to the Resident Engineer for that particular

Contract for addressing issues of this nature. However, no written records were kept of these

complaints, and no records of these complaints were found.

Moving forward, all FRA project sites are required to have a liaison officer onsite at all times to deal with

the queries and/or complaints. The Construction Environmental Management Plan (CEMP) prepared for

each site requires that a Complaints Register be kept to record all complaints. Prior to the

commencement of construction, FRA requires Contractors to liaise with the local landowners, and

owners of nearby properties to inform them of the proposed Contract Works. It is recommended that

during compliance monitoring undertaken by the FRA, the complaints registered be reviewed in order to

ensure that any grievances are being adequately addressed.

Under the Environmental Management Act 2005, Screening Applications are required for all

developments, and as a part of the Screening Application process, the Department of Environment

seeks feedback from relevant stakeholders prior to issuing consent for development. As a result,

consultation on FRA projects has significantly improved since the DNR days.


6 Resources and Financing The ADB financing was made available under ADB Loan No.: 1530-FIJI, followed by a Supplementary

Loan No.: 2514-FIJI.

The financial statements and details for individual Contracts under this Loan are not covered, as this

report remains to be only an Environment Safeguard Report.


7 Monitoring and Evaluation Whilst Environmental Management Plans (EMP) were prepared for five (5) of the Contracts, there is no

record of compliance monitoring occurring. Due to the lack of documentation, it is difficult to assess the

impacts that the project may have had on the surrounding environment, hence a comment cannot be

made as to whether or not the Contractor had met his obligations in accordance with the approval

conditions received at the time.

It appears that no environmental reporting was provided to the ADB during the duration of this project.

This may have been due to the lack of suitably qualified personnel to undertake this Work at the time or

possibly any environmental reporting requirements may have been neglected due to the circumstances

surrounding the termination of the COVEC Contract.

It is also noted that the lack of a structured hand-over during the transition from DNR to FRA meant

monitoring requirements were neglected. In hindsight, each DNR project should have had an individual

hand-over session to cover all the Works and outstanding reporting requirements.

Moving forward, should another loan be granted by the ADB for Capital Works, it will be important to

identify at the start of the project what the environmental monitoring and reporting requirements are, and

to designate a specific person to be responsible for overseeing these requirements.

The FRA has also become more proactive in the environmental monitoring of ongoing projects.

Screening Applications and CEMPs (as a minimum) are prepared for maintenance, replacement and

new capital projects. Regular monitoring of the Contractor’s performance against the CEMP and Department of Environment approval conditions is also being undertaken.

It is recommended that moving forward, the CEMP and any environmental monitoring and reporting

requirements be incorporated into the contract documents in order to bind the Contractor to these

requirements. Therefore the Contractor will be responsible for ensuring compliance with the relevant

CEMP while the FRA is responsible for auditing compliance and reporting back to the relevant authority

(e.g. DoE) and donor agency.

Appendix A WSC 04/08

Fairdeal Earthmoving Contractors Ltd 1

ENVIRONMENTAL MANAGEMENT

PLAN

FRUP 3 – KINGS AND LODONI ROADS

BASECOURSE AND SEAL

CONTRACT NO. WSC 04/08

FDEC


Contents

Contents …………………………………………………………………….i Document History and Status……………………………………………….ii 1. Environmental Management Plan…………………………………....1

1.1 Background …………………………………………………...1

1.2 Purpose of the EMP …………………………………………...1

1.3 Handling, Storage and Disposal of Solid Waste and Hazardous

Materials at the Storage Area ………………………………………...3

1.3.1 Objectives ………………………………………………3

1.3.2 Management Action ……………………………………3

1.3.3 Monitoring …………………………………………...…4

1.3.4 Deliverable’s/Compliance Criteria ……………………..4

1.3.5 Corrective Action ………………………………………5

1.4 Occupational Health and Safety (OHS)………………………..5

1.4.1 Objectives ………………………………………………5


1.4.3 Monitoring ……………………………………………..5

1.4.4 Compliance Criteria ……………………………………5


1.5 Excess Material Dump Management…………………………..6

1.5.1 Objectives ………………………………………………6


1.5.3 Monitoring ……………………………………………..6


1.6 Water Quality Monitoring …………………………………….7

1.6.1 Objectives ………………………………………………7


1.6.3 Monitoring ……………………………………………...7

1.6.4 Deliverable’s/Compliance Criteria ……………………..8


1.7 Excess Material Transport Monitoring ……………………….9

1.7.1 Objectives ………………………………………………9


1.7.3 Monitoring ……………………………………………..9

1.7.4 Deliverable’s/Compliance Criteria …………………….9

1.7.5 Corrective Action ……………………………………...9


Document History and Status Issue Rev Issued To Qty Date Reviewed Approved

Printed: 3rd

May 2006

Last Saved: 11th

OCTOBER 2006

File Name: EMP

Author Manager: Maleli Naiova

Name of Organization: Fairdeal Earthmoving Contractors Ltd

Name of Project: Kings and Lodoni Roads

Name of Document: EMP

Document Version: 2005_v1

Project Number:


1. Environmental Management Plan

1.1 Background

This Environmental Management Plan (EMP) has been developed as part of the overall

commitment of Fairdeal Earthmoving Contractors Ltd to being good environmental stewards

in their construction activities in Fiji.

Therefore, the following Environmental Management Plan has been adopted to ensure that

there will be no long-term impact to the local environment and eco system as a result of the

development works.

1.2 Purpose of the EMP

Environmental Management Plans have been drawn up below for the tasks whose impacts

have been identified as having significant or high risk when assessed. A number of the tasks

have been addressed jointly.

The purpose of the management plans is to: -

Provide overall management guidelines

Enable accurate assessment and control of significant impacts

while being monitored

Ensure that control measures are incorporated into the

operational framework


1.3 Handling, Storage and Disposal of Solid Waste and

Hazardous Materials at the Storage Area

1.3.1 Objectives

To ensure that there is no impact from the handling, storage and disposal of Wastes and

Hazardous Substances within the excess material storage site.

1.3.2 Management Action

Before Storage of Excess Material

Ensure hazardous substances and wastes have been allocated

safe and secure storage areas at the storage site.

During Storage of Excess Material:

Clearly defined areas for storage of tyres, lead-acid batteries,

inert solids, waste oil, septic tanks, and hazardous wastes.

Clearly defined areas and procedures for storage of hazardous

substances used at the dredge, depot, vehicle fuelling station,

fuel tanks.

Require Materials Safety Data Sheets (MSDS) from suppliers.

Construct and maintain a bund for waste oil storage according

to Australian Standard 1940.

Construct and maintain septic or a system at the site according

to the “Fijian Building Code of Practice for small on-site

sewage and sullage treatment systems and the disposal or reuse

of sewage effluent”. Ensure correct labeling and adequate separation between

different separation between different types of hazardous

materials.

Reduce, reuse, recycle, treat or dispose of waste in that order of

preference.

Decommissioning:

Remove all hazardous wastes form the storage site.

Remove all storage tanks such as fuels and waste oils form the

project site.

Disconnect and desludge septic tanks and fill with sand.

1.3.3 Monitoring

Conduct monthly reviews of waste and hazardous goods

management.

1.3.4 Deliverable’s/Compliance Criteria

Ensure septic tanks or drop pit toilets are designed to meet the

criteria according to the “Fijian Building Code of Practice for small on-site sewage and sullage treatment systems and the

disposal or reuse of sewage effluent”. All storage in accordance with the relevant Australian

Standard.

Ensure any hazardous substances are transported in accordance

with the local or Australian Code for the Transport of

Dangerous Goods by Road and Rail.


1.3.5 Corrective Action

Formulate an Emergency Response Plan

Comprehensive maintenance program for storage and

associated pipe work around dangerous substance storage.


1.4 Occupational Health and Safety (OHS)

1.4.1 Objectives

To put into place a system to manage health and safety of workers and the general public

around the storage area.


Familiarise staff with requirements of Health and Safety at

Work Act

Audit current status of contractor equipment, procedures and

staff competence

Establish relationship with OHS inspectorate of the Labour

Department.

Formulate strategy for remedial action.

Provide First Aid Kit and Training on site

1.4.3 Monitoring

Identify key performance indicators such as lost time injury,

medical treatment and accidents

Put in place a reporting system

1.4.4 Compliance Criteria

Demonstrate to the OHS inspectorate that Fairdeal

Earthmoving Contractors Ltd have an effective OHS

management system.


Form an OHS committee or appoint a OHS representative

Formulate Emergency Response Plans


1.5 Excess Material Dump Management

1.5.1 Objectives

To manage the transportation and deposition of excess material such as soil, gravel and sand

in a way that minimizes environmental impact.


Survey, register and peg the dumpsite.

Carry out any necessary regulatory approvals and landowner

consultations

Inform staff and implement any requirements e.g. traps, and

areas to be avoided

Inspect dump site before authorizing deposition of excess

material

1.5.3 Monitoring

Carry out weekly site visits


Clearly formulate and train staff in procedures

Issue stop work instructions if procedures not followed

Inform relevant authorities

Mitigate or appropriate corrective actions to terrain accordingly


1.6 Water Quality Monitoring

1.6.1 Objectives

To ensure the operational impact on water quality are

negligible.

1.6.2 Management Actions


Monitor water quality of the creek at the 2 sampling stations

using physical parameters such as pH, turbidity, and

temperature etc.

Regularly review spills contingency procedures and equipment.

Monitor dumping activity to ensure minimum disturbance to

waterways.

Monitor decommissioning activity to ensure minimum

disturbance to waterways.


Adapt compliance criteria as required by regulatory authorities.

Report water quality trends to operational/environmental staff

and regulators should there be a need to do so.


Where impact is identified, recommend corrective changes to

be made.


1.7 Excess Material Transport Monitoring

1.7.1 Objectives

To monitor transportation of excess material form the project

site to storage area and user destinations.

To determine the impact of its transportation.



Monitor and review transportation and dumping activity to

ensure minimum disturbance to the landscape.

Ensure all extraction, transportation and dump material are

secure

Decommissioning:

Ensure transportation of excess material are secure

1.7.3 Monitoring

A random check to be conducted at the end of each week and

review information.


Report any abnormally, such as illegal dumping of material to

environmental sensitive areas to FSJV Project Manager


Where transport impact is significant on the environment,

recommend corrective changes to be made. This includes

immediate shifting of extraction and extraction to other

alternative sites.

Where no impact is identified, recommend appropriate changes

to the monitoring program to reduce frequency. E.g random

checks every month

Appendix B WSC 23/08

Appendix C WSC 38/09

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1. ADMINSTRATIVE MEASURES________________________________

1.1 Implementation of the EMP in the contractors’ site based organization

The EMP provides the overall project strategy for management of environmental issues;

however, a CMS will address environmental management issues at a site level. The CMS

provides an environmental manual for use by management and construction staff involved in the

works. It addresses the environmental issues that are specific to an activity and/or site. CMS’s

should be produced for all major construction activities and/or major construction sites.

Environmental work instructions (WI’s) are the most detailed form of environmental controls

and provide “hands on” directions for on-site staff. They are related to specific environmental

aspects on-site and provide clear and concise instruction to site personnel in dealing with

situations such as:

� environmental incidents

� adverse weather conditions

� complaints

� controls and commitments detailed in the EMP and CMS’s

� a trigger point contained in the environmental inspection checklist or log

� general good site practice

1.1.1 Checking and corrective action

1.1.1.1 Monitoring and reporting Monitoring is an integral part of the EMS as it establishes how the project is performing against

objectives and targets set in the EMP. A schedule and procedures for monitoring and reporting

should be developed at the outset in order to:

� identify any negative impacts from construction activities

� assess the effectiveness of control measures

� demonstrate compliance with regulatory conditions and objectives and targets set in the EMP

� Identify if further controls/corrective action is required

Regular monitoring and reporting of dust, noise, vibration and water quality will be required by

the regulatory authority. The frequency of this monitoring and reporting will largely be dictated

by requirements of the revision. In addition, monitoring may be required as a result of a

complaint, a request by a statutory body or a trigger point in an inspection or checklist being

exceeded. Monitoring and reporting should also reflect any requirements identified or

commitments made in the CMS.

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1.2 Principal staff members with defined roles & responsibilities of the EMP

The site organization chart and positions for the CRFG is shown below for WSC 38/09-Stage 3

Upgrading of Kings Road from Wailotua to Nayavu. The site office is located mid way between

Wailotua and Nayavu along the Kings Road. A detail organization chart for CRFG is attached at

Appendix 5.

CHA

CHART 1.0: CFRG SITE ORGANISATION CHART

Administration Officer

Jonati Gaunavinaka

Project Management

Senior project Manager: Mr. Zhang Lingyin

Deputy Manager: Wu Jackie Jie

Principal Engineer

Wu Jackie Jie

Civil Engineer

Zhao Junping

Chief Officer

Zeng Lingrui

Foreman

Yang Nengjian

Technical Manager

Ran Tong

Senior Surveyor

Han Qishui

Civil Engineer

Wang Rongheng

Material & Machinery Manager

Jian Bojun

Civil Engineer

Wang Liang Jun

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This section describes the organizational structures and responsibilities of individuals involved

with the implementation of the EMP. The line of responsibility for environmental management

during the construction phase is shown in the organization chart below-figure 2.0).

FIGURE 2.0: ROLES & RESPONSIBILITY

CLIENT (NAIM)

CRFG (Client EMS)

CRFG (Management

group-EMS)

Contractors

Environmental Project

Manager

Site Environmental

Representative

Site Engineer/Foreman

Senior Project &

Environmental Manager

CONTRACTOR (S)

CEMP Contractors

EMS & EMP

CMS

WI

EMP, CMS &

WI KEY:

EMP=Environmental Management Plan

CMS=Construction Method Statements

WI=Work Instructions

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Descriptions of the key individuals with environmental responsibilities are summarized in the

Table IV below. The names of the personnel are listed above on Chart 1.0.

PARTY/POSITION RESPONSIBILITIES/TASKS

Project

Management

• Implementation, monitoring and compliance of the EMP including the activities of the

workers and Site Engineer or supervisor

• Reviewing the performance of the operations and adjustments to improve efficiency

and application

• Reporting to MTWPU Chief Engineer or DoE

• Compliance of constructional activities with the EMP guidelines and approval

conditions

Principal Engineer

(Monitoring the

performance of the

project against

statutory

requirements and the

agreed objectives

and targets)

• review and approve the CEMP, prepared by the EMP contractor, and specialist

procedures and identify any areas for improvement

• identify the environmental competence of all contractors (and sub-contractors)

working on the project

• review method statements for environmental aspects and advise of any suggested

improvements prior to work starting

• monitor construction activities to ensure that identified and appropriate control

measures are effective and in compliance with the CEMP

• act as a main point of contact between the contractor and the client’s

project team on environmental issues

Environmental

Manager/Site

Managers

(Coordinating and

managing all the

environmental

activities during the

construction phase)

• develop and review the CEMP, CMS’s, work instructions (WIs) and other specialist

procedures

• identify environmental competence requirements for all staff working on the project

and ensure delivery of environmental training to personnel within the project team

• review and improve method statements for environmental aspects prior to work

starting

• monitor construction activities performance to ensure that identified and appropriate

control measures are effective and ensure

• compliance with the CEMP

• act as main point of contact between the regulatory authorities and the project on

environmental issues

• in conjunction with the site environmental representatives, overall monitoring of the

programme for the environmental works, and provision of

status reports as necessary

• provision of advice and liaison with the construction teams to ensure that environmental risks are identified and appropriate controls are developed and included

within method statements

• assistance in the development and delivery of environmental training for site personnel

and subcontractors

• liaison with the clients environmental manager

• liaison with the project’s public liaison officer

• management of the environmental monitoring programme, including noise, vibration

and dust and review of the routine reports

• environmental audit of subcontractors and suppliers

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Chief Officer &

Technical Officer

(Managing and co-

coordinating

environmental

activities on-site)

• Assist environmental manager in developing and maintaining the CEMP, CMS, WIs

and various registers and checklists

� Monitor construction activities to ensure that identified and appropriate control

measures are effective and in compliance with the CEMP

� Undertake weekly site inspections, initiate actions, complete a weekly environmental inspection report

� Maintain training register, identify training needs and provide training where required

� Provide advice and assistance to site personnel on environmental

matters

� Assist site foreman in maintaining environmental records

� Assist in investigating and resolving complaints

� Undertake monitoring when required

� Ensure correct procedures are followed in the event of an environmental incident

� Dissemination of waste reduction and waste management

procedures to all relevant personnel on site

Civil Engineer and

Foreman

(Report on

environmental

activities to the site

environment officer

� Implement and maintain environmental controls on site

� Attend to any spills or environmental incident that may occur on site

� Report any activity that has resulted, or has the potential to result, in an environmental

incident immediately to the site environmental representative or environmental

manager

� Complete daily environmental log

� Maintain waste register and ensure correct waste management procedures are being implemented

All workers or any

Sub-Contractors

� Working in accordance with the CEMP

� Make recommendations to the contractor’s foreman for improvements on the Environmental management of site activities

TABLE IV: RESPONSIBILITIES OF RELEVANT PARTIES/POSITIONS

1.3 Chain of responsibility for managing environmental aspects of the work

CRFG’s overall management strategy for the Project is documented in the EMP. Further, the

specifics of the individual management processes are documented within a suite of integrated

management plans (e.g. Safety). The other key plan is the Quality Plan (QP) which, combined

with the EMP, will ensure a seamless approach to management systems, eliminate interface

conflicts, establish clear lines of responsibility, accountability and sign off. These Plans, plus the

policies, procedures, processes, systems and methodologies employed by Environment

Consultants are described in the EMP.

1.3.1 Policies

In addition to the road safety and traffic management principles, strategies and measures that will

be applied by the CRFG, there are a number of policies that have been developed for key areas

of project delivery, which will include:

� Safety and Health Policy (OHS);

� Environmental Policy (EMA, 2005)

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� Environment Management (EIA Process) Regulations 2007

� Environment Management (Waste Disposal and Recycling) Regulations 2007

� Road Design Construction and Maintenance, August 1998.

These Policies will be displayed in prominent locations in the Project facilities. All project

personals, including contractor employees, will be made aware of these Policies through the

induction process. The CEMP supports these Policies through the processes and activities

described in this Plan and its associated Sub-Plans.

1.3.2 Environmental Management Systems Documentation 1.3.2.1 Construction Environmental Management Plan (CEMP)

The overarching CEMP describes the EMP system for minimizing and managing environmental

risks associated with the Project construction activities as required by the DoE. The CEMP has

been prepared and referenced to AS/NZS 14001:1996. The key objectives of the CEMP are to:

� Provide certainty of delivery of the prescribed environmental outcomes during all phases of

the Project Works from stages 1-3

� Implement a system for compliance with applicable legislative and non-legislative

requirements and obligations and commitments for the Project including:

• Relevant Legislative Requirements;

• Licences and Approvals;

• Obligations and commitments from the EIA process (EIA and EMP);

• Minister’s or Directors Conditions of Approval;

• Non-legislative requirements and commitments (e.g. International

Standard for Environmental Management Systems - ISO 14001:1996,Fiji

Government EMA, 2005 Guidelines, Environment Management (EIA

Process) Regulations 2007 and Environment Management (Waste

Disposal and Recycling) Regulations 2007.

� Ensure that project design processes incorporate best practice environmental design and

sustainability principles to minimise potential impacts of construction on the environment

and community

� Ensure that the construction work procedures minimise potential impacts on the environment

and community and

� Develop, implement and monitor measures that minimise pollution and optimize resource

usage.

The CEMP consists of a suite of environmental planning and management instruments (e.g.

Management Sub Plans, CMS) that will be implemented during the Project to minimise and

manage environmental and community risks and impacts. The CEMP has been prepared in

accordance with reference to a number of guidelines including International standard or

Environmental management Studies, European communities, and article 3(b) of EMAS (AS/NZS

ISO 14001:1996).

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1.3.3 Approval of Schedule

Various environmental management Sub-Plans (SP) are prepared to document management

approach to significant risks or aspects of the Project (e.g. air, noise, flora and fauna, and

heritage, etc) in accordance with the requirements of the MTWPU Contract or Director of

Environment conditions. These SP identify potential impacts of each significant risk or aspect as

it relates to the Project, and outlines the physical and management safeguards, mitigation

measures, responsibilities and monitoring requirements to be implemented to prevent or

minimise potential impacts on the environment. The approval schedule of the EMP and sub plans

is outlined below in table V:

TASK TIMELINE

EMP approval by Ministry of Works,

Transport & Energy (MTWPU)

EMP lodged to MTWPU engineers’ prior to work schedule

EMP approval by Project’s Senior

Engineer/Supervisor

EMP lodged to CRFG engineers’ prior to work schedule

EMP & SP lodged with contractors At tender phase

Contractor’s tasks-related EMP received by

CRFG for approval & EMP cost provided

Lodged with developer as part of tender for works

Successful tender’s task-related EMP approval by CRFG

EMP lodged with MWTPU Engineers a month prior to construction commencing

MTWPU approves within 21days with conditions as required

EMP implemented throughout construction &

work phases

September 2010-March 2012

TABLE V: APPROVAL OF SCHEDULE

1.4 Records which will be kept to demonstrate compliance with the EMP

1.4.1 Environmental inspections, audits and registers

In addition to the routine monitoring detailed above a schedule of regular inspections, audits and

reporting will be required by the contractor. These inspections etc will provide a record of site

conditions and activities and provide a mechanism by which the contractor can establish the

effectiveness of its EMP. These checklists and reports should be kept at each site office and

should be updated and used in the day to day operation of the site. The client will also develop a

schedule of inspections and auditing of the contractors EMP in order to ensure that established

standards of environmental controls are being maintained by the contractor.

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1.4.2 Compliance and non-conformance/corrective action report

If criteria within the EMP are not fulfilled and appropriate and corrective action is not taken a

non-conformance may be raised by the environmental manager. Examples of circumstances

where this may arise include:

� Receipt of complaint regarding pollution or other environmental impacts caused from project

� Departure from approved or agreed procedures

� Non-conformance identified as a consequence of any self-assessment, formal audit or other

environmental survey or inspection

Corrective action may include changes to work instructions (frequency of testing, test method

etc.), alterations to the CMS, further staff training etc. Non conformances should be reviewed by

the environmental manager and form part of construction meeting agendas. In addition, non-

conformance/corrective action report can be issued to the contractor by the client.

It is the responsibility of the contractor to immediately initiate corrective actions and, once

completed, provide details of the actions undertaken on the non-conformance/corrective action

report and return it signed to the client’s environmental manager within an agreed timeframe. If

the non-conformance is considered to breach legislative requirements, the breach should be

reported to the appropriate public authority.

1.4.3 Management review

Review triggers will be set in order to maintain the suitability and effectiveness of the EMP. A

review would be carried out when triggers such as the following are met:

� As a minimum bi-annually

� If required as a corrective and/or preventative action in response to an environmental incident

or the outcomes of an environmental audit

� If required by a statutory body

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1.5 Mitigation and contingencies measures for at least the following circumstances

The EMP study identified the following key environmental effects that could result from the

proposed road constructional works on the proposed stretch from Wailotua to Nayavu part of the

Kings Road.

These include the following:

� oil spills

� failure of physical barriers

� dust control

� noise control

� traffic management and

� management of wastes, rubbish.

The following tables VI-X set out the minimum environmental standards and that must be

achieved by Contractors and CRFG throughout the constructional and development stages to

mitigate against the possible impacts that would arise during the proposed road works.

ISSUE KEY PRINCIPLE AND

MITIGATION STANDARD

MINIMUM MITIGATION

MEASURES

RESPONSIBILITY

OIL SPILLS

(Contamination

of Land/Water)

No oil, lubricants, fuel or containers should be drained

/dumped to ground/water

way

Keep an update lists of all/amounts of fuels stored on site

Site Manager

Storage in accordance with regulations Site Engineer

Accidental spills to be minimised and procedures

put in place to clean up the

environmental damage

Keep the material safety data sheet of all hazardous materials

Site Engineer

Bunding to capture 100% of fuel must

be placed around storage areas

Site Engineer

Spill kits and emergency procedures to

be used and staff trained

Chief officer

No deliberate discharge of oil, diesel

or any hazardous materials to

surrounding soil or water way

Site Engineer

Develop appropriate storage,

transport and use practice

Procedure in place for disposal process

of each of the following (packaging

materials, chemicals, redundant parts,

oil and grease from machinery and

other waste)

Technical Officer

Keep list of all contaminants Site Manager

TABLE VI: OIL SPILL CONTIGENCY MEASURES

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ISSUE KEY

PRINCIPLE/MITIGATION

STANDARD

MINIMUM MITIGATION

MEASURES

RESPONSIBILITY

FAILURE OF

PHYSICAL

BARRIERS

(Release to water ways)

Minimal sedimentation on

river water

Installation of sediment control

devises (silt fences, gambian baskets)

Site Engineer

Armouring of exposed river bank Site Engineer

Diversion of clear water away from

disturbed areas using creek bunds

Site Engineer

Minimal disturbances to flow

regime

Proper/Efficient physical barriers

design put in place

Culvert/Drain

Supervisor

TABLE VII: FAILURE OF PHYSICAL BARRIRES CONTIGENCY MEASURES

KEY ISSUE KEY PRINCIPLE

OR MITIGATION

STANDARD

MINIMUM MITIGATION MEASURES RESPONSIBILITY

NOISE / DUST CONTROL

(Releases to air)

Minimal noise

impacts on nearby villages and

settlements

Working hours are in accordance with the

conditions of the consents and stakeholders requirements ( From 8 am-5pm, no work on

Sundays)

Senior Project

Manager

Equipment kept in good repair and conditions Mechanic

Noise suppression equipments or silencing

devises used

Operators

Site workers and nearby residents not exposed

to excessive noise

Site Engineer

Use of complaints register and procedures to

address issues as they arise.

Admin. Executive

Dust must not cause a

hazard or nuisance to

nearby villages and

settlements along the road

Stockpiles to be compacted to prevent

exposure and any movement of particles

Site Engineer or

Earthwork & paving

superintendent

Areas of exposed earth minimised

Water sprays used to control dust

Raw materials loads on trucks covered before

leaving sites

TABLEVIII: NOISE AND DUST CONTROL MITIGATIONS

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ISSUE KEY PRINCIPLE

MITIGATION

STANDARD

MINIMUM MITIGATION MEASURES RESPONSIBILITY

TRAFFIC

MANAGEMENT

(Impact on local

communities and

road users)

No significant increase

risk to nearby villagers

and settlements

Construction will be planned to minimise

disruption to traffic including use of road

occupancy licenses, variable message

signage, static signage and coordination

between sections as far as feasible through

Kings Road Duplication coordination

meetings.

Site Engineer

Construction vehicle movement arrangements

will be developed to minimise impacts on

other road users with specific regard to other

road works in the area, local traffic movement requirements (stock or machinery)

and peak traffic volumes, including long

weekends and holiday periods.

Project Manager

Strict adherence to Land Transport Authority

Acts & Department of National Roads Acts

Project Manager

All road residents

along Wailotua-

Nayavu to be informed

of all potential hazards

to health and safety

Awareness on traffic activities to and from

site (Wailotua-Nayavu)

Project Manager

Periodic review and survey of road conditions

would be undertaken in consultation with

DNR, MTWPU and rectification works

undertaken as expediently as possible where

considered necessary or where there is safety

concerns.

Project Manager

Use of complaints register and procedures to

address issues as they arise. The record

including the responses by the contractors or

sub-contractors shall be kept.

Project Manager

TABLE IX: TRAFFIC MANAGEMENT CONTROL MITIGATIONS

ISSUE KEY

PRINCIPLE/MITIGATION

STANDARD

MINIMUM MITIGATION

MEASURES

RESPONSIBILITY

MANAGEMENT

OF WASTES

AND RUBBISH

Develop appropriate storage,

transport and handling

procedures for all solid wastes

Installation of spill bins in work areas Project Manager

All wastes to be sorted before disposal Site Manager

Solid waste disposal taken off site to

approved landfill sites

Site Manager

Recycle and Reuse of wastes where

practical

All workers

Minimal untreated effluent

discharge to soil and water

ways

Secondary treatment of sewage using

septic and soak aways/leaching field

Site Engineer

TABLE X: MANAGEMENT OF WASTES (SOLID & LIQUID) CONTROL MITIGATIONS

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Plate: Traffic Management Control Mitigations-Signages on road sides

1.6 Objectives of Storm Water Management and Silt Control

The main objectives of storm water management and silt control for the proposed work are to:

� minimise sedimentation and siltation impacts

� minimise alternation of water flow regime

� minimise ecological impacts on aquatic life

� minimise water quality degradation and

� minimise inundation impacts on low deltaic areas

Storm water management focuses on preventing the contamination of surface water by

segregating water from potentially contaminated and/or disturbed areas from undisturbed areas

and preventing the release of contaminated or sediment laden water. Table XI below shows the

management strategies.

MANAGEMENT STRATEGIES RESPONSIBLE PERSON

The measures to be employed to prevent storm water carrying silt and debris

from the works areas to adjoining land include:

� Segregation of clear and dirty water by the employment of cut off or catch

drainages along the edges of the exposed or cut areas to divert the clear

runoffs from the undisturbed areas and thus preventing siltation of any water

way or adjoining land on the lower areas.

� Minimise sediment load from disturbed areas by employing silt traps and

turbidity screens on the lower areas before the water ways to trap loose

sediments and filter silt carried from the spoil and exposed areas during peak

storm.

Site Supervisor/Engineer

TABLE XI MANAGEMENT STRATEGIES

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1.6.1 Siltation prevention in natural water courses- sources of domestic water

Siltation impacts from the proposed works can be sourced from key work areas including river

gravel, borrow pits extraction (III), loading, culvert & bridge works (I), installation of erosion

barriers and storm water runoff exposed cut and stripped areas (III & IV) (bottom plates).

Table XII summarizes the mitigative measures to be put in place to reduce siltation and turbidity.

WORK ACTIVITY MITIGATION MEASURES

Gravel and Burrow pit extraction • Extraction of dry deposit areas only with diversion channels to be

created to reduce water intrusion which may cause increase level of

turbidity and sedimentations in the lower river areas

• Extraction sites to have temporary bunds in the creek to control

downstream turbidity emanating from river excavation operation

• River crossing to be minimal

• Any cleared area to be rehabilitated by replanting

• Minimal disturbance to deeper/middle of river

• Extraction of gravels to carried out at low tide/dry weather

• No excavation close to toe of river bank

• Extraction sites to have temporary bunds in the creek to control downstream turbidity emanating from river excavation

• Temporary stockpiles to be at least 50 m from river/creek banks

• No extraction during heavy periods of down pour

Crushing & Stockpiling • Silt ponds to be installed before outlet to receiving natural waters

• Any temporary stockpiles and exposed soil to be compacted and at

least 30-50 m from any natural water way

• Storm water runoff cut off drains installed around cleared areas

Road construction

(Cutting/Stripping) • Any clearing of vegetation to be minimal

• Terracing to be undertaken for steep areas to reduce runoffs

• Soil overburden not to be left exposed for long period of time and

cleared area should be rehabilitated through planting to reduce

erosion risk

• Employment of gabion baskets and turbidity screens on any exposed

cut areas to hold the soil particles

TABLE XII: SILTATION & TURBIDITY CONTROL MITIGATIONS

III IV II I

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1.6.2 Soil gravel prevention from being washed away from the areas of the works

Soil and gravel should be compacted and rolled as soon as they have been placed on the road

surfaces to consolidate the aggregates and minimise the washing away during period of heavy

rain.

In addition quick rehabilitation of the road side with vegetation should be carried out quickly to

minimise storm water runoffs carrying away any loose aggregates into water courses, fields,

gardens or private property.

1.7 Methods to be used in achieving the objectives of (1.6)

The methods to be employed to achieve the objectives under Section 1.6 are outlined in table VI

above.

1.8 Objectives of the EMP with regards to construction safety and public safety

The EMP objectives cover the health and safety of the operation, workers and public as required

under the Quarries and Labour Acts.

The proposal for the extraction of raw materials including gravels and road upgrade works will

be carried out through strict guidelines put in place by CRFG and its consultants. The CRFG

Company through the company’s act and OHS Acts and Regulations under the Ministry of

Labour & Employment are responsible for the health and safety of all employees and workers on

the site during the entire work periods.

CRFG as part of its management strategies need to put in place the following and readily

available for workers safety and risk management:

� Fire extinguisher

� Safety Boots and helmets, overalls and gloves for workers

� Noise silencing or suppression equipments

� First aid kit in site office

� Evacuation map

� Communication devises (walkie/talkie)

The OHS regulations for the operation at Wailotua-Nayavu are recommended to be put in place

and ensure the following objectives are met:

(i) Safety of Buildings & Working Environment

(ii) Safety of Machines and Plants

(iii) Emergency Evacuation Plans and Procedures during fire & natural disasters

(iv) Proper operation manual and Spill Kits procedures

(v) Safety Kits and Firefighting Equipments

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In the event of an incident or natural disaster which may result in serious health, safety and

environmental damage, emergency response or contingency actions will be implemented as soon

as possible to limit the extent of environmental damage.

As part of the Management Strategy, emergency responses must be incorporated into spill

response complying with the requirements under the OHS.

The employment of a site Hazard Board on the main operation areas (extraction, road works etc)

as part of the OHS policy is therefore highly recommended. An illustration of a site hazard board

is shown below in figure 3.0.

SITE HAZARD BOARD

HAZARDS HARM E/M DESCRIPTION RESPONSIBILITY

e.g. Crusher

Injury Wear safety equipments, noise

suppression gear while operating

Operator/Flow boy

FIGURE 3.0: SITE HAZARD BOARD

The main objectives and targets for the above are:

� provide an immediate and effective response to incidents that presents a risk to workers and

visitors or public health and safety

� minimise environmental harm/damage

The implementation strategies for Emergency Responses are outline in table XIII below:

TASKS/ACTIONS PERFORMANCE

CRITERIA

MONITORING REPORTING

Maintain fire fighting

equipments

Fire safety certificate Monthly Fire service

inspections

Annual Report

Train/Drill all workers in

emergency preparedness and response in OHS

Induction /training for

Quarry staff/workers

Drill/Training

throughout operation phase

Monthly-Project

Manager

TABLE XIII: EMERGENCY RESPONSE STRATEGY

The MWTPU and the MRD as stipulated in the Work Contract, Licence Acts and Regulations

may impose further conditions to safeguard public rights (including safety and health) and public

access ways through the work areas.

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1.9 Measures to be taken to achieve the objectives of (1.8)

These are listed under Table VIII above under mitigation control measures.

1.10 Material Loss

As stipulated in the contract, the contractors (CFRG) will not be required pay royalty in respect

to material excavated within the site boundaries in the work except where materials are obtained

from the water courses. Otherwise the Contractor shall, unless otherwise stated, be solely

responsible for negotiation and payment for all fees, licenses, goodwill, royalty and any other

charge in respect of materials obtained/loss from any land including freehold, crown or native

(MWTPU, 2010).

1.1.1 Water Collection Management

The project site is within the Tailevu North east transitional climatic zone from the humid

weather of Wainibuka region to the dry climate of Nakorotubu, Ra. The area receives a uniform

annual rainfall of a mean 3600-4000 mm (Meteorology). The average rainfall shows maximum

precipitations recorded during the months of December through to March (wet season) and

minimum during July and August (dry season).

For this reason, water harvest can be employed to store water using water tanks for construction

and consumption purposes. In addition, the Wainibuka River is easily accessed from the Kings

Road for additional uses.

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2. SURVEY ACTIVITY_____________________________________________________

2.1 Consultation process prior to gaining access to private land for the for the

purpose of establishing survey control points

The process for consultation prior to gaining access to land for the purpose of survey will vary

and this is dependent on the type of land involved. The Contractor as stipulated in the work

contract (MWTPU, 2010) shall seek the approval of the MWTPU Principal Engineer for

activities outside of the boundary prior to commencing negotiations with the property or

landowners.

� For native lands, consent should be sought from the native land owning unit (Mataqali or

Tokatoka) in consultation with the NLTB

� For crown land the consent is to be sought from the Department of Lands while

� For private properties (leased or freehold), consent should be sought from the owners.

The surveyors shall then plan work activities within these areas to:

� Minimise inconvenience to the owner or communities

� Work with LOU to locate any sensitive sites whether ecologically or traditionally

� The areas to be marked with pegs at no more than 50 m spacing

2.2 Controls to be employed to minimise tree felling or other disturbances that may

be necessary to establish line of site

In all cases, the Contractors surveyors must be guided by a local from the LOU or private owner

during the work to minimise any unnecessary impacts. The controls to be employed for the

above purpose will include three main criteria:

� Selective felling of trees according to type (native timber, invasive, introduced)

� Size (height)

� Establishing line of site using raised mounts thus minimizing the need to fell trees

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3. CUT AN FILLS__________________________________________________________

3.1 Construction Methods to be employed to achieve the intended objectives

In addition to what is stated elsewhere in this specification, the pruning, removal or disturbance

of natural vegetation shall be approached with the utmost care and shall be done only with the

explicit approval of a competent environmental official.

� CRFG or any Contractor shall not alter, divert, restrict or in any way influence the

surface drainage patterns present prior to construction, without approval.

� No blasting is permitted on the access road construction site without specific

involvement of the Environmental Manager / EC.

� In areas having a gradient steeper than that which vehicles normally used on the site can

traverse (e.g. side slopes of cuttings), the contractor shall employ alternative methods for

the movement of material and equipment while limiting environmental damage in the

process.

� Terrestrial habitats of fauna, birdlife, reptiles and any other wild creatures shall be

preserved as far as possible. No habitat or nest of any sensitive or protected species may

be disturbed without a permit from the DoE.

� The presence of such habitats, where encountered, shall be reported to the Engineer who

will decide on further action in consultation with the Environmental Officer and DoE.

� No ropes, cables or guy ropes may be fastened to trees or shrubs without prior approval.

� Natural landmarks or rock formations shall be protected and preserved and shall not be

defaced with survey or any other markings.

� The final level of the access road after construction, excavation and restoration has been

completed, shall conform as far as possible to the contours and ground slope prevailing

prior to work commencing, with full provision for the restoration of proper surface

drainage.

� CRFG/Contractor shall provide all erosion control measures necessary during execution

of the work and for rehabilitation of disturbed areas after completion of the work.

� Adequate dust control measures shall be instituted and maintained on a continuous basis,

with particular emphasis on temporary access and haulage roads where provided, as well

as roads used for other (non – construction) traffic within the site.

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� Construction work and disturbance of any area shall be carried out with the rehabilitation

of that area, maintenance of rehabilitated areas and the control over the growth or

spreading of invasive vegetation in mind at all times. Specifications contained in any

section of the EMP relating to topsoil, Re-vegetation procedures, rehabilitation or the

control of invasive vegetation are applicable to any aspect of the burrow pit works.

To minimize the transportation of spoil fill or any other construction materials through

ecologically sensitive areas or villages, the following can be implemented:

� Management Action

� Survey, register and peg transportation routes

� Carry out necessary regulatory approvals and landowner consultations to locate

ecologically sensitive areas

� Inform drivers and implement requirements e.g., burial site and other sensitive areas

� Inspect route to ensure minimal disturbances are caused

� Monitoring

� Carry out daily/weekly visits and report

� Corrective Action

� Clearly formulate and train staff in proper procedures

� Issue stop work instructions if procedures are not followed

� Inform relevant authorities

� Mitigate or appropriate corrective actions to minimise impact

To minimize the impact of sediment generation and transportation during the construction of cut

and fills materials the following can be implemented:

� Management Action (During storage of excess fill/cut materials)

� Survey, register and peg transportation routes

� Monitor and review transportation and dumping activity to ensure minimum

disturbance to the landscape

� Ensure all transported materials are secured and sprinkled with water/or covered to

minimise dust generation

� Inform drivers and implement requirements e.g., village site and other sensitive areas

� Inspect route to ensure minimal disturbances are caused

� Monitoring

� Carry out random checks each week and review information

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� Where transport impacts are significant recommend corrective changes to be made.

This include immediate relocation of transportation routes, extraction sites, timing and

methods


� Where no impact is identified, recommend appropriate changes to the monitoring

program to reduce frequency e.g. monthly

To minimize the risk of cut slope failures the following can be implemented:


� Survey geotechnical properties of the slopes

� Monitor and review cutting activity to ensure minimum disturbance to the landscape

� Ensure machines are strategically located

� Inform drivers and implement requirements e.g., avoid under cut

� Monitoring

� Carry out random checks each week and review information



� Timely notify the site engineer of unstable slopes

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4. DISPOSAL OF EXCESS MATERIAL______________________________________

The development on the land has to be well monitored in the case of disposal of any excess

materials including fallen vegetation and cut soil and construction materials. During construction

of site offices, yard and road, a lot of iron, concrete and wooden cut pieces would be strewn

around the work sites. These needs to be contained within a disposal boundary area where all of

the solid wastes are collected and can be used for recycling purposes and /or disposed off site.

The impact of land fill for disposal of solid rubbish should be carried out with proper

construction criteria, as to avoid leakage from rusting of metals, leakage of oil from worn out

empty old containers and tanks, and chemicals etc. This is particularly important near the water

ways and in cases of swampy type of areas where there is high immersion rate of the moisture

content and holdings which can store stagnant waste water for a long duration of time.


� Survey, register and peg dumpsite (s)

� Carry out necessary regulatory approvals (health office, Korovou Town) and landowner

consultations to locate suitable area

� Inform drivers and implement requirements e.g., dump site

� Inspect dumpsite before authorizing deposition of excess materials

� Monitoring

� Carry out daily/weekly visits and report


� Clearly formulate and train staff in proper procedures


� Inform relevant authorities

� Mitigate or appropriate corrective actions to minimise impact

4.1 Principles to be employed in selecting and managing disposals areas

4.1.1 Consultation process

Excess materials which cannot be reused on site or recycled must be disposed off the working

areas. The Contractors shall locate waste excavation disposal areas as agreed with the MWTPU

Engineer. All excavated material which by virtue of its organic content, moisture content, or

other characteristics, which is unsuitable for incorporation into embankment construction shall

be transported and placed in such waste excavation disposal areas (MWTPU, 2010).

In addition, there is a need to liaise and consult with the health officers at the nearby Korovou

Rural Local Authority in selecting and approving a suitable site for disposal or land fill. If a

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nearby appropriate landfill site is located, consultations must be carried out with the land owning

unit with the presence of the NLTB. If no lease is required then there is avenue for formal

agreements encompassing definition of the area to be used, compensation and restoration of the

site by the contractors.

4.2 Environmental controls that will be applied to spoil areas:

� The entire rehabilitation and monitoring requirements detailed for borrow pits shall apply

to general contract works, earthworks and any activity entailing the disturbance of natural

or rehabilitated disturbed areas

� With a view to encouraging natural rehabilitation under difficult climatic conditions, all

topsoil / upper soil material shall be carefully preserved in all instances. Upper soil

material from the base of burrows areas, as well as where new earthworks will be

benched into the existing formation shall be collected and stockpiled for later use.

� Topsoil material in stockpile shall be placed so that it cannot be further compacted by

vehicles or equipment movement on site.

� Vegetative work required on site shall be at the direction of the Engineer and in terms of

the relevant specification.

� All borrow pits used for gaining earthworks construction materials shall be subject to the

assessment, approval, operation and rehabilitation procedures prescribed by the MRD and

DoE.

� Every effort must be made to apply the following hierarchy to the gaining of earthworks

fill material and the selection of sources / selection and use of borrow pits for the project:

� Use existing commercially available quarries, where feasible

� Use alternative sources, e.g. mining waste as fill material, where feasible

� Use nearby existing borrows along Kings Road, where available

� Borrow pits will not be permitted in designated site – specific “no go” areas,

notwithstanding that the area may meet MRD criteria for site selection.

� Borrow pit site selection criteria must take the extremely low rehabilitation potential of

the general site area into account and be sited and constructed in such a manner that long

– term natural rehabilitation is encouraged.

� The construction, management and rehabilitation of borrow pits shall be in terms of the

site specific EMP devised and approved by the Environment Consultants (EC) for each

borrow pit, but shall include the minimum conditions:

o the borrow area shall be clearly demarcated and fenced off, where required by the

landowner, or for safety purposes

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o Access and haul road shall be as approved by the EC and shall not traverse any

area demarcated as sensitive by the EC.

o Borrow or spoil areas and their access and haulage roads must be subject to a

search and rescue action to protect and preserve sensitive and indigenous

vegetation for later rehabilitation purposes.

o Vegetation identified as being required for rehabilitation purposes shall be

preserved in an area / nursery designated for this purpose.

o Vegetation deemed sensitive but not suitable for re-vegetation shall be handled as

directed by the DoE.

� Similarly, borrow or spoil areas must be subject to a search and rescue action to identify

and preserve any fauna occurring naturally and confined to the site. The search shall

identify habitats, nests or burrows of local fauna and where any animals remain resident

on the site; these shall be removed and placed in similar conditions in areas not affected

by construction work. Particular attention must be paid to nesting birds.

� Stockpiles – apply water to surface area of stockpiles when there is evidence of wind

driven dust. Moistening and dampening of problem surface with water are standard

practices to reduce dust and improve soil compaction.

� The upper 100 mm (minimum thickness) of in situ soil material shall be regarded as

topsoil. Topsoil shall, in all instances, be carefully removed from the area to be disturbed

and stockpiled so as to be replaced and / or used for natural re-vegetation purposes after

construction. Topsoil shall be stockpiled in areas not exposed to construction traffic, be

placed in low, uncompacted heaps and be protected against erosion.

� Side slopes of borrow and spoil areas shall be as depicted on the applicable approved

contour plan but shall in all instances be as flat as possible, but not steeper than 1:5

gradient wherever practical. Side slopes of spoil heaps shall be graded from large to

smaller rock and finished with fine material / topsoil so as to create the best possible

conditions for natural re-vegetation.

� Further to this, every effort must be made to preserve and protect the upper / surface soil

layers for rehabilitation purposes at a later stage.

� Spoil areas must be carefully selected and indicated on the site plan.

� Every effort must be made to restore and backfill old borrow areas with spoil / surplus

material, rather than creating new spoil sites.

� Spoil heaps may not be constructed and left in an unsightly state or in a position that adds

unnecessarily to the aesthetic disturbance of the landscape and loop area.

� Spoil areas shall be shaped to an even and rounded contour and provided with cut off or

contours berms or other measures to prevent erosion and uncontrolled run – off.

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� Spoil heaps shall be sited and constructed in such a manner that the natural drainage

patterns are not disturbed, or, where this is not possible, such drainage patterns are

properly amended and / or reinstated.

� Earthmoving - for earth moving conduct watering to prevent visible dust emissions

� Disturbed surface – apply dust suppression to maintain a stabilized surface. Areas that

cannot be stabilized as evidenced by wind driven dust should be applied with water for

about twice a day.

� Unpaved roads - apply water to roads used by vehicular traffic once daily and restrict

vehicular speed to about 20km/hr.

In summary, the environmental controls that will be applied to spoil areas include the following:

� Shaping to conform with general existing local topography

� Compaction of filled areas to ensure stability and resistance to erosion

� Top soiling to encourage vegetation and provide resistance to erosion

� Drainage to eliminate standing stagnant ponding of water

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5. WATER CROSSING_____________________________________________________

5.1 Construction methodology

The construction that will be employed for the construction of culvert pipes box culverts, bridge

works and temporary crossings are outlined in the construction schedule attached at Appendix 2.

Exact locations and length of all culverts will be determined by on site conditions. Box culverts

with perpendicular pipes will be employed for small river crossings. All culverts headwalls will

be concrete with bedding and backfill to culverts strictly carried out in accordance with details

and relevant clauses in the specifications.

5.2 Specific measures to be adopted.

The specific measures to be adopted in the construction of drainages structures designed to be

achieved the following objectives are outlined in table XIV below:

� Encourage minimum construction time

� Control erosion of temporary/permanent erosion of partly completed work

� Minimise clearance of vegetation

WASTE MINIMIZATION MANAGEMENT COMMITMENT/CONTROL MITIGATION

Minimise scour impacts & minimum construction

time

� Scour protection will be installed in creek/river bank areas at risk of erosion as necessary

� Culverts will be installed as early as possible in

the construction program to ensure that transverse

drainage is in place during early stages of

construction

� Permanent stream protection measures and other

waterway structure requirements will also be

established as early as possible.

Minimise the risk of water contamination and

pollution of local watercourses

� Any construction materials and fuels stored or

used on site will be appropriately managed to

minimise the risk of water contamination.

� Operational storm water controls will be implemented to meet identified receiving water

objectives. These may include dispersed storm

water treatment through grassed swales,

constructed treatment measures such as

operational storm water retention basins and the

use of gross pollutant traps.

Maintain terrestrial fauna connectivity & minimal

vegetation disturbances

� Drainage culverts will be designed to facilitate

movement of fauna species where feasible

� Crossing to be located in existing cleared

locations

TABLE XIV: MEASURES FOR WATER CROSSING

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6. DRAINAGE_______________________________________________________________

6.1 Construction methodology

The construction that will be employed for the construction of for the open & table drains are

outlined in the construction schedule attached at Appendix 3. All drainages work will be carried

out in accordance with details and relevant clauses in the Engineering specifications (see

Appendix 3). Concrete V drainages will be employed along the kerbs to drain away storm water

runoffs.

6.2 Specific measures to be adopted

The specific measures to be adopted in the construction of drainages structures designed to be

achieved the following objectives are outlined in table 1 below:

� Early completion of permanent drainage works where possible

� Use of temporary drainages to prevent erosion of partly completed work

� Use of turn out drains to prevent concentrated flows

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7. TEMPORARY STORM WATER TREATMENT_____________________________

7.1 Storm water control measures

Storm water management focuses on preventing the contamination of surface water by

segregating water from potentially contaminated and/or disturbed areas from undisturbed areas

and preventing the release of contaminated or sediment laden water.

� Management Strategies

The measures to be employed to prevent storm water carrying silt and debris from the works

areas to adjoining land include:

� Segregation of clear and dirty water by the employment of cut off or catch drainages along

the edges of the exposed or cut areas to divert the clear runoffs from the undisturbed areas

and thus preventing siltation of any water way or adjoining land on the lower areas

� Minimise sediment load from disturbed areas by employing silt traps and turbidity screens on

the lower areas before the water ways to trap loose sediments and filter silt carried from the

spoil and exposed areas during peak storm.

� Responsible person

Site Engineer

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8. HAUL ROADS__________________________________________________________

A road built to carry heavily loaded trucks at a good speed; the grade is limited and usually kept

to less than 17% of climb. Haul road construction is a necessary cost in all surface construction

that uses large mobile equipments such as carting trucks. The cost of haul road construction

varies in different types of projects and locations. Heavy carting works require abundance of

sub-base and base materials while others may require import or manufacture of these materials.

8.1 Haul roads to be constructed for the purposes of the project

Haul roads for the proposed project will be all temporary roads and constructed mainly for the

purpose of carting of extracted materials and spoils and for the carting of excavators to the work

on areas inaccessible from the existing road. The haul roads for this project will have the

following attributes:

• Short life

• Minimum thickness

• Low specification material

• Inexpensive to build

• Used mainly for shovel or dump access

The construction and establishment of haul roads is minimised particularly in sensitive areas such as

archeologically or traditional sites such as old village sites, ancient burial grounds etc and ecologically

sensitive areas.

The impact of haulage at water crossing is to be minimised by employment of gabion baskets,

silt traps and sediment screen near the edges of water crossing areas. Haul roads where

applicable are to be left as they are for access by locals to their farms. In other cases, the grounds

are to be restored by re-vegetation when the haul road is no longer required

The confines of the site, especially haul and access routes shall be clearly demarcated and

signposted on site by the civil contractor at the direction of the EC, so as to control the amount

and extent of vehicle movement or any activity likely to result in unnecessary disturbance of the

existing physical environment within the road work areas.

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9. DUST CONTROL________________________________________________________

9.1 Method of dust nuisance avoidance in all phases of construction work

The proposed project will be generating a lot of dust given the dry climate existing on the north

part of Tailevu and the existing gravel road. The anticipated movement of heavy traffics on the

road from the contractors in addition to the daily traffic on the Kings road will add to the increase

generation of dust.

Dust will be generated from all phases of construction works including building; stockpiling,

crushing, carting along haul and main roads and road upgrade works.

When designing the surface layer of the road, the two major concerns will be the adhesion to the

road and the rolling resistance. Adhesion is important from a safety aspect of keeping the haul

truck from sliding off the road and rolling resistance is important from the aspect of truck speed

and productivity.

Another consideration is the “dusting” properties of the surface material. If the material is easily

broken down by traffic or naturally has an abundance of loose fines then dust suppression will

become a major road maintenance factor. When considering surface material for construction of

haul roads, the following types of material can be used:

• Compacted gravel

• Crushed stone

• Asphaltic concrete

• Roller compacted concrete (RCC)

• Stabilized earth

Adhesion of the equipment to the road is a major safety consideration and materials that maintain

good traction in wet conditions are desirable.

Dust can be visually monitored and where necessary best practice mitigation measures should be

implemented to minimise the generation of dust. Dust deposition gauges can be installed at

sensitive locations, and the performance of the dust suppression actions will be assessed against

any existing Fiji national guidelines.

Tables XV and XVI below show the key mitigation measures for dust control during crushing,

stockpiling and road works.

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Issue Key Principle/Mitigation Standard Minimum Mitigation Measures

Runoff of suspended

sediments from any

stockpiles

Stockpiling activities should not give

rise to storm water containing

suspended solids

� No direct discharge of sediment

laden water is acceptable

� Storm water should be diverted

around any stockpiles

Dust generation from

stockpiles

Dust must not cause a hazard or

nuisance to nearby residences/villagers

along the road

� Any stockpiles to be compacted

to prevent exposure and any

movement of particles

� water sprays used to control dust

� sieving of fine particles from extracted

stockpiles before carting for road

works

TABLE XV: DUST CONTROL FROM STOCKPILES AND CRUSHING SITES

Issue Key Principle/Mitigation

Standard Minimum Mitigation Measures

Dust generation from

extraction, loading and

carting activities

Dust must not cause a hazard or

nuisance to nearby villages and

settlements

� areas of exposed earth minimised

� water sprays used to control dust

� raw materials loads on trucks covered before

leaving extraction sites

� use of complaints register and procedures to

address issues as they arise

Increase traffic associated

with carting of gravels

and boulders to and from

sites and onto road

upgrade works

No significant increase risk to

nearby villages and settlements

� road upgrade, signages and ongoing

re-grading works

� awareness on traffic activities on access and

Wailotua-Nayavu road

� Trucks and construction vehicles to follow

designated routes

� use of complaints register & procedures to address issues arising

� Employment of dust screens along roads

adjacent to villages, school, health center

TABLE XVI: DUST CONTROL FROM CARTING ACTIVITIES AND TRAFFIC

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10. STOCKPILES__________________________________________________________

10.1 Management of stockpiles

Temporary stockpiles including extracted and crushed aggregates must be located strategically

so that they will not be located close to water courses to reduce siltation impacts on the water

ways. Cut off drains will be provided around the areas to minimise storm water runoffs carrying

loose aggregates. Runoffs from crushing sites are to be directed through a storm water treatment

device or siltation ponds before allowed to drain into receiving waterways.

In addition, temporary stockpiles and exposed soil to be compacted and sprinkled with water so

that they will not create a dust nuisance to workers and visitors. Stockpiles recommended heights

is not more than 2 m to reduce impacts of dusts.

The personal in charge of the above will be the site engineer responsible for the stockpiling,

loading and crushing activities.


Stockpiles

management

Minimise disturbance to landform,

geology and soils and prevent erosion and

sedimentation

� All stockpiles sites will be designed,

established, operated and decommissioned in

accordance with standard Engineering regulations

� Stockpiles will be located not less than 100

metres from the high bank of any rivers or

drainage lines.

� Rehabilitation of disturbed areas will be

Undertaken

� Erosion and sedimentation controls will be

installed, maintained and managed prior to

stockpiling

� stockpile areas will be located in existing

cleared locations.

TABLE XVII: STOCKPILE MANAGEMENT

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11. REFUELING AND MAINTENANCE AREAS______________________________

The following are important key note areas for the fuel storage on work sites along the Wailotua-

Nayavu road sites:

� Temporary fuel storage facilities erected on site shall comply fully with the relevant

specifications for storage and handling of petroleum products.

� Temporary fuel storage tanks and the fuel dispensing area shall be placed on a concrete

slab or similar and approved impervious material must be provided with bund walls of

the prescribed height and have proper collection sumps for containment and removal of

any spillage or effluent from within the containment area.

� Temporary fuel sites shall be monitored and inspected on a daily basis to detect non-

compliant conditions, defective or leaking equipment and to institute timeouts corrective

action.

� Any temporary fuel storage area shall have a complete hydrocarbon spill response / clean

– up kit and absorbents available to immediately treat and rehabilitate any spillage or

contamination of the environment.

� All products stored in 200 litre drums shall be dispensed from these drums using

appropriate equipment – i.e. the products shall not be dispensed by tipping the drums.

Collection containers (e.g. drip trays) shall be placed under all dispensing mechanisms

for hydrocarbons or hazardous liquid substances to ensure that contamination from any

leaks is reduced.

� Regular checks shall be conducted by the Site Engineer on the dispensing mechanisms

for all above ground storage tanks to ensure faulty equipment is identified and replaced

timeously.

� New or old oil, if not stored elsewhere, shall also be stored on a concrete or approved

impervious surface, surrounded by a bund wall capable of containing any discharge or

spillage that may occur.

� Temporary fuel sites shall be fully rehabilitated after completion of the work at a burrow

pit. Apart from removal of all buildings and tanks, the surrounding area shall be tested for

the presence of hydrocarbon pollution.

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11.1 Refueling and maintenance facilities location

The CRFG main operation yard includes the main site office and the depot is currently located

about 50 m from the nearest part of the Wailotua River along the Waito-Wailotua road. The

nearby water course is therefore vulnerable to leakages from effluents that could cause

uncontrollable environmental damages if unmitigated work practice is carried regarding the

storage and refueling processes.

The main objectives of the storage, refueling and maintenance sites are to:

� Ensure proper storage of all fuels and oils

� Ensure no leakages of fuel during storage & use

� No contamination of nearby water ways

Table XVIII below outlines the mitigation control measures for fuel storage and use on work site


Pollution risk

associated with

the storage and

use of fuels for

vehicles and

backup

generators

No oil, lubricants, fuel or containers

should be drained or dumped to ground or

water ways

� Keep an update lists of all/amounts of

fuels stored on site

� Storage in accordance with safety

regulations

Accidental spills to be minimised and

procedures put in place to clean up the

environmental damage

� Keep the material safety data sheet

of all hazardous materials

� Bunding with concrete to capture 100% of fuel must be placed around storage areas

� Spill kits and emergency procedures to be

used and workers trained

� No deliberate discharge of oil, diesel or

any hazardous materials to surrounding

soil or water ways

� All spillages to be contained/loose oil to be

disposed off site

� No refueling on work sites

TABLE XVIII: FUEL STORAGE AND USE

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12. SITE FACILITIES_______________________________________________________

12.1 Facilities location to avoid damage or nuisance to surrounding areas

No buildings or workshop will be erected on extraction or road working sites; instead all

administration works will be carried out from the existing CRFG site office along the Wailotua-

Nayavu part of the King’s road (bottom plate).

The existing site office is located at Malabi along the Wailotua-Nayavu road. No vegetation

clearing was carried out as the area was a previously used as a school so minimal disturbances to

the surrounding vegetation and local topography was done. The site facilities are securely fenced

around the boundaries to secure the area with the machines, fuels and to minimise trespasses.

The site office has self contained facilities with power, water and flush toilet available for the

works and administration staffs (bottom plate). The employment of septic tanks and soak pit

allows the secondary treatment of waste water so minimal impact of sewage discharge is done on

the nearby water way. Ongoing monitoring of the surrounding Wainibuka River water quality is

needed to locate trigger values for action.

The Site Manager has the overall charge for the facilities and the implementation and monitoring

activities for the work to be undertaken within the site facilities. He is to report to the Project

Management for any updates, queries or any relevant issues.

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13. PLANTING & REVEGETATION__________________________________________

All disturbed areas shall be repaired, re-vegetated and rehabilitated to the satisfaction of the

Engineer. The Contractor shall use only grasses and vegetation occurring naturally in the area for

this purpose. Only indigenous species endemic to the area shall be used

� Vegetative rehabilitation of all disturbed areas, borrow pits, embankments, cuttings, spoil

areas must take the arid nature of the existing environment into account and should

generally be aimed at encouraging, stimulating and supplementing the process of

sustainable natural re-vegetation

� Spoil heaps in particular shall be shaped, provided with an upper layer of fine material

capable of supporting growth and left with side slopes not steeper than 1 : 3, or flatter if

possible so as to encourage natural re-vegetation. Supplementary seeding with naturally

occurring species should be implemented.

� CRFG shall submit a rehabilitation plan for each site for approval of the EC and site

engineering staff, such plan being based on the principles in this EMP and relevant

erosion control specifications

� CRFG shall have a programme in place for the control and management of alien

vegetation or invasive plant species. This programme shall include provision for

monitoring and management of growth or re-growth of invasive vegetation for a period

of at least two years after completion of construction. The burrow pit areas must be

monitored at least twice per year two years after completion of works

� CRFG shall maintain all vegetative work provided as part of, or resulting from his

activities until the end of the contract period or until vegetation is properly established,

whichever period is the longer. The EC shall monitor the re-vegetation programme

submitted by the CRFG so as to determine the adequate recovery of all disturbed areas.

Particular attention must be paid to the control of erosion of new and disturbed areas,

spoil heaps and borrow pits.

� All temporary drifts or construction roads, which may influence the flow of a river,

stream or drainage line (including non-perennial surface flows) shall be removed and or

rehabilitated at the end of the contract to the satisfaction of the Engineer.

� All temporary structures and facilities shall be properly and safely decommissioned and

removed from site once all construction activity associated with such facilities has

ceased. Closure, decommissioning and rehabilitation shall extend to removing any

residual pollution or sources of pollution.

� Topsoil shall be replaced on all disturbed areas, where possible and where material was

stockpiled for this purpose.

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13.1 Sequence of top soiling and planting

As required by the contract with particular emphasis, the CRFG company needs to re-vegetate

(or to allow natural vegetation) of exposed surface at the earliest opportunity to restore

biodiversity and minimise risks of surface erosion by wind and water.

The following practical mitigations and abatement measures are important in restoring the

terrestrial ecosystem.

• soil loss restoration is achieved by directly replacing the same or similar kind of soil

• increasing the capacity of the soil on the site to receive and hold water

• installing structures that divert water on the site or altering its rate and direction of

movement

• changing the amount and type of vegetation on the site ( exotic flowers, grasses etc) to

increase soil stability and decrease rates and amounts of water movement

• replant intended canopy species (tavola, wi, dawa etc) at desired densities to provide new

habitats for avifauna

• plant short-lived, fast growing species to “capture” the site to accelerate natural selection

Note: Stripped vegetation shall be mulched and stockpiled for use in the rehabilitation process.

Planting and seeding will stabilize the soil on top of exposed areas and on its slopes as well as

beautify the site.

Planting on exposed hilltops

Enriching the top layer by milling the first 20 cm of soil with a mix of mulch (0.08 m3/m

2) and

manure (0.3 kg/m2) will improve the soil structure and organic content. Hydro seeding will be

used with slurry of:

� Mixture of seeds suitable to local conditions: 40 g/m2;

� Adhesive (non-bituminous) suitable for hydro seeding which shall not inhibit growth:

60-300 g/m2;

� Organic and/or non-organic fertilizers: 50-200 g/m2; and

� Enough water to reach the required dilution

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The seed mix will consist of species suitable for local conditions. The slurry shall be constantly

mixed to avoid stratifying the different components. Before watering, the adhesive shall be well

dried. The turf shall cover at least 90% of the area.

Planting on slopes

Enriching the soil for the geo-cells with mulch (0.03m3/m

2) and manure (0.1 kg/m

2) will improve

its structure and organic content. An excavator or skip will unload the enriched soil on the geo-

cells; then, the soil will be spread by hand with shovels and rakes --100 m2 of geo-cell will

contain 10 m3 of enriched soil.

Hydro seeding will be used to seed the slopes (area of 14,800 m2) with the same mix as

above plus mulch (200-250 g/m2 of straw fibers, peat, black peat,

cellulose, etc.). Furthermore, Vetiver (Chrysopogon zizanioides) will

be planted in the geo-cells in non-continuous sections to reduce

runoff: 10 plants/m in two separate lines (5 plants/line/m).

The anti-erosion features on the slope are as follows:

� Maximum slope of 1v:2h (about 30°);

� Slope reinforcement with anti-erosion geo-cells;

� Mulch hydro seeding on improved soil; and

� Plantation of Vetiver to reduce runoff.

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14. GRAVEL AND QUARRIED ROCK FOR AGGREGATES

The contract requires an EIA to be carried out into the effects of the Contractors proposal for

obtaining borrows for the works in consultations with the Department of Environment.

A separate EIA has been carried out for the burrow pit at Wailotua for the purpose of extraction

of hard rock for the road upgrade works. The study was commissioned by the CRFG in

consultations with the NLTB, LOU of Drata, Wailotua and the DoE which provided the TOR for

the study by the E-CARE Environment Consultants.

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I EXECUTIVE SUMMARY____________________________________________

CHINA RAILWAY FIRST GROUP CO.LTD (CRFG) has successfully attained a contract (No.

WSC 38/09) from the Fiji Government through the Ministry of Works, Transport & Public

Utilities (MTWPU) herein referred to as the Fiji Upgrading project Stage 3, upgrading of part of

the main Kings Road from Wailotua to Nayavu (Appendix 2). The total length of the road works

is about 11 km. Part of the upgrade is the completions of remaining works previously undertaken

by the FRUP and PWD.

All civil, engineering and construction works will be overseen and run by a total of eleven (11)

officers including the Project Manager and the Principal Engineer. CRFG has set up an office

which also includes all administration works, dormitory, kitchen and garage midway between

Wailotua and Nayavu along the existing Kings Road. The total work force is divided into three

main groups as outlined below with each group supervised by their own site managers or

foreman:

� Construction Team 1 (Earthworks)

� Construction Team 2 (Pavement works)

� Construction Team 3 (Drainage Works)

With the full implementation of the Environmental Management Act (EMA) 2005 and the

Environmental Regulations (EIA Process) 2007, the company is required under these acts and

conditions stipulated under the contra contract No.WSC 38/09 from MWTPU to prepare an EMP

prior to the commencement of the works. The scope of the EMP shall be set out hereunder. The

TOR for the EMP prepared by the MWTPU is attached at Appendix 1. The major areas covered

in the TOR which is detail in the report include:

� Administrative Matters

� Survey Activity

� Cut and Fills

� Disposal of excess materials

� Water Crossing

� Drainage Works

� Temporary Storm Water Treatment

� Haul Roads

� Dust Control

� Stockpiles

� Planting and Re-vegetation and

� Quarried Rock for Aggregates

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Guidance with regard to mitigation measures that will be required is contained in the

Government of Fiji’s Codes of Environmental Practices, Road Design, Construction and

Maintenance, August 1998.

The e-CARE Environmental Consultants have been engaged by CRFG to draw out an EMP for

the proposed work to be undertaken as stipulated under the work contract. The general

environment management plan for the road construction is to guide CRFG, sub-contractors and

all workers during the work period to ensure minimal environmental damage is caused. It will

outline mitigation and abatement measures to minimise environmental impacts including OHS

issues and general public including all traffic and pedestrians passing through the road from

Wailotua to Nayavu.

The findings and recommendations are contained in this report.

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II INTRODUCTION_______________________________________________________

(i) ENVIRONMENTAL MANAGEMENT SYSTEM (EMS)

i.1 Introduction to EMS

An EMS establishes what an organization needs to do in order to manage itself so as to meet its

environmental, economic and social goals during the construction and operational stages of its

development. A typical EMS model is represented diagrammatically below in figure 1.0 below.

EMS Model

FIGURE 1.0: EMS MODEL BASED ON P-D-C-A MODEL (PLAN-DO-CHECK-ACT)

i.2 Policy

An Environmental Policy for the project will be developed by the contractors’ senior

management team. The environmental policy, as defined by ISO 14001, is a statement by the

organization of its intentions and principles in relation to its overall environmental performance

which provides a framework for action and for the setting of its environmental objectives and

targets. It will be communicated to all employees and sub-contractors via site inductions and tool

box talks and will be displayed on various notice boards throughout the construction sites. The

policy should also be available to the public and stakeholders.

Policy

Planning

Implementation Checking

Corrective Action

Management Review Implementation

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i.3 Planning

The core document of the EMS is the EMP. The EMP is the lead environmental management

document that defines the procedures for achieving the objectives set out in the Environmental

Policy and identified environmental performance targets for the project. The EMP provides the

framework for which commitments made in the Environment Statement (ES) or any

requirements of planning conditions can be realized. The EMP outlines the contractors approach

to environmental management throughout the construction phases with the primary aim of

reducing any adverse impacts from construction on local sensitive receivers.

An EMP is a site specific plan developed to ensure that all works including excavation,

extraction, drainage works, stockpiling and carting of fill (rock) materials, civic and bridge

constructions comply with the environmental conditions of approval for the project and that the

environmental risks are properly managed. In addition the EMP will provide sustainable

environmental guidelines and monitoring procedures during the operation of the Wailotua-

Nayavu Road.

(ii) PURPOSE OF ENVIRONMENTAL MANAGEMENT PLAN (EMP)

The purpose of the EMP is to:

� identify priorities;

� set objectives and targets;

� define performance indicators;

� documents strategies and time frames to achieve targets

� allocate responsibilities and identify the resources to enable realization of the overall plan;

� establish mechanisms to monitor, evaluate and report progress

ii.1 Components of the EMP

The Environmental Management Plan for the proposed work includes two major components:

� Construction Environmental Management Plan (CEMP)

� Operational Environmental Management Plan (OEMP)

ii.2 Purpose & Scope of CEMP

The purpose of the CEMP is to identify and outline methodologies that will guide the CRFG

with all its contractors and sub contractors during the road civil engineering and construction

stages to control and minimise potential environmental impacts. The constructional stages

include all the earthworks (cut/fill, burrow pit extraction, stockpiles), pavement (compaction,

sealing) and drainage works (storm water, culvert, river crossing).

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The e-CARE Environmental Consultants have developed this CEMP for implementation during

the construction of the infrastructures, roads and utilities. The CEMP is the over arching

document of the EIA which comprises a suite of environmental planning and management

instruments that will guide design and construction aspects of Project delivery. The CEMP

describes how the EMP planners propose to help the CRFG manage and control the

environmental aspects of the Project during the design and construction phases. It interfaces with

the associated Plans and Sub Plans produced to describe the overall Project Management System.

The CEMP, its Sub Plans and Procedures will be applicable to all CRFG staff and sub-

contractors during the project development.

ii.3 Priorities

In line with the environmental policy acts, the following criteria will be used to determine the

priorities for attentions:

� Impacts on the physical and biological environments

� Contribution to innovations and definition of best environmental practice

� Compliance with statutory requirements and other environmental commitments

� Availability and management of resources

The EMP also acknowledges the social and economic dimensions of responsible environmental

management alongside the biophysical environment to represent a more holistic approach.

(iii) PROJECT OVERVIEW

CRFG is under work contract from the MWTPU to upgrade part of Kings Road from Wailotua to

Nayavu covering a total distance of 11 km. The topographic features and actual setting out of the

project is located in the Map 1 below. Topographic map also attached at Appendix 6.

The road upgrade project will be developed in three (3) main stages and these include:

� Site office, yard/depot, garage establishment and workers recruitment

� Rock extraction, stockpiling and carting

� Road construction, upgrade works and rehabilitation

Three (3) major construction teams will be employed during these three stages and will be

supervised by the following officers stated below:

� Earthworks (Site Manager, Mr. Rao)

� Pavement works (Site manager, Mr. Dass)

� Drainage Works (Foreman, Mr. Prakash)

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MAP 1: TOPOGRAPHIC MAP SHOWING LOCATION OF PROJECT FROM WAILOTUA TO NAYAVU.

iii.1 Construction Activity & Schedule

The contract for the road upgrade and is scheduled to cover about a total of 18 months from the

awarding of the contract in September 2010. Since then, planning works and ground included the

land survey and setting up of the site offices and contact centre for the CRFG Company.

Subject to receipt of project approvals from all relevant authorities, the works are due to have

commenced in January 2011 and be completed by March 2012. This timeline is however, subject

to weather and natural disasters. A schedule for all the works to be undertaken by CRFG and its

sub-contractors are outlined in the table 1 below:

Project End

Project Start

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Stage Description

Timeline

1 Earthworks (Land clearing, leveling)

Water way/drainage excavation

Fill, compaction & rolling

Drainage & pavement

12 months

Temporary site office

Yard/Depot/Workers’ Dorm

Toilets, Water Pipe laying

Finish works, fencing

2 months

Traffic Management Ongoing

2 Burrow pit (rock) extraction

Blasting

Crushing & stockpiling

Loading & Carting

Vegetation clearing

12 months


3 Carting

Haul roads

Culverting/Bridging

Cutting & Stripping

Leveling and compaction

Drainages, kerbs

Tar sealing

Gabion construction

Disposal of excess materials

Finish works, landscaping, re-vegetation

16 months


TABLE I: WORK SCHEDULE

(iv) ENVIRONMENTAL CONSTRUCTION METHOD STATEMENTS (ECMS)

ECMS detail practical environmental management measures to be implemented at specific

worksites, to minimise potential impacts of construction activity on the environment and

community. They are designed to provide more site specific detail than is included in the various

management Sub-Plans and Plans. Most of the information contained in the ECMS will be

presented in A3 and A1 formats to make them easy to use by all site personnel and

subcontractors. The ECMSs may also include Environmental Checklists, which are developed as

a means of facilitating ongoing surveillance of the safeguards nominated in the environmental

management documents to ensure that they are implemented and maintained. Completed

checklists are assessed on a site basis by the supervisors and project-wide by the KRLA and the

DoE. Detected non-conformances are managed through the Project Corrective Action Processes.

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The preparation of each CMS involves a detailed assessment of environmental and community

risks for the proposed construction activities. The ECMSs contain information derived from site

specific technical assessments undertaken by expert sub-consultants, and incorporate the findings

of the following types of site or activity-specific reports or documents:

� Construction Noise Impact Statements;

� Contamination Investigation Report(s) – if required Remedial Action Plans;

� Traffic Management Reports;

� Archeological and Heritage Assessments; and

� Erosion and Sedimentation Control Plans (ESCP).

� Each stages of the development have been divided into different CMS ‘packages’ for

different areas or stages of work. The breakdown into CMS packages takes into account the

location and proposed timing of works, and the likely timing of design and construction

planning for different elements of the Project.

(v) OBJECTIVES & TARGETS

The primary objective of the project is to upgrade the section of Kings Road from Wailotua to

Nayavu to seal 11 km standards and two lanes by the end of the first quarter of 2012.

The Kings Road is a route of strategic national significance serving many dairy farms,

Government rural projects and is the main road transport corridor linking Korovou and Rakiraki

Town. The limitations of the existing road in providing an efficient, integrated and safe transport

to the rural areas of Fiji has led the Fiji Government through the MTWPU to include the Kings

Road upgrade as part of priority infrastructure development programs to support economic

development in rural areas.

CRFG’s corporate environmental objectives are to:

� Promote a culture of innovation and participation engaging local employees to contribute to

improving the environmental performance

� Promote the efficient use of energy, reduction of waste and recycling of materials in all of

activities

� Encourage ethical environmental practice and behaviour including respect for cultural and

community values

� Maintain formal environmental management systems which conform to recognized standards

including ISO 14001;

� Comply with environmental laws applicable to our Project, and meet or exceed all relevant

statutory obligations and codes of practice to which they subscribe

� Assess project environmental risks and implement appropriate risk management programs to

continually improve performance across the Project

� Report regularly on our environmental performance and take remedial action where

performance does not meet expectation;

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� Communicate this policy to all CRFG personnel, contractors and clients through induction,

education and training to promote environmental responsibility and obligations;

� Influence suppliers and contractors to act consistently with our approach towards responsible

environmental practices; and

� Periodically review this policy and the EMS to ensure both remain relevant to the Project.

v.1 Key Performance Indicators (KPI)

As a means of assessing environmental performance on an ongoing basis, the CRFG has to set

the following KPIs:

� Breaches of environmental legislative or regulatory requirements;

� Environmental Incident Frequency Rate (EIFR);

� Spoil and waste recycling rates; and

� Monetary value of regulatory penalties incurred.

The assessment and reporting of the KPI data related to incidents, regulatory breaches and fines

or penalties will be included in any of the internal CRFG Project Environment Reporting.

Environmental

Impact

Objective Target

Environmental

Approvals

Project to be constructed in accordance with

planning, environmental and other approvals

No identified non-compliances with

approvals

Effect on the natural ecosystem due to

Project activities

To ensure there are no adverse effects on the natural ecosystem as a result of

Project activities beyond those predicted in the

EMP for the Works.

To have no release of materials toxic to the natural ecosystem.

To cause no unnecessary or

irreparable damage to the natural

ecosystem during construction.

Air pollution

resulting from Project

activities

To ensure any release of pollutants to the air is

within statutory limits

To minimise complaints in relation to

dust generated by Project.

Noise pollution

resulting from project activities

To keep noise pollution within statutory and

contractual requirements.

To minimise complaints in relation to

noise generated by Project activities that result from noise levels outside

predicted and/or contractual /legislative

limit.

Water use and

pollution resulting

from Project

activities

To ensure water discharged to waterways

complies with statutory, requirements.

To conserve water use and reuse collected

water during the Project.

To ensure that the quality of natural

waterways is not adversely affected

during construction.

Water use during construction

monitored. Opportunities to improve

water conservation identified, assessed

and implemented, where practicable

To have no legal breaches or regulator action in relation to Project

discharges to watercourses

TABLE II: KPI INDICATORS

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Environmental

Impact

Objective Target

Generation of waste To minimise the generation of waste by:

(a) recycling waste to other uses where

practicable;

(b) ensuring waste materials are deposited

in bins and designated areas and that the

waste is removed as appropriate.

To separate waste into streams to

maximise recycling / reuse to

minimise, within budgetary

constraints, waste sent to landfill.

Spoil Maximize the reuse of spoil. No spoil suitable for reuse disposed

off to approve landfill

Contaminated Land To identify contaminated land, minimise the

disturbance and ensure there are no adverse

impacts on human health or the environment.

Contaminated spoil reused on site or

disposed to licensed landfill in

accordance with the EMA Waste

Guidelines.

No soil contaminated by construction

activities to be left on site at the completion of the road construction.

Deposition of mud and

slurry on roadways

To minimise mud and slurry deposited on

roadways as a result of Project activities

To receive no complaints or regulator

action relating to mud or slurry being

deposited on roadways as a result of

Project activities.

Effect on

Archeological

Heritage or natural

sites

To protect and respect any items of

Archeological significance discovered over

the duration of the Project.

To cause no damage to items of

Archeological significance during the

course of the Project except as

provided for in the EMP and contract.

To gain necessary approvals from

the local LOU and consult in

accordance with the Fiji Museum and

NLTB with respect to management of

their heritage.

TABLE III: PROJECT ENVIRONMENTAL OBJECTIVES AND TARGETS

Appendix D WSC 84/11

Documents

28261-023: Environmental Monitoring Report