2.5.2.1 Environmental Aspects and Impacts - Oct-09 - Issue 2

8/3/2019 2.5.2.1 Environmental Aspects and Impacts - Oct-09 - Issue 2

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2.5.2.1 Environmental Aspects and Impacts Page 1 of 4 As at October 2009

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Work Instruction:

Environmental Aspects and ImpactsRef: 2.5.2.1

1. Title:

Environmental Aspects and Impacts

2. Purpose:

The purpose of this Work Instruction is to outline the process for managing environmentalaspects and impacts under the direct control or influence of Facilities and Services.

3. Scope:

All environmental aspects and impacts are listed in the Environmental Aspects andImpacts Register which is developed in consultation with Facilities and Services staff andmaintained by Environment Services. The Environmental Aspects and Impacts Registerunderpins the success of the Environmental Management System ensuring continuousimprovement occurs. The Environmental Aspects and Impacts Register must list allenvironmental aspects and impacts linked to the Universities Environmental Policy andthe aspects and impacts of the five Environmental Programs. This applies to all threecampuses, excluding the biodiversity program which only applies to the South Westcampus.

4. Definition/s:

Aspect: An element of an activity, product or service that can interact with theenvironment.

ECU StrategicAssetManagementFramework:A collection of tools and templates thatprovide a consistent approach to the management of strategic assets throughout theUniversity.

EnvironmentalAspectsand ImpactRegister: Is the documented evidence arising fromthe application of the risk management process and it outlines all the environmentalaspects and impacts associated with Facilities and Services operations.

Impact: Any change to the environment resulting from an aspect.

Integrated Risk Management Policy: Provides a framework to manage the risksinvolved in all University activities to maximise opportunities and minimise adversity.

Non Conformance / ImprovementAction / Feedback Register: A list of determinednon conformances, usually as a result of an audit process, improvement initiatives andfeedback from customers that is monitored by the Centres Management Review Meetingon a monthly basis.


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5. Process:

Environmental aspects and impacts may be identified through the following ways:

5.1 Formal risk assessment as part of the operational planning process is undertakenannually and is governed by the Integrated Risk Management Policy. Risks areidentified, analysed, evaluated, treated, monitored and recorded on the UniversitysEnvironmental Risk Registertemplate. All Managers from the Facilities and Services

Business Units are responsible for attending an annual review and to follow up onany aspects and impacts that are associated with their business unit.

5.2 Review of Facilities and Services Work Instructions provide an opportunity to assessspecific activities and processes for their inherent environmental aspects and relatedimpacts. All work instructions are reviewed by the Coordinator of EnvironmentSystems, and at this point aspects and impacts must be incorporated into the WorkInstructions.

5.3 Internal assurance reviews may highlight environmental aspects associated withprocesses or activities within the scope of the Environmental Management System(EMS). These will be recorded on the Non Conformance/ImprovementAction/Feedback Register which forms part of the Facilities and Services monthlyManagement Review Meeting agenda. The Coordinator of Environment Systemsupdates the Environmental Aspects and Impacts Risk Register with appropriateenvironmental aspects listed on the Non Conformance/ImprovementAction/Feedback Register.

5.4 Staff/customer feedback or improvement suggestions are recorded on the NonConformance/Improvement Action/Feedback Register which forms part of theFacilities and Services monthly Management Review Meeting agenda. TheCoordinator of Environment Systems updates the Environmental Aspects andImpacts Risk Register with appropriate environmental aspects listed on the NonConformance/Improvement Action/Feedback Register.

5.5 Project/activity-related risk assessments should be undertaken for new projects,capital works, processes, products or activities using the process outlined in theECU Strategic Asset Management Framework, which is aligned withthe ECUIntegrated Risk Management Policy.

6. Environmental Aspects:

Implicit within this Work Instruction

7. Risk Assessment:

Implicit within this Work Instruction

8. Records:

The Environmental Aspects and Impacts Risk Register is the documented evidence of theapplication of the risk assessment process. It is reviewed and updated every 12 months orwhen significant new environmental aspects are identified. The Register can be foundunderEnvironmental Aspects and Impacts Risk Register.


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9. References:

Code: 2.5.2.1

Owner: Coordinator, Environment Systems

Approved By: F&S Management Review Meeting

Date Approved: May 2008

Amendment Dates: 10/09

Revision Date: October 2012

Related Documents/Policies Integrated Risk Management PolicyWork Instruction: Legal and Other Requirements(Environmental)Non Conformance/ Improvement Action/ FeedbackRegister - TRIM file sub/8376ECU Strategic Asset Management Framework

10. Contact Information:

Contact Person: Belinda OBrien

Telephone: 6304 2032

Email address: [email protected]


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F&S Operation

Significant?

Actual and

potential impacts

Legal and other

requirements

Accept and record Treat

No

Risk Evaluation

matrix

Monitor and

review

YES

Activity/Product/

Service

Aspects

Flowchart of risk assessment process