23RD WORLD SCOUT JAMBOREE AUSTRALIAN CONTINGENT BRIEFING MAY 2015

23RD WORLD SCOUT JAMBOREEAUSTRALIAN CONTINGENT

BRIEFING MAY 2015


Contingent Executive

• Aaron Wardle – Australian Contingent Leader• Shane Troyahn – Deputy Contingent Leader• Nick Bennett – Assistant Contingent Leader• Neville Tomkins – International Commissioner


Contingent Management Team

• Nicola Capon – Finance Officer• Dr Justine Douthwaite – Welfare Officer• Ricci Burgess – Transport Coordinator• Harry Long – IST Contact Person• Wendy Sheppard – Japanese Liaison


Welcome

• Latest Update of Contingent Plans• General Question Time• Presentation of Australian Scarves• Issue of Contingent Gear• Individual Question Time


PART ONE –UPDATE OF

CONTINGENT PLANS


Australian Contingent

• 232 Youth Participants (131 male, 101 female)• 28 Line Leaders (14 male, 14 female)• 66 IST (45 male, 21 female)• 9 CMT (5 male, 4 female)• 7 Scout Guests (5 male, 2 female)• 342 Total (200 male, 142 female)

FAQ: “Scouts” refers to the equivalent of “Venturer Scouts” here in Australia


Responsibilities and Expectations

• Be a worthy ambassador for Scouts Australia• Live by the Scout Promise and Law• Actively engage in the entire cultural experience• Behave appropriately at all times• Respect other people and uphold the Code of

Conduct• No DADS – Drugs/Alcohol/Discrimination/Sex


Safe From Harm

• All adults are required to complete the online ‘Safe from Harm’ course prior to the Jamboree

• Certificates must be forwarded to the Contingent Team prior to departure


Jamboree Troops

• Alpha (Orange) – Jennifer Nielsen QLD• Bravo (Blue) – Cathy Orchard QLD• Charlie (Purple) – Phil Britt VIC• Delta (Green) – Fiona Macdonald NSW• Echo (Yellow) – Sam Wood NSW• Foxtrot (Red) – Lachlan Whitta QLD• Golf (White) – Stephen Dennis VIC


Departing AustraliaSaturday 18th July – Check-In Times

4:45AM Townsville 7:00AM Perth 9:00AM Rockhampton 9:30AM Launceston10:30AM Longreach11:30AM Hobart11:30AM Cairns

12:00PM Brisbane12:00PM Adelaide12:00PM Alice Springs12:30PM Melbourne 1:30PM Canberra 3:30PM Sydney** ** International Terminal


Departure Uniform

• Australian Contingent Akubra• Normal Scout or Venturer Scout Uniform Shirt• Australian Contingent Scarf and Gumnut Woggle• Australian Contingent Name Badge• Australian Contingent Uniform Shorts• Scouts Australia Belt• Blue Socks• Comfortable Walking Boots


What to Bring• Contingent Travel Bag = max 20kg

Note: Aim to bring your bag partially empty to carry your sleeping mat and souvenirs on the way home.

• Contingent Backpack = max 7kgNote: Day 1 in Tokyo will not be able to access Travel Bag until early afternoon, therefore carry:–Contingent shirt–Optional change of clothes for onboard the flight–Essential medications–Black Pen


Pre-Jamboree Camp

• Arrive in Tokyo• Week long journey south to the Jamboree site• All meals, activities and transport included• Activities include Tokyo Skytree, Mt Fuji,

white water rafting, Mt Koya Temple Lodging, The Golden Pavilion and the Big Buddha


Japan Map

TOKYO

MINAKAMI

OSAKA KYOTOMT FUJI

MT KOYAKIRARA-HAMAHO HO


Pre-Jamboree Camp

• Develop camp routines• Get to know patrol members• Election of Jamboree PLs and APLs• Appointment of Australian Contingent Flag Bearer and

Hiroshima Peace Ceremony Representative• Sightseeing• Jamboree planning and preparation


Pre-Jamboree Camp

• Youth hostel (dormitory) accommodation• Traditional Buddhist temples


White Water Rafting

• Tour Participation Form signed by parents for all Contingent members under 20 years of age

• Wet suits will be issued to all participants


World Scout Jamboree

• IST arrive on site Saturday 25 July• IST training and set-up• Troops arrive on site Tuesday 28 July


Jamboree Map


Australian Contingent Tents


Australian Sleeping Mats


Jamboree Onsite Program

• Global Development Village– Peace– Environment & Sustainability– Human Rights– Health– Poverty



• Culture– Japanese Culture– International Culture



• Science– Electricity– Medicine– Amateur Radio– The Future of Technology


Jamboree Onsite/Offsite Program

• Water– Onsite• Swimming• Canoeing• Tsuki-no-umi

– Offsite• Swimming• Yachting• Fishing


Jamboree Offsite Program

• Community– School visit– Local museums– Walking tours– Social activities with locals



• Nature– Hiking– Climbing– Bouldering– Caving



• Peace– Hiroshima Peace Memorial Park and Museum– Children’s Peace Monument– Messengers of Peace


Jamboree Program

• Daily Life– 12 Sub Camps named after Japanese mountains– Sub Camp Performances, Campfires and Kite Flying– Food Festival and Scout Parade– Faith & Beliefs Zone– World Scout Centre and Badge Swapping– International Food Houses and Shopping Plaza


Jamboree Program

• Ceremonies– Opening Ceremony– Inter-Religious Ceremony– Cultural Exchange Day Arena Show– Closing Ceremony


Jamboree Friendship Award

• Take part in all 7 program modules• Visit 5 Contingents at the World Scout Centre• Visit the Faith and Beliefs Zone• Join another Troop for a meal• Make 10 new friends and exchange contact info• Experience 2 traditional games with Japanese Scouts• Receive Troop Leader Approval


Souvenirs

• Badge swapping– 1 for 1, youth with youth, adults with adults

• Scarf swapping• Mini koalas


The Ashes

• Australia vs UK Cricket Match• Australia has won the last 5 World Scout Jamborees

(Holland 1995, Chile 1999, Thailand 2003, UK 2007, Sweden 2011)

• 12 players will be selected to represent Australia• 12 overs-a-side (2 overs per batting pair)• Selections will be held during the pre-Jamboree camp


Post-Jamboree

• Troops depart Jamboree on Saturday 8 August• Home Hospitality with Japanese Scouting

Families on the island of Shikoku• Return to Osaka on Tuesday 11 August• Final Contingent Dinner on Tuesday 11 August• Depart Japan on Wednesday 12 August


Home Hospitality

• 2 youth members with each family• All hosts are Scouting families• Take one small gift to give to your Host Family• Gift wrapping should be kept until shortly before

giving them out• Contingent Team will be staying in close proximity to

the Home Hospitality locations in case of any issues


Post-Jamboree – IST

• Depart Jamboree site on Sunday 9 August• Return to Osaka via the Hiroshima Peace

Memorial Park• Night in a traditional Buddhist temple• Final Contingent Dinner on Tuesday 11 August• Depart Japan on Wednesday 12 August


Welfare

• The buddy system will be enforced at all times• Tell someone if you have a problem, are sick, or just

not having a good day• We can help you if you tell us, we cannot help you if

you don’t tell us• Each Troop will have a designated health and welfare

leader• Ensure your medical details and emergency contacts

are updated in the online registration system


Weather

• Temperatures will be very hot• High humidity• Appropriate swimwear = hat, sunscreen and

rash shirt


Contingent Youth Council

• Nick Bennett – as Assistant Contingent Leader – will chair the Contingent Youth Council

• All 28 Patrol Leaders will meet with Nick as the CYC on a regular basis

• The CYC provides mentoring for Patrol Leaders and an opportunity to discuss issues or concerns from youth members

• Nick represents the CYC on the Contingent Executive


Incident Management

• Any minor issues will be dealt with at the Patrol or Troop level first

• Major issues will be dealt with through the Contingent Youth Council and the Contingent Executive

• If the incident is sufficiently serious, participants may be sent home at personal (parent’s) expense


Contingent Support

If you have an issue or concern to raise with the Contingent Team:•Participants contact Nick Bennett (Assistant Contingent Leader)•Line Leaders contact Aaron Wardle (Contingent Leader)•IST contact Harry Long (IST Contact Person)


Insurance

• Australian Contingent has organised:– Travel Insurance– Smart Traveller Registration


Spending Money

• Recommended maximum of ¥2000 per day ($22)• Money deposited into the Contingent Account will

be available for withdrawal on a regular basis• The approximate exchange rate is $1.00 = ¥100• ATM access will be limited or not available in most

locations


Valuables

• Do not bring valuable items to the Jamboree• If you can’t afford to lose it, don’t bring it• No responsibility will be accepted by the

Australian Contingent for any electronic devices brought to Japan!

• The Australian Contingent will collect all Passports for secure storage in Japan


Paperwork

• Every member of the Contingent is asked to email a photo of the details page of their Passport to [email protected] with your ID Number and Name in the file name

• Complete White Water Rafting Form today!• Youth Questionnaires = only 89% returned• Travel Forms = only 87% returned


Emergency Contact

• The Contingent Management Team will have 3 mobile phones available for 24 hour a day

Aaron WardleContingent Leader

0403 JAMBO 1(0403 52626 1)

Shane TroyahnDeputy Contingent Leader

0403 JAMBO 2(0403 52626 2)

Dr Justine DouthwaiteHealth and Welfare Officer

0403 JAMBO 3(0403 52626 3)


Natural Disasters

• Established links with the Australian Embassy and Australian Consul-General Office in Japan

• Extensive emergency management plan in place for our entire journey in Japan

• Updates will be added to the Contingent website and Facebook page as soon as possible, however the immediate safety of the participants will remain our highest priority.


Contingent News

• The Australian Contingent website will be publishing a daily blog

www.wsj2015.scouts.com.au• The Australian Contingent Facebook page will

have regular updates• An Australian Contingent DVD will be mailed to

all participants approximately 2-3 months after our return


Join-In-Jamboree

• Allows Scouts from all over the world the opportunity to learn more about the Jamboree experience and the culture of Japan in their own Scout Groups.

• Resources are available from the Australian Contingent website.

• A souvenir Join-In-Jamboree badge is available for $2 each, including postage to anywhere in Australia.

• Why not organise a Japanese evening for the whole group to earn the badge together!


Most importantly…

HAVE FUN!


PART TWO –GENERAL QUESTION TIME


PART THREE –PRESENTATION OF

AUSTRALIAN SCARVES


PART FOUR –ISSUE OF

CONTINGENT GEAR


Australian Contingent Gear

All Australian Contingent members will receive:• Travel Bag• Backpack• 2x Luggage Tags• Akubra• 2x Contingent Shirts• Uniform Shorts• 2x Sunscreen• Hand Sanitiser• Chopsticks

• 2x Australian Scarves(1 to wear + 1 to swap)

• Gumnut Woggle• Name Bar• 1x Extra Contingent Badge• Water Bottle• Sports Towel• Personal Contact Cards**• Additional Souvenir Orders

Documents

23RD WORLD SCOUT JAMBOREE AUSTRALIAN CONTINGENT BRIEFING MAY 2015