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Hindustan Aeronautics Limited

Vikas Anand

Roll No. 232

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Strategies, goals and structure of Management Control system

Goals A culture and organizational structure aligned with core business functions. System and processes that deliver core business activities efficiently and effectively. Working collaboratively with stakeholders to deliver core business outcomes. A targeted approach to creating productive relationships with stakeholders.

Strategies To be in total alignment with Corporate Strategy Maintain Human Resource at optimum level to meet the objectives and goals of the Company Be competent in Mapping, Analysis and up gradation of Knowledge and Skills including

Training, Re-training, Multi-skilling etc Cultivate Leadership with Shared Vision at various levels in the Organization

Focus on Development of Core Competence in High-Tech areas Build Cross-functional Teams Create awareness of Mission, Values and Organizational Goals throughout the Company Introduce / Implement personnel policies based on performance that would ensure growth.

Structure of Management Control Systems

The decision making process in the Company involves the following channel:

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Division of the Management into various levels

Overall Management of the Company rests with the Board of Directors, the highest decision makingbody within the Company. The Board of Directors is accountable to the shareholders of theCompany, who are real owners of a Company. HAL being a Public Sector Enterprise, the Board of Directors of the Company is also accountable to the Government of India.

The primary role of the Board is that of trustees hip to protect and enhance shareholders value. TheBoard oversees the Co mpanys strategic direction, reviews corporate performance, authorizes &monitors strategic decisions, ensures regulatory compliance and safeguards interests of shareholders.The Board ensures that the Company is managed in a manner that fulfils stakeholders aspirations andsocietal expectations.

The day-to-day management of the Company is entrusted with the Chairman who is supported byManaging Directors, Functional Directors, Executive Directors & General Managers and other Officers &

Staff of the Company.

The Board of Directors has also set up several Committees with specific functions and powers, likeManagement Committee, Audit Committee, Design Policy Committee, Procurement Sub-Committee, HRCommittee, and CSR Committee & Remuneration Committee.

For effective discharge of its functions, the Board of Directors has delegated substantial powers to theChairman. The Chairman, in turn has delegated specified powers to Managing Directors/FunctionalDirectors/Executive Directors/General Managers, subject to due control being retained by him andsubject to such conditions which are consistent with the need of prompt, effective and efficientdischarge of responsibilities entrusted to such a Director/Officer.

The Chairman is accountable to the Board of Directors. Managing Directors & Functional Directors areaccountable to the Chairman.

Presently, HAL has 19 Prod uction/Overhaul Divisions, 10 Research & Development (R&D) Centres and aFacilities Management Division located across the Country. The R&D Centres which have dedicatedfacilities for research, design & development and prototype activities are co-located with the respectivemanufacturing divisions for effective development and design support. The Corporate Office of theCompany is located at Bangalore. HAL is administratively organized into 5 Complexes viz. BangaloreComplex, MiG Complex, Accessories Complex, Helicopter Complex and Design Complex.

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Delegation of Powers

The powers have been delegated to the Chairman, Whole-time Directors & Executive Directors/GeneralManagers of the Company to empower them to discharge their duties & functions commensurate with theresponsibilities. These powers are revised from time to time depending upon Organizational requirementsand also as per Guidelines of the Department of Public Enterprises (DPE) & Administrative Ministry i.e.Department of Defense Production, Ministry of Defense.

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1. POWERS RESERVED FOR THE BOARD OF DIRECTORS

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2. Powers exercised by the Management Committee

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3. Powers exercised by the Design Policy Committee

4. Powers exercised by the Procurement Sub Committee

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Practices in relation to collecting Specific information, thefrequency, the structure and format of information

RULES & REGULATIONS, INSTRUCTIONS, MANUALS AND RECORDS HELD BY HAL ORUNDER ITS CONTROL OR USED BY ITS EMPLOYEES FOR DISCHARING ITS FUNCTIONS Important Internal Rules, Regulations, Manuals and Records, which are used by the employees of theCompany in discharge of their functions, are given below:

A) Matters pertaining to Company affair Memorandum & Articles of Association Department of Public Enterprises & Government Guidelines, including Navratna Guidelines Presidential Directives issued from time to time Decisions of shareholders in the General

Meetings as contained in the minutes book. Decisions of the Board of Directors and sub-committees of the Board from time to time as

contained in the minutes book. Code of Internal Procedures and Conduct for Prevention of Insider Trading in Dealing with

Securities of HAL and Procedures for Corporate Disclosure. Codes of Conduct for Board Members and Senior Management Personnel. General Power of Attorney issued in favor of Officers of the Company.

B) Matters pertaining to Finance & Accounts Accounting Policies Accounting Standards Accounting Manual

C) Matters pertaining to Works, Contract, Commercial, Procurement, etc Purchase Manual Stores Manual Procurement and Works Policy

D) Establishment matters pertaining to HAL employees Conduct, Discipline & Appeal Rules Standing Orders; Service Conditions Employee Handbook Leave Rules Medical Attendance and Treatment Rules Post-Retirement Medical Scheme Recruitment/Promotion Rules Pay & Allowances; Employee Benefits & Facilities Rules pertaining to Advances & Subsidies Directives regarding recruitment & promotion of SC/STs Directives regarding recruitment of OBCs, PWD, Ex-Servicemen, etc TA/DA Rules Performance Appraisal Incentive Schemes, etc.

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E) Plant Operations MoUs Operational Manuals

F) Human Resources Development & Community Development Training Policies

Scholarship Schemes for SC/ST students etc.G) Public Relations, Publicity Advertisement Policy/Guidelines

THE COMPANY HAS SET FOLLOWING NORMS FOR DISCHARGE OF FUNCTIONS

The Company has well defined procedures and guidelines for discharge of various functions. These arehighlighted below:

1) Structured Policies and Guidelines: HAL is having well structured policies and guidelines governingmajor activities of the Company. While discharging the functions, the officers follow these laid down

policies and guidelines. 2) Manuals: HAL has procedural manuals covering all important activities viz Purchase Manual, Stores Manual, Accounts Manual, Human Resources Manual etc. These manuals ensure carrying of activities in a systematic and standardized manner and eliminate the scope of exercise of discretion.While discharging the functions covered by these Manuals, the officers follow the provisions of theseManuals.3) Guidelines of Department of Public Enterprises: HAL being a Public Sector Enterprise follows theguidelines of Department of Public Enterprises and directives of Government of India issued from timeto time. 4) Guidelines of Central Vigilance Commission: HAL being a Public Sector Enterprise follows theguidelines of Central Vigilance Commission.

5) Compliance of provisions of Statutes, etc: While discharging the respective functions, officers arerequired to comply with the provisions of all applicable Statues and Rules and Regulations.

STATEMENT OF THE CATEGORIES OF DOCUMENTS THAT ARE HELD BY THECOMPANY OR UNDER ITS CONTROL

Various categories of documents that are being held by the Company or under its control are givenbelow:

A) Documents pertaining to incorporation Memorandum & Articles of Association

B) Documents pertaining to Board Meeting & General Meetings Agenda Papers of Board Meetings Minutes Book of meetings of the Board of Directors Agenda papers of Board sub-committees Minutes Book of meetings of Board sub-committees Notices and Minutes Book of General Meetings of the shareholders, etc.

C) Documents pertaining Accounts: Books of Accounts

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Statement of Quarterly Financial Results Annual Report Accounts Manual Documents pertaining to payment of Income Tax, Tax Deducted at Sources, etc. Vouchers, etc.

D) Documents pertaining to Contracts, Commercial etc . Purchase Manual Stores Manual Procurement and works policy.

E) Documents pertaining to plant Operations Operational Manuals Documents containing information pertaining to generation of electricity

F) Documents pertaining to projects Detailed Project Report/Feasibility report (as Applicable) of projects implemented and those

under implementation for the last 10 years. Documents relating to clearance and approval of Competent Authorities

G) Documents pertaining to establishment matter Documents containing the details of employees, Employee Hand Book Various internal policies, rules & regulations pertaining establishment matters Annual Confidential Reports of employees Delegation of Powers

H) Documents pertaining to operation of Community Development and other welfare scheme Policy/guidelines on Community Development & welfare activities Policy/ guidelines for scholarship for SC/ST students Documents containing information regarding community development and welfare activities

being carried out by the Company, etc. Resettlement and Rehabilitation policy

Corporate Social Responsibility Scheme Documents pertaining to general administration, Land and other property related documents.I) advertising policies

J) Documents pertaining to legal matters - All documents relating to court cases of Corporate Centre. Correspondence relating to nomination of Estate officers for various projects/offices.

K) Agreements Annual MoU with GoI.

L) Licenses

DETAILS IN RESPECT OF THE INFORMATION, AVAILABLE TO OR HELD BY HAL,REDUCED IN AN ELECTRONIC FORM

The following documents are available and held by the Company in electronic form:

Annual Reports (Contains information pertaining to Financial & Highlights of the CompanysPerformance)

Data pertaining to Employees