22nd ITS World Congress

TOWARDS INTELLIGENT MOBILITYBetter use of space

TOWARDS INTELLIGENT MOBILITYTOWARDS INTELLIGENT MOBILITY

Better use of space

Sponsorship and Exhibition Brochure

Hosted by On behalf ofOrganised by Co-organised Partners

Table of Contents

Welcome Letter 1

Organisers 2

The ITS World Congress in Numbers 4

Exhibition 6

Floor Plan 8

Sponsorship 9

Hospitality Suite Rental 18

Congress Theme and Topics 19

Congress Format 21

Demonstrations 23

About Bordeaux and the Venue 25

Practical Congress Information 26

Promotion and Media 28

Pre or Post Congress Social and Cultural Events of the Industry 28

Committees 29


1

Welcome Letter

Twenty one years after its creation and its fi rst edition in Paris, the ITS World Congress returns to France, in the prestigious city of Bordeaux.

It is a unique opportunity to showcase European and France’s value, its inhabitants, its competencies, its products and services.

Since 1994 , the ITS Congress has grown phenomenally as now we expect more than 3,500 Congress delegates, 300 exhibitors and 10,000 visitors coming from more than 100 countries, to gather and ex-change, debate, build networks of partnerships during the Congress, at the 20,000 m2 of Exhibtion hall to attend more than 20 live demonstrations and to participate in the technical visits.

All these impressive fi gures are the result of the strong and continuous support of three regional asso-ciations, the European Commission, national and regional local authorities, all National ITS Associations around the world and of course all the companies and organisations participating.

In the context of Bordeaux , we would like to thank the French Ministry of Transport, the City of Bor-deaux , Bordeaux Metropolis, the Departmental Council of the Gironde and the Aquitaine Region for their strong support.

As the theme of this 22nd Congress, we have chosen: ‘TOWARDS INTELLIGENT MOBILITY – Better use of space’ and we will organise more than 200 sessions, allowing more than 1,000 experts to enrich all participants with the latest in ITS knowledge.

We are also building a social programme in line with France’s renowned hospitable reputation to enjoy all areas of interest in and around Bordeaux, its region, products and services.

This Congress brochure is meant to give you a fi rst impression and global view of the Congress and inform you on how to become a privileged partner in the success of this Congress.

Looking forward to seeing you in Bordeaux,

Florence GHIRON, President of the Bordeaux Organising Committee

André REIX, Director of the Bordeaux Organising Committee

Bernard BASSET, President of ATEC-ITS France

Didier GORTEMAN, Director Congresses ERTICO - ITS Europe

2 SPONSORSHIP AND EXHIBITION BROCHURE

Organisers

ORGANISER

ERTICO – ITS EuropeERTICO – ITS Europe is a multi-sector, public/private partnership pursuing the development and deployment of Intelligent Transport Systems and Services (ITS). With more than 100 shareholders, ERTICO connects public authorities, industry players, infrastructure operators, users, national ITS associations and other organisations together and work to bring “Intelligence into Mobility”.

The ERTICO work programme focuses on initiatives to improve road safety, security and network effi ciency whilst taking into account measures to reduce environmental impact. Our vision is of a future transport system working towards zero accidents, zero delays and fully informed people, where services are affordable and seamless, the environment is protected, privacy is respected and security is provided.

ERTICO – ITS Europe, ITS America and ITS Japan are the initiators and organisers of the ITS World Congresses since 1994. In Europe, the World Congresses are organised by ERTICO-ITS Europe with its Partners in close cooperation with the European Commission, the local Host, ITS America and ITS Asia Pacifi c.

www.ertico.com

HOST

TOPOSCreated in 2006 at the initiative of the Regional Council of Aquitaine, labelled “Clusters of Excellence” since January 2011, the association TOPOS Aquitaine has more than forty active members in Aquitaine with expertise in navigation and positioning satellite system, and by extension, intelligent transport systems.

TOPOS Aquitaine objectives:

• Promote contacts and synergies through projects, transfer and networking between all stake-holders in the areas covered by EGNOS and Galileo: industrial, offi ces, SME, research laboratories, engineering schools, professional associations, institutions,

• Encourage and support partnerships and technology transfer between companies and laborato-ries, corporations and SMEs, and responses to calls for national or European projects,

• Conduct market research, opportunity and feasibility to help members of Aquitaine TOPOS to position themselves in the technologies and markets relevant and appropriate,

• Inform and train constantly interested members by organising technological, scientifi c and legal trainings well suited to the problems faced by members.

During the Congress, TOPOS Aquitaine represents four local authorities located in Bordeaux: The Regional Council of Aquitaine, The General Council of Gironde, the Urban Community of Bordeaux and the City Council of Bordeaux

www.topos-aquitaine.org


3

PARTNERS

ITS FRANCE

ITS France is the major part of ATEC ITS France, the French association dedicated to the promotion of Intelligent Transport System whom provides a forum to all organisations concerned with ITS.

The membership, over 100 organisations, includes actors from various horizons: government depart-ments, private and semi-public companies, local authorities, research and training organisations etc.

ITS France’s aims:

• Managing an information, exchange and experimentation network between professionals

• Improving knowledge and promoting skill development

• Promoting equipment, systems and services provided by the association members

• Facilitating the dialogue between purchasers, local authorities, transport operators, public author-ities and the research community.

• Setting up a strategic and shared vision of ITS developments in France, and on ensuring its inte-gration in the European frame

Through its activities, ITS France (Congress & Exhibition, workshops, technical visits….), contribute to bring the benefi ts offered by ITS in terms of economic effi ciency, transport safety, and environmental benefi ts - and expand the ITS market.

www.atec-itsfrance.net

MISSION TRANSPORTS INTELLIGENTS (Ministerial ITS Task Force) - Ministry of Ecology, Sustainable Development and EnergyThe Mission has been created by the Minister of Transport in August 2001 as a task force involving of-fi cers in charge of different projects in the fi eld of ITS. The Mission of Intelligent Transport (MTI) depends on the Directorate-General for Infrastructure, Transports and the Sea. Its main objective is to deploy systems using information and communication technologies in order to apply French transportation policy easier.

The projects managed by the Mission are as follow:

• Defi nition and deployment of the national frame system architecture (ACTIF), in cooperation with all parties involved : www.actif-its.org

• Multimodal information for traffi c and public transport. A research and experimentation platform is helping the development of selected projects. Information to car users and transit passengers is currently inhomogeneous and relationships between data producers and service operators need to be developped.

• Smart payments on motorways and in public transport are developing very fast. Interoperability has been reached for the whole motorway network (Liber T system for electronic toll collection). It is not yet the case for contactless smart cards in fare collection systems in transit, but a lot of work has been done at local or regional levels to create intermodal facilities.

• Freight and fl eet management is of considerable public interest to deal with increasing problems of congestion due to the growth of freight transportation. Such regulations as working time of drivers, hazardous materials, week-end circulation bans, freight deliveries in large cities, need for their enforcement, data exchange between companies and public authorities. Feasibility of electronic platform for that last purpose is under study.


The ITS World Congress in Numbers

From automotive industry to public systems operators, from systems integrators to users, each ITS World Congress is devoted to attract as many experts as possible from the Intelligent Transport System fi eld from all over the World.

The importance of the evolution in the ITS industry will be highlighted by a large number of participants gathering CEO’s, Chief Engineers, EU Commissioner and EU representatives, Project Developers and many more. 10,000 participants are expected to attend the ITS World Congress 2015 in Bordeaux.

STATISTICS FROM THE ITS WORLD CONGRESS VIENNA 2012

53.4%

32.9%

15.2% 14.7%

8.2%6.6%

5.1% 4.7% 4.4% 4.3% 4.0%

10.3%7.3% 6.4% 5.2% 4.5% 3.7% 3.5% 3.0% 2.6%

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Top 10 Represented Countries

53.4%

32.9%

15.2% 14.7%

8.2%6.6%

5.1% 4.7% 4.4% 4.3% 4.0%

10.3%7.3% 6.4% 5.2% 4.5% 3.7% 3.5% 3.0% 2.6%

4.0%4.3% 4.0%4.0%4.4% 4.3%4.3%4.7% 4.4%4.4%5.1% 4.7%4.7%6.6%

5.1%5.1%

8.2%8.2%6.6%6.6%

14.7%

8.2%8.2%

15.2%15.2% 14.7%15.2% 14.7%

32.9%

15.2%15.2%15.2%

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Top 10 Represented Cities

Where do people come from?

1%1%1%

23%

69%

5%

Africa

Asia

Europe

North America

Oceania

South America

5TOWARDS INTELLIGENT MOBILITYBetter use of space

Targets

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Type of Attendees Where do people come from?

Private

Public43%

57%

10,000 Attendees

100 countries

1,300 Cities

ITS World Congress Bordeaux, France 2015


Do not miss the opportunity to book your exhibition space early to choose the most strategic booth location!

If you are interested in becoming a partner of the Congress, the application form(s) enclosed at the end of this document should be returned. All applications will be treated on a “fi rst come, fi rst served” basis. Please note: the rates listed in this brochure do not include V.A.T.

More than 20,000m² of exhibition space is waiting for you!

SPACE ONLYCompletely customise and develop your stand from start to fi nish by constructing your stand in a Space Only footprint. You have total control over design, materials, and layout to best promote your products and services or entertain prospective clients. Space Only stands include a power supply.

Exhibition space interior:

Space under 100 m² €330/m²

Space above 100 m² €297/m²

Vehicle display space interior: €250/m²

Exhibition space exterior: Price upon request

Vehicle display space exterior: Price upon request

ALL IN BOOTH

Exhibition

9m² Booth

€6,000

Includes:

shell scheme package + profi le system walls and fascia dark grey carpet one high table and 2 bar chairs a welcome counter 16A/230V 3-outlet socket lights on fascia 3 pcs

18m² Booth

€11,500

Includes:

shell scheme package + profi le system walls and fascia

Lockable storage room

dark grey carpet

two high table and 4 bar chairs

a welcome counter

2 x 16A/230V 3-outlet socket

lights on fascia 6 pcs

Larger sizes available upon request


7

Exhibition participation includes 1 booth personnel pass per 9m² purchased giving access to the exhibition, the coffee breaks and lunches, the interactive sessions, e-poster area and Commercial Theatre. It also includes your company logo and hyperlink on the exhibitor page on the Congress website and your company name, contact details and 50 word company description in the exhibition guide.

The exhibition fl oor plan can be found on page 8 of this brochure. The Exhibit space location will be confi rmed on a fi rst come, fi rst served basis.

INNOVATION PAVILIONThe Innovation Pavilion offers a great avenue for app developers, SME’s and Start-ups to demonstrate your new concepts or forward-thinking start-up company. Exhibiting in this setting opens your prospects to the larger ITS ecosystem while networking with potential buyers and future business partners.

Conditions of participation:

• European company with less than 15 employees• Company started up less than 3 years ago• First time exhibitor at an ITS Congress and Exhibition• Generating new technology and knowledge

This package includes:

• One high table and 2 bar chairs• Space for one roll up• Two shelves on a shared Brochure rack

• 1 Full Exhibitor Pass or 1 one Day Exhibitor Pass depending on the duration chosen

Price: €800/1 day €2,500/4 days

AEROSPACIAL AREAIn the exhibition a dedicated area for the aerospace industry and stakeholders will be reserved to demonstrate how Intelligent Transport Systems could benefi t from the wide range of innovative solu-tions developed in this industrial area: from high-end embedded systems developed for avionics, ranging to airport management solutions, UAV-borne services, to satellite based earth observation, communication or navigation applications.

COUNTRY PAVILIONS AND CITY REPRESENTATIONSpecial conditions apply to country pavilions or cities representation.

ERTICO-ITS Europe PARTNERSERTICO - ITS Europe Partners benefi t from 10% discount on Space Only. Please tick the corresponding box on the booking form.

For any information regarding partnership, please contact [email protected]

Your booth is just the beginning!The ITS WORLD CONGRESS 2015 offers a wide variety of marketing opportunities designed to help you connect with international experts in the fi eld

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■ European Public Authorities and cities

■ French and Local Public Authorities


■ App developer SME and newcomers

■ Aerospacial Area

■ Public auditorium

■ Press village

■ French Avenue

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B20 B35

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Registration Area

Commercial Theatre

Inte

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zone

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App.

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orkin

g Are

aHo

spita

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uites

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■ French and Local Public Authorities


■ App developer SME and newcomers

■ Aerospacial Area

■ Public auditorium

■ Press village

■ French Avenue

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Sponsorship

PARTNER Sponsorship Packages

PLATINIUM DIAMOND GOLD SILVER BRONZE

Benefi ts 100 K€ 75 K€ 50 K€ 20 K€ 15 K€

Exhibition booth (not included) of at least :

36 m² 36 m² 18 m² 18 m² 9 m²

Sponsor of the Opening Ceremony or Welcome Reception or one of

the Plenaries (one speaking slot pre-approved by EPC)

x

Sponsor of the VIP DINNER x

Sponsor of GALA Dinner x

Website Listing : x x x x x

100 word Company/Organisation profi le in the Preliminary (electronic) and the Final (printed and electronic)

Programme :

x x x x x

100 word Company/Organisation profi le and contact details

in the exhibition guide :x x x x x

Logo on the welcome slide in every session room :

x x x x x

Logo on the short fi lm in the Closing Ceremony :

x x x x x

Inner bound advert in the Preliminary Programme :

Full Page Full Page

Inner bound advert in the Final Programme

Full Page Full Page ½ page ¼ page -

Congress badges with access to all sessions, the Welcome Reception, the Exhibition and the Closing Ceremony :

6 4 2 1 -

Additional stand personnel badges including catering (in addition to the

ones assigned per m² booked) :6 4 2 1 -

Access passes to the VIP Lounge : 6 4 2 1 -

1 Congress bag insert : x x - - -

1 Promotional e-mail to be sent by the Congress secretariat to the participants database :

x x - - -

Your logo in the in the sponsor banner at the bottom of Congress eblasts sent

out by the organisers :x x - - -

Invitations to the VIP Dinner : 2 2 2 1 -

Invitations to the Gala Dinner : 2 2 - - -

Shopping list Selection : €20,000 €15,000 €10,000 - -


Sponsorship

The sponsorship packages are designed in the following way:

The Platinum, Diamond and Gold levels include a series of benefi ts according to the level and a Premium set item e.g. The Opening Ceremony, the Welcome Reception, the Closing Ceremony, the Plenary Sessions, the VIP Dinner and the Gala Dinner. It also allows the partner to select of number of items listed under the Sponsorship Shopping List and the Printed Matter Shopping List

To be recognised as a partner, a minimum size exhibition booth is required; the minimum surface depends on the level of partnership and is mentioned hereunder.

PARTNERSHIP LEVELS

ITS Platinum Partner Sponsor From €100,000

• Exhibition booth of at least 36m² (not included)

• Sponsor of the Opening Ceremony or Welcome Reception or one of the Plenaries (one speaking slot pre-approved by EPC)

• Website Listing

• 100 word Company/Organisation profi le in the Preliminary (electronic) and the Final (printed and electronic) Programme

• 100 word Company/Organisation profi le and contact details in the exhibition guide

• Logo on the welcome slide in every session room

• Logo on the short fi lm in the Closing Ceremony

• Inner bound Full page advert in the Preliminary Programme

• Inner bound Full page advert in the Final Programme

• 6 Congress badges with access to all sessions, the Welcome Reception, the Exhibition and the Closing Ceremony

• 6 additional stand personnel badges including catering (in addition to the ones assigned per m² booked)

• 6 access passes to the VIP Lounge

• 1 Congress bag insert

• 1 Promotional e-mail to be sent by the Congress secretariat to the participants database.

• Your logo in the in the sponsor banner at the bottom of Congress eblasts sent out by the organisers

• 2 invitations to the VIP Dinner

• 2 invitations to the Gala Dinner

• Shopping list Selection of €20,000

OPENING CEREMONY (Platinum)The Opening Ceremony at the Congress emphasises the conference theme and sets the scene for the issues and information to be presented during the following four days. You will have the oppor-tunity to nominate a Keynote speaker, Keynote topic and speaker/moderator/panellist candidates will be considered in line with the Congress theme. The Congress Organising Committee reserves the right of the fi nal decision regarding speech topics and speaker candidates. Approximately 2,000 people are expected to attend the Opening Ceremony. You will have a PowerPoint slide with com-pany’s name and logo projected during the Opening Ceremony and VIP Seating reserved (5 seats).

ITS Platinum Partner Sponsor From €100,000


11

Sponsorship

WELCOME RECEPTION (Platinum)First impressions are the best impressions. The Welcome Reception is when all attendees meet for the fi rst time, build relationships and get to know each other. The best occasion to show your com-pany branding, image and values.

PLENARY SESSIONSThese highly attended Plenary Sessions draw big crowds and in which major personalities from today’s world of ITS will present their personal views on key ITS issues. As a Platinum sponsor, you may have the privilege to make a presentation during one of these Sessions. Presentations to be pre-approved by the Programme Committee.

ITS Diamond Partner Sponsor €75,000


• Sponsor of the VIP Dinner

• Website Listing




• Logo on the short fi lm in the closing ceremony

• Inner bound Full page advert in the Preliminary programme

• Inner bound Full page advert in the fi nal programme

• 4 Congress badges with access to all sessions, the Welcome Ceremony & Reception, the Exhibition and the Closing Ceremony



• 1 Congress bag insert

• 1 Promotional e-mail to be sent by the Congress secretariat to the participants database.

• Your logo in the in the sponsor banner at the bottom of Congress eblasts sent out by the organisers


• 2 invitations to the Gala Dinner

• Shopping list selection €15,000

VIP DINNER (Diamond)The VIP dinner takes place after the Opening Reception on the fi rst day of the Congress. It will take place in glamorous setting, bringing together a wide variety of VIP’s from the executive board main sponsors to high level speakers and representatives from different authorities. Your logo will be displayed in the transportation provided to and from the dinner

or

or


Sponsorship

ITS Gold Partner Sponsor €50,000


• Sponsor Gala Dinner

• Website Listing





• Inner bound ½ page advert in the Final Programme

• 2 Congress badges with access to all sessions, the Welcome Ceremony & Reception, the Exhibition and the Closing Ceremony




• Shopping list selection €10,000

GALA DINNER (Gold)The Gala Dinner traditionally brings together all Congress attendants, from delegates to sponsors and exhibitors. It is the perfect setting for an evening of networking while enjoying great food and beverages. The Gala Dinner will be held at the Château Lafi tte located at 10kms from Bordeaux centre. Built in the 19th century at the Domaine de Lafi tte by the ‘Comte Du Val’, this prestigious blond-stone building stands on grounds where fruit trees and vines are grown. The dinner can ac-commodate up to 1,300 participants. Your name and logo will be listed in all Gala Dinner related print and digital promotion, as well as at the venue, on the Gala Dinner tickets and on the menus.

ITS Gold Partner Sponsor €50,000

Exhibition booth of at least 18m² (not included)

ITS Silver Partner Sponsor €20,000


• Website Listing





• Inner bound ¼ page advert in the Final Programme

• 1 Congress badge with access to all sessions, the Welcome Ceremony and Reception, the Exhibition and the Closing Ceremony

• 1 additional stand personnel badge including catering (in addition to the ones assigned per m² booked)

• 1 access pass to the VIP Lounge

• 1 invitation to the VIP Dinner

ITS Silver Partner Sponsor €20,000


The Bronze and Silver sponsorship packages are designed in the following way: Sponsors who spend €20,000 by purchasing items from the Sponsorship Shopping List and the Printed Matter Shopping List become a Silver Partner entitling them to some interesting benefi ts listed hereunder. Sponsors who spend €15,000 are a Bronze Partner entitling them to some interesting benefi ts listed here under.


13

Sponsorship

ITS Bronze Partner Sponsor €15,000


• Website Listing





• Inner bound ¼ page advert in the Final Programme

SPONSORSHIP OPPORTUNITIES SHOPPING LIST

ITS Bronze Partner Sponsor €15,000

Exhibition booth of at least 9m² (not included)

Item Cost Limitation

Congress bag (cost item and branding not included) €30,000.00 1

Lanyards (cost item and branding not included) €30,000.00 1

Registration Desk Area €25,000.00 1

Congress Application - Match & Meet App €20,000.00 2

WIFI €20,000.00 4

Executive Session €18,000.00 8

Notepads (cost item and branding not included) €15,000.00 1

Pens (cost item and branding not included) €15,000.00 1

Onsite advertising on Plasma Screens full event €12,000.00 10

Lunches €12,000.00 4

ITS TV €15,000.00 25

Speaker preview room €10,000.00 1

VIP Lounge €20,000.00 2

Luggage tags (cost item and branding not included) €10,000.00 1

Coffee breaks €8,500.00 7

Commercial Presentation €6,000.00 50

Onsite advertising on Plasma Screens one day €5,000.00 20

Conference room branding €5,000.00 13

Smart Phone/Tablet Charging station €5,000.00 10

Water sponsor (cost item and branding not included) €5,000.00 1

E-mail Promotion €4,000.00 3

Bag insert €3,000.00 -

Airport Welcome Desk €10,000.00 1

Airport Branding On demand 4

Outside Signage (fl ags) On demand On demand


Sponsorship

CONGRESS BAG Sponsorship of the Congress bags allows promoting your company in a very prominent and visual way. Your logo will be printed on each Congress bag along with the Congress logo. (Type, size and colour of the bags as well as position and size of the logo will be at the organiser’s discretion.)

LANYARDS Every participant and visitor receives a lanyard with his/her badge. Since badges must be worn at all times during the Congress, the lanyards offer a wide visibility to your company.

REGISTRATION DESK AREAThe Congress welcome desk is the place where all delegates will show up to pick up their badge. Your company logo will be displayed in the Congress registration area.

CONGRESS APPLICATION - MATCH & MEET APP Over 75% of delegates download the ITS App for full information and live updates on the sessions, show fl oor, events, exhibitors, speakers, etc… This is a premium exposure as the app ensures that del-egates carry your brand and contact details throughout the event.

• Your logo on the home page of the Match and Meet App

• Your branding displayed in the App Networking Zone

WIFI Get your name and logo visible on the homepage of the WIFI connexion which will be available for free in the entire conference area.

EXECUTIVE SESSIONThese highly attended Executive Sessions draw big crowds and contain special subject matters specif-ically geared towards executive level decision-makers, policy makers and advisors looking to imple-ment ITS solutions on a large scale.

Leading companies, academics and public offi cials discuss the technological, economic and societal impacts of ITS solutions as they relate to various subject matters.

You will be have the fi rst opportunity to be part of an Executive session discussion panel. European Speakers and Presentations have fi rst to be pre-approved by the European Programme Committee.

Reserved for Gold and Diamond sponsors only

WATER SPONSOR Refresh the delegates with fresh drinking water from dispensers all over the conference area, branded with your logo and name.


15

Sponsorship

NOTEPADS This is an easy and effective way to get your message in the hands of every registered delegate. Notebooks will be distributed to all attendees in their delegate bag. Get exposure at and beyond the show as attendees return to their offices and desks to review important notes, memory-joggers and names of contacts.

PENSHere is a long-lasting sponsorship opportunity that’s definitely worthy of some ink. Place your logo on quality click-to write pens that will be distributed in each Congress bag. When delegates reach for a pen, your company logo will be on it… at the Congress and beyond!

LUNCHESLunch is served on the exhibition floor each day and it is attended by all participants. This is the ideal occasion to get the most out of your sponsorship.

Bring your own brochures and flyers and drop them at each table in the different catering areas togeth-er with any branding materials you wish to place.

ITS TVBe part of this experience by sponsoring the ITS TV. Daily News shown on the Congress website and on the digital signage at the conference.

• Your logo at the start of the video

• 1 interview of one of your representatives

SPEAKER PREVIEW ROOM AND LOUNGESponsoring of this area represents a unique opportunity to reach all speakers taking part in the official scientific programme. Your company logo will be displayed on each computer screen background and saver.

VIP LOUNGEPlace your company image, logo and branding where VIPs meet!

LUGGAGE TAGS Allow your message to tag along with every participant placed in the delegate bag, this premium lug-gage tag branded with your corporate logo will receive repeated use on business or leisure travel. Your logo will be seen at the Congress and beyond!

COFFEE BREAKSSponsor the morning and/or afternoon breaks attended by all delegates and be visible at this impor-tant networking gathering.

Bring your own branded cups and napkins and get the visibility you deserve.

COMMERCIAL PRESENTATION • 20 minutes presentation or demonstration of your products/services during coffee or lunch breaks

in the exhibition area.

• Announcement of your presentation in the Congress Programme

ONSITE ADVERTISING ON PLASMA SCREENS One plasma screen will be strategically located within the welcome area. Display your corporate advert during a specific period of time or as an exclusive sponsor for the duration of the event.

CONFERENCE ROOM BRANDINGHave one of the conference rooms referred to as ‘your company/organisation name’ room.


Sponsorship

SMART PHONE / TABLET CHARGING STATIONSParticipants love to stay connected but phone/computer batteries do not often follow.

Do not miss this opportunity to showcase your company while providing attendees with the energy their devices require.

Located in common areas inside the exhibition hall.

EMAIL PROMOTION Your company’s linked banner ad will appear in one event blast to ITS WORLD CONGRESS 2015 dele-gate’s prospects reaching a large amount of industry professionals. Placement is limited to one per email blast: “Registrations opens” email, “Online programme available” email, “early bird cut-off” email.

BAG INSERT Gain the maximum exposure and use this opportunity to deliver your company’s message to every delegate. Your insert (gadget, folder, documentation) will be included in the Congress Bag which will be handed to each participant to the Congress upon registration.

AIRPORT WELCOME DESKWelcome all participants to the Bordeaux Airport with a warm welcome and your logo on the welcome desk.

AIRPORT BRANDINGYour logo or advertisement in the arrival hall of the Bordeaux or Paris Airport.

OUTSIDE SIGNAGEVarious outside signage and branding possibilities upon request.


17

Sponsorship

Advertisements in printed and electronic Congress brochures

Cost Limitation

Electronic Preliminary Programme - fi rst inside page €5,000.00 1

Electronic Preliminary Programme - inner bound full page €3,000.00 5

Electronic Preliminary Programme - inner bound half page €1,500.00 10

Electronic Preliminary Programme - last inside page €4,000.00 1

Printed Exhibition Guide - front inside cover €5,000.00 1

Printed Exhibition Guide - back inside cover €5,000.00 1

Printed Exhibition Guide - back outside cover €8,500.00 1

Printed Exhibition Guide - inner bound - full page €4,000.00 5

Printed Exhibition Guide - inner bound - half page €2,000.00 10

Printed Final Programme - front inside cover €4,500.00 1

Printed Final Programme - back inside cover €4,500.00 1

Printed Final Programme - back outside cover €7,500.00 1

Printed Final Programme - inner bound full page €3,500.00 5

Printed Final Programme - inner bound half page €2,500.00 10

Pocket Exhibition Floor Plan and Programme €10,000.00 1

CONGRESS BROCHURES ADVERTISEMENT SHOPPING LIST

PRELIMINARY PROGRAMMEThe Preliminary Programme will be sent out by e-mail to a database of more than 20,000 ITS contacts. It will be made available on the Congress website in April 2015.

FINAL PROGRAMMEThe Final Programme will be printed in 4,500 copies and inserted into the Congress bags handed over to all Congress delegates, sponsors, speakers and VIP attendees. It will equally be made available on the Congress website around a week before the Congress starts.

THE EXHIBITION GUIDEThe exhibition guide will be given to all Congress attendants, including all the visitors to the exhibition. We expect to hand out 10,000 units.

POCKET EXHIBITION FLOOR PLAN AND PROGRAMMEIncluded in the Congress bag and handed over to all participants and visitors, the pocket version of the exhibition area as well as the Congress programme will display your logo/name on the cover. We expect to hand out 10,000 units.


INDOOR HOSPITALITY SUITESHave your own private meeting room or offi ce available throughout the entire Congress in the exhibition area.

The standard size is 36m²; it includes a large oval table, 12 chairs, a small lock-able storage unit, two electricity points and 3 spotlights.

€8,500 for the entire event

(Different sizes upon request)

OUTDOOR HOSPITALITY SUITE Be located right on the side of the exhibition hall, in front of the lake ready to welcome the participants and inviting them to refresh at your Mobile Home Hospitality suite. Branded at your convenience, and full of facilities, you can create your own atmosphere.

€35,000 Mobile Home

Hospitality Suite Rental

Any other ideas? Please contact us, we are happy to discuss your vision and help you implement it!


19

Congress Theme and Topics

CONGRESS TOPICS


1 – Space technologies and services for ITSGlobal Navigation Satellite Systems (GNSS) positioning and timing services are today widely used by all modes of transport. When combined with vehicle sensors and with V2X communication future multi-constellation and multi-frequency receivers will dramatically improve positioning performance and contribute to the development of a wide range of innovative ITS appli-cations. The European GNSS, Galileo, will bring additional services to im-prove performance, application reliability and position robustness. Satellite communications have the potential to provide secure links for police and emergency services and V2I communication in countries with incomplete terrestrial networks. Earth observation satellites provide additional sources of information for digital map updates, infrastructure and emissions moni-toring, and weather forecasting.

Examples of ITS Applications:

• Hybridisation of GNSS receivers with other sensors (eg video, lidar).

• Collaborative cloud-based mapping.• Reliable positioning for critical ITS services.• Solutions for regulated services (eg eCall, digital tachograph, dangerous

goods)• New services from multi-constellation receivers.• Monitoring transport infrastructures using Earth observation satellites. • Traffi c monitoring with infra-red cameras from satellites.• Emissions and air quality monitoring from earth observation satellites.

2 – Cooperative ITS deployment challengesThe infrastructure for mobility, transport, journeys and services is becoming increasingly intelligent. In addition the different aspects of infrastructure, such as roads, waterways, railroads, terminals, fi xed and mobile commu-nication networks, are becoming interconnected and integrated – as are vehicles and even travellers. It is already clear that the next generations of transport and communication infrastructures, vehicles and traffi c man-agement will be smarter, safer and much more effi cient than the preceding ones. However their evolution is accompanied by new challenges related to security, privacy, liability, interoperability, business models, standardisation and institutional issues.


• Communication technologies (internet, 3G-4G/LTE-5G,DSRC, WLAN,…)• Human Technology Interaction and User Interfaces • I2X, V2X, V2V applications for safety, comfort, traffi c effi ciency and

energy effi ciency• Security of communication infrastructure• Advanced Driver Assistance Systems• ITS for Vulnerable Road Users • Personal mobility services and mobility management• Traffi c and demand management, and enforcement• C-ITS for freight, fl eet management and logistics optimisation

3 – Multimodal transport for people and goodsEnhancement and better use of multimodality can make transport systems more sustainable in terms of cost-effectiveness, effi ciency and environmen-tal-friendliness in order to fulfi l Society’s mobility and transport needs. To achieve multimodality for people and goods a proper physical and infor-mation infrastructure, advanced transport systems and operations, as well as ad hoc and seamless services are required. This topic encompasses the challenges of multimodality, and best practices in inter- and intra-hubs (eg cities, [inland] terminals and ports) from various perspectives, including pol-icy, traveller behaviour, productivity, economy, liability, business model and technology.


• Multimodal travel information and planning services• Public transport and a more inclusive mobility• Safe and secure data exchanges (both for passenger and freight transport)• Flexible mode choice (Synchromodality) for ports and inland connectivity• ICT for logistics• Tracking and tracing of goods• Mobility as a service


Congress Theme and Topics

4 – Urban trends driving ITS changesIn a changing world cities are having to respond to multiple challenges (eg environmental, economic, demographic). At the same time demand for ac-cess to better, more resilient and more inclusive mobility services throughout cities and mega cities is increasing. Cities’ transport problems are wide rang-ing and also involve water, waste, energy and information management. We need a new, ‘smarter’, approach to deliver gains in all these areas and to fi nd better ways to use what is already in place. This means harnessing the full range of ITS tools to strike a balance between challenges and increasing demands, fi nding ways to integrate multimodal services to satisfy policy and community requirements, and developing innovative business models.


• Travel demand management• Technologies and services supporting mobility for the elderly• Multimodal journey planners• Integrated ticketing and payment• Reducing transport’s energy consumption• Integrating parking management and EV recharging infrastructure• Improving urban safety especially for pedestrians and cyclists

5 – Solutions for sustainable mobilityIt is an unwelcome fact that transport systems are signifi cant contributors to greenhouse gases and air pollution. Travel time and costs have for a long time been the main decision criteria for mobility choices, without regard to the impact on land use and environmental factors such as air quality and noise reduction. Mobility stakeholders are looking forward to offering alternative integrated solutions that simultaneously take account of economic, social and environmental impact as well as the major factor of climate change resilience. ITS is considered as a key enabler for a new generation of transport and mobility solutions including collective transport (eg dynamic car pooling and car sharing), electromobility, soft modes of transport, eco-driving, road pricing and predictive traffi c management that provide concrete answers to achieve sustainable mobility.


• Reducing noise and raising the quality of life• Car pooling/sharing • Demand-responsive public transport• Improving air quality• The path to zero emissions• Traffi c management• Encouraging mode shift especially soft modes of transport• Electro mobility, integrating EVs into the transport infrastructure and

smart grids

6 – Towards highly automated drivingAutomation is emerging as a key ITS innovation. It can improve effi ciency, reduce fraud, help overall service management and contribute to service and policy outcomes. Automation of roads with effective incident detection and management can improve safety and effi ciency. Automated management using decision support systems enables complex issues to be handled effi -ciently and effectively. Automation is a real focus for innovation that will not only lead to safer transport but also has the potential to change vehicle use and reduce individual vehicle ownership. This topic addresses the opportu-nities and challenges that automation in road transport is likely to bring to Society and Industry.


• Highly/fully automated driving• Driverless vehicles (cars, trucks, drones, ships, metro, aircraft)• User acceptance and human factors• Governance• Resilience and Security• Business cases• Reliability, Liability and Interoperability• Speed and payment enforcement systems

7 – Are Big Data and Open Data transport’s “ Silver Bullets” ?In the transport and mobility domains satisfying individuals’ wishes for the best personal travel solution has long had priority over the needs of overall network management. Better access to traditional transport related data, combined with increasing availability of new sources of data coming from end users (eg. smartphones, social media, crowd sourcing), transport and communication infrastructure and vehicles (probe data), creates a new par-adigm for data sourcing, data sharing and data exchange. We may for the fi rst time have the chance to satisfy the needs of both the users and the stakeholders in transport management. Big Data and Open Data can make the difference however data quality, privacy and ownership issues and tech-nological aspects need to be considered.


• Use of autonomous cellphone data to predict capacity and advise travellers

• Social media sources• Regulation: legal aspects, policy issues, standardization, privacy issues,

ownership of data, harmonisation and security• Technology for gathering data (WiFi, Bluetooth, cellular network, social

media etc), data fusion, data analytics, data management, sharing and exchange

• Availability and quality of data, available data sets (statistical, actual, real time)

• Implementation: Business cases for open data and big data• Using and applying open data: business cases, consumer products,

visualisation, etc

A. Supplier Issues: Commercial deployment and investment strategies; market development

B. User issues: Business cases; Benefi ts/Costs assessments; User accept-ance; Behavioural issues.

C. Innovation and Technologies; Standardisation and Interoperability

D. Policy and Strategy; Institutional Legal and Organisational issues

E. Education, Training and Knowledge sharing; Dissemination and Outreach

CONGRESS SUB-TOPICS:


21

PLENARY SESSIONSAll attendees are welcome to join the Opening and Closing Ceremonies and Plenary Sessions in which major personalities from today’s world of ITS will present their personal views on key ITS issues.

EXECUTIVE SESSIONSIn these sessions a range of senior experts including high-level industry executives, public offi cials and academics will draw from their experiences to discuss key topical policies, problems and issues. As well as reviewing current challenges and achievements these Sessions provide an exciting opportunity to learn about future ITS initiatives.

SPECIAL INTEREST SESSIONSOrganised at the request of organisations or groups of experts developing and deploying ITS, these interactive, tailor-made meetings create an opportunity to explore specifi c topics in greater detail than a conventional paper session to offer fresh perspectives and insight.

Sessions that appear to be commercial sales pitches for a given product or company will not be permit-ted as Special Interest Sessions.

TECHNICAL/SCIENTIFIC SESSIONSThese sessions are composed of presentations by international experts on varying ITS related topics encompassing all technical, scientifi c, economic, organisational and societal aspects of ITS. They aim to encourage and enable the exchange of information on deployment ranging from improving the oper-ational use of systems and services on the one hand to research and development in support of new applications on the other.

INTERACTIVE SESSIONSInteractive Sessions have proved to be very popular for facilitating information exchange on contentious subjects where the extra contact time and debate format permit vigorous examination of all aspects of a topic. Papers selected for an Interactive Session will be organised in a two stage, workshop-style format with an extended time frame to enable presenters to reach and exchange with appropriate audiences of interested delegates.

The fi rst stage is similar to a regular presentation session where technical or scientifi c papers covering the same subjects or processes are grouped together in order to facilitate discussion on that topic. There will normally be of 7/8 presentations in each session of 45 minutes with a maximum of 3 slides with no time for questions and answers. This stage is intended to give the audience just a fl avour of what the authors have to present. The second 45 minutes follow the presentations and is an opportunity for extended discussions between speakers, between speakers and specialists in the audience, or both as either group debates or one-to-one exchanges. Each speaker will have a screen available to show additional material.

The Interactive Sessions will take place in a dedicated area in the Exhibition so to encourage contacts between paper authors and exhibitors.

Congress Format


Congress Format

COMMERCIAL THEATRE SESSIONSThe Commercial Theatre, located in the Exhibition area, will house 3 different types of activity: Commercial Paper Sessions, Special Interest Sessions in the ‘Industry Insight’ Stream, and Commercial Presentation Sessions. Any registered attendee can attend any Session taking place in the Commercial Theatre. These Sessions present near-market material activity aimed at generating or improving a specifi c product, device or idea for the market, with a particularly strong commercial or deployment fl avour. All Sessions are presented to a more commercial audience than usual, specifi cally targeted to exhibition participants and visitors, in an interactive format. All these Sessions are listed in the Congress programme.

COMMERCIAL PAPER SESSIONSThese are presentations of Technical or/and Scientifi c Papers judged by reviewers to be near-mar-ket rather than pre-market, or where authors have specifi cally requested the specialised Commercial Theatre venue. Commercial Papers describe an activity aimed at generating or improving a specifi c product, device or idea for the market. Papers will be assembled around similar themes and presented in groups with a moderator. Each Session will last between 60 - 90 minutes. Papers are reviewed and grouped by the European Programme Committee

SPECIAL INTEREST SESSIONS IN THE ‘INDUSTRY INSIGHT’ STREAMThese are Special Interest Sessions with a particularly strong commercial or deployment fl avour, each session lasting between 60-90 minutes. SISs are tailor-made meetings designed to create an oppor-tunity to explore specifi c topics in greater detail than a conventional paper session and so offer fresh perspectives and insight. The sessions will follow an interactive debate/discussion format with full au-dience engagement rather than the old-style series of PowerPoint presentations. Sessions are reviewed and accepted by the European Programme Committee.

COMMERCIAL PRESENTATION SESSIONS20 minute Commercial Presentations will take place during coffee and lunch breaks. They are an op-portunity for Exhibitors and Sponsors to provide you with more information about their commercial products and services.


23

Through the main theme “TOWARDS INTELLIGENT MOBILITY - Better Use of Space”, the Bordeaux Congress will focus on the fact that we are reaching intelligent mobility and what this will change in our lives, as well as the benefi ts that space can bring to ITS applications. The new satellite constella-tions for geo-localisation, earth observation and communication will bring new opportunities to the ITS world.

The overall concept of the demonstrations is to see in “close to” real life conditions, some state of the art ITS solutions and evaluate for yourself the benefi ts of what you learn from the conference and what you discover in the exhibition.

The demonstration goals are mainly to show scientifi c excellency and the state of the art of the tech-nologies but also to push the competitivity/innovation of the transport industrials and the priorities of the transport policies (city, region, state, continent).

The desired impact of the demonstrations is to inform and convince the politicians, decision makers, general public and media of the benefi ts of ITS solutions

The marketing possibilities will be high thanks to the participation of VIPs (Ministries, European Commission, CEOs,…)

The ITS World Congress in Bordeaux will take place in and around the Bordeaux-lake Convention and Exhibition Centre. The big advantage of this site is that all the Congress activities will be held in the same place. The open road demonstration pickup/drop-off zone is for example between the exhibition and the Congress halls. The demonstration car park is also on the exhibition centre premises and has an open sky zone but also a covered zone, to demon-strate urban canyons.

The open road demonstration site is pre-equipped with G5 Road Side Units (15 in the Bordeaux ur-ban area (orange), 7 in the inter-urban ring road of Bordeaux (blue)). This reliable installation thanks to a 1 year pilot managed in the European CIP project COMPASS4D is available for demonstrations.

The half open-sky/half covered car park is also available and will permit to hold demonstrations which are not meant for open roads.

The different open data sources and platforms will permit applicants to have access to a large amount of data and services in order to adapt and show their own applications.

Demonstrations


Demonstrations

The demonstration group has decided that the demonstration themes are the same as the 7 general topics of the Congress. The reason of this is essentially to create a synergy between the different con-vention elements which are the technical programme, exhibition, demonstrations, technical visits and ancillary events.

These themes are only here to help you in your choice and description of the demonstration you want to propose. If your demonstration is not in scope with these themes do not worry, you can present it anyway since the themes are only here to help.

The deadline for submitting your pre-application online is by Monday 30th June 2014, 18:00 (CET)

For further information please contact Andre Perpey at [email protected]

Demo timeline: • First stage demonstration reception at the end of June 2014

• Evaluation and selection of demos during the summer

• First demo announcements in Detroit 9 September 2014

• Signature of demo contracts before January 2015

• Demonstration schedule according to demo capacities and demo targets in March 2015

• First preparation, test and dry run in June 2015

• Last dry run in September 2015

• 28 September to 5 October 2015 : Demonstration installations


25

About Bordeaux and the Congress Venue

BORDEAUX

The city of Bordeaux has an attractive, rich and complex personality forged over the centuries by mul-tiple infl uences. It offers an outstanding architectural heritage as well as a fantastic life style revolving around fi ne wine.

Capital of Southwest France, Bordeaux is located less than 3 hours from Paris by TGV high speed train, 45 minutes from the ocean, 2 hours from Spain, and 3 hours from the Pyrenean ski slopes. The quality of life is excellent in Bordeaux, a city offering many tourist attractions.

World wine capital, Bordeaux has given its name to the oldest and most prestigious vineyard region in France, and is famous the world over for its fi ne wines!

Bordeaux has been a UNESCO World Heritage Site since 28 June 2007. It is the fi rst urban district of this size (1,810 hectares) to be so honoured, and includes 347 listed historic monuments, a protected area of 150 hectares and 3 churches previously included as World Heritage Sites (stops on the pilgrim road to Santiago de Compostela). Bordeaux is justifi ably proud of its 18th century architecture and lively cosmopolitan districts, from the narrow streets of Saint Michel to Mériadeck, with its buildings dating from the 60s and 70s.

The streets behind the magnifi cent 18th century buildings along the quays refl ect the city’s long history. From Saint Michel to the Chartrons, and from Saint Seurin to Pierre, the old and new blend in complete harmony.

www.bordeaux-tourisme.com

CONVENTION CENTRE BORDEAUX AND EXHIBITION CENTRE BORDEAUX

The Congress activities will be held on two different areas: the Convention Centre and at the Parc des Expositions, hosting 20,000m² of exhibition, 18 session rooms hosting over 230 sessions, 22 demon-strations, and 3,500 experts from 100 countries.

The Bordeaux Convention Centre (or Palais des Congrès) is the fl agship of the new, top quality, in an attractive contemporary building overlooking the lake of Bordeaux.

The Exhibition Centre Bordeaux (or Parc des Expositions) is a huge facility stretching over 30 hectares and offering 80,000 m² of covered exhibition space, it is famous for hosting the Biannual Vinexpo event attracting over 45,000 visitors. Hall 1, in which the exhibition will be held, with its 50,000m² of undivided, covered, heated and air-conditioned space is 840m long.

Both venues at 5 minutes walking distance from each other are conveniently located at 15 minutes from the International de Bordeaux-Mérignac airport and directly linked to the city centre by the tram-way line C.

Find out more on www.bordeaux-expo.com


OFFICIAL LANGUAGEThe offi cial language of the Congress is English and all speeches will be delivered in English. A selected number of sessions will be conducted in French.

KEY DATESCall for demonstrations: April 2014

Call for abstracts: September 2014

Preliminary Programme available: April 2015

PROVISIONAL CONGRESS AGENDA

Agenda

Saturday 3 and Sunday 4 October, 2015:

06:00-22:00 Building up for exhibitors (raw space only)

Practical Congress Information

27TOWARDS INTELLIGENT MOBILITYBetter use of space

27

Monday 5 October, 2015:

06:00-14:00 Building up of the exhibition stands (raw space and “all in booth”)

09:00-17:30 Demonstration Activities

11:00-18:00 Congress registration

16:00-17:45 Opening Ceremony & Plenary Session

17:45-19:00 Opening hours of the exhibition – Welcome Reception in the exhibition

Tuesday 6 – Thursday 8 October, 2015:

08:00-17:00 Congress registration

09:00-17:30 Demonstration Activities

09:00-19:00 Exhibition opening hours

09:00-17:30 Congress sessions

17:30-19:00 Exhibitors happy hours

Friday 9 October, 2015

09:00-14:00 Exhibition opening hours

09:00-13:00 Congress sessions

14:00-22:00 Dismantling of the booths


Promotion and Media

The organisers offer several options to involve you as much as possible in the Congress and to promote your activities, sessions, products and services before, during and after the event.

Whether you are thinking of becoming a sponsor, exhibiting your latest products, speaking in a special session, organising a demonstration or writing about the latest ITS trends, we offer you several options to increase your visibility at the ITS World Congress:

• Set of graphic materials such as logos and banners• Tailored Congress banners to add to your signature

Specially for Exhibitors and Sponsors• Inclusion of your press releases in the Congress website• Distribution of the news of your latest products and services to our media database• Inclusion of footage of your stand and/or demo in the daily videos

Specially for Media partners• Distribution of your magazine and editorial material at the exhibition• Free passes for the ITS World Congress• Support in planning interviews with Congress exhibitors and sponsors

Your activities and products will be promoted through:• Direct marketing• Web and electronic media• Various Congress publications

Industry and media partners are encouraged to actively take part in the promotion of the event. The Congress Team remains at your disposal to supply electronic files of flyers, posters, and banners as well as to coordinate with you your promotion and communication activities. Contact [email protected] for more information.

The Congress organising team reserves every right to evaluate case by case if the information and material sent is suitable for publication.

Bordeaux offers you the great opportunity to organise your private company or organisations event before or after the congress in a Bordeaux Chateau. Please contact Amelie Dechenais [email protected] for more information.

Pre or Post Congress Social and Cultural Events of the Industry

All rates mentioned in the brochure are excluding applicable VAT

ALL INFORMATION CONTAINED IN THIS DOCUMENT IS ACCURATE AT THE DATE OF PUBLICATION HOWEVER ALL INFORMATION IS SUBJET TO AMENDMENTS AND CHANGES


29

Committees

THE AMERICAS

James Barbaresso, HNTB Corporation, USA

Scott Belcher, ITS America, USA

Gerald Conover, PRC Associates, USA

Michael De Santis, ITS Canada, Canada

Maurice Ferre, Florida Transportation Com., USA

Mike Finney, Michigan Economic Development Corp., USA

Randy Iwasaki, Contra Costa Trans. Auth., USA

Patrick McGowan,Surface Transportation, Serco, USA

Ken Philmus, Xerox, USA

T Russell Shields, Ygomi LLC, USA

Kirk Steudle, Michigan DOT, USA

Peter Sweatman, University of Michigan, USA

Harry Voccola, HERE, USA

Bud Wright, AASHTO, USA

Greg Winfree, U.S. Department of Transportation ITS Joint Program Offi ce, USA

ASIA PACIFIC

Hajime Amano, ITS Japan, Japan

Atsushi Yano, Sumitomo Electric Industries, Ltd., Japan

Susan Harris, ITS Australia, Australia

Brian Negus, ITS Australia, Australia

Xiaojing Wang, China National ITS Center,China

S.K.Jason Chang, ITS Taiwan, Taiwan

Shinya Omi, ITS Japan, Japan

Kichil Kwon, ITS Korea, Korea

Sam Pang, ITS Hong Kong, Hong Kong

Elly Sinaga, ITS Indonesia, Indonesia

Siew Mun Leong, ITS Malaysia, Malaysia

Mohammed Hikmet, ITS New Zealand, New Zealand

Mong Kee Sing, ITS Singapore, Singapore

Passakorn Prathombutr, ITS Thailand, Thailand

EUROPE

Josef A. Czako, Kapsch Traffi cCom AG, Austria

Claire Depré, European Commission, DG MOVE

Josef Fiala, Managing Director, ASFINAG Service GmbH, Austria

Frank Foersterling, Continental Automotive GmbH, Germany

Evelinde Grassegger, Federal Ministry for Transport, Innovation and Technology, Austria

Richard Harris, Xerox Services, United Kingdom

Christer Karlsson, ITS Sweden, Sweden

Risto Kulmala, Finnish Transport Agency – FTA, Finland

Samuel Loyson, Orange Smart Cities, France

Patrick Malléjacq, IFFSTAR, France

Hermann Meyer, ERTICO - ITS Europe

André Reix, Topos Aquitaine, France

Klaas Rozema, Imtech Traffi c & Infra, The Netherlands

Christian Rousseau, Renault SAS, France

Robert Sykora, Siemens AG, Germany

BOARD OF DIRECTORS


Committees

Didier Gorteman, ERTICO - ITS Europe, Chair

André Perpey, Geoloc systems, France, Vice-Chair

Phil Blythe, Newcastle University, United Kingdom

Jean Coldefy, Grand Lyon, France

Marije de Vreeze, Connekt / ITS Netherlands, The Netherlands

Fiammetta Diani, European GNSS Agency - GSA

Stéphane Dreher, Belgium

Frank Foersterling, Continental Automotive GmbH, Germany

Alexander Frötscher, AustriaTech, Austria

Norbert Handke, ITS Network Germany,Germany

Richard Harris, Xerox Services, United Kingdom

Jean-Michel Henchoz, DENSO INTERNATIONAL EUROPE, Belgium

Sampo Hietanen, ITS Finland, Finland

Donal Hodgins, ITS Ireland, Ireland

Christer Karlsson, ITS Sweden, Sweden

Friedemann Kirn, T-Systems, Belgium

Frank Koester, German Aerospace Center - DLR, Germany

Vladimir Kryuchkov, ITS Russia, Russia

Risto Kulmala, Finnish Transport Agency - FTA, Finland

Meng Lu, Dutch Institute for Advanced Logistics, Dinalog, The Netherlands

Jennie Martin, ITS United Kingdom, UK

EUROPEAN PROGRAMME COMMITTEE

Jean-Philippe Méchin, Centre For Studies and Expertise on Risks, Environment, Mobility, and Urban and Country Planning – CEREMA, France

Patrick Mercier-Handisyde, DG RTD, European Commission

Roger Pagny, Ministry of Ecology, Sustainable Development, Transports and Housing, France

Stéphane Petti, Orange, Luxembourg

Reinhard Pfl iegl, A3PS - Austrian Agency for Alternative Propulsion Systems, Austria

Jonna Pöllanen, ITS Finland, Finland

Paul Potters, Cachelot B.V., The Netherlands

Theo Quick, CGI, United Kingdom

Christian Rousseau, Renault SAS, France

Mika Rytkönen, HERE, Finland

Eric Sampson, ERTICO - ITS Europe

Malika Seddi, ASFA, France

Michael Sena, Michael Sena Consulting AB, Sweden

Delphine Soubies, ERTICO - ITS Europe

Amanda Strevens, ERTICO - ITS Europe

Pamela Valente, ERTICO - ITS Europe

Jaap Vreeswijk, Imtech Traffi c & Infra, The Netherlands

Paul Vorster, ITS South Africa, South Africa

Kees Wevers, Brightangel ITS, The Netherlands

Mihaela Williams, DG MOVE, European Commission


31

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33

Terms and Conditions for Participation

1. Definitions

“Conference” shall mean the event, the ITS World Congress, which will take place 5 - 9 October 2015, at the Bordeaux Convention Centre. “Organiser” shall mean MCI in Joint Venture with ERTICO - ITS Europe. “Exhibitor or Sponsor” shall mean any person, firm or organisation allocated a space by the Organisers in the above-said conference, or with a confirmed sponsorship as outlined in this document.

2. Application for participation and acceptanceAll applications for participation shall be made on the prescribed booking form. The application shall be submitted to the Organiser. Upon receipt of the invoice, the exhibitor or sponsor will promptly transfer the required deposit equivalent to 100% of the total charges and sponsor package. The submission of the application form shall be deemed to be confirmation of participation and full acceptance of the ‘Terms & Conditions for Participation’ as stated herein. The application shall become a valid contract upon the Organiser accepting the application. The application and confirmation of its receipt do not constitute grounds for any claim to approval, or to any specific location or site of stand. In particular, the Organiser is entitled to implement reductions in the number of square meters applied for if the conference area available is oversubscribed.

3. Rental of stand fitting, design and signsThe individual design of the stand, if in excess of the services indicated in the offer, is the concern of each individual Exhibitor who shall apply with the official contractor for furniture, fittings, fixtures and Utilities. The nature of the design shall, however, be subjected to the construction regulations applicable to the event venue and to the construction guidelines set by the Organiser.

4. Terms of paymenta) 100% of total stand rental charges and items sponsoredb) The balance shall be paid within 30 days after the issue date of the invoicec) For other additional services, payments must be made in full, in advance, when placing orders for servicesd) Payment by the stipulated date is a prerequisite condition for the Exhibitor’s participation in the conference and use of the stand.e) In the event of default of payment by the stipulated date in (a), the Exhibitor’s or sponsor’s application shall be deemed to be cancelled and 50% forfeited as penalty fees more than 4 months prior the Exhibition and 100% within 4 months prior the exhibition; and (b), the Organiser shall reserve the right to claim all payment due from the defaulting Exhibitor or Sponsor. The Exhibitor or Sponsor shall not be entitled to any form of compensation whatsoever, whether for loss of profits or otherwise.

5. WithdrawalsThe Exhibitor or Sponsor will not be permitted to withdraw from, cancel, alter or reduce in any way their booking of the conference. However, the Organiser may consider special cases and in their sole discretion grant partial refunds according to how many months/weeks prior to the start of the conference that the proposed withdrawal or charge is made known to the Organiser in writing. Months prior to start of conference cancellation fee: a) More than 4 months 50%b) Within 4 months 100%

6. Movement of exhibitsa) The Exhibitor shall bear the responsibility and expenses for transport of exhibits to the conference venue.b) The Exhibitor shall make their own arrangements for the storage and warehousing of the exhibits, subject to the approval of the Organiser.c) The Exhibitor shall submit a list of exhibits to the Organiser at least ten days prior to the start of the conference.d) No exhibits or other goods will be permitted to leave the conference venue. The Exhibitor shall indemnify the Organiser against any loss or damages due to delay or damage to the conference venue.

7. Security and InsuranceThe Organiser, its directors, trustees, offices, employees, agents and representations, will not be responsible for the safety of articles of any kind brought into the conference by the Exhibitor or Sponsor, their employees, agents or contractors, members of the public or any person whosoever. Exhibitors shall ensure that they are fully covered by Insurance and take out public liability and comprehensive protection. The period of Insurance shall be from the time the Exhibitor first enters the conference hall until all his exhibits have been properly removed to the satisfaction of the Organiser. The Exhibitor shall indemnify and hold the Organiser, its directors, trustees, offices, employees, agents and representations, armless with respect to all costs, claims, liabilities, losses, demands, proceedings and expenses to which the Organiser, its directors, trustees, offices, employees, agents and rep-resentations may in any way be subject (including but not limited to members of the public, the staff of the local authorities, or the Organiser of Exhibitors’ staff, agents or contrac-tors) caused as a result of any act of omission of the Exhibitor, sponsor, representatives, employees, agents, contractors or invitees. If the Organiser so demands, the Exhibitor shall provide proof to the Organiser that the Exhibitor has adequate insurance coverage. The Organiser shall not in any event be held responsible for any loss or damages whatsoever including loss of profits suffered by the exhibitor) as a result of any restrictions or conditions which prevent construction, completion, alteration or dismantling, or for the failure of any service normally provided at the listed conference ground, for the cancellation or part-time opening of the conference either as a whole or in part, or for amendments or alterations to all or any of the ‘Terms & Conditions for Participation’ caused by any circumstance not within their control.

8. Security ResponsibilityDuring all periods. security of exhibits, stands and furniture is wholly the responsibility of the Exhibitor, his agent or contractor and the Organiser, its directors, trustees, offices, employees, agents and representations shall not be responsible for any losses, damages to property or injuries to person incurred.

9. Damage to venueThe exhibitor shall take good care of and shall not cause any damage or permit or suffer any damage to be done to the conference venue or to any part or parts there of or to any fittings, equipment or other property therein, and shall make good and pay for damages thereto (including accident damage and damage by fire) caused by act or omission of himself, employees, agents, representatives, contractors or persons by reason of the use of the conference venue by the Exhibitor. If the Organiser so demands, the Exhibitor shall insure the venue for any damage and send the insurance documents to the Organiser.

10. Indemnity of the Organiser/ Exhibition ManagerUnder no circumstances shall the Organiser make good or accept any responsibility or liability however arising with respect to damage, theft or loss of any property, goods, articles or things however placed, deposited or brought into or left upon the premise either by the Exhibitor for his use or purpose or by any other person, and the Exhibitor must indemnify the Organiser, its employees, agents and offices in respect thereof.

11. Compliance with lawsExhibitors shall comply with all the rules, regulations and laws imposed or laid down or prescribed in the future by the government, public authorities and owners or managers of the conference venue for all purposes concerned with the implementation of these regulations, of the regulations and stipulations laid down or prescribed in the future by the Organiser by virtue thereof, and of all other contracts relating to the conference the Exhibitor shall be deemed to be domiciled at the office of the Organiser in Brussels. Without prejudice to the powers of the parties to enter into a general or limited arbitration agreement, all disputes arising from the Exhibitor’s participation, from the enforcement of these regulations, or from any other contracts relating to the conference, including the Terms & Conditions for Participation’ stated herein, or by virtue of regulations or stipulations laid down or prescribed by the Organiser, shall be governed and construed accordingly and the Exhibitor hereby submits to the nonexclusive jurisdiction of the courts. Where disputes arise concerning interpretation, the English text of these ‘Terms & Conditions for Participation’ shall be deemed to be final.

12. Supplementary clausesWhenever necessary to ensure the smooth management of the conference, the Organiser shall have the right to issue Supplementary regulations and instructions in addition to those in the Terms & Conditions for Participation’. All such additional written instructions form a part of the ‘Terms & Conditions for Participation’ and are binding on all Exhibitors.

13. Infringement of ‘Terms and Conditions for Participation’The infringement of the above-mentioned ‘Terms and Conditions for Participation’, and any other future rules and regulations determined by the Organiser, will result in the exclu-sion of the Exhibitor from the conference, and the Exhibitor shall have no right to claim compensation or demandrefund on any payments already processed, losses or expenses, nor shall the Exhibitor be released from their contractual obligation to pay.

14. Unforeseen OccurrencesIn the event of any occurrence not foreseen in these Terms & Conditions for Participation’, the decision of the Organiser shall be final.

CONTACTSFor more information, please contact your regional representative:

www.itsworldcongress.com/bordeaux-2015

Europe

Congress Programme Amanda STREVENSTechnical, Scientifi c, Interactive and Commercial SessionsT: +32 (0) 400.07.54e-mail: [email protected]

Pamela VALENTEExecutive SessionsT: +32 (0) 400.07.85e-mail: [email protected]

Delphine SOUBIESPlenary and Special Interest SessionsT: +32 (0) 400.07.41e-mail: [email protected]

Press & Media Carla COPPOLAEmail: [email protected]

Congress and LogisticsCeline NIEUWENHUYST: +32 2 789 23 36Email: [email protected]

Sponsorship & Exhibition SalesBenoit AUGARDE T: +32 2 400 07 86Email: [email protected]

DemonstrationsAndré PERPEYEmail: bordeaux2015demos@

mail.ertico.com

Host CoordinatorsRoxanne VILLETEmail: [email protected]

Aurélie PIETEmail: [email protected]

Asia-Pacifi c

Congress ProgrammeIkuko OKADAITS JapanT: +81-3-5777-1013 Email: [email protected]

ExhibitionInternational AffairsITS JapanT: +81-(0)3-5777-1013email: exhibition-bordeaux@

its-jp.org

Americas

Congress ProgrammeMorgan OUELLETTET: +1 [email protected]

ExhibitionValerie FORBAIT: +1 [email protected]

Documents

22nd ITS World Congress