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Safety Manual
2021
Escondido American
Little League
ASAP
Safety Manual
202 1 Edition
“Putting our players first and their safety
foremost is priority one, because having fun is no accident”
Escondido American Little League
Plays it Safe
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2021
f
NAME POSITION EALL EMAIL
David Mowery President [email protected]
Mitch Ludwig Vice President [email protected]
Heather Mowery Secretary [email protected]
Andrew Trudell Treasurer [email protected]
Megan Click Player Agent [email protected]
Matt Null Manager Rep [email protected]
Ricky Keomany Safety Officer [email protected]
Jr. Division Rep [email protected]
Maureen McLaughlin Concession Coordinator [email protected]
Alyssa Caston Snack Bar Coordinator [email protected]
Dennis White Equipment Manager [email protected]
Joe Seavello Field Maintenance [email protected]
Afton Philips Fundraising Rep [email protected]
Carole Keaton Pictures/Trophies [email protected]
Ben Lund Scheduler [email protected]
Sponsor Rep [email protected]
Heather Hamilton Team Parent Rep [email protected]
Dustyn Simpson UIC [email protected]
Tom Jenkins Uniform Manager [email protected]
Lynette Revilla Web Master [email protected]
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EALL is Prompt in Reporting Incidents
• Please report all incidents within 48 hours to Ricky Keomany at
760-690-7356 or [email protected]
• First Aid kits supplied by the league WILL AT ALL TIMES be
available for use at practice and game facilities.
• Used First Aid products may be refilled at ANY TIME by David
Mowery, EALL President; Matt Null, EALL Manager Rep; or Ricky
Keomany, Safety Rep. Please call 760-690-7356 or email
• Insure a safe season by implementing all safety rules and
regulations as stated in the manager/coaches meetings.
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If an Injury Happens
• Managers are informed that Escondido American Little League’s Insurance Policy is a supplemental insurance
policy. Claims must be filled out and filed with the League Safety Officer.
• Managers are informed that they MUST immediately contact the parent after an injury has occurred, no matter
how small the severity.
• All injuries reported to the league are documented and reviewed by the Safety Officer. The Safety Officer is
responsible to insure that all necessary forms, including insurance and injury reports are filled out completely,
filed and distributed.
Remember that Safety is everyone’s job. Prevention is the key to keeping accidents to a minimum. Report all hazardous conditions to Escondido American Little League Safety Officer or another
Board member immediately!
Do not play on a field that is not safe. Do no play with equipment that is unsafe and does not meet
the Little League International’s standards.
ALL Players must be fully equipped at ALL times! Page 9
CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YY)
12/12/2020 PRODUCER
Keystone Risk Managers, LLC 1995 Point Township Drive Northumberland, PA 17867
CERTIFICATE #: 4053105-2021-1 4 05 31
INSURERS AFFORDING COVERAGE:
ADDITIONAL NAMED INSURED: ESCONDIDO AMERICAN LL David Mowery 1352 Miraflores Glen
Escondido, CA 92026
INSURER A: Lexington Insurance Company INSURER B: (Non-Liability)
National Union Fire Insurance Company of
Pittsburgh, PA INSURER C: AIG Specialty Insurance Company
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY
REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN.
THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.
AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR ADD’L
NAMED
INSRD TYPE OF INSURANCE POLICY NUMBER
POLICY EFFECTIVE
DATE (MM/DD/YYYY) POLICY EXPIRATION
DATE (MM/DD/YYYY) LIMITS
A X GENERAL LIABILITY
011405742 01/01/2021 01/01/2022
EACH OCCURRENCE $1,000,000
X OCCURRENCE GENERAL AGGREGATE $2,000,000
X INCL PARTICIPANTS Property Damage Deductible: $250 PRODUCTS/COMP OPS
AGGREGATE $1,000,000
X SEXUAL ABUSE
Sexual Abuse OCCURRENCE $1,000,000
Sexual Abuse AGGREGATE $2,000,000
MEDICAL PAYMENTS Any One Person
A X DIRECTORS & OFFICERS 018194562 01/01/2021 01/01/2022
EACH LOSS $1,000,000 AGGREGATE $1,000,000
C X CYBER LIABILITY COVERAGE 018193395 01/01/2021 01/01/2022
LIMIT OF LIABILITY
CLAIMS MADE $100,000 PER LEAGUE AGGREGATE
S&P SECURITY AND PRIVACY LIABILITY
INSURANCE $100,000 PER LEAGUE SUBLIMIT OF LIABILITY $1,000 PER LEAGUE RETENTION
RETROACTIVE DATE POLICY INCEPTION
CONTINUITY DATE POLICY INCEPTION
REGULATORY ACTION SUBLIMIT OF LIABILITY $100,000 PER LEAGUE SUBLIMIT OF LIABILITY
$1,000 PER LEAGUE RETENTION EM
EVENT MANAGEMENT INSURANCE $100,000 PER LEAGUE SUBLIMIT OF LIABILITY $1,000 PER LEAGUE RETENTION
NOT APPLICABLE POLICY INCEPTION
A X CRIME COVERAGE 9472626 01/01/2021 01/01/2022 EACH LOSS $35,000
Crime Deductible: $250 Property/$1,000 Money AGGREGATE NONE
COVERAGES
B X SPORTS EXCESS ACCIDENT SRG9105434 01/01/2020 01/01/2021
As in Master Policy: Med. Max. $100,000
Deductible $50
As in Master Policy
Excess
“X” INDICATES COVERAGE(S) SELECTED FOR ADDITIONAL NAMED INSURED
ADDITIONAL INSURED Who is an Insured (SECTION II) of the General Liability policy is amended to include as an insured the person or organization shown in the schedule, but only with respect to
liability arising out of the above named Little League’s maintenance or use of ball fields, or other premises loaned, donated, or rented to that Little League by such person or
organizations and subject to the following additional exclusions: 1. Structural alterations, new construction, maintenance, repair or demolition operations performed by or on behalf of the person or organization designated in the Schedule and/or performed by the above named Little League; and 2. That part of the ball field or other premises not being used by the above named Little League.
NAME AND ADDRESS OF PERSON OR ORGANIZATION:
1. City of Escondido, it's officials, employees and volunteers 2. Escondido Union High School District 3. Escondido Union School District
INSURED CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH
THE
POLICY PROVISIONS.
Little League Baseball Risk Purchasing Group, Incorporated 539 U.S. RT. 15 Highway South Williamsport, PA 17702
AUTHORIZED REPRESENTATIVE
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Volunteer Forms and Procedures
Escondido American Little League requires ALL volunteers
having constant contact with players in the League to
complete a background check via JDP background provider.
All applications are screened through LexisNexis and the
National Sex Offender Registry to ensure the safety of our
participants.
A detailed list of ALL approved participants listed
alphabetically is kept at the snack bar for the Board
Member on duty to make sure that all volunteers have
been screened and approved.
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In 2020, EALL began using JDP background checks.
Little League International requires all leagues and districts in the United States to conduct background checks that utilize JDP Background Screening.
The JDP National Criminal File database that contains more than 450 million records, including criminal and sex offender
registry records covering 50 states and the District of Columbia, meets the current regulation requirement.
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Clinics for Players, Coaches and
Managers
Managers
Continous Training
Concession Stand Training
Concession employees will review food safety practices by washing hands before handling food, personal hygiene and wearing gloves while handling food. Concession coordinator will hold weekly training for all teen volunteers to refresh safe food handling.
March 17, 2021
Junior Umpire Training
EALL Umpire-in-Chief will provide in-house training to junior umpires at Jesmond Dene.
TBD
Coach’s Clinic
At least one coach/manager from each team must attend. Escondido High School Cougar baseball Coaches will provide the training. The clinic will cover baseball fundamentals, warm-
ups, and skill development. Coaches will receive information and perform practical exercises to reinforce training material.
League will submit player registration data/player roster data and manager and
coach data via the Little League Data Center.
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Managers and Team Parent Meeting
Managers and Team Parents are required to attend the following meetings:
Team Parent Meeting March 9, 2021 Managers Meeting March 16, 2021
❖ We will discuss several subjects. Some of the subjects include but not limited to the
following:
▪ The providing of a first-aid kit with each and every equipment bag so that it may be used
during practice or game.
▪ Express the use of the first-aid kit, not its abuse. “If you need it, use it.” ▪ Replacement
kits and/or its components are readily available.
▪ Take care of your player first. Parents and Managers are informed what a minor injury is.
▪ Review concussion laws for California
▪ The meaning of a bag of ice, cold compress, or if a band aid can’t fix it have the players
parent take them to the Emergency Room or call 911. PLAYER FIRST!
▪ Report and file an incident report regardless if a player is injured during a game or
practice.
▪ Bumps and bruises are expected, inform the League’s Safety Officer, REGARDLESS.
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▪ AED In Office and Only Certified Users May use in time of First Aid
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Field Safety cont’d
Jesmond Dene Park – Escondido American Little League has three fields, Major,
Minor A and Minor B
Major Field Complete includes:
• Two enclosed cement dugouts
• Fully fenced including extended 20 ft. backstops
extending from dugout to dugout.
• Yellow painted foul ball lines
• Sufficient light for night play (audited on 7/1/17)
• Disengage-able bases for ALL fields
• Protective yellow cap on outfield fence
• Two set of 5 row metal bleachers with safety railing
• Overhead Foul ball net stretched between Major and
Minor A Fields
• Scorekeeper table behind back stops
• Bac kstops are lined with cushions to help prevent ball
from bouncing back
• Electronic scoreboards behind center field
installed winter of ( 2015)
• Full fenced bull pens located at each dugout
( AAA) Minor A Field Complete includes :
• Two enclosed cement dugouts
• Fully fenced including extended 20 ft. backstops
extending from dugout to dugout.
• Yellow painted foul ball lines
• Sufficient light for night play (audited on 7/1/17)
• Disengage-able bases for ALL fields
• Protective yellow cap on outfield fence
• Two set of 5 row metal bleachers with safety railing
• Overhead Foul ball net stretched between Minor A and
Major Fields
• Scorekeeper table behind back stops
• Backstops are lined with cushions to help prevent ball
from bouncing back
• Electronic scoreboards behind center field
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Field Safety cont’d (AA)Minor B Field Complete includes: amongst our partners and a safe situation for coaches
• Two enclosed fenced dugouts and players.
• Sufficient light for night play (audited on 7/1/17)
• Fully fenced including extended 20 ft. backstops
extending from dugout to dugout. • Fully fenced
including extended 20 ft. backstops
extending from dugout to dugout. • Escondido High School has sufficient light for night
play.
• Protective yellow cap on outfield fence
• Two set of 5 row metal bleachers with safety railing
• Disengage-able bases for ALL fields
• Full fenced bull pens located at each dugout.
• Three sets of 5 row metal bleachers
• Scorekeeper table behind back stops
• Full fenced bull pens located at each dugout
• Permanent scoreboard in right-center field. Installed
winter of 2015
Joint Use Field Complete includes:
• Through facility use agreement between the
City of Escondido, Escondido Union High School
District, Escondido Union Elementary School District,
and Escondido American Little League our teams have
the use of several of the elementary schools, middle
schools, and two where our Junior division plays)
• Maintenance of these fields are the responsibility of
the school district, however, Escondido American Little
League makes every effort to assist with the
improvements in order to promote good relations
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Equipment Safety and Inspection Managers and coaches are informed at EALL of all applicable equipment safety rules and requirements.
Managers are continuously reminded to follow the Safety Rules set forth by Little League International.
Including, but not limited to:
• Rule 3.09 – Managers and coaches are not permitted to catch or warm up pitchers at any time while on the play or
practice field.
• All damaged equipment is to be immediately replaced by contacting the Equipment Manager or the Board Member on
duty.
• At no time will a player be on the playing field without the proper protective gear. Examples include: an athletic supporter
cup and helmet during batting.
• All umpires are trained to inspect equipment for ANY damage before games. All equipment MUST meet the minimum
Little League regulations.
• If in the event the equipment does not meet the standards set forth by the Little League, the Equipment Manager must be
contacted immediately for prompt replacement.
• ALL teams are issued two sets of protective catcher equipment. This equipment includes: an approved helmet with an
attached throat protector. A long model chest protector with approved groin extension, per Little League rules, as well as
, proper fitting shin guards.
Follow the rules at ALL times!
• Most Little League rules have some basis in safety – FOLLOW THEM!
• All Managers and Coaches are to enforce rules at practices as well as games.
• Make sure all fields have bases that disengage from their anchors, as required starting in 2008.
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Spectator, Concession Stand Safety and Safe
Food Preparation
Prior to the start of any event at our facilities, every board member on duty is responsible for inspecting the cleanliness and safety of the
concession stands and spectator areas. Our Concessions coordinator holds a current food handlers card to insure safety, prevention of contamination and proper temperature control of food.
Spectator Area:
• Bleacher area free of trash and are serviceable.
• Hand rails are well secured and serviceable.
• Parking lot is free of debris and obstructions.
• Trash is emptied daily and cans cleaned as required.
• Posting and removing league information bulletin board.
• Monitoring the immediate area in an effort to control unruly behavior and intervene where the conduct of a spectator may interfere
with a game in play.
• Call 911 immediately if the need for the presence of the Police or Fire Department is required.
Concession Stand/Office:
• A phone is available for emergency use only.
• A copy machine is available for the documentation and posting of any and all league information and communications.
• Fire Extinguishers are maintained and annually inspected.
• Concession stands are monitored by the Escondido Health Department.
• Training for workers is provided by the snack bar coordinator.
• Volunteers handling and serving food are required to wear food gloves that must be changed frequently to ensure the safe handling of
sensitive foods (i.e. hot dogs, hamburgers, nachos, etc…).
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• The buildings in Jesmond Dene Park are maintained by the city and the buildings at Escondido Unified School District are maintained by
the school district.
• A sample supply of all safety forms are on hand and records are maintained in the office area. These forms are for express use and support of the league and are available to the public for review during our league events.
• The leagues Operations Policy and ASAP Manual are a matter of public knowledge and available to all members and their guardian, for review.
To help improve our safety plan, fire extinguishers were purchased for the concession stand and grill. Both
extinguishers were placed in areas of easy access and use. There were no existing fire extinguishers.
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Other Pertinent Safety
Compliance:
• All board members are informed of their responsibility to ensure that the
Safety Code is enforced and followed.
• Copies of all applicable rules and regulations as well as League Operations
Policies and Safety Procedures are distributed to each Board Member and
Manager
Future improvements for safety:
• AED on premises available for use in cardio pulmonary resuscitation (in
the next 1- 2 years)
• CPR and First Aid clinic available for training of at least one manager or
coach and team parent. Other members of the league may also sign up to
increase their awareness and knowledge of first aid (in the future)
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Other Pertinent Safety • All families in the league receive a newsletter at the beginning of the season and
periodically throughout. This newsletter includes but is not limited to important phone numbers, board members, and their contact information. They are also given the EALL website address www.escoamericanlittleleague.com where important league information is readily available. There is also a posting made monthly about safety on our website.
• Members of our League can also stay informed by the Bulletin Board posted at the snack bar and by our Major field.
• All members of the organization are informed that a board member is always on duty for scheduled games and events. They are readily identified by their RED shirt or jacket with the EALL logo.
• All parents and athletes receive a concussion information sheet that includes signs and symptoms of concussion. Knowledge is power.
COVID-19 Practice Protocols
Please remember to follow all the safety protocols listed below and the opening and closing field procedures in your
Manager’s binder.
1. Thermometers are in the coaches’ room above the base compartments. Please grab the one label for the field your
practice is scheduled. When done please return to coaches’ room. If Thermometers are not available, please ask the
proper Health Screening Questions listed below.
2. All players must wear facial coverings and practice social distancing while waiting to enter the fields.
3. All players, managers, coaches and volunteers must enter through the 3rd base dugout gates and exit through the 1st base
dugout gates.
4. All players, coaches and volunteers will have their temperatures checked prior to entering the facility. Any player or coach
with a temperature of 100 degrees or higher will be required to leave immediately.
5. Please record all players, coaches and volunteers’ temperatures on the log sheets in your binders.
6. Hand sanitizer will be used at the beginning, during and at the end of practices.
7. Players are not required to wear face coverings but is recommended. Managers, coaches, and any other adults are
required by the County of San Diego to always wear face coverings and maintain a distance of at least 6 feet from one
another while at the facility.
8. There will be no sharing of equipment. Players must bring their own bat, glove, helmet, batting gloves, or any other
equipment. The sole exception to this rule is catcher’s gear, which, if shared, must be thoroughly disinfected by a coach
between uses. All equipment bags must be kept 6 ft apart.
9. No food should be brought to practice and there will be no sharing of water bottles. Please make sure that your player brings plenty
of water as the water fountain will be disabled and the snack bar will be closed.
10. Whenever practical, players will be kept 6 feet apart. Closer proximity or even physical contact between players that occurs during
the normal course of drills or simulated gameplay is allowed.
11. Dugouts may not be used for the duration of practice.
12. Players are not permitted to gather around batting cages or bullpens. There shall be a maximum of one player per lane in the batting
cages and one player waiting by each of the batting cage doors. All other players should be waiting elsewhere, at least 6 feet apart
from one another. Only two players at a time (one pitcher, one catcher) may utilize the bullpen.
13. Activity or gatherings of any kind before or after practice or “extra” practice time are prohibited. There is no loitering at the field
before or after practice. The team manager should arrive early to assure that all protocols are followed and should not leave until all
players have been picked up.
14. Reminder that there are not handshakes, fist bumps, high fives and any other contact between players and coaches during practices.
15. As mentioned early all players must exit through the 1st base dugout gates on all fields.
STAY SAFE AND HAVE FUN. BASEBALL IS BACK!
COVID-19 HEALTH SCREENING QUESTIONS
1. Have you experienced any of the following symptoms in the past 48 hours: a. fever or chills b. cough c. shortness of breath or difficulty breathing d. fatigue, muscle or body aches e. headache f. new loss of taste or smell g. sore throat h. congestion or runny nose i. nausea or vomiting
2. Have you been in close physical contact in the last 14 days with anyone who is known to have
laboratory-confirmed COVID-19 or anyone who has any symptoms consistent with COVID-19?
3. Are you isolating or quarantining because you may have been exposed to a person with COVID-19 or are worried that you may be sick with COVID-19?
4. Are you currently waiting on the results of a COVID-19 test?
5. Have you traveled in the past 10 days? Travel is defined as any trip that is overnight or travel with people who are not in your household.
If answered YES to any of the above questions entrance to the fields is prohibited.
GAME AND SAFETY PROTOCOLS
FACILITY, SPECTATOR AND SPREAD-OUT SCHEDULING GUIDANCE
1. Scheduled games will have sufficient time between games to comply with social distancing guidelines. 2. Players, families and spectators are instructed not to show up to fields more than 40 minutes before game time. 3. If there is a game prior to you event, families and spectators are encouraged to stay in their vehicles or at recommended social distances until
the start of their game to prevent overcrowding of spectator spaces and walkways. 4. Home and Away teams will enter through the respective gates for games. 5. On field warm-up should be limited as much as is reasonably possible and no more than 30 minutes. 6. All spectators must follow social distancing guidelines – six feet away from individuals outside their household: wear face coverings at all times;
avoid direct hand or other contact with players/managers/coaches during play. 7. Spectators should bring their own seating when possible. Limited seating will be available in the bleachers. Additional areas to watch games
will be down the foul lines and outfield fence areas. 8. Players, managers, coaches and families should vacate the field/facility as soon as reasonably possible after the conclusion of the games to
minimize unnecessary contact, ideally within 30 minutes.
ON-FIELD GUIDANCE
1. There will be no pre/post game gatherings or between inning huddles. This means no handshakes, no fist pumps, no chest bumps, no high-fives, etc. This will be eliminated completely.
2. The Little League Pledge of Allegiance will continue to be recited. Players will stand at their designated dugout locations. One player and coach from each team will stand on the foul line (6 feet apart) to lead both pledges.
3. Players, managers, coaches and umpires should bring their own personal drinks to all games. 4. Face coverings are required for all managers, coaches, volunteers and umpires on the field and includes outside the playing fields during player
arrival and departures. 5. Players are not required to wear facial coverings during competition on the field but while in the dugout all players, managers and coaches
must always wear facial coverings. 6. Player’s equipment bags must be spaced accordingly to prevent direct contact. Players must have their own helmet, glove and bat. Catchers’
equipment can be shared but must be disinfected between use of players. Players will not share equipment. 7. Any foul balls landing outside the field and retrieved by spectators will be disinfected before being put back into play. 8. Catcher should be retrieving foul and passed balls as much as possible. 9. Spitting, Sunflower seeds, gum, etc. are not allowed in the dugouts or playing field. All players, managers and coaches are to refrain from
spitting at all times including in dugout areas and on playing fields.
GAME OPERATIONS AND UMPIRE GUIDANCE
1. All plate meetings shall be held with at least six feet of distance between individuals and facial coverings are required. Including any umpire meetings required during the game.
2. Plate meetings should consist of one manager and one player from each team and game umpires. 3. Players should place their equipment is well spaced-out manner for inspection by umpires. Umpires should avoid direct contact with
equipment whenever possible. 4. Umpires will be located behind the catcher and in the field. Umpires will always wear facial coverings.
