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OKLAHOMA SAFETY & HEALTH CONFERENCE JULY 22-24 • TULSA MARRIOTT TULSA HOTEL SOUTHERN HILLS 2020 OKLAHOMA SAFETY & HEALTH CONFERENCE EXHIBITION OPPORTUNITIES

2020 OKLAHOMA SAFETY & HEALTH CONFERENCE ......Marketing & Membership Coordinator Oklahoma Safety Council 2400 S. Vermont Ave. Oklahoma City, OK 73108 Phone: 405-848-8626 Email: [email protected]

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Page 1: 2020 OKLAHOMA SAFETY & HEALTH CONFERENCE ......Marketing & Membership Coordinator Oklahoma Safety Council 2400 S. Vermont Ave. Oklahoma City, OK 73108 Phone: 405-848-8626 Email: lilias@oksafety.org

OKLAHOMA SAFETY & HEALTH CONFERENCEJULY 22-24 • TULSA

MARRIOTT TULSA HOTEL SOUTHERN HILLS

2020OKLAHOMA SAFETY & HEALTH CONFERENCE EXHIBITION OPPORTUNITIES

Page 2: 2020 OKLAHOMA SAFETY & HEALTH CONFERENCE ......Marketing & Membership Coordinator Oklahoma Safety Council 2400 S. Vermont Ave. Oklahoma City, OK 73108 Phone: 405-848-8626 Email: lilias@oksafety.org

EXPOSITIONThe Expo Hall will be open Thursday and Friday, July 23-24. You will have the opportunity to install your exhibit display on Wednesday afternoon and early Thursday morning before the opening of the hall.

WHY EXHIBIT?Our conference is Oklahoma’s largest gathering of safety and health professionals. It is the perfect opportunity for you to showcase your innovative products and services to decision makers.

EXPECTED ATTENDANCELast year, our conference has attracted over 400 attendees over the course of the event. We expect numbers to be similar if not greater this year.

2 Oklahoma Safety & Health Conference & Expo • Invitation to Exhibit

EXHIBITOR PROSPECTUS2020 Oklahoma Safety & Health Conference & Expo

Conference Information

ATTENDEEDEMOGRAPHICS

A PICTURE OF WHO WILL RECEIVE YOUR COMPANY’S PRODUCTS & SERVICES WITH YOUR BOOTH!

TOP 5 Attendee Job Titles1. Safety Director/Coordinator2. Environmental Safety &

Health Manager3. Human Resources

Coordinator4. Production Supervisor/

Coordinator5. Maintenance Supervisor/

Coordinator

Attendance by Industry

General Industry

24% Public Sector14%

Oil & Gas15%

Manufactur-ing

14%

Construction8%

Ins/AdjClaims

6%

Utilities6%

Other13%

The Oklahoma Safety & Health Conference is Oklahoma’s premier event for the safety, health, and evironmetal industries.

Page 3: 2020 OKLAHOMA SAFETY & HEALTH CONFERENCE ......Marketing & Membership Coordinator Oklahoma Safety Council 2400 S. Vermont Ave. Oklahoma City, OK 73108 Phone: 405-848-8626 Email: lilias@oksafety.org

JULY 22-24 • MARRIOTT TULSA SOUTHERN HILLS

Index

GENERAL INFORMATION ....................................................................................................................... 2

SCHEDULE ................................................................................................................................................... 4

SPONSORSHIP OPPORTUNITIES .......................................................................................................... 5

EXHIBITOR PACKAGE DETAILS & MOBILE APP INFO ...................................................................... 6

EXHIBITOR CONTRACT ............................................................................................................................ 7

FLOOR PLAN ............................................................................................................................................ 8

CONFERENCE SPONSORSHIPS EVENTS ........................................................................................... 9

TERMS & CONDITIONS ......................................................................................................................... 10-11

Oklahoma Safety & Health Conference & Expo • Invitation to Exhibit 3

Exhibit ContactLilia ShahbandehMarketing & Membership CoordinatorOklahoma Safety Council2400 S. Vermont Ave.Oklahoma City, OK 73108Phone: 405-848-8626Email: [email protected]: www.oksafety.org

Page 4: 2020 OKLAHOMA SAFETY & HEALTH CONFERENCE ......Marketing & Membership Coordinator Oklahoma Safety Council 2400 S. Vermont Ave. Oklahoma City, OK 73108 Phone: 405-848-8626 Email: lilias@oksafety.org

Exhibitor Schedule*

4 Oklahoma Safety & Health Conference & Expo • Invitation to Exhibit

EXHIBITOR PROSPECTUS2020 Oklahoma Safety & Health Conference & Expo

Wednesday, July 22, 2020Pre-Conference Courses 8 am - 5 pm

Exhibitor Move-In Noon - 5 pmGolf Tournament 8am - 2 pm

Thursday, July 23, 2020Exhibitor Move-In 6 am - 7 amContinental Breakfast in Expo Halls 8 am - 9:30 amConference Grand Opening(Expo Halls will be locked for your security) 9:30 am - 10:00 am

Conference Keynote Address 10:00 am - 10:30 amFull Conference Break in Expo Halls 10:30 am - 10:45 amEducational Sessions 10:45 am - 11:45 am Exhibitor Networking Luncheon(Expo Halls will be locked for your security) 11:45 am - 1 pm

Educational Sessions 1 pm - 2 pm Full Conference Break in Expo Halls 2 pm - 2:30 pmEducational Sessions 2:30 pm - 3:30 pmFull Conference Break in Expo Halls 3:30 pm - 4 pmEducational Sessions 4 pm - 5 pmNETWORKING RECEPTION 5:30 pm - 7 pm

Friday, July 24, 2020Continental Breakfast in Expo Halls 8 am - 9 amEducational Sessions 9 am - 10 amFull Conference Break in Expo Halls 10 am - 10:20 amEducational Sessions 10:20 am - 11:20 amFull Conference Break in Expo Halls 11:20 am - 11:40 am Awards Luncheon 11:40 am - 1 pmClosing Remarks/Door Prize Drawings 1 pm - 1:15 pm Exhibitor Tear Down 1:15 pm - 5 pm

*Schedule subject to change.

Page 5: 2020 OKLAHOMA SAFETY & HEALTH CONFERENCE ......Marketing & Membership Coordinator Oklahoma Safety Council 2400 S. Vermont Ave. Oklahoma City, OK 73108 Phone: 405-848-8626 Email: lilias@oksafety.org

JULY 22-24 • MARRIOTT TULSA SOUTHERN HILLS

Sponsorships

Oklahoma Safety & Health Conference & Expo • Invitation to Exhibit 5

BRONZE $2,000Includes items under Nickel Sponsorship, plus: » Exhibitors: Signage at your booth highlighti ng you as a sponsor» Your company will be listed as a sponsor in the conference’s

Program Book and Speaker Book

SILVER $3,000

» Company logo will be prominently displayed on the exhibit hall entrance unit

» Company logo will be displayed on a rotati ng banner on the conference website

» Two complimentary registrati on to a� end the conference (Value: $1160)

Includes items under Bronze Sponsorship, plus:

GOLD $4,000

» 1/2 page full-color acknowledgment space within conference a� endee’s Speaker Book

» Recogniti on as sponsor in pre-conference email promoti ons» Three complimentary registrati on to a� end the conference

(Value: $1740)

Includes items under Silver Sponsorship, plus:

PLATINUM $5,000

» Four complimentary registrati on to a� end the conference (Value: $2316)

» Full page full-color acknowledgment space within conference a� endee’s Speaker Book

SPONSORSHIP OPTIONS (PICK ONE)» Opening Keynote (July 23)» Thursday Breakfast (July 23)» Exhibitor Luncheon (July 23)» Friday Breakfast (July 24)» Awards Luncheon (July 24)

Includes items under Gold Sponsorship, plus:

DIAMOND $10,000

» Five complimentary registrati on to a� end the conference (Value: $2895)

» Thursday Networking Recepti on (July 19th) Sponsor

Includes items under Plati num Sponsorship, plus:

NICKEL $500» Acknowledged as an Oklahoma company commi� ed to safety

on the Conference Website with link to your web site» Company name displayed on conference signage» Company will be recognized during the opening session of the

conference on July 19 NETWORKING RECEPTION

This unique sponsorship will reserve your company a section in one of our hospitality

suites at our Networking Reception. This new opportunity will captivate consumers and help YOU build strong relationships

with decision makers throughout the safety, health and environmental industries.

Enhance your OSHC exhibi t ion experience and become a sponsor for our

- Entertain customers with drinks + hors d’oeuvres

- Mingle with attendees in a more intimate setting

- Help the OSC Scholarship fund thatprovides scholarships for students across Oklahoma in safety-related

degrees

- Recognition as a Networking Reception Sponsor

Thursday, July 23 5:30 - 7:00

Sponsorships are booked on a first-come first-serve basis.

MEMBER: $400 | NON-MEMBER: $500

For questions on sponsorships please call 405.848.8626 or email Jessie Ray at [email protected]

Page 6: 2020 OKLAHOMA SAFETY & HEALTH CONFERENCE ......Marketing & Membership Coordinator Oklahoma Safety Council 2400 S. Vermont Ave. Oklahoma City, OK 73108 Phone: 405-848-8626 Email: lilias@oksafety.org

EXHIBITOR PROSPECTUS2020 Oklahoma Safety & Health Conference & Expo

Exhibit OpportunitiesExhibitor Package IncludesBooth Materials:• 8’ deep x 10’ wide inside Expo Hall*• Pipe, drape and identification sign• 8’ skirted table, two chairs and waste basket• Carpeted Expo Hall• 24-hour Expo Hall SecurityMarketing Support:• Post conference attendee list - if you donate $100

basket to Silent Auction • Exhibitor description in the conference app• Extended networking hours at conference reception

- if sponsorship is purchased• Exhibitor listed on conference websiteStaff Representatives Receive:Two (2) representatives allowed per booth• Up to two (2) lunches per booth for Thursday and

Friday. • Additional booth reps are $125 and additional

lunches are $25 each.

Booth AssignmentsBooth assignments will be made based on availability of when the date contract and full payment are re-ceived. Signed contracts with payment are due by June 22 2020. Booth locations not secured by June 20, 2020 will be opened to the general public.

*Ceiling height limited - No tall displays or tents

Booth Selection and Pricing:Booth Type PriceOSC Member Early Bird .....................................$700(if registered by May 1, 2020)OSC Member Regular Price ............................$800(registered after May 1, 2020)

Non Member Early Bird ......................................$865(if registered by May 1, 2020)Non Member Regular Price .............................$965(registered after May 1, 2020)

Additional Booth Services PricePremium Booth ...........................................................$100Double Booth Space .............................................$325Additional Booth Rep............................................$125Electricity ..........................................................................$100Wi-Fi ...................................................................................FREE

Official Decorator & Furniture/DecorationsAn Expo & Displays Service Kit will be emailed to each exhibitor in June. The kit includes information on order-ing additional furniture and rental display units. Such additional items are rented by the exhibitor directly from our contractor, Event1, and not included in the exhibitor rental fee paid to the Oklahoma Safety Council.

VisabilityMobile AppWe are pleased to announce we will have a mobile app available for our conference. The app will provide attendees with session schedules, exhibitor booth infor-mation and locations, networking capabilities, speaker biographies and individual profiles. The mobile app will be available on the Apple and Android platforms.

There are mobile app sponsorship opportunities avail-able. Show the attendees that your company is techno-logically advance and attract business. The mobile app provides user feedback to show just how your effective your app sponsorship is!

Featured Exhibitor - $300Draw attendees to your website with a rotating banner displayed n the app’s homepage. We can provide ana-lytics to you as to how many attendees visited your web-site.

Enhanced Listing - $100An enhanced listing allows you to describe your compa-ny in greater detail - allowing you to provide attendees with more information about the product and services you offer. You can upload image and documents to your listing as well!

Page 7: 2020 OKLAHOMA SAFETY & HEALTH CONFERENCE ......Marketing & Membership Coordinator Oklahoma Safety Council 2400 S. Vermont Ave. Oklahoma City, OK 73108 Phone: 405-848-8626 Email: lilias@oksafety.org

JULY 22-24 • MARRIOTT TULSA SOUTHERN HILLS

Exhibitor Contract Oklahoma Safety & Health Conference & ExpoJuly 22-24 • Marriott Tulsa Southern Hills

1 CONTACT INFORMATION SERVICE KIT AND FOLLOW-UP INFORMATION WILL BE SENT TO THE FOLLOWING:

Company NameBooth Purchase Contact TitleAddressCity State ZipPhone EmailWebsite

2 EXHIBIT SPACE RESERVATION

q Member Early Bird .................................... $700q Member Regular Price ........................... $800q Non-Member Early Bird ........................ $865q Non-Member Regular Price ............... $965 Booth Sub-Total $

Booth Placement Preference(See page 8 for Floor Plan)First Choice .......................................... (# )Second Choice .................................. (# )Third Choice ........................................ (# )Fourth Choice ..................................... (# )

3 VISIBILITY (SEE SPONSORSHIP DETAILS)Conference Program Guide: Mobile Sponsorsq App Featured Exhibitor ......................................................................................... $300q App Enhanced Listing ............................................................................................ $100

Additional Product Sponsor Opportunitiesq Bag Insert - $100 Advertising Sub-Total $

4 ADDITIONAL SERVICES

q Premium Booth - $100q Double Booth Space - $325

q Extra Booth Rep -$125q Electricity - $100

q Wi-Fi - FREEq Lead Retrieval - $100

5 SPONSORSHIP (SEE SPONSORSHIP DETAILS)q Diamond - $10,000q Silver - $3,000q Friend of Safety - $100

q Platinum - $5,000q Bronze - $2,000

q Gold - $4,000q Nickel - $500

Services Sub-Total $

6 PAYMENT INFORMATIONFull Payment MUST be Received BEFORE Booth Number(s) are AssignedSub-Totals from Sections Above:

2 Exhibit Space $345

Visibility $Services $

Sponsorship $GRAND TOTAL $

7 PAYMENT METHOD

q Check (payable to Oklahoma Safety Council)Credit Card: q Visa q Master Card q American ExpressCard Number:Exp. Date: Security Code:Cardholder’s Name:Signature:Amount charged:

8 ACCEPTANCE Exhibitor agrees to abide by the attached Terms & Conditions of the 2019 Expo Rules & Regulations

Name of Authorized Representative (print)Signature

Mail or Email Completed Form To: Lilia Shahbandeh • Oklahoma Safety Council2400 S. Vermont Ave. • Oklahoma City, OK 73108 Email: [email protected]

Networking Reception Hospitality Suite q Member - $400 q Non-Member- $500

Sponsorship Sub-Total $

Page 8: 2020 OKLAHOMA SAFETY & HEALTH CONFERENCE ......Marketing & Membership Coordinator Oklahoma Safety Council 2400 S. Vermont Ave. Oklahoma City, OK 73108 Phone: 405-848-8626 Email: lilias@oksafety.org

EXHIBITOR PROSPECTUS2020 Oklahoma Safety & Health Conference & Expo

Exhibit Hall Floor Plan UPPER LEVEL OF MARRIOT TULSA SOUTHERN HILLS

Page 9: 2020 OKLAHOMA SAFETY & HEALTH CONFERENCE ......Marketing & Membership Coordinator Oklahoma Safety Council 2400 S. Vermont Ave. Oklahoma City, OK 73108 Phone: 405-848-8626 Email: lilias@oksafety.org

JULY 22-24 • MARRIOTT TULSA SOUTHERN HILLS

Conference Sponsorship Events

Oklahoma Safety & Health Conference & Expo • Invitation to Exhibit 9

Endless Possibilities!Not only can you highlight your products and services at your booth, you can also sponsor a specific event at the conference to increase brand visibility.

Opening KeynoteThursday, July 23, 2020Opening Session

Notable regional or national speaker with a back-ground in safety, motivation and leadership have been invite to speak.

Keynote sponsorships available starting at $5,000.

Breakfast SponsorsBecome the breakfast sponsor and all hungry morning attendees will see that you sponsored breakfast.

Lunch SponsorsBecome the exhibitor or awards luncheon sponsor and increase the visibility of your brand during lunch.

Silent Auction Sponsor - NEW When your company provides an Auction Item/Basket or donates $100 towards our Silent Auction you will automatically receive the post conference attendee list. Funds raised from the OSHC Silent Auction go towards our OSC Scholarship Fund, which awards scholarships to full-time students enrolled in a safety or health-related field in Oklahoma. $100

Conference ReceptionThursday, July 23 20205:30 pm - 7 pm

Networking Reception SponsorEnhance your OSHC exhibition experience and become a sponsor for our Networking Reception! This unique sponsorship will reserve your company a section in one of our hospitality suites at our Networking Reception from 5:30-7:00 on Thursday, July 23. $500

Break SponsorHelp keep minds fueled and focused all day by spon-soring the morning and afternoon breaks on Thursday and Friday. $2,000

Golf Hole Sponsor Bring the PAR-TEE to our annual golf tournament and sponsor a premium golf sign with your company’s logo at one of the tournament’s holes. $150

Grand Prize DrawingsBefore the conclusion of the conference on Friday, we hold grand prize drawings. We pack the ballroom with almost every attendee. This is the perfect time to make an attendee’s day and increase your brand’s exposure. $500

By making the pledge to be a sponsor of the Oklahoma Safety and Health Conference, you are showing hundreds of others that you company believes in a safe workplace and safe employ-ees. It is also a great opportunity to showcase your products, services, program or organization to a target audience of safety, health and environmental professionals of all industries.

For questions on sponsorships please call 405.848.8626 or email Jessie Ray at [email protected]

Page 10: 2020 OKLAHOMA SAFETY & HEALTH CONFERENCE ......Marketing & Membership Coordinator Oklahoma Safety Council 2400 S. Vermont Ave. Oklahoma City, OK 73108 Phone: 405-848-8626 Email: lilias@oksafety.org

10 Oklahoma Safety & Health Conference & Expo • Invitation to Exhibit

EXHIBITOR PROSPECTUS2020 Oklahoma Safety & Health Conference & Expo

Exhibitor Rules & Regulations. . EXHIBITOR TERMS AND CONDITIONS

Oklahoma Safety Council has the right to make rules and regulations or changes in arrangements as necessary, and to amend as needed. Oklahoma Safety

Safety Safety Safety

Council shall have right

have right

the right

the right

final determination regulations

termination regulations

and regulations

and regulations

enfregulations

nfregulations

orcement regulations

orcement regulations changes

orcement changes

of changes

of changes

all arrangements

all arrangements rules,

arrangements rules,

arrangements regulations,

arrangements regulations,

arrangements necessary, regulations,

necessary, cond1t1ons

necessary, cond1t1ons

necessary, and floor plan.

COMPLIANCE Each exhibitor agrees to be responsible for regulations pertaining to health, fire prevention and public safety while participating in the Exhibition. All exhibits must comply with the laws and regulations of the city and state in which the exhibit is held. The person whose signature appears on the Exhibitor Application Form agrees to inform all on-site booth personnel and Exhibitor Appointed Contractors of the show guidelines.

The Oklahoma Safety Council may cancel without refund any exhibit space for non­compliance with the terms, conditions and regulations of this contract or for nonpayment of rent. Further, the Oklahoma Safety Council reserves the right to not assign exhibit space to the Exhibitor and, thereby, terminate any obligation of the Exhibitor and the Oklahoma Safety Council under this contract, in which case, the Oklahoma Safety Council will so notify the Exhibitor and refund any payments made by the Exhibitor under this contract.

INSURANCEExhibitor agrees to maintain insurance that will fully protect Oklahoma Safety Council, Marriott Tulsa Hotel Southern Hills and Event One Productions from any and all claims of any nature whatsoever, including claims under worker's compensation, and for personal injury, including death, which may arise in connection with the installation, operation or dismantling of the exhibitor's display, Exhibitor agrees to indemnify and hold harmless Oklahoma Safety Council, Marriott Tulsa Hotel Southern Hills and Event One Productions from any such claims.

EVENT CANCELLATION Oklahoma Safety Council will not be liable for failure to hold the exhibition as scheduled. Payments for exhibit space will be refunded in that event. Any actual exp�nses incurred in connection with the Exhibition will be deducted if the Exhibition is canceled ninety

(90) days or less prior to the opening date because of fire, or any act of God, or the public enemy, or strike, or epidemic or anylaw, w, w or regulation, or public authority, which makes it impossible or impractical to hold the Exhibition.

INDEMNITY The Exhibitor assumes all responsibility for any and all loss, theft or damage to Exhibitor's displays, equipment and other property while on the Marriott Tulsa Hotel Southern Hills premises, and hereby waives any claim or demand it may have against the Marriott Tulsa Hotel Southern Hills or its affiliates arising from such loss, theft or damage. In addition, the Exhibitor agrees to defend (if requested), indemnify and hold harmless the Oklahoma Safety Council and the Marriott Tulsa Hotel Southern Hills and their respective parents, subsidiary and other related or affiliated companies from and against any liabilities, obligations, claims, damages, suits, costs and expenses including, without limitation, attorneys' fees and costs arising from or in connection with the Exhibitor's occupancy and use of the Exhibition premises or any part thereof

or any negligent act, error or omission of the Exhibitor or its employees, subcontractors or agents.

BOOTH ELIGIBILITY Booth space will be offered first to Sponsors, and then assigned in the order applications are received. Oklahoma Safety Council shall have the sole right to determine the eligibilityof exhibits, including, but not limited to: Companies, products, systems, services, booth graphics, printed matter distributed at the conference, souvenirs, giveaways, costumes and booth personnel attire, and all other exhibition features and activities.

BOOTH PAPAP YAYA MENT Application must be accompanied with full payment.

BOOTH CANCELLATION Cancellation of space must be submitted in writing. Exhibitors, who cancel on or before June 22 2020, will receive a refund, less a $300 service charge. Cancellations received after June 22 2020, will receive a refund equal to one-half of the registration fee. Exhibitor canceling after July 3, 2020 is obligated and agrees to pay the total cost of the assigned booth space. Oklahoma Safety Council reserves the right to resell any booth space canceled by an exhibitor.

USE OF SPACE No Exhibitor may assign, sublet or apportion his or her space in whole or in part, nor exhibit any products or services other than those manufactured or handled in the normal courseof his business, nor permit any agent or any exhibiting firm to solicit business in his or her space. Distribution of advertising materials islimited to the area of each exhibit Space.

RELOCATION OF EXHIBITS The Oklahoma Safety Council reserves theright to alter locations of Exhibitors or of booths as shown on the official floor pion at its sole discretion, if deemed advisable in thebest interests of the show

EARLY MOVEOUT Exhibitor agrees not to dismantle the exhibit or do any packaging before the close of the show. Violations will result in exclusion from future Oklahoma Safety Council Exhibitions.

OFFICIAL SERVICE CONTRACTOR Event One Productions is the official service contractor of the 2020 Oklahoma Safety & Health Conference. Event One will provide you with extra tables, furniture, etc. for your booth. Your service kit will be emailed to your booth purchase contract in June.

ADMISSION OF EXHIBITORS / ATATA TENDEES / GUESTS Oklahoma Safety Council requires a conference badge for everyone who enters the Exhibition Hall. Security will enforce this requirement during move-in, show hours and move-out.

EXHIBITOR-HOSTED EVENTS Any type of hospitality suite or event or private function scheduled by an exhibitor or sponsor, held either on site at the Marriott Tulsa Hotel Southern Hills or any other venue, may not begin until the conference and exhibition has closed officially for that day and shall not conflict with any other conference activity, Sponsored hospitality suites must discontinue food, drink and/or entertainment at 10 pm. when held in sleeping room areas of the hotels in the Oklahoma Safety Council Housing Block. Any violations may result in exclusion from future Oklahoma Safety Council exhibitions and speaking opportunities of the company's employees.

DEMOS AND ENTERTAINMENT Exhibitors using costumed persons or models as part of the exhibit agree that such personnel's appearance and dress are not offensive. Any type of entertainment must be confined to the booth area and will not be allowed in the aisles. Live animals are prohibited, with the exception of guide and service animals.

FOOD/BEVERAGE DISPENSING

Food and/or beverages purchased outside of the Marriott Tulsa Hotel Southern Hills may not be brought into or consumed within the Marriott Tulsa Hotel Southern Hills

Marriott Tulsa Hotel Southern Hills is solely licensed to sell and/or dispense alcoholic beverages. Marriott Tulsa Hotel Southern Hills enforces Oklahoma Laws.

NOISE & LIGHTING Amplified music or vocal presentations are permitted if not audible in neighboring booths including those on either side, back-to-back or across the aisle. Blinking or flashing lights that are distracting to neighboring exhibitors on either side, behind the booth or across the aisle are not allowed. No exceptions will be allowed. Show management shall exercise

Page 11: 2020 OKLAHOMA SAFETY & HEALTH CONFERENCE ......Marketing & Membership Coordinator Oklahoma Safety Council 2400 S. Vermont Ave. Oklahoma City, OK 73108 Phone: 405-848-8626 Email: lilias@oksafety.org

Oklahoma Safety & Health Conference & Expo • Invitation to Exhibit 11

JULY 22-24 • MARRIOTT TULSA SOUTHERN HILLS

Exhibitor Rules & Regulationstotal control of this regulation and will ask that the exhibitor discontinue the distraction if objectionable to neighboring booths.

LITERATURE DISTRIBUTION Canvassing in any part of Marriott Tulsa Hotel Southern Hills outside of your exhibit space or of the hotel in the Oklahoma Safety Council Housing Block is strictly prohibited. Any person doing so will be requested to discontinue canvassing immediately. Circulars, catalogs, magazines, invitations, folders and signs may be displayed or distributed only in the exhibitor's booth and must be related strictly to the approved products and/or services on display.

IN-BOOTH SALES Selling of any products from the booth is not permitted.

BOOTH REGULATIONS, BOOTH DESIGN & CONSTRUCTION • Standard booth height is 8 feet • Each exhibitor must have a "fair" sight line

from the aisle - regardless of the size of the exhibit.

• Unfinished portions of a booth are to be draped at the exhibitor's expense.

• Equipment, such as monitors, etc., over 4 feet high and within 10 feet of another booth will be placed in the back 5 feet of the booth.

• All booths must accommodate and be accessible and in compliance with the Americans with Disabilities Act.

• All electrical equipment must be in good operable condition and able to pass inspection.

• No fixture or equipment will be placed where it will block the sight of another exhibitor unless mutually agreed upon by the exhibiting companies on-site contacts.

• Booth space must be left in the same condition as it was at the time of occupancy. Any material left in the booth that requires additional cleaning or large amounts of materials removed will be billed to the exhibitor.

• Aisles and exits shall be kept clean and free of obstructions.

• Nothing may be stored behind booths. Empty packing containers, wrapping or display materials must be removed from the exhibit hall.

• Only non-combustible materials or fire­retardant wood may be used for exhibit scenery and props.

• All curtains, drapes, carpet, carpet padding and decorative materials supplied by the exhibitor must be flame-retardant or sprayed with a flame-retardant.

• Nothing may be taped, tacked, nailed or in any way affixed to any interior or exterior surface of Marriott Tulsa Hotel Southern Hills.

• Glitter and adhesive-backed decals are strictly prohibited.

• Exhibitors are responsible for removal of booth-marking tape, carpet tape and tape residue left on floors. Exhibitor accepts all labor and material charges for lack of proper removal.

• Oklahoma Safety Council inspects all exhibits to ensure compliance.

FIRE CODE • Prohibited: open flame lighting devices, flammable liquids, propane and butane or liquefied petroleum gas. • A certificate of fire retardation must be on hand within an exhibit as proof of any flameretardant treatment. • Fire regulations require all display material used for decoration to be made of flame retardant or non-combustible materials. NAME BADGE REQUIREMENTEvery person must wear a badge to enter the Exhibit Hall and while on the show floor. Temporary badges will be issued to individuals assisting during move-in, move-out or before or after show hours.ELECTRICAL SERVICESAll connections to the electrical circuits in Marriott Tulsa Hotel Southern Hills must be made through Oklahoma Safety Council. Fees for electrical services are located within the exhibitor kit.

DRAWINGS & PRIZES Any Exhibitor conducting a drawing or offering prizes is responsible for complying with state law regulating and prohibiting lotteries and gambling. Nothing in this contract permits the use of exhibit space to conduct any illegal lottery or other prohibited gambling. The Exhibitor agrees to indemnify and hold harmless the Oklahoma Safety Council. its officers, agents and employees from and against any and all charges, claims, demands, suits, proceedings, actions or prosecutions alleging violations of any law or liability for penalties, forfeitures, fines, losses, damages, expenses, costs and disbursements, including reasonable attorneys' fees, for any other relief and for attorneys' fees and expenses incurred by the Oklahoma Safety Council, sustained as the result of the Exhibitor's conduct of any drawing or offering a prize.

SMOKING RESTRICTIONS Marriott Tulsa Hotel Southern Hills is a tobacco-free building. Smoking is prohibited in the Hotel and Conference Center at all times.

SECURITY Perimeter security coverage of the exhibit hall will be furnished from move-in and through move-out of the exhibition. Exhibitors are responsible for the security of their booth and for any loss or damage to their property at all times. Oklahoma Safety Council, Renaissance Oklahoma City Convention Center Hotel and Event One Productions are not liable for any loss or damage of materials. Should any loss occur, report the incident to Security immediately. Oklahoma Safety Council, the facility management, or any officers or staff members will not be responsible for the safety or the property of the participants from theft, damage by fire, accident or other causes.

Wisconsin Safety & Health Conference and Expo • Invitation to Exhibit

Page 12: 2020 OKLAHOMA SAFETY & HEALTH CONFERENCE ......Marketing & Membership Coordinator Oklahoma Safety Council 2400 S. Vermont Ave. Oklahoma City, OK 73108 Phone: 405-848-8626 Email: lilias@oksafety.org

2400 South Vermont Ave.Oklahoma City, OK 73108

SHOW YOUR COMMITMENT TO SAFETY IN OKLAHOMA!

2020 Oklahoma Safety & Health Conference Exhibition Information Inside!

2020

Oklahoma Safety & Health ConferenceJuly 22-24 • Tulsa, OklahomaEducation July 22-24 • Expo July 23-24

EXHIBITOR PROSPECTUS