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2019 SCCRC Retreat
● Welcome! ● Housekeeping
○ Restrooms○ Technology
■ WiFi■ Comfort and Technology Breaks
○ Parking Lot
Our Team Today ● Our Fearless Leaders: Diane and Luann● Our Regional Retreat Team: Harriet, Margaret, and Paula● Our Support: Katherine
○ 4th gen educator: taught 4th grade for OUSD/housing for Cal students ○ CTE Admin: DOL Laney Green Jobs lead/Berkeley City College Dean○ Technical Assistance: Foundation for CA CC/CLP○ Chance to work with students, faculty, and staff at 70+ CC on pathways
(K12/14/16, AE/NC, CTE, GP, CAA, CCCLLI, DOL, DOE, NSF, etc.)
● And, Most importantly: YOU!○ Please tell us more about your workforce pathway! Would
you be so kind to share your first W-2 job?
Our Path Today
● Mapping Our Process: What is? What could be! ● Leveling our Knowledge: State, Regional, College Efforts● Norming Our Language & Practices: Definitions & Rubrics
“If a picture is worth a thousand words, a map is worth a thousand pictures.” Dr. Lori Sours Outcomes and Assessment Strategist, Rogue Community College (OR) citing Ruth Stiehl and Kathy Telban’s The MAPPING Primer
Process Mapping: What is Our Process? ● 20-minute Quick Map:
○ Using large chart paper, post-its, and pens, our team will work together to map:■ State to Consortium (Coach: Diane)■ Consortium to Colleges (Coach: Luann)■ Colleges to Community (Coach: Harriet and Paula)■ College to the Consortium (Coach: Margaret)
○ Please begin with an area you know well---we need your brain!○ Tap your coach with questions or concerns
Emotional Mapping: Gallery Walk and Pain-Point Vote
● Let’s check out our collective knowledge! ● Step back and look at the map, noting the work of each area. ● Using your dots, please share any additional information to support process
redesign, and provide a quick dot vote: ○ Red=Ouch, this is a pain point for me/my college community/team ○ Green=Pheeew, this is working okay for me/my college community/team
Wikipedia Commons
Examples from our California Colleagues: SD/ICR ● San Diego-Imperial Counties Region
○ Six districts and ten institutions■ 9 credit colleges■ 1 non-credit institution
○ $8.5 million annually■ $6.7 million in regional base funding■ $1.8 million in regional incentive funding
○ 250,000 students per year■ 100,000 Credit FTES■ 10,000 Non-Credit FTES
The “Fifth Pillar” Full Report and Executive Summary
A Few Quick Examples from our California Colleagues
● BACCC○ RJV (addressing project better solved together) generated and submitted online○ College vote to prioritize (each college has 100 points, only can use 25 per, 110 for funds)○ Ranked list shared back, top submit via NOVA○ RJV Committee and BACCC make recommendations on which to fund, how much, and how long ○ Recommendations go out to vote, if less than ⅔ of colleges support, returned to committee○ Funds distributed! Developing reporting template.
● NFN○ Base $150K, then per percentage share of total local strong workforce dollars○ One or more college is participating, OR one college in a microregion
● IE/DR ○ Prior: Workgroups determine process and proposals, submit in NOVA, prepare videos, vote!○ Now: definition and funding: Guiding Principles developed and approved by the Executive Council
“lens” through which proposals are developed AND Steering Committee evaluates projects recommended for funding.
Process Mapping: What could Our Process Be?
Process Mapping: Quick-Map Instructions ● 20-minute Quick Map:
○ Using large chart paper, post-its, and pens, our team will work together to map what our process could be:■ State to Consortium (Coach: Diane)■ Consortium to Colleges (Coach: Luann)■ Colleges to Community (Coach: Harriet and Paula)■ College to the Consortium (Coach: Margaret)
○ Please begin with an area you know well■ Share what the steps could be
● Note areas on what is map, red might need the most love● Green areas could stay/be built upon
○ Tap your coach with questions or concerns
Pit Stop: Level Check and Vote● Let’s check out our collective design skill! ● Step back and look at the map, noting the
work of each area. ● Using your dots, please share your
thoughts on the redesign suggestions: ○ Red=Stop, not the right direction to go○ Yellow=Slow, more work needed ○ Green=Go, a good approach
© tomvox, creative commons use
Technology and Comfort Break Thank you for your attention, contributions, & Sunday---please take time to attend to you!
Public Domain
Leveling our Regional Knowledge: EWD UpdatesMore and Better Career Technical Education to Increase
Social Mobility and Fuel Regional Economies with Skilled Workers
Social and Economic mobility
Role of the Sector Navigators - WED
20
Industry Engagement Support for Strong Workforce
Workforce Pipeline Building- Regional and statewide trends- Implications to programs- Opportunities to connect
colleges on building programs to serve region/state
- Resource development for colleges with employer or other partners
- Regular report out to CIOs- Partnership development for
colleges- Research analysis, information,
recommendations for action
Addressing Current Workforce Needs- New innovative program
development at region and statewide level
- Align with State ED priorities- Development Statewide programs- Coordination of employers at
region/state level- Resource development- Connect the dots (Adult Ed, EWD,
WIBs, regional ED efforts)- Advisor to CCCCO EWD program- Engage with CCCO statewide efforts
Cross sector collaboration Partner with RCs, colleges, otherCoordinate with DSNs
Role of Deputy Sector Navigators WED
21
Industry Engagement Support for Strong Workforce
Workforce Pipeline Building- Inform colleges on industry
needs (new program Development, curriculum updates, Career pathways, industry job trends)
- Experiential learning (internships, job shadowing, work experience, apprenticeships)
- Supporting CTE Deans/faculty engagement with industry
- Partnership development for colleges
Addressing Current Workforce Needs- New innovative program
development for academic programs- Support immediate short-term
workforce needs- Employer relationships to benefit
colleges- OJT, Apprenticeships, etc.- Resource development- Connect the dots (Adult Ed, EWD,
WIBs, regional ED efforts)
Cross sector collaboration Partner with RCs, colleges, other
Regional Achievement
How to close regional achievement gaps?
SWP Metrics Impacted:• Number of students who transferred• Number of students who got a degree or
certificate• Job closely related to field of study• Employed in the second fiscal quarter• Employed in the fourth fiscal quarter• Median earnings in the second fiscal quarter• Median change in earnings• Attained a living wage
Apply these strategies …
Partner with small and rural colleges
Engage priority industry stakeholders
Collaborate with Economic Development
Councils
Build community relationships (e.g. CBOs)
Facilitate priority certificates and degrees
Create critical mass via multi-sector
projects
… within strategies for the other five GoalsExample: Maker Movement
Where are we going?
WEDD Connective
Tissue
Colleges
Industry Resources
Focus Relentlessly on
Students’ End Goals
WED - where are the metrics?
More and Better Career Technical Education to Increase Social Mobility and Fuel Regional Economies with Skilled Workers▶ Data-driven outcomes rather than activities
▶ Return on investments
▶ Concreate outcomes/ metrics
Leveling our Regional Knowledge: SCCRC Resources
● Critical Regional Space for Collaborative Inquiry, Design, and Implementation
● Leveling of Knowledge○ College Realities and Resources○ Industry/Community Realities and Resources
● Opportunity to bring Valuable Resources and Coherence to Design
● Critical Holders of Learning from Implementation at the Colleges and within Communities
Leveling our Regional Knowledge: Existing CC Work
Leveling Regional Knowledge: Existing/Emerging CC Work
● SCFF (Student Centered Funding Formula) ○ Base Allocation (FTES=Credit+Noncredit+CDCP+Correctional Facilities Non/credit +Special Admits)○ Supplemental Allocation (Pell + California Promise (BOG) + AB540○ Student Success Allocation (ADTs+AA/AS+BA/BS+16+unit Certs+Transfer Math/English in
1yr+transfer to 4year+9 or more CTE units+Attainment of Regional Living Wage)
● SEA (Student Equity and Achievement) ○ Reasonable and Justifiable
● Financial Aid Reform? (More to come!)● AB 705 (Placement and Developmental Education Reform (English+Math+ESL) ● GP (Guided Pathways)● Vision for Success
Slides with links: www.tinyurl.com/SCCRC2019retreat
Inquiry + Design: Language & Rubric Norming Process
● Regional Resources: Examples from Colleagues ● Team Team and Process: Cross Functional Prototyping ● Gallery Walk: Share Out and Vote
Note: Some of these slides are meaty! If you would like these slides with links: www.tinyurl.com/SCCRC2019retreat
Regional Resources: Examples from Our Colleagues ● North Far North Regional Consortium: Clear Definition and By the Numbers
○ Regional Project Definition: One or more college is participating, OR one college in a microregion○ Funding: Base $150K, then per percentage share of total local strong workforce dollars○ Reporting: Annually via NOVA
● Bay Area CC Consortium: Shine the Light on Labor Market Priorities○ Regional Joint Venture Definition: Evolving set of practices to address workforce development
challenges better solved via collaboration ○ Funding: Of $15,4, $1.6M to regional projects (NetLab, Marketing, Inquiry, and RJV Proposals)○ Key Talent: MDSNs, COE, others, developed Regional Priority Profiles to support colleges/region
■ Region’s important sectors? occupational clusters/career pathways? skill sets? populations?○ Reporting: BACCC is working to create a template for YR 1 and YR 2 beyond NOVA
● Inland Empire/Desert Region Consortium: Transparent Principles ○ Prior: Workgroups determine process and proposals, submit in NOVA, prepare videos, vote!○ Now, definition and funding: Guiding Principles developed and approved by the Executive Council
“lens” through which proposals are developed AND Steering Committee evaluates projects recommended for funding.
IE/DRRC Guiding Principles ● In order to support all sub-regions with the IE/Desert, every college in the
region will benefit from at least one regional project.● To support the ideal of regional collaboration, funds will only be allocated to
projects that include a minimum of three or more colleges from at least two college districts.
● Priority consideration should be given to those projects that attempt to fill the gaps identified by labor market research and data.
● Priority consideration should be given to those projects that will have the most immediate or significant impact on Strong Workforce Program metrics, including the required enrollment.
IE/DRRC Guiding Principles (Con.)
● In order to create viable long term pathways, the plan will include projects that can demonstrate the potential for sustainability.
● Regional projects proposing to develop non-credit or credit curriculum will identify which colleges will develop and approve the curriculum, and those colleges must indicate both faculty and administrative support of the proposal.
● Regional projects that include college credit or non credit programs will be required to develop and identify pathways from the K12 system that lead into the program.
Tapping Deeper into Our Wisdom: Cross Functional Teams
Wikipedia Commons
Headquarter
Maintenance
Rapid Cross Functional Team Building and Check CFT Build ⚙⛭⚙⛮
● Four teams● Think about your expertise, experience, and interest when joining a team
CFT Check ✔✔✔
● Ensure all teams have at least one:○ College Dean○ DSN/SN
● Lucky teams will also get, as they feel helpful:○ Regional Coordinator, COE Lead, CTE Faculty Representative, and/or GP RC
● Select a translator, level-setter, and scribe.
Building on our Regional Skills: Design Thinking
Define Decisions Challenges
Pain Points
PrototypeKeep It Simple
Fail Fast Iterate Quickly
Empathize
Gather User Voice Seek to Understand
Non-Judgmental
Test
Understand Barriers What works?
Ideate
Share Ideas - All Worthy Diverge/ Converge
Prioritize
Adapted from Wikipedia Commons and Stanford d.school
Building our Skills: Ideate + Rapid Prototyping Regional Definitions
● Review the key term list, as well as any available regional examples (www.tinyurl.com/SCCRC2019retreat)
● As a team, to ensure you empathize with all users and define taking into account all pain points, ideate (share ideas) and prototype (create definitions)
● Level setter and translator work together to ensure all voices are heard, and any confusion resolved
● Document your prototypes for each key regional term on a large sticky paper
● Have your scribe also note any concerns or questions
● Remember to select one person to share out
Regional Rubrics
● Review the available rubric examples and drafts (tables +www.tinyurl.com/SCCRC2019retreat)
● As a team, to ensure you empathize with all users and take into account all pain points, as you work to ideate/prototype (edit, adapt, & create) a rubric for the region
● Level setter and translator work together to ensure all voices are heard, and any confusion resolved
● Document your prototypes for each key regional term on a large sticky paper
● Have your scribe also note any concerns or questions
● Remember to select one person to share out
Pit Stop: Level Check and Vote● Let’s check out our collective ideation and
prototyping skill! ● Step back and look at the team prototypes,
noting the hard work of each team. ● Using your dots, please share your
thoughts on the redesign suggestions: ○ Red=Stop, not the right direction to go○ Yellow=Slow, more work needed ○ Green=Go, a good approach
© tomvox, creative commons use
Next Steps, Process Check, and Closing● Next Steps
○ Process maps will remain here for larger SCCRC to learn from, and contribute to, tomorrow
○ Retreat team will synthesize definitions and rubric, if needed, and bring back tomorrow for the larger SCCRC team
● Process Check: Please share on a post-it near the door:○ + : One thing that worked?○ △: One thing to change?
● Thank you!
Additional Slides
2019 SCCRC Retreat
● Welcome! Welcome Back!● Housekeeping
○ Restrooms○ Technology
■ WiFi■ Comfort and Technology Breaks
○ Parking Lot
Our Path Today, Our Outcomes Today: ● Regional Planning: Getting to Why, and a SCCRC Plan Framework ● Mapping the Path: Completing Process and Practice Mapping ● Moving to Action: 19-20 Operations and Logistics Next Steps
Our Team Today ● Our Fearless Leaders: Diane and Luann● Our Regional Retreat Team: Harriet, Margaret, and Paula● Our Facilitator: Katherine
○ 4th gen educator: taught 4th grade for OUSD/housing for Cal students ○ CTE Admin: Laney Green Jobs lead/Berkeley City College Dean○ Technical Assistance: Foundation for CA CC/CLP○ Chance to work with students, faculty, and staff at 70+ colleges on
pathways (K12/14/16, AE/NC, CTE, GP, LinkedLearning, etc.)
● And, most importantly: YOU!○ Please turn to someone you do not know, and share more about your workforce pathway!
■ Would you be so kind to share your first W-2 job? ■ Or, if you shared that previously, your first non-W2 job?
○ Share out on large post-it!
San Diego-Imperial Counties Regional Consortium: Student Journeys
What is our why? Simon Sinek: Start with Why
We believe everyone should have a job that allows them to prosper. The “Fifth Pillar” Full Report and Executive Summary
SD/ICRC Student Journeys: Q&A + HUGE thanks!
Technology and Comfort Break Thank you for your attention, contributions, & Monday---please take time to attend to you!
Public Domain
Leveling our Regional Knowledge: EWD Updates● Sector and Deputy Sector Navigator: ● Economic Workforce Development Program (EWD)
○ 2016 Strong Workforce Program (SWP) became part of the EWD portfolio (source: 2017 EWD Report - Chancellor's office).
○ SWP Board of Governors 25 Workforce recommendations○ Increase CTE workforce outcomes ○ SWP metrics
■ Align with WIOA and Student Success ■ Vision for Success Goals from Chancellor
● Commitments○ Framework Doing what Matters (DWM) has been dissolved
● EWD - where are the metrics?○ Launchboard?○ Quarterly reports?○ Coming Soon? ○ NOVA
Leveling our Regional Knowledge: SCCRC Resources
● Critical Regional Space for Collaborative Inquiry, Design, and Implementation
● Leveling of Knowledge○ College Realities and Resources○ Industry/Community Realities and Resources
● Opportunity to bring Valuable Resources and Coherence to Design
● Critical Holders of Learning from Implementation at the Colleges and within Communities
Leveling our Regional Knowledge: Existing CC Work
Leveling our Regional Knowledge: Existing CC Work● SCFF (Student Centered Funding Formula)
○ Base Allocation (FTES=Credit+Noncredit+CDCP+Correctional Facilities Non/credit +Special Admits)○ Supplemental Allocation (Pell + California Promise (BOG) + AB540○ Student Success Allocation (ADTs+AA/AS+BA/BS+16+unit Certs+Transfer Math/English in
1yr+transfer to 4year+9 or more CTE units+Attainment of Regional Living Wage)
● SEA (Student Equity and Achievement) ○ Reasonable and Justifiable
● Financial Aid Reform? (More to come!)● AB 705 (Placement and Developmental Education Reform (English+Math+ESL) ● GP (Guided Pathways)● Vision for Success
Setting the Stage: Getting to Why, & Our Draft Framework
● Design Teams: Cross-Functional Team Build/Check and Design Cycle ● Visioning: Getting to our why● SCCRC Why: Share out and Vote!
Tapping Deeper into Our Wisdom: Cross Functional Teams
Wikipedia Commons
Headquarter
Maintenance
Cross Functional Team Building and Check CFT Build ⚙⛭⚙⛮
● Five teams● Think about your expertise, experience, and interest when joining a team
CFT Check ✔✔✔
● Ensure all teams have at least one:○ College Dean○ DSN/SN
● Lucky teams will also get, as they feel helpful:○ Regional Coordinator, COE Lead, CTE Faculty Representative
● Select a translator, level-setter, scribe, and timekeeper.
Building on our Regional Skills: Design Thinking
Define Decisions Challenges
Pain Points
PrototypeKeep It Simple
Fail Fast Iterate Quickly
Empathize
Gather User Voice Seek to Understand
Non-Judgmental
Test
Understand Barriers What works?
Ideate
Share Ideas - All Worthy Diverge/ Converge
Prioritize
Adapted from Wikipedia Commons and Stanford d.school
Regional Visioning: Empathize and Define
●
●
●
●
Sharing our Why? ● Team Time: Each Cross-Functional Table team will share out their why!● Pre-Vote Q&A: Time for questions and answers after each presentation
Pit Stop: Level Check and Vote● Let’s check out our collective design skill! ● Step back at review, noting the work of
each team. ● Using your dots, please share your
thoughts on the vision suggestions: ○ Red=Stop, not the right direction to go○ Yellow=Slow, more work needed ○ Green=Go, a good approach
© tomvox, creative commons use
Process Check and Lunch!On our way to lunch, please add three post-its to the wall charts:
⚫ What questions remain circling around your head?
⬛ What do you now have squared away?
▲ What three things do you need responded to before moving forward?
Adapted from the works of Patrice W. Hallock, PhD and Luis Chavez, MA
Welcome Back! Our Afternoon Path ● Regional Process & Practice Mapping: Mapping what is, what could be! Vote.● Operations & Next Steps: Regional Meeting and Planning + How and What
“If a picture is worth a thousand words, a map is worth a thousand pictures.” Dr. Lori Sours Outcomes and Assessment Strategist, Rogue Community College (OR) citing Ruth Stiehl and Kathy Telban’s The MAPPING Primer
Process Mapping: Day 1 Team Share Out ● State to Consortium (Coach: Diane) ● Consortium to Colleges (Coach: Luann)
○ Key Terms Teams (Luann/Diane)○ Metrics Teams (Margaret/Harriet)
● Colleges to Community (Coach: Harriet and Paula)● College to the Consortium (Coach: Margaret)
Emotional Mapping: Gallery Walk and Pain-Point Vote
● Let’s check out our collective knowledge! ● Step back and look at the map, noting the work of each area. ● Using your dots, please share any additional information to support process
redesign, and provide a quick dot vote: ○ Red=Ouch, this is a pain point for me/my college community/team ○ Green=Pheeew, this is working okay for me/my college community/team○ Post its=ideas to add!
Wikipedia Commons
Technology and Comfort Break Thank you for your attention, contributions, & Monday---please take time to attend to you!
Public Domain
Finalizing Drafts for Dean Elevation/CEO Review + Vote
● Synthesizing Feedback from Larger Regional Team ● Documenting Emerging Process Option(s)
○ Option(s) 1, 2, 3?
Pit Stop: Level Check and Vote● Let’s check out our collective design skill! ● Step back and look at the map, noting the
work of each area. ● Using your dots, please share your
thoughts on the redesign suggestions: ○ Red=Stop, not the right direction to go○ Yellow=Slow, more work needed ○ Green=Go, a good approach
© tomvox, creative commons use
Technology and Comfort Break: If Needed Thank you for your attention, contributions, & Monday---please take time to attend to you!
Public Domain
Our Operations and Logistics: 19-20 Regional Meeting Planning
● 19-20 Meeting Scheduling○ In-Person Doodle I
● Sharing/Using Industry Sector Profiles■ Scheduling Days with Colleges and COE
● In-Person Doodle II■ Agreeing to College/Dean Approach to Data
Rapid Prototyping: Our How + What!
●
Pit Stop: Level Check and Vote● Let’s check out our collective design skill! ● Step back and look at the Golden Circles,
noting the work of each area. ● Using your dots, please share your
thoughts on the redesign suggestions: ○ Red=Stop, not the right direction to go○ Yellow=Slow, more work needed ○ Green=Go, a good approach
© tomvox, creative commons use
Next Steps, Process Check, and Closing ● Next Steps: Process, Practice, and Plan Framework
○ Synthesis○ Sharing
● On our way out, please add three post-its to the wall charts: ○ ⚫ What questions remain circling around your head? ○ ⬛ What do you now have squared away? ○ ▲ What three things do you need responded to before moving forward?
● Thank you! ○ BONUS: Check out the Opportunity Atlas! Maps are worth a 1000 pictures!
Adapted from the works of Patrice W. Hallock, PhD and Luis Chavez, MA
