P.O.Box801Odessa,Texas79760

Booth Set-Up Date: June 14, 2019

Booth Days: June 14-16, 2019

Food Trucks: June 14-16, 2019

Food Trucks Only: June 19, 2019

Dear Booth/Vendor Operator:

This letter contains Booth/Vendor information for the Annual Juneteenth Celebration. Please Note

Booth/Food Truck rental is $400.00 (if you are cooking food) and $300.00 (if you are not cooking

food) for an 8’ X 8’ Booth Space. Booth Spaces are limited 10 Cooking Booths and 5 Non-cooking

Booths. The deadline is June 1, 2019. The Booth/Food Truck Spaces will be assigned on a first come

basis. On Wednesday there will be no booths only Food Trucks.

Food Truck Rental Fee is: $200.00. (Wednesday Only)

The Celebration this year begins with a Vendors Meeting on Thursday, June 13, 2019 at 6:00p.m. at

Woodson Community Park in the Community Center.

The Official Booth and Food Truck Days and Schedules are:

Friday, June 14, 2019 8:00a.m. to 11:30p.m.

Saturday, June 15, 2019 8:00a.m. to 11:30p.m.

Sunday, June 16, 2019 8:00a.m. to 11:30p.m.

Wednesday, June 19, 2019 9:00a.m. – 11:00p.m. (Food Trucks Only for an additional cost)

Here are some simple tips to help us help you:

1. Print and fully complete the application and return promptly.

2. Include all applicable contact information

3. If you have a trailer, please indicate so we can schedule your setup time properly.

4. Include full payment with your application.

Cash booth decorating awards are given each year for booth decorating.

For more information, please feel free to call 432.853.1344 or 432.212.6700

We look forward to working with you.

The Black Cultural Council of Odessa

Page 1 of 8

2019

Juneteenth Celebration

Theme: “A Celebration of Freedom”

P.O.Box801Odessa,Texas79760

Signandreturnkeepacopyforyourrecords!

Date of Application:_______________

Booth / Food Truck Rental Application

$400.00 Booth includes: $400.00 Food Truck Includes: $300 Booth includes:

8’ X 8” 3 sided Wood Booth Space on the Pavement 8’ X 8” 3 sided Wood Booth

Electricity Electricity

One-Fire Resistant Tarp One-Fire Resistant Tarp

One-Fire Extinguisher One Light

Health Permit

One Light

NAME:_________________________________________________________________________________________________

ADDRESS:_______________________________________________ CITY, STATE, ZIP CODE:__________________________

NIGHT TIME PHONE NUMBER:____________________________ CELL PHONE NUMBER:_________________________

COMMODITY THAT WILL BE SOLD:_________________________________________________________________________

All booths must have Surge Protectors.

2. The sale of Alcohol, Illegal Drugs, and any Derogatory Merchandise is PROHIBITED.

3. All Booth/Vendors Spaces will be assigned by the Booth/Vendor Rental Chairperson.

4. VEHICLES ARE ALLOWED ON THE PARK TO LOAD AND UNLOAD ONLY!

5. THERE WILL BE A MANADATORY BOOTH/VENDOR MEETING ON THURSDAY EVENING, JUNE 13, 2019 AT 6:00P.M. IN THE WOODSON COMMUNITY CENTER. ALL VENDOR/BOOTH APPLICANTS MUST ATTEND. YOU CANNOT ENTER YOUR

BOOTH OR SET UP YOUR TRAILER UNTIL AFTER THE MEETING ON THURSDAY EVENING , JUNE 13, 2019. IF YOU DO,

WE WILL HAVE THE POLICE TO REMOVE YOU AND YOUR BELONGINGS FROM THE PARK.

6. June 5, 2019 is the deadline for refunds. After June 5, 2019 there is a $100 Cancellation Fee.

7. BOOTHS/VENDORS ARE ASKED TO START CLOSING AT 11:30P.M. NIGHTLY. WE MUST BE OFF THE PARK AT MIDNIGHT.

8. BEST DECORATED BOOTH CONTEST” 1ST Place ($75) * 2nd Place ($50) * 3rd Place ($25.) Booth must be decorated by Friday, June 14, 2019 @ 6:00 p.m. Booths will be judged Friday @ 8:00 p.m. Winners will be announced during the Welcome Program on Friday Night.

Page 2 of 8

Booth/Space#_____________

Date Paid:________________

Amount __________________

FOR BCCO USE ONLY

Step 1: Information

2019

Juneteenth Celebration

Theme: “A Celebration of Freedom”

Signandreturnkeepacopyforyourrecords!

I, the undersigned, certify the information provided on my application to be true

and factual to the best of my knowledge. Please read and check the following

two points:

I have read and understand the rules of operation, and I will see that they

are obeyed at all times.

I also accept the responsibility for the safety and security of my booth/vendor

space. Vendor hereby indemnified, defends and hold harmless the Black Cultural

Council of Odessa, its officers, board members, agents, contractors, and

Volunteers from any and all claims, demands, actions, causes of action, suit

or proceeding for loss or damage incurred, either in whole or in part, by the

negligence or willful misconduct of the Vendor, its officers, agents or

employees.

CheckormoneyordermustaccompanythisApplication! Make Check payable to: BCCO.

No Booths/Vendor Spaces will be saved or guaranteed. We will make every effort to

accommodate all applications that meet the requirements.

Authorized Signature:__________________________________________________________________________

Printed Signature:_______________________________________________________ Date:________________

CHECKLIST: (Pleasechecktheappropriateboxes)

Step 1 – Page 2

Step 2 - Pages 3 & 4

Step 3 – Page 8 and a check or money order payable to:

BCCO P.O. Box 801 Odessa, Texas 79760

Ihaveread,received,andunderstandalloftheaboverules

andguidelinesonPages1-8.IwillreturnPages:2,4,5,&

8withaCheckorMoneyOrder

Page 8 of 8

Step 3: Authorization