2019-10-07 Regular Council · 2019. 10. 3. · No members from the media or public returned to open meeting. D ADJOURNMENT: D -1 Adjournment of Committee of the Whole Council C -14

THE CITY OF CAMROSE

A G E N D A

REGULAR COUNCIL MEETING #19

Monday, October 7, 2019

5:00 P.M., City Hall Council Chambers Page

A. ADOPTION OF AGENDA/MINUTES: 1. Adoption of Agenda.

2. Committee of the Whole Meeting C-14 held September 16, 2019.

3 - 7

3. Regular Council Meeting #18 held September 16, 2019.

8 - 14

B. PUBLIC COMMENTARY: C. NEW BUSINESS: 1. City of Camrose Nordic Commemoration Committee.

15 - 16

2. Camrose Ski Club - Clubhouse Design.

17 - 20

3. Camrose and District Crafters Society - Rent Reduction Request.

21 - 23

4. Camrose and District Support Services - Funding Request.

24 - 25

5. Capital Region Southwest Water Services Commission Update.

26 - 27

6. City of Camrose Subdivision and Development Appeal Board.

28

D. CONSENT AGENDA: 1. Building Inspection Monthly Report of August, 2019.

29 - 31

2. Camrose Green Action Committee Meeting Minutes - June 18, 2019.

32 - 34

3. Subdivision and Development Authority Meeting Minutes - June 26,

2019.

35 - 37

4. Camrose and District Support Services Board Meeting Minutes - May 27

and July 30, 2019.

38 - 40

5. Camrose Police Commission Closed and Regular Meeting Minutes -

August 21, 2019.

41 - 45

Page 1 of 48

Regular Council - Monday October 7, 2019

6. Camrose Public Library Board Meeting Minutes - September 17, 2019.

46 - 48

E. ADJOURNMENT: 1. Adjournment of the Regular Council Meeting #19 held October 7, 2019.

Page 2 of 48

Mayor Deputy City Manager

COMMITTEE OF THE WHOLE COUNCIL MEETING C-14

SEPTEMBER 16, 2019

The Committee of the Whole Council Meeting of the City of Camrose was held in City Hall Council Chambers on Monday, September 16, 2019 with the following persons in attendance:

Council: Mayor N. Mayer; Councillors A. Hoveland; K. Hycha; M. Lindstrand; D. Ofrim; PJ Stasko; W. Throndson; and G. Wood

Administration: City Manager - M. Boyd; Deputy City Manager - K. Isaak; General Manager, Community Services - R. Poole; General Manager, Financial Services - T. Bouck; Director, Engineering Services - J. Enarson; Director, Planning and Development Services - A. Leckie; Community and Economic Development Officer - P. McQuarrie; Director, Public Works, J. Sacker; and Legislative Services Coordinator - J. Wallace

Mayor Mayer called the meeting to order at 2:07 p.m.

A ADOPTION OF AGENDA:

A-1 Adoption of Agenda.

MOTION #426/19 Moved by Stasko - seconded by Wood that the Agenda of the

Committee of the Whole Council Meeting C-14 held September 16, 2019 be adopted.

CARRIED

B AGENDA ITEMS:

B-1 Next Generation 9-1-1.

Holly Barkwell, BH Group Inc., thanked Council for the opportunity to make a presentation on the Next Generation 9-1-1- Business Needs and Cyber Security Summary. She introduced Josh Burnett, Virescit Tactical Systems, who is a Cyber Security Professional.

Holly Barkwell made a presentation to Council that covered the following areas:

- What is 9-1-1?

- What is next Generation 9-1-1?

- What the assessment covers?

- Why do we need to change?

- Decision Factors.

- Cost (Option 1, 2 & 3).

- Timelines.

Page 1 of 5

AGENDA ITEM A.2.

Committee of the Whole Meeting C-14 held September 16, 2019. Page 3 of 48

Committee of the Whole September 16, 2019


Holly Barkwell and Josh Burnett responded to questions from Council. Council discussed the need to see more detailed costs. M. Boyd, City Manager, advised that the Chief of Police will be bringing forward a business case and the Next Generation 9-1-1 assessment report.

Mayor Mayer thanked Holly Barkwell for her presentation, and advised that this matter will be deferred until Council has the opportunity to review more detailed information.

B-2 Community Bus - North Route Expansion.

M. Boyd, City Manager, spoke to the Community Bus - North Route Expansion Report, and noted that this is an opportunity for Council to consider whether Administration brings this to budget deliberations or if resources should be directed elsewhere.

M. Boyd spoke about the 2 pilot projects that are funded by the Province until September, 2020, and that if provincial funding is not available after that date, this would be another consideration under transit funding.

Council discussed the challenges in proceeding with the proposed north bus route expansion in light of the City entering into a difficult budget cycle and possible provincial budget impacts. Council concurred that before giving this any further consideration that the report be referred to the Community Transit Advisory Committee for feedback.

B-3 Community Center (Drill Hall) Tenant Request Update.

Mayor Mayer spoke to the Community Center (Drill Hall) Tenant Request Update Report. M. Boyd, City Manager, also spoke to the report, and advised that the most common request received from the various tenants was rent forgiveness. He added that based on the requests, the cost to the City would be $4,656.00 for rent, $1,400.00 for janitorial, and noted that the cost for rent may vary as it may be adjusted to include 5 days in November.

M. Boyd then spoke to the request from the Camrose & District Crafters Society, and that they are asking for a reduction in rent to $5.00 square foot. M. Boyd responded to questions from Council.

Mayor Mayer advised that this agenda item will be discussed further at the Regular Council Meeting.

B-4 Community Grants - Recurring Grants.

Mayor Mayer spoke to the Community Grants - Recurring Grants Report. T. Bouck, General Manager, Financial Services, also spoke to the report, and advised that the process is now to define which groups should be on the list for a recurring grant.

Mayor Mayer reviewed the organizations that have been on the listing for recurring grants. Council discussed which organizations should be removed from the recurring grant list, and questioned if the following organizations should be added:

Page 2 of 5

AGENDA ITEM A.2.




- Camrose & Area Animal Shelter Society;

- Camrose Physician Attraction; and

- Japanese Friendship Society.

During the above discussions, T. Bouck responded to questions from Council.

Council asked Administration to bring back a revised listing to the Regular Council Meeting.

B-5 Rotary Club of Camrose Presentation - Construction of Multiuse

Shelter.

Shirley Rostad, Chair, Rotary Club of Camrose Parks Committee, made a presentation to Council on constructing a multiuse shelter in the Stoney Creek Day Use Park, and advised that they have been working with the City's Parks Department over the last 3 years. The presentation provided information on the following:

- The design goals and location;

- Elevation, floor, and site plan; and

- Proposed budget/CFEP Grant.

Shirley Rostad advised that they are asking for the following from the City based on their grant application being successful, and that if their grant application is unsuccessful they would be short $5,200.00:

- Removal of black dirt, and gravel fill for under the concrete to bring up the grade;

- Bring electricity to the structure;

- Final grade work and landscaping after the structure is built; and

- Commitment to flow through donations from their District Charitable Foundation.

Council discussed how the structure fits in with the overall plan for the park taking into account that the Camrose Ski Club is planning to construct a new building in the future. Shirley Rostad, Tom Grue (Rotary Member), and R. Poole responded to questions from Council. Council asked Administration to provide an overall concept plan to scale of the park, and what the cost would be for the City to complete the three items. R. Poole advised that it is possible that Administration will have to obtain pricing from contractors.

Mayor Mayer thanked Shirley Rostad and Tom Grue for their presentation, and advised that the City will obtain the additional information needed by Council.

MOTION #427/19 Moved by Wood - seconded by Stasko that Council move to closed

session at 3:58 p.m. to discuss the following items:

- Land Development - FOIP Section 24(1).

- Negotiations - Village of Bittern Lake Water Agreement - FOIP Section

24(1).

CARRIED

Page 3 of 5

AGENDA ITEM A.2.




C CLOSED SESSION:

Mayor Mayer called a recess at 3:58 p.m. and reconvened the closed session at 4:05 p.m.

C-1 Land Development - FOIP Section 24(1).

All members of Council recorded in attendance were present. The Administrative Members in attendance were M. Boyd, T. Bouck, J. Enarson, A. Leckie, P. MacQuarrie, and J. Wallace.

Mayor Mayer called a recess at 4:38 p.m.

Following the Regular Council Meeting, Mayor Mayer reconvened the Committee of the Whole Council Meeting (Closed Session) at 6:09 p.m. Council continued discussions on the Land Development matter.

C-2 Negotiations - Village of Bittern Lake Water Agreement - FOIP Section

24(1).

All members of Council recorded in attendance were present. The Administrative Members in attendance were M. Boyd, J. Enarson, A. Leckie, P. MacQuarrie, and J. Wallace.

MOTION #428/19 Moved by Wood - seconded by Hycha that Council return to open

meeting at 7:01 p.m.

CARRIED

No members from the media or public returned to open meeting.

D ADJOURNMENT:

D-1 Adjournment of Committee of the Whole Council C-14 held September 16, 2019.

MOTION #429/19 Moved by Wood - seconded by Throndson that the Committee of the

Whole Council Meeting held September 16, 2019 be adjourned at

7:02 p.m.

CARRIED

Page 4 of 5

AGENDA ITEM A.2.




MAYOR

DEPUTY MAYOR

Page 5 of 5

AGENDA ITEM A.2.



REGULAR COUNCIL MEETING #18

SEPTEMBER 16, 2019

The Regular Meeting of Council of the City of Camrose was held in City Hall Council Chambers on Monday, September 16, 2019 with the following persons in attendance:

Council: Mayor N. Mayer; Councillors A. Hoveland; K. Hycha; M. Lindstrand; D. Ofrim; PJ Stasko; W. Throndson; and G. Wood

Administration: City Manager - M. Boyd; Deputy City Manager - K. Isaak; General Manager, Community Services - R. Poole; General Manager, Financial Services - T. Bouck; Director, Engineering Services - J. Enarson; Director, Planning and Development Services - A. Leckie; Community and Economic Development Officer - P. MacQuarrie; and Legislative Services Coordinator - J. Wallace

Mayor Mayer called the meeting to order at 5:03 p.m.

A ADOPTION OF AGENDA/MINUTES:

A-1 Adoption of Agenda (Addition - C-11).

Additions/Amendments:

- Addition - C-11 - Review of Budget Process.

MOTION #430/19 Moved by Stasko - seconded by Wood that the Agenda of the Regular

Council Meeting #18 held September 16, 2019 be adopted as amended.

CARRIED

A-2 Committee of the Whole Meeting C-13 held September 3, 2019.

MOTION #431/19 Moved by Hycha - seconded by Lindstrand that the Minutes of the

Committee of the Whole Council Meeting C-13 held September 3, 2019 be approved.

CARRIED

A-3 Regular Council Meeting #17 held September 3, 2019.

MOTION #432/19 Moved by Ofrim - seconded by Stasko that the Minutes of the Regular

Council Meeting #17 held September 3, 2019 be approved.

CARRIED

Page 1 of 7

AGENDA ITEM A.3.

Regular Council Meeting #18 held September 16, 2019. Page 8 of 48

Regular Council September 16, 2019


B PUBLIC COMMENTARY:

• Tom Tomaszewski - He advised that there has been lots of controversy over the swans. He added that the swans are going to get mean when they are penned, and that with the swans harassing other wildlife this has to be looked at closely. He added that the $50,000 to operate the program annually can be spent somewhere else, and that with the inhumane treatment of the swans the program should be cancelled.

C NEW BUSINESS:

C-1 Swan Program Sustainability.

Mayor Mayer spoke to the Swan Program Sustainability Report.

R. Poole, General Manager, Community Services, advised that following the direction of Council from the last meeting, Administration gave more notification to the public on the swans and contacted the zoo in Calgary, Edmonton and Saskatoon. He advised that he also contacted WILDNorth in Edmonton. R. Poole reported on his findings:

- Calgary and Saskatoon - Both have waterfowl experts, and that it was clear that our facility is

not adequate.

- Edmonton - They have water fowl at the zoo but based on the personal expertise of the

individual he spoke to from having swans at his acreage or farm there is no need for

significant improvements to be made to our facility, and that it is not necessary to have extra

staff.

- WILDNorth - It was her professional opinion that keeping wild animals captive and forced to

interact with the public is inhumane.

Council Members brought forth their position on whether the program should continue or not. Throughout the discussion on the swans, R. Poole and K. Kruger (Director, Parks) responded to questions from Council including where the swans would be transferred to if the program was discontinued.

Mayor Mayer advised that the City has to look at the circumstances the swans are subjected to, and noted that the City could look at other uses for Mirror Lake such as recreational.

MOTION #433/19 Moved by Throndson - seconded by Hycha that the Swan Program be

discontinued, and that Administration be authorized to transfer the swans to a suitable location at a cost not to exceed $1,000.00, and

That the City will not be proceeding with construction of a new swan abode at the cost of $500,000.

CARRIED

C-2 Camrose and District Support Services Municipal Agreement.

Page 2 of 7

AGENDA ITEM A.3.




Mayor Mayer spoke to the Camrose and District Support Services Municipal Agreement.

Councillor Hoveland spoke to the differences between the existing municipal agreement and the new agreement. Council also discussed Section III - Unit Authority, and it was noted that the reason Camrose County is the unit authority was that they looked after the administration of CDSS at one time.

K. Isaak, Deputy City Manager, responded to a question from the City Manager.

MOTION #434/19 Moved by Hoveland - seconded by Stasko that Council authorize the

Mayor and City Manager to sign the new Camrose and District Support Services Municipal Agreement.

CARRIED

C-3 Workplace Violence and Harassment Prevention Policy.

Mayor Mayer spoke to the Workplace Violence and Harassment Prevention Policy Report.

Councillor Hoveland inquired about the wording of 3.3.2. Council supported amending it as follows:

"Conduct a hazard assessment and implement controls to protect an Employee and any other person that could be affected when they become aware that the Employee is or is suspected to be a victim of domestic violence at a work site".

MOTION #435/19 Moved by Wood - seconded by Stasko that Council rescind the

Workplace Violence and Harassment Policy (ADM 1.3.0) effective immediately and adopt the Workplace Violence and Harassment Prevention Policy effective immediately.

CARRIED

C-4 Village of Bittern Lake - Water Agreement.

J. Enarson, Director, Engineering Services, advised Council that there has been ongoing discussions with the Village of Bittern Lake, and that the discussions are nearing to an end. He added that this item will probably be brought back to the next Regular Council Meeting.

C-5 Bylaw 3062-19 - Emergency Management Bylaw.

Mayor Mayer spoke to the Bylaw 3062-19 - Emergency Management Bylaw Report.

MOTION #436/19 Moved by Hoveland - seconded by Lindstrand that first reading be

given to Bylaw 3062-19.

CARRIED

Page 3 of 7

AGENDA ITEM A.3.




MOTION #437/19 Moved by Stasko - seconded by Wood that second reading be given to Bylaw 3062-19.

CARRIED

MOTION #438/19 Moved by Throndson - seconded by Hycha that Bylaw 3062-19 be presented for third reading.

CARRIED UNANIMOUSLY

MOTION #439/19 Moved by Ofrim - seconded by Lindstrand that third reading be given to Bylaw 3062-19.

CARRIED

C-6 Drill Hall.

M. Boyd, City Manager, spoke to the report on the requests from the tenants of the Drill Hall that was before Council earlier at the Committee of the Whole Council Meeting requesting rent forgiveness.

M. Boyd advised that the other request from the Camrose and District Crafters Society for a reduction in rent for the CREDCO office space needs to be considered. M. Boyd and J. Enarson responded to questions from Council about the office space in the CREDCO building and the term of lease that would apply.

MOTION #440/19 Moved by Hoveland - seconded by Stasko that the City forgive the rent

for the following tenants and the applicable janitorial costs to a maximum of $7,000 to cover the balance of their occupancy at the Drill Hall for the time period starting October 1, 2019, and that the costs be covered from the overall demolition costs:

- Camrose and District Social Services;

- Camrose Family Resource Center;

- Camrose Pre-School;

- Camrose and District Crafters Society;

- Air Cadets; and

- Army Cadets

CARRIED

MOTION #441/19 Moved by Throndson - seconded by Lindstrand that Council approve the request from the Camrose and District Crafters Society to have the rent reduced from $8.00/sq.ft. to $5.00/sq.ft. for the office space in the CREDCO building.

CARRIED

Page 4 of 7

AGENDA ITEM A.3.




C-7 Community Grants.

Mayor Mayer advised that community grants were discussed by Council earlier at the Committee of the Whole Council Meeting. Mayor Mayer read aloud the draft resolution as proposed by Administration for Council's consideration.

Council discussed adding the Camrose and Area Physician Attraction and Retention Committee and the Japan Friendship Society to the recurring grant listing.

MOTION #442/19 Moved by Lindstrand - seconded by Ofrim that Council approve an

exception to the current Community Grants Policy whereby the following organizations are not required to submit a Grant Application Form: Committees of Council, Councils formed and overseen by the City of Camrose Council (for example the Camrose Arts Council) and organizations that are deemed to be performing a "fee for service"; and

That Council approve the following organizations to be considered for a Recurring Grant for the 2020 Budget Year:

- Camrose Public Library;

- Canadian Northern Historical Society;

- Camrose and Area Animal Shelter Society;

- Camrose and Area Physician Attraction and Retention Committee;

and

- Japan Friendship Society.

CARRIED

C-8 Valleyview Cemetery - Foundation Runner for Section H.

Mayor Mayer spoke to the Valleyview Cemetery - Foundation Runner for Section H Report.

R. Poole, General Manager, Community Services, also spoke to the report.

MOTION #443/19 Moved by Wood - seconded by Throndson that Council approve the

use of $16,000 from the Cemetery Reserve GL# 1.5.5100.0750 for a Foundation Runner install in Section H of the Valleyview Cemetery.

CARRIED

C-9 Councillor Johnson Resignation.

M. Boyd, City Manager, spoke to the Councillor Johnson Resignation Report, and noted that the City would be required to hold a by-election no later than December 8, 2019.

Mayor Mayer inquired if he should send a letter to the Minister of Municipal Affairs to see if the City could be granted an exception to holding a by-election based on the number of Council Members remaining. Council discussed this, and it was the general consensus that Mayor Mayer contact the Minister of Municipal Affairs.

Page 5 of 7

AGENDA ITEM A.3.




Mayor Mayer advised that he has sent a letter to Cathie Johnson thanking her for her service, and wishing her the best. M. Boyd advised that he sent a letter to her as well on behalf of Administration.

MOTION #444/19 Moved by Wood - seconded by Stasko that Mayor Mayer be authorized

to contact the Minister of Municipal Affairs to inquire if the City could be granted an exception in holding a by-election based on the number of Council Members remaining, and report back to Council.

CARRIED

C-10 2019 Organizational Meeting of Council.

Mayor Mayer spoke to the 2019 Organizational Meeting of Council Report.

MOTION #445/19 Moved by Hoveland - seconded by Lindstrand that the 2019

Organizational Meeting of Council be held on October 21, 2019 at 1:30 p.m. in the City of Camrose Council Chambers, and that Administration post notice of this meeting.

CARRIED

C-11 Review of Budget Process (Verbal).

Councillor Throndson advised that he added this item to the agenda for the purpose of asking Administration to bring a list of possible service level cuts for 2020.

MOTION #446/19 Moved by Throndson - seconded by Wood that given Council's concern

about the continuing provincial economy and the effect on Camrose, that Council request Administration as part of the budget process to provide a list of possible service level reductions for 2020 and the estimated costs associated with each for Council's consideration.

CARRIED

D CONSENT AGENDA:

D-1 Fire Monthly Report of August, 2019.

D-2 Proclamation - Rail Safety Week.

D-3 Proclamation - World Cerebral Palsy Day.

D-4 Camrose Arts Society - Valued Arts Supporter Certificate to the City of

Camrose.

D-5 Battle River Power Coop - Decision of Alberta Utilities Commission.

Page 6 of 7

AGENDA ITEM A.3.




D-6 Downtown Camrose Board of Directors Meeting Minutes - July 29, 2019.

D-7 Summary of Parkland Regional Library Executive Committee Meeting

held August 22, 2019.

MOTION #447/19 Moved by Throndson - seconded by Wood that the items presented in

the September 16, 2019 Consent Agenda be received for information:

- Fire Monthly Report of August, 2019.

- Proclamation - Rail Safety Week.

- Proclamation - World Cerebral Palsy Day.

- Camrose Arts Society - Valued Arts Supporter Certificate to the City of

Camrose.

- Battle River Power Coop - Decision of Alberta Utilities Commission.

- Downtown Camrose Board of Directors Meeting Minutes - July 29,

2019.

- Summary of Parkland Regional Library Executive Committee Meeting

held August 22, 2019.

CARRIED

E ADJOURNMENT:

E-1 Adjournment of the Regular Council Meeting #18 held September 16, 2019.

MOTION #448/19 Moved by Wood - seconded by Throndson that the Regular Council

Meeting #18 held September 16, 2019 be adjourned at 6:08 p.m.

CARRIED

MAYOR

DEPUTY CITY MANAGER

Page 7 of 7

AGENDA ITEM A.3.


City of Camrose

Administrative Report

To: Mayor & Council Date: October 7, 2019 From: Legislative Services Coordinator Re: City of Camrose Nordic Commemoration Committee RECOMMENDATION: That Council rescind Motion #314/16 and #382/16. BACKGROUND: At the July 4, 2016 Regular Council Meeting, Council passed the following motion: Motion #314/16 Moved by Throndson – seconded by Wood that a committee be formed

comprised of Council Members, the public, and administration to explore opportunities to commemorate the ski jump site, and possibly the expansion of the Stoney Creek Centre in conjunction with the development of the area.

CARRIED At the August 15, 2016 Regular Council Meeting, Council passed the following motion: Motion #382/16 Moved by Lindstrand – seconded by Stasko that Council approve the

Terms of Reference for the proposed Ad-Hoc Nordic Commemorative Committee, and that Administration begin to advertise for the positions on the Committee.

CARRIED The City of Camrose advertised for members of the public and continued to do so from time to time until the end of 2017. In February, 2018, Administration provided a report to Committee of the Whole Council advising of their attempts to recruit members of the public to no avail, and recommended that the City come up with a Nordic Sport Historic Commemoration that fits the community. At this meeting, Council concurred that the City proceed with looking at options for the commemoration of Nordic sport in Camrose. It was also the consensus of Council that the two appointed Council Members would be involved in the process. As there has been no interest from the public to serve as a member or be involved with the committee, and with the interest of the Rotary Club to take this on as part of the development of a Pic-Nic shelter in the Stoney Creek Park, Administration is recommending that the Committee be dissolved. If this is Council’s wish, Motion #314/16 and #382/16 would require rescinding.

AGENDA ITEM C.1.

City of Camrose Nordic Commemoration Committee. Page 15 of 48

SUBMITTED BY: Jenny Wallace Legislative Services Coordinator

AGENDA ITEM C.1.

City of Camrose Nordic Commemoration Committee. Page 16 of 48

City of Camrose


To: Mayor & Council Date: October 7, 2019 From: General Manager, Community Services Re: Camrose Ski Club Clubhouse Design RECOMMENDATION: That Council consider the request from the Camrose Ski Club to fund the design of a new net zero clubhouse for no more than $14,000. BACKGROUND: While planning for the redevelopment of the Stoney Creek Park site in 2016, the City of Camrose designated $204,261.00 from various funding sources. In addition, $31,700.00 was provided by the Battle River Community Foundation (BRCF) along with a $125,000.00 CFEP grant through the Battle River Watershed Alliance (BRWA). Both the BRCF and BRWA contributions were provided specifically for playground upgrades in this park. As well, a letter of commitment was given from the Camrose Rotary Club as commitment towards a future picnic shelter.

With the addition of the CFEP Grant, Administration was able to allocate $50,000.00 towards the possible renovations of the existing Stoney Creek Centre or the development of an additional building designated for Ski Club use. $40,000.00 has also been carried forward from the ski jump demolition project for a future nordic heritage commemoration on the site.

The Camrose Ski Club was then asked to explore if they felt there was a need for a new building and if they wanted to take this on as a club project. After some deliberation, the Ski Club has committed to exploring the options of a new Ski Club House on the Stoney Creek Park site to give them more space during ski events and for training purposes. The existing basement of the Stoney Creek Centre, which is the present space used by the Ski Club, is quite small for some of the Ski Club uses. The Ski Club has sought out design services from three reputable design / build firms, to design a net zero clubhouse. The tender has not been awarded and therefor is not included in this report. The Ski Club has requested that council consider approving the allocation of a portion of the $50,000.00 carried forward funds from the overall Stoney Creek Project to fund the design of this facility.

AGENDA ITEM C.2.

Camrose Ski Club - Clubhouse Design. Page 17 of 48

Now that the safety concern of the old play equipment has been alleviated by building a new playground, any further development on this site is not considered by administration, a necessity for the general public.

ATTACHMENTS:

Request from the Camrose Ski Club

SUBMITTED BY: Ryan Poole General Manager, Community Services

AGENDA ITEM C.2.


AGENDA ITEM C.2.


AGENDA ITEM C.2.


City of Camrose


To: Mayor and Council Date: September 16, 2019

From: City Manager, Malcolm Boyd

Re: Camrose & District Crafters – Rent Reduction Request

RECOMMENDATION:

THAT Council receive the report as information and provide direction to Administration.

BACKGROUND:

On August 6th, 2019, following a recommendation from Administration, Council decided to opt for the planned demolition of the Drill Hall. On August 20th, 2019, Council carried a motion to provide the tenants impacted by this decision with funding to help subsidize the costs of relocation. Camrose & District Crafters Society (CDCS) were provided with $3,600 to help offset their costs. Council also specified that no further subsidies were being provided to help offset the increased costs that these groups will face. On September 16th, Council granted various tenants with forgiveness for their lease payments for the remainder of their tenancy. This amounted to approximately $1,200 for the CDCS. Also on September 16th CDCS was granted a rent reduction from $8/sqft to $5/sqft for the rental of the office space on the front section of the City’s CREDCO building. This space equates to approximately 2,086 sqft, therefore the rent reduction has a value of approximately $6,258 per year. On Sept 30th, the Camrose & District Crafters Society submitted another request for a rent reduction for the industrial space known as bay #2. This space is approximately 1,575 sqft and has been valued at $7 / sqft. As per the attached request, the Camrose & District Crafters Society has asked for a reduction to $5/sqft for this space. This request equates to a discount of approximately $3,150 per year. Their request further states that they are actively seeking other grants to assist with renovations. It should be noted that this bay became available in early 2019 after City staff had completed an extensive clean-up and reallocation of space in the CREDCO building. The bay in question had been tentatively reserved for use by the Camrose Community Bus during periods of extreme cold weather and for winter storage / maintenance of the “Mirror Lake Express” train. By granting this space to CDCS, other arrangements will have to be explored for those needs.

AGENDA ITEM C.3.

Camrose and District Crafters Society - Rent Reduction Request. Page 21 of 48

MUNICIPAL DIRECTIVES:

N/A

IMPLICATIONS OF RECOMMENDATION:

Recommendation may set a precedent for lease agreements with other tenants. May impact the availability of heated winter parking for the Camrose Community Bus. May impact the availability of heated winter maintenance space for the train.

ATTACHMENTS:

Request from the Camrose & District Crafters Society.

SUBMITTED BY:

Malcolm Boyd City Manager

AGENDA ITEM C.3.


Submission to the City of Camrose

September 30, 2019

Thank you for reducing the cost per square foot for the office area of the Credco building to $5. This

enables us to house the weaving and pottery areas of the building although at quite a reduced space

from what we currently have.

We are saddened, however, that this also eliminates any space for woodworking – a valued department

for us as they have so willingly built items and made repairs on so much of the Centre’s weaving and

pottery equipment.

We have searched out other possibilities for woodworking in Camrose including the Rosehaven wood

room, the high school woodworking shop and the Men’s Shed at the museum. None of these are

options for us. The Rosehaven shop only has a couple of tables with no equipment and no equipment is

allowed. The high school shop is not possible due to liability and legal issues and the Men’s Shed has no

room for our equipment since it is mostly used for storage.

As a result, it appears that woodworking will have to be dissolved much to the chagrin of our members.

If the City would also reduce the square foot cost of Bay #2 to $5, we believe with a significant increase

in our membership fees we could afford a place for our valued woodworkers.

Proposal: We could then lease the bay and the office space:

3886 sq ft @ $5/sq ft = $19,430.00

We are in the process of searching for and applying for as many grants as we can find to assist us

in covering the renovation costs.

If we have 70 members @ $350 /year we would have $24,500. If we have 70 members @

$400/year we would have $28,000.00.

Together with our 50/50 and craft sales we should still have some funds for our other expenses

which allows us to continue to serve the Camrose community.

Thank you for considering this option. As our decisions will be made at our AGM on October 10, 2019,

we look forward to your feedback and suggestions.

Lois Larson, Past President

780-672-2551

[email protected]

www.camrosecraftcentre.com

CAMROSE & DISTRICT CRAFT CENTRE

AGENDA ITEM C.3.


mailto:[email protected]

City of Camrose


To: Mayor and Council Date: October 7, 2019

From: City Manager, Malcolm Boyd

Re: Camrose & District Support Services – Funding Request

RECOMMENDATION:

THAT Council receive the report as information and provide direction to Administration.

BACKGROUND:

On August 6th, 2019, following a recommendation from Administration, Council decided to opt for the planned demolition of the Drill Hall. On August 20th, 2019, Council carried a motion to provide the tenants impacted by this decision with funding to help subsidize the costs of relocation. Camrose & District Support Services (CDSS) were provided with $1,500 to help offset their costs. Council also specified that no further subsidies were being provided to help offset the increased costs that these groups will face. On September 16th, Council granted various tenants with forgiveness for their lease payments for the remainder of their tenancy. This amounted to approximately $2,700 for the CDSS. As per the attached request, CDSS is now requesting $1,800 to pay for the disassembly and reassembly of a custom ergonomic desk. MUNICIPAL DIRECTIVES:

N/A

IMPLICATIONS OF RECOMMENDATION:

Recommendation may set a precedent for lease agreements with other tenants.

ATTACHMENTS:

Request from the Camrose & District Support Services Society.

SUBMITTED BY:

Malcolm Boyd City Manager

AGENDA ITEM C.4.

Camrose and District Support Services - Funding Request. Page 24 of 48

AGENDA ITEM C.4.

Camrose and District Support Services - Funding Request. Page 25 of 48

City of Camrose


To: Mayor and Council Date: October 7, 2019 From: City Manager Re: Capital Region Southwest Water Services Commission Update RECOMMENDATION: THAT Council receives this report and provides further direction regarding Council attendance at future Capital Region Southwest Water Services Commission meetings. SUMMARY: One of Council’s four strategic priorities involves the provision of a secure and sustainable water supply for the City of Camrose. The Battle River water basin is currently the City’s sole source for water. Although conservation efforts are important, these measures alone will not ensure a reliable water supply if the region is faced with multi-year drought conditions. In addition the current water licences only allow for an amount of water to service a population equivalent of 33,000. (Note that industrial uses equate to additional population equivalents). Therefore, in the long term, additional water sources may be necessary. Previous studies have indicated that the infrastructure required (pipelines and booster stations) to bring a water supply from the Capital Region could be in excess of $140 millions. The planning of an infrastructure project of this nature will require both a long term and a regional view. For example, the long term view must recognise that future investments in local water treatment could be offset by investments in regional transmission options. Put simply, if we know that we will have to invest $50 million within the next 20 years on a new or expanded water treatment plant, then perhaps we should instead use that funding to help construct a pipeline to the Capital Region where we could leverage their economies of scale around water treatment. The regional view would further recognise that this same pipeline could service Camrose County or other municipalities along the way. Furthermore, the Capital Region itself has to determine when its current infrastructure needs to be replaced or enlarged. For instance, if they were planning the replacement of some of their infrastructure to provide service to growing communities such as Beaumont, thought should be given to sizing this infrastructure adequately for a future connection to Camrose. In order to further these types of discussion, City Administration approached the Capital Region Southwest Water Services Commission (CRSWSC) with the intent of exploring potential opportunities. Normally attendance at these meetings is limited to participating members of the Commission. Recognizing the long term value of Camrose as a potential future member, the CRSWSC recently approved attendance at their regular meetings for

AGENDA ITEM C.5.

Capital Region Southwest Water Services Commission Update. Page 26 of 48

two (2) elected officials and one (1) administrative representative. The next meeting is planned in Leduc on November 21, 2019. IMPLICATIONS:

Depended on direction provided.

ATTACHMENTS:

None

SUBMITTED BY: Malcolm Boyd

City Manager

AGENDA ITEM C.5.

Capital Region Southwest Water Services Commission Update. Page 27 of 48

City of Camrose


To: Mayor & Council Date: October 7, 2019 From: Legislative Services Coordinator Re: City of Camrose Subdivision and Development Appeal Board RECOMMENDATION: That Council provide direction to Administration. BACKGROUND: At the September 9, 2019 Council Strategic Planning Workshop, Council asked Administration to explore if Council Membership is required on the City of Camrose Subdivision and Development Appeal Board (SDAB). Some Subdivision and Development Appeal Boards consist solely of members of the public while others draw membership from Council and the public. Please note that although a SDAB can have more than one Council Member appointed to the Board, the Municipal Government Act specifies that there can be only be one Council Member on a panel of the SDAB when hearing an appeal. In 2018, Council passed a new Subdivision and Development Appeal Board Bylaw (Bylaw 2975-18) to change the composition of the Board (4 Members at Large, 1 Council Member, and 1 Alternate Council Member), and make some other minor changes. Previously, the composition was 3 Members at Large, 2 Council Members, and 1 Alternate Council Member. Currently Councillor Lindstrand is the appointed Council Member with Councillor Ofrim as the appointed Alternate Council Member. If Council no longer wishes to have a Council Member/Alternate Council Member serve on the SDAB, Bylaw 2975-18 would require an amendment. The City would then also have to advertise for another Member at Large, and once a member is appointed, the new member would be required to take the mandatory training.

SUBMITTED BY: Jenny Wallace Legislative Services Coordinator

AGENDA ITEM C.6.

City of Camrose Subdivision and Development Appeal Board. Page 28 of 48

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AGENDA ITEM D.5.


Camrose Public Library Board – September 17, 2019 Meeting Minutes

Present: Elizabeth Luck (Chair), Agnes Hoveland (City Council), Trevor Miller (County

Council), Renee Greer, Al Corbett, Robyn Gray (Director)

Absent with Notice: Katherine Schwaiger, Krista Larocque, Susanna Bruneau

1. Approval of Agenda Motion 40/19 M/S/C R. Greer/A. Corbett. Passed.

2. Board Feedback

a. E. Luck

i. Birth-tea party June 25, there was an article in the Booster, 300 people had

attended.

ii. Reading with Royalty happened on July 26

iii. Book Bike and Life Cycle visited Downtown Farmers Market until the

end of August, when the students went back to school

iv. In the June 6th edition of the paper, Camrose Wellness Coalition presented

the library with snowshoes, walking poles, and push-bikes

v. We waived library fines on August 15, for all overdue fines accumulated

before that date, in honour of the library’s 100th Birthday. This does not

apply to lost fines but has caused a positive reaction regardless.

vi. August 29, met with Jackie Lovely and gave her a tour of the library

vii. Camrose Co-op will be donating 3 cents from every reusable bag used to

the Snacks in the Stacks program

viii. Edmonton Journal published an article called ‘Out on a Limb’ talking

about how libraries today are under threat as governments trim budget and

cut funding, while libraries provide such valuable service for community

members.

ix. Another Camrose Booster article was called ‘Art in the City’ describing

the Art Walk in Camrose, and the Library is mentioned as one of the

locations where this Art Walk took place

x. September is Parkland Regional Library card sign-up month, and we have

an initiative called ‘Refer a Friend’ where people can win prizes for

referring their friends to get a library card

3. Consent Agenda Motion 41/19 M/S/C A. Corbett/T. Miller. Passed.

a. Approval of Minutes of June 18, 2019 meeting

b. Items for Information

i. Correspondence

Thank you from Jason Kenney

Battle River Community Foundation

Provincial Operating Grant

AGENDA ITEM D.6.

Camrose Public Library Board Meeting Minutes - September 17, 2019. Page 46 of 48


Rural Operating Grant

Provincial 100 Year Certificate

Thank You for 100 Year Certificate

Birth-Tea Road Closure

Thank You for Birth-Tea Road Closure

Reading with Royalty – Complaint and Response

Inclusive Programming Support

Centennial Celebration Invitations

Acceptance of Centennial Celebration Invitations

Art Walk Appreciation Certificate

ii. Other

PRL

c. Reports

i. Librarian’s Report

ii. Life Cycle Board Report

iii. Book Bike Board Report

iv. Summer Reading Club Board Report

v. Summer Reading Registration Statistics

vi. Summer Reading Program Statistics

vii. Social Media Coordinator Board Report and Survey Analysis

viii. Nicole’s Program Report Summer 2019

ix. Program Overview for June, July, and August 2019

x. Library Stats for June, July, and August 2019

4. Items for Decision

a. Policy Revision:

i. Social Media Policy Motion 42/19 M/S/C A. Corbett/R. Greer. Passed.

b. New Policy:

i. Mould Prevention and Remediation Policy – After discussion, it was

decided that this would be more relevant in the OHS binder as a

procedure, rather than a formal policy, so as to serve as a preventative

guide as to the formal steps to follow if there is a future occurrence.

5. Items for Discussion

AGENDA ITEM D.6.



a. Meeting date of November 19, possible date change because of overlap with 100th

Birthday. Robyn will distribute a poll as soon as possible so we can establish an

alternative date for the meeting. T. Miller made the motion that R. Gray has the

authority to close the library early on November 19 in order to prepare for the

evening’s Centennial Celebration – as soon as the closing time has been

established, R. Gray will distribute this information widely online. This was

Motion 43/19 M/S/C T. Miller/R. Greer. Passed.

b. Use of Funds for Book Bike adding Electric Assist

i. A. Hoveland makes the motion to authorize transportation of the bike to

and from the dealer in Bentley to acquire a quote, and get an opinion on

whether this bike can be accommodated with an electric assist. This was

Motion 44/19 M/S/C A. Hoveland/T. Miller. Passed.

c. Finance Committee: E. Luck stated that currently, herself as Chair and A. Corbett

who is vice-chair are the only members of the Finance Committee. Upon further

discussion amongst the Board members present, it was recommended that due to

the current financial uncertainties facing both provincial and municipal

governments in 2020, both the municipal and county council representatives

should be exempt from the Finance Committee due to perceived conflict of

interest. As the Library Board only has 8 members, the remaining 6 Board

members should be encouraged to be on the Finance Committee in order to

present a unified front during the final budget presented to both councils. R. Gray

is to send emails to the 6 remaining Library Board members stressing the

importance of being on the Finance Committee. If they have valid reasons for not

serving, they will reply in confidence to R. Gray. The meetings will be held

ASAP after R. Gray and C. Hamel have a tentative budget to present to the

Finance Committee, with as much flexibility as possible in options for time of

meeting.

6. Adjournment at 6:45pm

Next regular Board meeting: October 15, 2019 at 5:15 PM

AGENDA ITEM D.6.


Documents

2019-10-07 Regular Council · 2019. 10. 3. · No members from the media or public returned to open meeting. D ADJOURNMENT: D -1 Adjournment of Committee of the Whole Council C -14