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YOUNG ENTERPRISE PROGRAM
2018 SAMPLE OF FORMS
Founding Sponsor of JA Malaysia
CONTENT:
Articles of Association
Memorandum of Association
YE Name List
Board of Directors
Company Brochure
Share Records
Product Flowchart
Sales Report
Inventory Sheet
Quality Conformance
Balance Sheet and P&L
Liquidation Form
Auditors’ Report
Page 1 & 2
Page 3
Page 4
Page 5
Page 6
Page 7
Page 8
Page 9
Page 10
Page 11
Page 12
Page 13
Page 14
ARTICLES OF ASSOCIATION
……………………………………………………………………………………………………….. a Young Enterprise Company
PRELIMINARY
1. The regulations laid down by the National Board of Young Enterprise in the policy and other relevant Manuals shall apply to the Company.
2. Name of Sponsor Company: …………………………………………………………………………………..............................
Name of Chief Corporate Advisor: …………………………………………………………………………………………………….. Telephone no.: ……………………………………………………………
3. The Corporate Advisers are:
NAME MOBILE
………………………………………………………………………………. ………………………………………………………………………... ……………………………………………………………………………….. …………………………………………………………………………. ………………………………………………………………………………… …………………………………………………………………………. ………………………………………………………………………………… ………………………………………………………………………….
4. Name of Chief Teacher Advisor: ………………………………………………………………………………………………………… 5. Teacher Advisors are:
NAME MOBILE ……………………………………………………………………………….. …………………………………………………………………………. ……………………………………………………………………………….. …………………………………………………………………………. Name of School: ………………………………………………………………………………………………………………………………………
Telephone no.: …………………………………………………………………………………………………………………………………………
MEMBERS
6. Membership in this company shall be restricted to Young Enterprise participants and other shareholders. Active secondary school student age 15 to 19.
7. Any YE student who is absent from three successive meetings of the Company shall automatically
forfeit his/ her membership, but may be reinstated by a majority vote of the Board of Directors. A student may also be dismissed by two-thirds vote of the Board of Directors, upon recommendation of an offer.
8. This company is owned by its shareholders who, other than the YE participants, shall vote by proxy at
all general meeting of the Company. Each shareholder is entitled to one vote for each share held. 9. Each YE student must own at least oneshare in the company. 10. No member (or shareholder) may possess more than ten shares.
GENERAL MEETINGS
11. General meetings shall be called by resolution of the Board of Directors. Written notice of time, place and agenda for any such meeting shall be properly given by being posted on the Company Notice Board no less than three days before the meeting.
12. A quorum at any General meeting shall consist of one half of the Achievers in the company. A
majority shall decide any question that may come before the meeting. 13. The company shall hold at least two General meeting. One will be at the beginning of the year, at
which the Company is formed. Shareholders will vote at this meeting by proxy, which has automatically been given on the Share Order Form. The other obligatory meeting, which will be called the Annual General meeting, will be at the end of the year at which the results of the Company’s operations and dividends will be announced.
14. In the event of an equality of votes, the Managing Director will have a casting vote.
BOARD OF DIRECTORS
15. The control of this Company’s business and affairs shall be vested in a Board of Directors, consisting of the participants of the company.
16. A quorum at any meeting of the Directors shall consist of one half of the Board.
17. The duties of the Board of Directors shall include, but not be limited to, election and removal of the
Company officers, deciding on policy to safeguard the shareholders investment and to further the growth of the company. They will establish dividend payments and decide the disbursement of surplus profits.
REMUNERATION
18. The Board of Directors shall determine salaries, wages, commissions or other compensation to be paid to the students of the Company.
LIQUIDATION
19. This company is organized to operate for one year and will not perpetuate itself. 20. This company will automatically be liquidated on the recommendation of the Board of Directors at
the Annual General Meeting. AMMENDMENTS
21. The articles may be amended by two-thirds vote of the Board of Directors at any Annual General Meeting subject to the regulations laid down in the policy and other relevant manuals.
MEMORANDUM OF ASSOCIATION
1. The name of the company is ……………………………………………………………………………………………………….. 2. The registered ‘office’ of the company will be situated in Malaysia. 3. The objectives for which the company is established are:
a. To gain instruction in the organization, methods and practice of commerce and industry and in all subjects related.
b. To carry on business, manufacture and sell such articles as are necessary with the above aims.
c. To carry on any other business which can, in opinion of the Board of Directors, be conveniently or advantageously carried on in with or ancillary to all or any of the above business.
d. To rent any buildings or parts of buildings required for the above purpose subject to approval by the National Secretariat of the Young Enterprise.
e. To raise, collect and receive contributions, subscriptions and donations and loans to provide the necessary capital required by business, in accordance with rules laid down by the National Secretariat of the Young Enterprise.
f. To pay all expenses of and incidental to registration and establishment ofthe company. g. To do all such other things as are incidental or conducive to the attainment of the above
objectives or any of them. 4. The liability of the members is limited. 5. The shareholders have such rights, privileges and advantages as to voting or otherwise, as the
Articles of Association may from time to time prescribe.
YOUNG ENTERPRISE PARTICIPANTS
We, the several persons whose names, as subscribed are desirous of being formed into a company in pursuance of this Memorandum of Association.
School: …………………………………………………………………………………………………...
NAME
TEL NO.
EMAIL 1. 2. 3. 4. 5. 6. 7. 8. 9.
10.
11.
12.
13.
14.
15.
16.
17.
18. 19. 20
21.
22.
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30.
BOARD OF DIRECTORS (and their assistants)
School: …………………………………………………………………………………………………………………………
Portfolio
Name
Phone no.
Assistant Finance Director
Assistant Operation Director
Assistant Marketing Director
Assistant Human Resource Director
Assistant Sales Director
Assistant
COMPANY BROCHURE
Suggestion: Keep it to one page. Here are some keyspoints you can include.
JAM a YE Company SMK Junior Achievement
Jalan Sentral Stesen 2, 50570 Kuala Lumpur
Tel: 03-12345678
Profile JAM was established on 1 Feb. 2016, to make and market musical greeting cards for all occasions. The Directors of the company are members of SMK Junior Achievement. They have a wide range of skills applicable to developing a profitable business under the guidance of our sponsor company Syarikat Kayaraya Sdn. Bhd. The Board of Directors are as follows: 1. 2. 3. 4
What Do We Offer? 1) “Musical” greeting cards made from all natural materials 2) Potted plants from our nursery 3) Personalized T-shirt and pants set
Managing Director’s Statement Our products are the most unique in the market, and we guarantee they will delight the recipients. We offer our products at very competitive prices, with a warranty period of up to 30 days. We are projecting a net profit of RM3,000.00 by October 20XX.
The Directors are pleased to offer 1000 units of shares to investors at RM2 per unit.This is an opportunity to invest in a company which products are unique, affordable and recyclable.
When the company liquidates in October this year, shareholders will be paid a dividend adequate to equitably disburse all profits of the company.
Share issue Date The issue of shares will be made from.... (date) to (date) at (time), (where). Please look out for our announcements.
RECORD OF SHARE BOOKS
………………………………………………………………………………………………………………………………………… A Young Enterprise Company
Name of Achiever Serial Numbers
From
To
Start
Mix
powder
with water
Pour mixture
into mould
Remove
switch cover
Quality
check
PRODUCT FLOWCHART
Packaging
Spray
with
clear spray
Quality
check
Colouring
Undercoat with white
paint
Packaging
Sales
department
Reject
SALES REPORT
…………………………………………………………………………………………. a Young Enterprise Company
Month: January 2016
Product: Foldable chair
No Receipt no Date Sale Refund Total
Remarks
Quantity RM Quantity RM RM
INVENTORY SHEET
.......................................................................................................... A Young Enterprise Company
PRODUCTION DEPARTMENT (Prepared at the close of each month’s operations and hand it over to finance)
PRODUCT DESCRIPTION : _______________________________________________________
A. RAW MATERIAL
Description Quantity Cost Total
on hand per unit RM
TOTAL
B. WORK-IN-PROGRESS
Description Quantity Cost Total on hand per unit RM
TOTAL
C. FINISHED PRODUCT
Description Quantity Cost Total on hand per unit RM
TOTAL
Maintain a different inventory sheet for each product line
QUALITY CONFORMANCE PERFORMANCE
Name of company : JAM a Young Enterprise Company
Name of product : Note Book
Date of production : January 01, 2016
No. Types of Rejects Qty. Comments
1 Torn pages 2 Note book to be reworked by replacing torn
pages
2 Undersized pages 4 Cannot be reworked as they do not conform to
minimum paper size specification, eg. A4
TOTAL 6
TOTAL NUMBER OF PRODUCT MADE (A): 100 units
TOTAL NUMBER OF REJECTS (B)
: 6 units
PERCENTAGE REJECT (B/A x 100%)
: 6%
BALANCE SHEET
Audited Balance Sheet As At
31st August 2016
RM
Bank Balances 238.50
Cash in hand 971.40
Total Assets 1209.90
Working Capital Financed by:
Share capital 400.00
Profit and Loss Account 809.90
1209.90
PROFIT & LOSS ACCOUNT
Profit and Loss Account for Period Ending
31st August 2016
RM RM
Sales
Less: 1230.50
Cost of Materials purchased 310.50
Add:
Miscellaneous income 10.60
Gross Profit 909.40
Less:
Indirect Expenses
Salaries 16.40 Office Supply 0.60
Other Expenditure 82.50 Total Expenses 99.50
Net Profit 809.90
LIQUIDATION REPORT
Eyefone (a Young Enterprise Company)
Address : Sekolah Sri Junior, KL Sentral
Date: 5st September 2016
To the Shareholders of the Company
LIQUIDATION REPORT
Following the standard practice of Y.E. companies, the above company hereby announces its formal liquidations as at the close of business on
31st August 2016
As shown in our final shareholder’s report, our assets were converted into cash from the following resources, and realize the sums shown:
RM
Cash in hand and at bank 1209.90
Total 1209.90
In the course of liquidation, we paid expenses and contributions and made distributions as follow:
Final expenses: RM
A.G.M 134.90
Y.E taxation
Corporation tax 25.00
Y.E contributions:
To the school (SMK Sri Aman) 50.00
Balance distributed to
109 Shareholders
holding a total of
200 RM 2 shares
Dividend out of profits
RM 3 per share 600.00
Return of Capital at
RM 2 per share 400.00
Total as above 1209.00
……………………………………………………….. …………………………………………………………
Accountant (signature) Managing Director (signature)
Date: Date:
AUDITORS’ REPORT
This Auditors Report was given to Eyefone a Young Enterprise Company by SMK Junior Achievement, who acted as the auditor.
REPORT OF THE AUDITORS TO THE MEMBERS OF
EYEFONE a Young Enterprise Company
We have audited the account of Eyefone a Young Enterprise Company for the financial year ended December 31, 2016. The preparation of the financial statements is the responsibility of the company’s directors. Our responsibility is to express an opinion on the financial statements based on our audit.
We find that the financial statements give a fair and true representation of the company’s assets and liabilities in accordance with the information supplied by the directors. We are satisfied that the financial statements contain appropriate and proper info rmation and explanations required.
SEKOLAH SRI JUNIOR (Date)
Ali bin Abu
