2018 City Supported Events - Delta

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To: Mayor and Council

City of Delta COUNCIL REPORT

Regular Meeting

File No.: 01460-20

From: Parks, Recreation & Culture Department

Date: November 06, 2017

2018 City Supported Events

The following report has been reviewed and endorsed by the City Manager.

• RECOMMENDATION:

THAT the 2018 City Supported Events be approved, generally as presented (Attachment A). .

• PURPOSE:

F.04

To approve the listing of the 2018 City Supported Events endorsed by the City of Delta (Delta) and to provide an outline of possible assistance and expectations for community organized events.

• BACKGROUND:

Each year Delta hosts or supports numerous events in the community. Delta has a very engaged population that attends these events and often calls upon Delta to host or support more events.

Council Policy: Council approves all city and special events, as well as facility rental fee grants in excess of $1,000.

• DISCUSSION:

The 2018 City Supported Events listing (Events Listing) is divided into three categories: Special Facility Events, City Wide Events and Special Recognition Events. The Events Listing may be modified throughout the year as further details of existing events are confirmed. Additional events arising during the 2018 year will be brought forward for Council's consideration. These events may include emerging priorities of Delta or worthy community initiated events that are not anticipated at this time. The Events · Listing also provides Council with an overview of the scale and scope of the variety of events that take place throughout the year.

2018 City Supported Events 01460-20

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November 06, 2017

Special Facility Events are identified as events that take place at a specific Delta facility. The Special Facility Events are generally smaller in scale and are usually targeted to specific age groups or are themed to coordinate with seasonal or time-based occurrences, such as the Delta School District's Professional Development Days, Valentine's Day and Easter. These events require less resources and are part of Delta's ongoing services. There are approximately 30 Special Facility Events within the 2018 calendar year. Events shown with an asterisk on the Events Listing are new or modified for 2018.

City Wide Events are highlighted in bold and are public events of a larger scale. They are usually free covering a broad range of activities and are sometimes participatory in nature. These events require significant pre-planning and resources. There are approximately 66 City Wide Events planned for 2018.

Special Recognition Events, also shown in bold, are events that celebrate a special service or milestone, volunteer appreciation, long service awards, project start-ups or completions. There are about 8 Special Recognition Events scheduled for 2018.

Due to the scale and nature of the 104 events outlined in the Events Listing and the associated resources required by Delta, Council approval is requested. If approved, the events will be supported with existing municipal resources to ensure the events are delivered to an appropriate standard.

Community organizations also undertake a number of events each year on public lands and may seek support from Delta. In accordance with the Facility Rental Fee Grants policy, Delta provides assistance to not-for-profit community organizations in the form of facility rental fee grants. A group may be eligible for a facility rental fee grant provided the group:

• is a not-for-profit or registered charitable organization or group in Delta; • operates principally through volunteers; • is focused on the social, cultural or recreation betterment of the residents of Delta;

and • is hosting an event that is open to the public, or focused on a specific group or class

of residents of Delta.

With the exception of dry grads and the three designated community festivals, a maximum grant of $1,000 is available. Grant requests in excess of $1,000 requires Council approval.

Hosting a public event is complicated and requires a significant amount of pre-planning and organization. Many organizers are not aware of the complexities and potential impacts involved in organizing and hosting an event. To assist community groups early

F :\AOMIN\Councii Reports\2017\JS054.docx

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2018 City Supported Events 01460-20

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November 06, 2017

in their planning process, the Special Event Request Form - Permit Application / Checklist (Checklist) was created and approved by Council in 2012. The Checklist (Attachment B) covers such topics as insurance, health and safety, permits, public address systems, washroom facilities and recycling/garbage. The Checklist is provided to all organizations wishing to host an event on city lands.

As Council will attend many of the City Wide and Special Recognition events, further details will be provided under separate memorandums as these events approach.

Implications: Financial Implications - Funding for City Supported Events is contained within the 2018 Parks, Recreation & Culture Operating Budget.

• CONCLUSION:

Approval of the proposed 2018 City Supported Events will ensure that events meet Council's objectives, that budgeted resources align with the number and scale of events, and that the events will coordinate with other commitments in Council's calendar.

Ken Kuntz Director of Parks, Recreation & Culture

Department submission prepared by: Judi Stene, Deputy Director of Parks, Recreation & Culture JS:cb

This report has been prepared in consultation with the following listed department.

Concurring Department .

Department Name Signature

Finance Karl Preuss ~~. & ~

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• ATTACHMENTS:

A. 2018 City Supported Events B. Special Event Request Form - Permit Application / Checklist

F:\AOMIN\Council Reports\2017\JS054.docx

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City Supported Events 2018

JANUARY

Monday, January 1 - New Year's Day Public Skate

• Ladner Leisure Centre and Sungod Recreation Centre

• i-2:30pm • North Delta Recreation Centre and South Delta Recreation Centre

• 1:30-Spm

Monday, January 1- Polar Bear Swim

• Registration at 12pm

• Swim at lpm • Boundary Bay Regional Park .

Attachment A Page 1 of 12

• Are you brave and crazy? Don't miss out on this chilly plunge in majestic Boundary Bay. Enjoy children's activities and entertainment for the entire family.

Saturday, January 13- Rick Hansen Foundation Access4AII Barrier Buster Project Celebration

• 10:30am opening • 11:30am formal ceremonies

• George Mackie Library

FEBRUARY

Thursday, February 1- Delta Police Department Awards Ceremony

• 6pm • Tsawwassen Springs

February 17 & 24 - Events for Heritage Week

• Dates, locations, and activities TBA • Events throughout the week at different locations. To celebrate history and heritage in Delta.

Friday, February 23 - Delta Idol

• 7:30-10pm • Tsawwassen Arts Centre • Delta youth compete for the title of Delta Idol. Up to 12 finalists sing a song of their choice in

front of a panel of judges and the winner is announced and awarded the grand prize of a song recording opportunity.

Saturday, February 24- Grand Opening of the old Delta Museum Building

• 10:00am • Old Delta Museum

Saturday, February 24 - Grand Opening of The lois E. Jackson Kinsmen Centre for Children and Playground

• i-3:30pm

Wednesday, February 28 - Battle of the Badges - Police/Fire Hockey Game

• 9am • Sungod Arena • In recognition and support of anti-bullying

MARCH

Friday, March 2 - Mayor's Economic Breakfast

• Time and location TBD

Saturday, Mar 17 - Breakfast with the Easter Bunny

• 9-11am • South Delta Recreation Centre • Breakfast, pictures with Easter Bunny and egg hunt/crafts

• 250 tickets available

Saturday, Mar 24 - Breakfast with the Easter Bunny

• 9-11am • North Delta Recreation Centre • Breakfast, pictures with Easter Bunny and egg hunt/crafts


APRIL

Spring - Ground Breaking of the new Boundary Bay Fire Hall

• Date and time TBD

Thursday, April 12 - Kennedy Volunteer Tea

• 1:30-3:30pm

Sunday, April 15 - Watershed Fish Release

• 12-2pm • Watershed Park

Thursday, April 19 - McKee Volunteer Tea

• 1:30-3:30pm

Thursday, April 26 - Delta Trades & Technical Career Fair

• 9am-8pm • Sungod Recreation Centre

Friday, April 27 - Delta/Surrey Regional Heritage Fair - Student Fair Day

• 8:30am-3pm • Harris Barn • Students showcase history projects and participate in activities


City Supported Events

• Open to registered students and visiting school groups only (not open to general public)

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Saturday, April 28 - Delta/Surrey Regional Heritage Fair - Public Fair Day

• llam-2pm • Harris Barn • Student project showcase, family activities, and food trucks

• Awards ceremony from 1-2pm

Saturday, April 28 - CUPE Day of Mourning

• Time TBD

MAY

May 1-7 - Youth Week

• Friday, May 4 - Youth Night o 7:30-10pm at South Delta Recreation Centre o 13-18 years' old



o Gym open to youth only, usual gym activities along with extra games, prizes, and pizza. o Arts component from 8-9pm: Spray paint activity

• Saturday, May 5 - Youth Night o 9-10:30pm at Sungod Recreation Centre o 13-18 years' old o Gym, weight room, and pool open to youth only. Extra activities, prizes, and pizza will be

provided. o Arts component from 8-9pm: Spray paint activity

Tuesday, May 8 - Staff Appreciation Barbeque

• 12-1:30pm • Municipal Hall

Wednesday, May 9 - Staff Appreciation Barbeque

• 12-1:30pm • Sungod Recreation Centre

Thursday, May 10 - Move for Health Day

• Dates, locations, activities TBA • Events to happen throughout the week at different facilities to promote healthy active living.

MAY 13-19 - POLICE WEEK 2018

Tuesday, May 15 - Staff Appreciation Barbeque

• 12-1:30pm • South Delta Recreation Centre

Thursday, May 17 - Police Day

• Date and location TBD

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May - Delta Police Recruit Swearing In Ceremony


Friday - Sunday, May 25-27 - Ladner Pioneer May Days

• Memorial Park • Ladner Community Festival



• Offering children's activities, entertainment for all ages, community displays, beer garden, amusement rides, food trucks, craft fair, parade, and much more for the whole family to enjoy.

• Parade is Sunday, May 27 starting at 12pm

May - Shriner Club Salmon BBQ

• Date TBD

• 12-4pm • Ladner Harbour Park

JUNE

Saturday, June 2 - Delta Community Water Safety Event

• 12-4pm • North Delta - Specific location TBA • We are bringing Water Safety to you! Check out our interactive booths and learn some water

safety skills you can do with your family and friends. Games and activities for all ages.

Saturday and Sunday, June 2-3, Ladner Bandfest

• Time TBD • Memorial Park

June - Law Enforcement Torch Run & BBQ


• Police HQ • Welcoming the special Olympic and law enforcement athletes

June 4 -9 Seniors Week

June - Delta Police Reserve Swearing In Ceremony


Saturday, June 9 - Fire Department Open House

• lOam-3pm

• Hall 1

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Saturday, June 16 - Fire Department Open House

• lOam-3pm

• Hall 3

Saturday, June 16 - Rotary Soap Box Derby

• lOam-3pm • 6th Avenue Tsawwassen

June - North Delta Family Day Parade & Festival

• Date TBD • Parade - llam



• North Delta Community Park for festivities (children's activities and family entertainment)

• Parade contact: parade_chair@northdeltalions,org

Saturday, June 23 - Municipal Worksyard Public Open House

• Time TBD

Wednesday, June 27 - Delta Volunteer Recognition Event

• 6pm • Tsawwassen Springs

June, July & August - Concerts in the Park throughout Tsawwassen, Ladner & North Delta

• Local and neighbouring community bands perform for free in our community parksDiefenbaker, Memorial, Social Heart Plaza

Watershed Whole Lotta Art

• Date/Time TBA

• Social Heart Plaza

JULY

Sunday, July 1 - Canada Day

• 5:30-10:45pm

• Chalmers Park

• Free family fun for Canada Day

• Children's activities, food service, concert and fireworks

Sunday, July 1 - Canada Day

• 12:30-4pm • Kirkland House/Hawthorne Grove

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JULY 4 AND 6-8 _18TH ANNUAL TOUR DE DELTA

Wednesday, July 4 - Volunteer Dinner

• 5:30-8pm • Harris Barn • Dinner to recognize Tour de Delta volunteers and facilitate distribution of information and

meeting of fellow team members

Friday, July 6 - Kids Crit - Start/Finish 84th Avenue, North Delta

• 5:45pm start • An exciting opportunity for children 6-8 years old and 9-11 years old to participate in a Tour de

Delta cycling event; a kid sized criterium • Taking place on the same circuit as the pros in North Delta's Social Heart Plaza

Friday, July 6 - Pro Races - Start/Finish 84th Avenue, North Delta

• 6:30pm start • This exciting event starts and finishes on 84th 'Avenue and features a 1.2km loop around the

Social Heart area where spectators will see the athletes pass by 40-50 times

• The course has a fast downhill section going into a left hand turn that will see the riders hit speeds of more than 70km/hr. The finish of the race will also be exciting to watch as the athletes will have less than 100m out of the final corner to sprint to the finish line

Friday, July 6 - Tour de Delta Family Festival

• 5-9pm • Richardson Elementary School grounds • Interactive children's activities, free draw for youth bike, food vendors • Beer and wine tent hosted by Watershed Artworks Society

Saturday,July 7 - Kids Crit - Start/Finish, Delta Street and Bridge Street, Ladner Village

• 4pm start • Taking place on the same circuit as the pros in downtown Ladner • An exciting opportunity for children 6-8 years old and 9-11 years old to participate in a Tour de

Delta cycling event; a kid sized criterium

Saturday, July 7 - Youth Race - Start/Finish, Delta Street and Bridge Street, Ladner Village

• 4:30pm start • Taking place on the same circuit as the pros in downtown Ladner • An exciting opportunity for youth, ages 12 -15, to participate in a Tour de Delta cycling event

Saturday,July 7 - Pro Races - Start/Finish, Delta Street and Bridge Street, Ladner Village

• 5:15pm start • This fast and furious road race features several laps on a short circuit with streets closed to

traffic • Historic Ladner Village has become the home for this event where the high speed cornering and

sprinting make it a favourite for spectators and provides an opportunity to get close to the action as racers reach speeds of up to 60km

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Saturday, July 7 - VIP Event, Ladner Village

• 5:30pm start • VIP tent at the Criterium sponsored by MK Delta Lands Group

Sunday, July 8 - UCI Men's/Women's Road Races - Tsawwassen

• 9:30am • 12km circuit with start/finish at Dennison Park • This international sanctioning will help to:



• Stimulate new teams and further development of established teams in Canada

• Provide opportunity for local riders to earn valuable points that will give the Canadian team more spots at World and Olympic Championships

• Attract top rated pro teams to the race in an effort to obtain UCI points • The White Spot 1 Men's & Women's UCI Road Races are an exciting and challenging cycling

discipline, incorporating strength, fitness, strategy, precision and endurance. Racers ride in groups or 'pelotons', corner at high speeds, take turns 'pulling' at the front of pace lines and pick a tactical spot to try to break away * Councillors are involved as guests and in awards presentations for all events

Sunday, July 8 - Tour de Delta Family Festival

• llam-5pm • Dennison Park • Interactive children's activities and food vendors

Thursday, July 19 - Outdoor Movie Night

• Time TBD

• North Delta Recreation Centre Parking Lot

• Bring your lawn chairs and blankets for an outdoor movie!

Saturday, July 21- Boundary Bay Airshow

• Gates open llam; Airshow starts at 12pm

• Boundary Bay Airport • A community event produced in partnership by the Corporation of Delta and Alpha Aviation Inc. • The event features an airshow as well as children's activities, displays and food vendors

AUGUST

August 4, 5 & 6 - Tsawwassen Sun Festival

• Community festival, softball tournament, beer gardens, parade, marketplace, antique fair, outdoor movie, car show

• Winskill Park, South Delta Recreation Centre and Beach Grove Fields

Saturday, August 11- North Delta Show & Shine

• 10am-3pm • Sungod Recreation Centre

August - Quilt and Car Show

• Date TBD • Ladner Village

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Wednesday, August 15 - Outdoor Movie Night

• Time TBD • North Delta Recreation Centre Parking Lot

• Bring your lawn chairs and blankets for an outdoor movie!

Saturday, August 18 - Starry Night

• 7:30-10pm • Deas Island Regional Park



• A free event that offers you and your family an opportunity to explore nature at night illuminated by starlight and lanterns

• Drum in the park, visit discovery stations and listen for the night sounds during this enchanted evening

SEPTEMBER

Fall- English Bluff Elementary School Playground Opening


Saturday, September 8 - luminary Festival

• 6-10pm, Lantern Parade at 8:30pm • Sunstone Park, 10400 Delsom Crescent, North Delta • The park is illuminated as the community gathers with their homemade lanterns to enjoy music

and entertainment, children's activities, a parade of lanterns around the pond, food and beverage and an on-site lantern making tent for those who did not bring a lantern

• Shuttle service transports people from North Delta Recreation Centre to Sunstone Park

Sunday, September 16 - Terry Fox Run

• 9:30am • Location TBD • A run, walk fundraiser to celebrate the life of Terry Fox and raise money for cancer research • There is a community volunteer who acts as a local Run Coordinator for this fundraiser

Wednesday, September 19 - Delta Fire Department Annual Awards Ceremony

• 6-8pm • City Hall Council Chambers

• Formal dress

September - Delta Studio Stomp

• Date and time TBD • Tour of local artist studios

• North Delta Recreation Centre • Dave Stevens: [email protected]

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September- Battle of Britain

• Date TBD

• 1pm • Boundary Bay Airport



• A fly-by of vintage aircraft, followed by a parade onto the square, an inspection of the air cadet troops and an address to the troops by the Review Officer

• This event is sponsored by Alpha Aviation Inc. and the Air Cadets

Wednesday, September 26 - Emergency Program Volunteer Recognition

• 6:30-8:30pm

• Harris Barn

September 28 - 30 - Culture Days

• Arts & Culture to put something together to celebrate culture days. TBD • Tsawwassen Arts Centre, North Delta Rec Centre, Ladner (location TBD)

Late September/Early October - Cops 4 Cancer BBQ


• Police HQ

Fall - North Delta Arts Centre

• Late in 2018 • Date and time TBD

OCTOBER

Wednesday, October 3 - Municipal Long Service Awards Ceremony

• Date, time and location TDB

October - United Way Kick-off

• Date TBD

Thursday, October ~8 - ShakeOut BC

• Earthquake drill

Thursday, October 18 - Fright Fest

• 4:30-7:30pm • North Delta Recreation Centre • Family activities to celebrate Halloween

Wednesday, October 24 - Fright Fest

• 4-8pm • Ladner Community Centre • Family activities to celebrate Halloween

Wednesday, October 24 - Halloween Skate

• South Delta Recreation Centre

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Thursday, October 2S - Halloween Skate

• Time TBD • Sungod Recreation Centre

Thursday, October 2S - Halloween Roaming Rascals

• 9:1S-11:4Sam • Ladner Community Centre

Saturday, October 27 - Halloween Roaming Rascals

• 9:00-11:30am • Sungod Recreation Centre and South Delta Recreation Centre

Saturday, October 27 - Halloween Skate

• Time TBD • Ladner Leisure Centre

Sunday, October 28 - Halloween Skate

• TBD • North Delta Recreation Centre

NOVEMBER

November - Delta Hospital Foundation

• Date, time and location TBD

Sunday, November 4 - Diwali Celebration

• 2-Spm • North Delta Recreation Centre

Monday, November S -Inaugural Council Meeting

• 7pm • Municipal Hall

Sunday, November 11- Remembrance Day, North Delta Social Heart

• 10:40am



• North Delta Social Heart Plaza, coordinated by Delta Parks, Recreation & Culture on behalf of Kennedy House Seniors Society

Sunday, November 11- Remembrance Day Ceremony, Ladner

• Parade at 10:lSam / Ceremony at 10:4Sam

• Memorial Park

Sunday, November 18 - Fluterrific

• 2pm • NDRC • Afternoon of flute music

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Tuesday, November 27 - Decoration of Municipal Hall

• Time TBD • Municipal Hall • Assembly of large Christmas tree and decorations in Municipal Hall concourse

Wednesday - Thursday, November 28-29 - Children's Tree Program and Open House

• 5:30 -7pm • Municipal Hall • Delta Grade 3 classes are invited to make their own Christmas tree decorations and visit Delta

Municipal Hall to decorate a tree

• Children are also given an orientation to the municipality in Council Chambers

Saturday, November - Watershed Deck the Halls

• Date and time TBD • North Delta Recreation Centre

DECEMBER

December - Ladner Carol Ships

• Date TBD • Ladner Harbour

North Delta Tree Lighting Ceremony - Fire Fighter's Charitable Society

• Date and time TBA • George Mackie Library

Ladner Business Association Tree Lighting

• Date and time TBA

Tsawwassen Rotary Club Tree Lighting

• Date and time TBA • Diefenbaker Park

Saturday, December 1 - A Morning with Santa

• 9-12pm • North Delta Recreation Centre

• Breakfast, pictures with Santa, crafts, creative critters, skating at the North Pole


Sunday, December 2 - Municipal Children's Christmas Party

• 12:00-2:30pm • Municipal Hall

Tuesday, December 4 - Christmas Concert

• Time 7pm • Ladner Community Centre

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Saturday, December 8 - A Morning with Santa

• 9-12pm

• South Delta Recreation Centre

• Breakfast, pictures with Santa, crafts, roaming rascals, skating at Whoville


Thursday, December 13 - Christmas Skate in Whoville

• TimeTBD • Sungod Recreation Centre

Saturday, December 15 - Christmas Skate in Whoville

• TimeTBD • Ladner Leisure Centre

December 23 - January 4 - Winter Wonderland

• South Delta Recreation Centre and North Delta Recreation Centre

December 23, December 27-30

• 10am-12pm / 1:30-Spm /6-8pm December 31

• 10am-12pm / 1:30-4pm January 1

• 1:30-Spm January 2-4

• 10am-12pm / 1:30-Spm, 6-8pm



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Attachment B Page 1 of 7

De~a.ca Special Event Request Form Del~a L ,

Delta Parks, Recreation & Culture

Special Event / External Use

PERMIT APPLICATION / CHECKLIST

Thank you for contacting Delta Parks, Recreation & Culture regarding your Special Event. Please complete this application form and return to Parks, Recreation & Culture by mail or in person at 4500 Clarence Taylor Crescent, Delta, BC V4K 3E2, by email to parksrecreation&[email protected], or by fax to 604-946-4693. The completed form should be submitted at least 60 days prior to your event.

While not all the questions may apply to your event, please reply in as much detail as possible in order that staff can provide you with appropriate service coordination.

A Parks, Recreation & Culture staff person will be assigned to liaise with your group to help to ensure a successful special event. A site visit will be arranged if necessary, and all details will be confirmed with

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your staff liaison person.

A Special Events Contract will be issued, listing conditions of use, fee and any requirements. If you require additional information or assistance to complete your application, please call Parks, Recreation & Culture at 604-946-3293.

You will be required to supply the following:

• . Signed rental contract

• Proof of insurance

• Fees as listed on rental contract Special Occasion License, Business License, and/or Food Safe Permit and/or Catering Permit if applicable

Site layout / route map if applicable

Copy of Risk Management Plan if applicable

Recycling and Washroom access if applicable I

NOTE: Events with less than 60 days-notice may not be accommodated unless there are special

circumstances.

City of Delta 4500 Clarence Taylor Crescent Delta, BC V4K 3E2 604-946-4141

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Event Information

Category:

o Artistic/Theatrical

o o o

Concert

Dance

Farmers' Market

0 0 0 0

Sport/Tournament 0 Exhibition 0 Festival 0 Parade 0

Community Forum

Ride

Run/Walk

Other: Specify


NAMEOFEVENT: __________________________________________________________ ~ ____ __

DATE(S) OF OPERATION: ___________________________ TIME(S) : __________________________ _

LOCATION OF EVENT: ______________________________________________________________ __

AREA TO BE USED: 0 Facility o Park o Sidewalk o Private Property

o Other, please specify ____________________________________ __

SET UP DATES & T1MES: ______________________ TAKE DOWN DATES & TIMES: __________________ _

EVENT CROWD SIZE: Participants: _______ Spectators : __________ Volunteers/Personnel: _____ _

WILL CLEANUP OCCUR IMMEDIATELY FOLLOWING THE EVENT? 0 Yes 0 No: (if no, when?) _______________ _

WILL THE EVENT BE OPEN TO THE PUBLIC? DYes o No

IS THIS A REPEAT EVENT? 0 No 0 Yes: (if yes, what were the dates of the events?) __________ _

ANY CHANGE FROM PREVIOUS EVENT(S)? 0 No 0 Yes (if yes, please note changes for this year's request)_

HAVE LOCAL NEIGHBOURHOOD GROUPS/BUSINESS APPROVED YOUR EVENT CONCEPT? 0 YesD No (If no, what steps will be taken to notify them of your event?) _____________________________ __

Event Description/Agenda: Describe the event you are planning, including the purpose of the event, what activities are planned, agenda/schedule of activities, list of public speakers and their topics, and how your event will be inclusive to all the citizens of Delta,

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Activity Information

Proposed Activity

Alcohol served: Unless established permitted facilities are being utilized, a Special Occasions Liquor Licence will need to be obtained from the Delta Police and BC Liquor Board (attach a copy)

Serving It Right delegate

Animal pony rides I hay rides I petting zool inflatable slides:

Auction: If for profit, attach a copy of Current Delta Business Licence Bylaw #4019

Bingo, raffle or ticket draws: If yes, attach BC Gambling Licence

Carnival: Contact the City regarding electrical permit, business licence for carnival operators and information regarding Electrical Safety Act (Elevating Devices)

Commercial sales or display booths: If Delta business, current business licence for commercial location. If non-resident business, current Delta business licence (under Business Licence Bylaw #4019)

Community sales or display booths

Delta showstage

Electricity: If yes, see attached information sheet

Water

Yes No

D D

D D

D D

D D

D D

D D

D D

D D

D D

D D

D D

D D

Additional Information

Dates: Tim'es:

Specify function:

Location(s) :

Company name:

Contact name :

Phone:

Charge for booths, if any: $

Charge for booths, if any : $

Sound system required: D Yes D

Source:

Source:


No

Please note: Smoking is not permitted in any recreation facility in Delta, including all outdoor space (i.e. parks). Please ensure everyone involved in your event is aware.

Activity Information

Proposed Activity Yes

Fireworks: D See Delta Fireworks Bylaw #5855 (Attached)

Food: D NB: A Fraser Health Authority Temporary Food Permit application must be completed and submitted if food is being served. An application is included in FEST package

Hot air balloon (rides) D

On-site admission I Activity charge D

Parade: D If yes, submit outline of route, traffic control plan and budget for security and lor additional Delta Police.

Road closures D

Permit received D

Park staff required? D

Recycling bins D Required for all special events

·1 Staging I Scaffolding D

Sound systems D

Tent(s) - community festivals only D Note: A staff person is required either to set up I take down or to supervise set up I take down

Washroom facilities D If yes, attach a contingency plan

No

D

D

D

D

D

D

D

D

D

D

D

D

D


Additional Information

Complete an Application for Permit and submit to: Delta Fire Hall #1 4645 Harvest Drive Delta, BC V4K 4J5

Provided D Sold D Participants bring own D

Type of food:

Cost of items sold: $ (attach list)

Event D Fee : $ Per person D Fee : $ Per activity D List activities & fee (attach list)

Street name:

Date:

Number of staff:

Height :

Entertainment D Announcements only D Describe the entertainment and lis't entertainer(s) I bands performing at event under 'Additional Activities.'

Date(s): Time(s):

Date(s): Time(s):

Number of tents : Size(s) :

It is the event organizer's responsibility to make all arrangements for portable washroom facilities, if required . Event organizers should not rely solely on adjacent community centres or businesses for washroom facilities.

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Property and / or Equipment Requirements


For each type of property / equipment, check either 'yes' or 'no' and provide additional information as required and appropriate .

Proposed' Activity Yes No Additional Information

Additional indoor facilities: D D Location names: Meeting room, lounge, bar, common areas (hallways)

Additional outdoor facilities: D D Location names: Park, parking lot (excluding event location indicated on page one)

Sports fields: D D Field(s): Sports fields are booked through Parks, Location: Recreation & Culture in accordance with the allocation policy/procedures, priority Date(s): listing and fee structure Time(s) :

Are fields reserved: D D Use: D Exhibition D Tournament o Other # of days used # of games

Teams are from:

Indoor facilities: D D Facility: These facilities are booked on a first-come, first-served basis. You may Room: reserve facilities by calling Delta's recreation office close to the facility you Date : wish to use

Time Are indoor facilities reserved?

Is staff required? Number of staff required:

Using city streets I roads? D D Street name: Park, parking lot (excluding event location indicated on page one) Date:

Traffic Control Management Plan (please attach map / sketch) Police officers or accredited traffic control people may be required at signalized intersections. Flag people may be required at non-signalized intersections. Monitors may be required at driveway entrances and other pedestrian and vehicle access points. The Engineering Department 'must be notified of any potential road closures and / or traffic issues. Please contact Engineering at 604-946-3260 or [email protected] .

Highways Bylaw Required D D

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Property and / or Equipment Requirements

Additional information. Please attach a clear legible site or route map with the following indicated:

• North (indicated by directional arrow 1') • Names of surrounding streets with one-way streets marked

• Number and placement of barricades

• Any other details you think may be helpful

What are your plans for on-site security / monitors / route control?

What are your plans for medical assistance?

Indicate your parking plans for participants and spectators .

. Insurance (Delta named): D Yes D No

Risk Management Plan required? D Yes D No

Noise Bylaw Relaxation Required? D Yes D No

Flyer delivery / notification to neighbourhood D required?

Yes D No


Please outline how your event will be sustainable. This would include a detailed recycling plan for your event, green energy use, compostable utensils, etc.

I A-dditional Ac~hiities -- - - - - - . _ _ _ _~: - . - - - - -·'Tl L_ -_________ ~ __________ ~ _ ~-~~~~~_~~~ ______ __ _ ___ ~~~~_~__________l

List any additional activities planned, additional equipment being used and / or any additional information you feel may be helpful when reviewing your application (if more space is required, use back of page).

Mayor & Council invited: D Yes D No D Other

Role of Mayor & Council: D Guest D Speaking

Parks, Recreation & Culture (PRe) Commission invited: D Yes D No

Role of PRC Commission: D Guest D Speaking D Other

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~----,-::- --• .a;-:~ -.........--;-::;--.-. - _:---;::_-_-_~- _~~ =-. -~:--~-:-- --:- :-~ ... ~.-~ --:--~ .. ~ .~~~~- -.;;, " Organization Information --. . - - - - . - - - - - -- - -- - -

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Organization Name:

Is your group affiliated with the City of Delta? 0 Yes 0 No

If no, please name the non-profit organization which will receive the proceeds, if any, from this event.

Political Affiliation: Registered Society: Charitable Society:

Name: 0 Yes 0 No 0 Yes 0 No

Mandate of Organization or Charter Information (please attach information).

Contacts: Provide two contacts that we may communicate with for approval. Contact #1

Name:

Position with Organization:

Address: City: Postal Code

Phone (Residence) Phone Business : Fax :

Email:

The City of Delta would like to be able to provide a contact for any public inquiries regarding your event. I understand that as a contact person my name and telephone number will be released to the public and I hereby consent to this disclosure.

DYes D No Signature

Contact #2

Name :

Position with Organization :

Address: City: Postal Code

Phone (Residence) Phone Business: Fax:

Email :

The City of Delta would like to be able to provide a contact for any public inquiries regarding your event. I understand that as a contact person my name and telephone number will be released to the public and I hereby consent to this disclosure.

DYes D No Signature

INTERNAL USE ONLY Contact #

Received by: Date :

Rental fees received: DYes D No

Damage deposit received: DYes D No

Necessary permits received: DYes D No

Documents

2018 City Supported Events - Delta