2017-18 Annual ReportFacilities and Capital Planning

2 2017-18FacilitiesandCapitalPlanningAnnualReport

ContentsProjects&Planning .................... 3

OperationalWorkOrders .......... 4

Training&Development ............ 5

CommunityService .................... 5

SustainabilityInitiatives ........... 6-7

AnnualWasteReport ................. 7

CampusEnergy ....................... 8-9

GreenhouseGasEmisions .......... 9

Budget&Financials .................. 10

2017-18FacilitiesandCapitalPlanningAnnualReport 3

Capital Projects Construction began on the Weitz Center Music addition in May2016andthebuildingopenedSeptember2017. The Science project utilityrelocation,vacatingMuddHall,andhazardousmaterialabatementinMuddHallbegantoprepareforitsdemolitioninOctober. The Utility Master Plan project-phaseIbeganincludingtheeastenergystation, geothermalwellboredrilling,andthreebuildingheatingsystemconversions:Cassat,James,Myers,andFacultyClub. Annual Residence Hall Townhousesphase1of2

Annual Grounds ProjectsPaveCollegeStreetnearScovilleHall LairdStadiumfieldirrigationandre-sod StabilizeStewsieandMaiFeteIslandshore

Building Exteriors, Roofs, WindowsBoliou/CMC―plazawaterproof MyersHall―replaceroof SeveranceHall―replacetileroof,masonry, dormerwindows WatsonHall―replaceroof EvansHall―tuckpointing-phase2

Interiors JohnsonHouse CMCcarpetreplacement ReplaceRecCenterFieldhouseflooring

ProjectsCompleted2017-18 Project HighlightsPlansforanewmusicandperformancecommonsaddition to the Weitz Center for CreativityweredevelopedbyHGAarchitects.TheadditionwascreatedtohousethemajorityofthemusicprogramandcreateanewperformancespaceofhighacousticqualitytoreplacetheexistingConcertHall.Musicfacultyoffices,rehearsalspaces,themusicresourcelibrary,andteachingstudioswereincludedintheproject.WorkbeganinMay2016andtheadditionopenedforfallterminSeptember2017.ThenewmusicandperformanceadditiontoTheWeitzCenterfeatures:• A400-seatperformancehallwithalargestage,flexible

design,andenhancedtechnology.• Alargerehearsalhallof1,960squarefeetthatdoubles

asflexiblebackstagespacefortheperformancehall. Allrehearsalandpracticespacesintheadditionaresound-isolated,allowingforrehearsalsevenwhen performancesareoccurring.

• Amediumrecitalandrehearsalhallwith1,600squarefeetand75seats,andasmallerrehearsalhallof900squarefeetforuseasamasterclassroomorasan intimateperformancespaceforsmallensembles.

• Facultyofficesandstudiosunitingtheentiremusicfacul-ty,includingappliedmusicinstructors,inthesamespace.

• TheHamlineCreativeSpace,aprominentcollaborativewhitespaceconducivetomultimediainstallation.

• Adequateback-of-stagestoragewithagreenroomandspaceforinstrumentsandequipment.

• Twogatheringlounges• Thirteenindividualpracticeroomsof100squarefeet• Sixpracticeorteachingstudios,each500–600squarefeet• Eleventeachingstudios,200to220squarefeet

Kracum Performance Hall Shackel Rehearsal Hall

•18,221workorderswerereceived.CustodialServicesreceived197moreworkordersthantheprioryear,whileMaintenanceandGroundsexperiencedanincreaseof4%overlastyear.AsignificantnumberoftheseworkorderswereaddedPMsandordersforoutsidecontractors.

•2,724ofthe11,757workordersassignedin-housetoMaintenanceorGroundsstaffwereforpreventative maintenanceonbuildingequipment/systems. •NumberofPriority1/Emergencyworkordersreceivedcontinuestostaybelowtarget.TherewereonlytwoemergencycallsforCustodialServicesinFY18.

Operational Work Orders

PercentageofTotalOrders

Work Orders Completed On Time FY18 Work Orders Received (including contracted services)

75%

0%

25%

50%

100%

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6594195

CUSTODIAL

MAINTENANCE

7073193

CUSTODIAL

MAINTENANCE

8713604

CUSTODIAL

MAINTENANCE

8214171

CUSTODIAL

MAINTENANCE

1stQJuly-Sept

2ndQOct-Dec

3rdQJan-Mar

4thQApr-June

Facilities Customer Service SurveyCustomersurveysweresentouttoarandom selectionofworkorderrequestersthroughoutthe fiscalyear.407individualsresponded,ascompared to410respondentsduringFY17.Ofthosewho responded,97%statedthattheirrequestwas completedwithinanacceptableamountoftime fromthedateofrequestandonascaleof1-5 (1being“poor”and5being“exceeds”),respondentsstatedthattheiroverallaveragelevelofsatisfactionwiththecompletedtaskwas4.7.TheyalsoprovidedmanyfavorablecommentsregardingFacilitiesstaff.

•83%ofallregularworkorderswerecompletedontime(within8days),a2%decreasefromlastyear’srate.

Operating Costs at Lower Level than 2003 Inspection Scores Strong vs. Peers

0%

20%

40%

60%

80%

100%

120%

Jul-Sept Oct-Dec Jan-Mar Apr-Jun

FY18 - Preventative Maintenance Work Orders Completed Quarterly

Maintenance Custodial Target:80%ofPMscompletedin0-30days

DailyServicePMUtilitites CarletonPeers

Community ServiceCustodial Scholarship Fund

TheseventhannualFacilitiesstafftrainingwasdividedintotwohalf-dayeventsheldinAugustandDecember2017.OnAugust8thetrainingcoveredasbestosawareness,hazardcommunication,laddersafety,andafireextinquisherdemonstration.The December6trainingcoveredradiationsafety,blood-bornepathogens,ergonomicsandinjuryprevention,andpersonalprotectiveeuipment,followedbyaquiz.Custodialstaffweredismissedforthedayandgroundsandmaintenencestaffattendedspillpreven-tioncontrolandcountermeasures(SPCC)training.

Other Facilities and Sustainability office development and training this year included:• Groundsstaffattendedtheindustriesannual

conference,NorthernGreenExpoinFebruary.• UMACS(UpperMidwestAssociationforCampus

Sustainability)conference,Alex(presenter)andMartha

• PLAN(Post-LandfillActionNetwork)conference,Alex

• AASHE(AssociationfortheAdvancementofSustainabilityinHigherEducation)conference,Alex,presenter

TheCarletonCollegeCustodialScholarshipFundBakeSaleandCraftFairwasahugesuccess.December1,2017everyonereturnedtotheWeitzCentertoshopandpurchasebakedgoods.Therewerejustover70vendorspotsandlotsofhappyshoppers.Thankyoutoeveryonewhoparticipatedincludingvendors, shoppers,bakers,BonAppétit,facilitiesstaff,and custodialsalespeople.

WearehappytoannouncethattheCraftFair,whichconsistsoftablingfeespaidbyvendors,raised$2,125.

• SWANA(SolidWasteAssociationofNorth America)Conference,Alex

• IDEA(InternationalDistrictEnergyAssociation)Conference,Martha(presenter)

• Swarthmore,Martha(presenter)• DepartmentofEnergySmart

BuildingsRoundtable,Martha• BikeAllianceofMinnesota,Alex

Conference presentationsbytheSustainabilityOffice:• UMACS:WasteAuditsasaSuccessfulEducational

Tool,Alex• NACUBOPoster:LeadingtheWaytoaClean

EnergyFuture:Carleton’sUtilityMasterPlan• AASHE:SustainingOurselves:ARetreatfor

SustainabilityProfessionals,AlexpresentedwithUMNTwinCitiesandMacalester

• IDEA(InternationalDistrictEnergyAssociation):DistricEnergyEngagement:What’stheBigDealAboutPipes,Boilers,andDecarbonization?

• SwarthmoreCollege“CarletonCollegeUtilityMasterPlan”

• SmartBuildingsCampaignWebinar

TheCustodialBakeSale,whichincludesproceedsfrombakedgoods(donatedbycustodialandotherstaff),pastriesandcoffee(donatedbyBonAppétit),andsalesofsloppyjoes(madebytheNorthfield VFWandtheBakeSaleCommittee)raised $1,847―foragrandtotalraisedfortheCustodialScholarshipFundof$3,972.TheCustodialScholarshipFundalsoreceivesfundsfromoutrightgifts,plannedgiving,andpayrolldeduction.Anyoneinterestedinmaking adonation,cancontactGiftAccountingatx5611.

2017-18FacilitiesandCapitalPlanningAnnualReport5

Training & Development

$

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Sustainability Initiatives

Sustainability Assistants (STAs)WesaidgoodbyetofiveSTAsthatgraduatedattheendofthisyearandsaidhellotoeightnewSTAs thatwerehiredfortheupcomingFY19year.InFY18, ourSTAscompletedprojectsliketheRealFood Calculator,hostedaRepairFairandFreeandForSaleFrenzy,conductedenergyauditsofStimsonHouse,andcreatedamanualforResidentialLifeoutreach.

Sustainability in the Classroom Thisyear,Facultymembersinvitedsustainabilitystaffmemberstopartnerwiththeircoursesinvaryingcapacities.SomecourseshadtheSustainabilityOfficehostatour,othershadterm-longresearchprojects.Belowisalistofallthecourses:• IntrotoEnvironmentalPhysics-steamplant/

windturbinetoursandclassprojects• IntrotoEnvironmentalGeology-classprojects,

outreachforthegeoproject• UMNCommunityOrganizingCourse-Senior

research,communicationswithinaregional organizationstrategies

• FOCUS-Variouswasteresearchtopicsresulting inthe2018FOCUSjournal

• MethodsofSocialResearch-Researchon behaviorsaroundtriplebinsandwasteeducation

• GlobalSocialChangesandSustainability- Presentationoncampuswastemanagementpractices

• EnvironmentalEthics-EvaluationofRealFoodCalculatordataandstudents’perspectivesonproposedchangestofoodoptions

• TopicsinEnvironmentalLawandPolicy- ResearchforNorthfieldClimateActionPlananddevelopmentofrecommendations

• SustainableDevelopment-ResearchtopicsrelevanttotheCityofNorthfieldclimateactionplanningprocess

• ComputerScienceComps-BuildingAutomationSystem(BAS)DataAnalyticsresearchandEnergyManagementInformationSystem(EMIS)mobileappdevelopment

Large Event Successes TheSustainabilityOfficehostedtwoneweventsoncampusthisyear:ThePointsofInterventionTour/RepairFairandtheFreeandForSaleFrenzy. ThePoints of Intervention TourwasinpartnershipwiththePost-LandfillActionNetwork,theCCCEOffice,ConvocationsCommittee,CustodialServices,BonAppetit,EnvironmentalAdvisoryCommittee,ZeroWasteTaskForce,&Dick’sSanitation(Carleton’swastehauler).Thetourstopconsistedofaconvoca-tionpanelpresentationentitled,“ChallengingtheLinearConsumptionEconomy”followedbyaRepair Fair wherevolunteerfixershelpedover80peoplerepairbikes,clothing,smallelectronics,andmusicalinstrumentsthatmayhaveotherwisebeendestinedforthelandfill.

CarletonstudentsattheUpperMidwestAssociationforCampusSustainabilityConferenceatCentralCollegeinPella,Iowa.

AlumEricJohnson‘68assiststwostudentswiththeirbikeat theRepairFair,March2018

Modeling Stewardship

2017-18FacilitiesandCapitalPlanningAnnualReport7

STARS ReportingTheSustainabilityOfficereportsannuallytothe AssociationfortheAdvancementofSustainability inHigherEducation’sSTARSreportingsystem.Thisinformationisused bythirdpartyorganizationslike SierraClubtoestablishlistsof thenation’s“greenestschools.” Carletonwasawarded52.25 pointsoutofatotalof100, foraSilverrating.Thereare 155institutionsthathavesilverstatusoutofatotal327reportinginstitutions.ThetopthreeareasCarletonexcelsin (%oftotalpossiblepoints):

•CampusEngagement69% •Transportation58% •Diversity&Affordability55%

TheFree & For Sale Frenzy wasbuiltupontheexistingFree & For Sale Facebook pageoncam-pus.Studentscanpostwhentheywouldliketosellsomething,thenit’sfirstcomefirstservetoclaimit.TheSustainabilityAssistantsworkedtoconsolidatethisprocessintoaone-dayshoppingfrenzy!Over100studentsparticipatedwithover1,200articlesofclothing.

Other events hosted by the Sustainability Office: ● ThePriceofCarbonpresentedbytheYearsof

LivingDangerously,September2017● ClimateActionWeek,February17-24,2018● PointsofInterventionConvoMarch30and

RepairFairMarch31,2018● FreeandForSaleFrenzy,April14,2018● NorthfieldEarthDay,April21,2018● BikeWeek,May14-18,2018

FY18 Waste Diversion Rate: 47%

Annual Waste Report

Waste Stream Annual Totals FY14 to FY18

Commencement Waste: Recyclableandcompostablematerialswereusedtoserve3,800boxedlunchesatCommencement.Sustainability,Custodial,andLightenUpStaffwere“trashtalkers”ateachweighstationtoassistwithdisposal.Thisyear,bottled waterwasnotprovidedandinstead,waterstationswithcompostablecupswereavailable.Anestimatedtotalof6,730 poundsofwastewasproduced,and97.03%ofthatwasdivertedfromthelandfillwhich isslightlyhigherthan97%in2017.

Reunion Waste: Wastesiteswerelocatedatalltentlocationsservingfoodusingcompostablematerialsandbeveragesservedinrecyclableorcompostablecontainers.Sustainabilityofficestafftrainedall reunionstaffonthewastestreams.Anestimatedtotalof11,164 poundsofwastewasproducedduringthethreedayeventand85.6%ofthatwasdivertedfromthelandfill,downfromlastyear’s90.1%.

compost•recycle•landfill

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Wind Turbine Production

Afteryearsofplanning,thecollegeisimplementing aUtilityMasterPlanforthenext100years.The newutilitysystemwillutilizefourformsofrenewableenergysystems:wind,solar,photovoltaic,solar thermal,andgeothermal.Thefirstphaseof constructionincludestheEastEnergyStationinthescienceadditionandgeothermalboredrilling. Ourtwowindturbines(installedin2004and2011)havebeenabighelptooursustainabilityefforts,butweneedtodomoretoreducecarbonemissions.

OurUtilityMasterPlanfurtherstheconcepts outlinedinour2011ClimateActionPlanwhichistheguidingdocumentsupportingourgoalofmakingCarleton’scampuscarbonfreebytheyear2050. Ournewutilitysystemwillutilizefourformsof renewableenergyandisflexibleenoughtotake advantageoffutureadvancementsinrenewableenergytechnologies. WhentheUtilityMasterPlaniscomplete,Carleton’splantemissionswillbereducedbyover35percent.

Campus Energy

Gross Emissions Projections

2017-18FacilitiesandCapitalPlanningAnnualReport 9

Total Utility Consumption

CarletonCampusConversionMap

Utility Master Plan TheUtilityMasterPlanisinyeartwooffiveforconstruction.FY18progressincludes:

•ConvertedCassat,James,andMyerstooperateon120degreeFsupplywater•IsolatedFacultyClubonitsownboiler•CompletedBellFieldandMiniBaldSpotgeothermalborefields•ConstructedEastEnergyStationandinstalledequipment

FormoreinformationontheUtilityMasterPlan,pleasevisitgo.carleton.edu/geothermal

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Budget & Expenses

Carleton College Facilities DepartmentsBudget vs. Actual Expenses6/30/2018

AllFacilitiesDepartmentsfinishedthe2016yearwithfavorablebalances.

Annual Facilities Operating ExpensesCompared to Peers