Embed Size (px)
Citation preview
2016-‐17 Budget
Priori2zing & Aligning Resources with the Strategic Plan Jamestown Public Schools
Board of Education February 23, 2016
Agenda 1) Budget Overview 2) Traditional Budget Approach 3) Strategic Plan Budget Approach 4) Public Budget Feedback 5) Funding the Strategic Plan 6) Next Steps 7) 2016-‐17 Budget Calendar
2015-‐16 JPS Revenue Budget
NYS Aid, $59,509,847 ,
77%
School Taxes, $16,347,757 ,
21%
All Other, $965,213 , 1%
Fund Balance, $866,864 , 1%
School Taxes include: Tax Levy, NYS STAR Reimbursements, and PILOT Agreement Payments
JPS Revenues v School Taxes and NYS Aid make up 98% of revenue
v NYS Tax Cap limits increases to lesser of 2% or CPI -‐ 2016-‐17 Tax Cap of 0.12% would yield about $18K -‐ 2% Tax Cap would yield about $290K -‐ Property assessment increases would yield significant $
v NYS Aid growth will largely determine JPS budget -‐ Governor’s Proposed Budget: $1.820M increase -‐ Community School Aid: $423K -‐ Unrestricted Revenues: $1.397M
Special Aid Funding Funding Type Grant Description 2015-16 Budget 2016-17 Budget Incr/(Decr)
Competitive Child Nutrition Equipment Assistance 71,235$ -$ (71,235)$ Community Schools 195,151$ 195,151$ -$ Extended Day - Violence Prevention 342,078$ -$ (342,078)$ Sheldon Foundation - Safari Program 20,000$ -$ (20,000)$ Title I School Improvement 450,000$ 450,000$ -$ Universal Pre-K Expansion 3 Yr Olds 985,814$ 985,814$ -$ Universal Pre-K Expansion Full-Day 1,066,744$ 1,066,744$ -$
Competitive Total 3,401,615$ 2,968,302$ (433,313)$ Formula IDEA Pre-School 619 74,492$ 74,492$ -$
IDEA School Age 611 1,293,020$ 1,293,020$ -$ Title I NCLB Grant 2,645,649$ 2,645,649$ -$ Title IIA Teacher Development 424,143$ 424,143$ -$ Title III Limited English Proficiency 35,777$ 35,777$ -$ Universal Pre-Kindergarten 1,013,589$ 1,013,589$ -$
Formula Total 5,486,670$ 5,486,670$ -$ Program Blind & Deaf Tuition - Interfund Rev 3,000$ 3,000$ -$
Blind & Deaf Tuition 4201 79,000$ 79,000$ -$ Early Learning Pre-K SPED 4410 800,000$ 800,000$ -$ SPED ESY 4408 - Interfund Rev 55,000$ 55,000$ -$ SPED Extended School Year 4408 225,000$ 225,000$ -$
Program Total 1,162,000$ 1,162,000$ -$ Grand Total 10,050,285$ 9,616,972$ (433,313)$
2015-‐16 JPS Expenditure Budget
Salary/Benefits, $54,143,833 ,
70%
Debt Service, $8,986,951 , 12%
BOCES Service, $6,543,570 , 8%
Fixed Expenses, $3,244,987 , 4%
Utilities, $1,845,775 , 2%
All Other, $2,924,566 , 4%
Fixed Expenses include: Out-‐of-‐District Tui2on, School Safety Officers, Insurances, and Outside Legal, Audit, and Tax Collec2on Services
Salaries Group Initials % Change Contract
Association of Jamestown Paraprofessionals AJP 3.6% 2016-‐17
Central Administration CA 1.9% 2016-‐17
Independents IND 1.9% 2017-‐18
Intl Brotherhood of Electrical Workers IBEW 3.4% 2016-‐17
Jamestown Coordinators Association JCA TBD 2015-‐16 Jamestown Education Support Personnel Association JESPA TBD 2015-‐16
Jamestown Principals Association JPA TBD 2015-‐16
Jamestown School Support Association JSSA 1.9% 2017-‐18
Jamestown Teachers Association JTA TBD Under Negotiation
Benefits Group Percentage Change Notes
Health & Dental Insurance 3.0% CCSD Consortium
NYS Teachers Retirement System -‐11.6% 13.26% to 11.72%
NYS Local Employees Retirement System -‐13.0% 18.01% to 15.67%
Social Security 0.0% 7.65%
Workers’ Compensation TBD Trend from paid claims
Unemployment Compensation TBD Trend from paid claims
Other Major Expenditures Category Percentage Change Notes
BOCES – Admin 0.78% BOCES Rates
BOCES – Capital Charge 0.0% Does not include Capital Project
BOCES -‐ Services 1.0% Varies by service
Debt Service TBD Convert BANS to BONDS
Align with NYS Building Aid
Utilities TBD BPU rates under PSC review
Out of District Tuition TBD Based on historical trends
Tradi2onal Budget Approach 1) NYS Comptroller Chart of Accounts –defines how schools track and
record revenue and expenditures -‐ report by function and object categories -‐ necessary for NYS Aid reporting and reimbursement purposes
2) Shortcomings – Account reporting structure is not designed for management reporting or decision-‐making purposes
-‐ need to capture data and report for decision-‐making purposes
3) Annual Budget Process – Short-‐term budget decisions are made to resolve current funding shortfalls
-‐ does not provide long-‐term management guidance -‐ does not provide multi-‐year impact guidance
Strategic Plan Budget Approach
1) Define Strategic Plan Budget – define programs and resources within each Strategic Plan goal
-‐ create a framework for aligning budget with Strategic Plan 2) Develop Strategic Plan Budget – Develop budget based on desired levels
of programs and resources to support the Strategic Plan – program and resource targets to guide budget decision-‐making process 3) Budget Alignment –Identify program and resource gaps between existing
budget and desired Strategic Plan budget -‐ prioritize program and resource gaps 4) Multi-‐Year Budgeting –Project proposed budget for additional three years -‐ determine steps to be taken in each year’s budget to attain Strategic Plan -‐ project funding needs to maintain and redesign resources and programs
JPS Expenditures v Strategic Resources (82%) – How do we manage these resources to achieve Strategic Plan goals? -‐ Staffing (70%) -‐ BOCES (8%) -‐ All Other (4%)
v Non-‐strategic Resources (18%) -‐ optimize these costs to free up more resources to achieve Strategic Plan goals! -‐ Debt Service (12%) -‐ Fixed (4%) -‐ Utilities (2%)
1) Instruc2onal Excellence Feedback 1.1) Rigorous & Challenging Curriculum -‐ Advanced Placement/Distance Learning courses (6) 1.2) Effective Educators -‐ Professional Development: teachers & paraprofessionals (6) -‐ Instructional Coaches (2) -‐ paraprofessionals and floating substitutes to support teachers (3) 1.3) Monitor Academic Program Impact 1.4) System to Identify Appropriate Instruction & Intervention -‐ Curriculum alignment within and between grade levels -‐ matching students to teachers based on learning styles & needs 1.5) Targeted Activities to Close Learning Gaps -‐ Targeted class sizes by grade level/subject/student need (4) -‐ Universal Pre-‐Kindergarten programs -‐ Early Intervention programs -‐ Academic Intervention Services at secondary level
2) Whole Child Development Feedback 2.1) Engaging & Nurturing School Environment -‐ Community Partner support to students (5) -‐ School Based Health Centers (2) -‐ Intervention/Alternative Secondary Programs for at-‐risk students 2.2) Opportunities to Develop Skills, Talents & Interests -‐ Music, Arts & Sports programs (4) -‐ Restore Advanced Learning Program (ALP) in elementary schools 2.3) Expand Capabilities & Explore Talents -‐ Extracurricular Activities in Grades K-‐6 -‐ Career exploration activities in Grades 7-‐12
3) Family & Community Engagement Feedback 3.1) Develop & Implement Communication Plan -‐ Expand communications to non-‐traditional channels 3.2) Deliver Critical Information Through Appropriate Media -‐ provide communications in English/Spanish -‐ electronic information signs at all schools -‐ continue to develop website, Twitter, Facebook communication 3.3) Support Families as Equal Partners in Education -‐ maintain family information database for communication -‐ Develop/expand family reading programs (2) -‐ Enhance parent engagement/school participation events (5) 3.4) Community Organizations to Support Student Learning -‐ Community Partners
4) Support & Metrics Feedback 4.1) Create & Use Data Systems -‐ Investment in technology systems to increase efficiency 4.2) Districtwide Safety & Security -‐ Investment in safety & security technology 4.3) Expose Students & Staff to Technology -‐ provide students with personal technology devices (2) 4.4) Ensure Staff Competence in Use of Technology -‐ appropriate number & training for technology support staff (2) 4.5) Increase Revenues that Align with Student Needs -‐ Target and obtain grants to meet needs (2) -‐ Small Cities lawsuit -‐ Grants funding to support Community Partnerships
Funding the Strategic Plan 1) Maintain Current Structure – requires $2M-‐$3M revenue increase 2) School Taxes – limited ability due to NYS Tax Cap, small tax base 3) NYS Foundation Aid – JPS received $14.1M less than formula in 15-‐16 -‐ can used to fund any strategic plan category 4) NYS Community Schools – $423K in Governor’s Proposed Budget -‐ offset potential 2016-‐17 loss of after-‐school grant funding -‐ Whole Child Development programs 5) E-‐Rate – $789K for Broadband & Internet Services -‐ Instructional Excellence, Support and Metrics 6) Smart Schools -‐ $4.9M for infrastructure & classroom technology, Pre-‐K
& K classroom construction, and Safety & Security -‐ Instructional Excellence, Support & Metrics 7) Grants – target competitive grant writing towards funding gaps v Available funding may not line up neatly/timely with JPS priority levels
Next Steps 1) Purpose – provide guidance towards program and resource needs -‐ maintain, redesign or growth -‐ focus on students and school community needs 2) Process – prioritize resource/program needs by Strategic Plan area -‐ Academic Excellence -‐ Whole Child Development -‐ Family & Community Engagement -‐ Program Support & Metrics 3) Feedback – provided via postings to JPS Budget webpage -‐ Public budget input from these sessions -‐ 2016-‐17 Budget materials presented to BOE throughout process 4) Follow-‐up – continue budget alignment with Strategic Plan -‐ develop multi-‐year budget to identify path to achieving Strategic Plan -‐ identify revenue sources to develop funding plan for resource gaps
Budget Calendar Date Event
01/28 Public Budget Input Meeting 1
02/04 Public Budget Input Meeting 2
03/16 Superintendent’s Proposed Budget presented to Board of Education
03/29 Board of Education Budget Work Session
04/05 Board of Education Budget Work Session
04/19 Board of Education Budget Work Session/Budget Adoption
05/10 Public Budget Hearing
05/17 Budget Vote
End of Presenta2on
Questions or Comments
