2016 Interim General Meeting - Ramp Interactivecloud.rampinteractive.com/okotoksmha/files/IGM 2016/2016...2016 Interim General Meeting Operations Coordinator ± Jamie Steer CAHL, 22

2016 Interim General Meeting

Agenda

• Roll Call of Officers and Directors

• Review of 2016 AGM Minutes

• Executive Reports/Financial Reports

• Operations Coordinator Report

• Division Directors Reports

• OMHA Referee’s Report • Open Forum

• Adjournment

Motions to amend or change constitution and governance must be

publicized for 3 weeks prior to the IGM. Any motions presented tonight will

be tabled for the AGM May 26, 2016.

Version final

2016 Interim General Meeting President’s Report – Jeremy Gough

2016 AGM Positions

OMHA Position Current Board status for 2015/2016 season 2016/2017 season

President (2 year term) Jeremy Gough (First year of two year term) Second year of two year term

VP Coach & Player Dev. (2 year term) Geoff Stewart (First year of two year term) Second year of two year term

VP Programs ( 2 year term) Gabe Amyotte (First year of two year term) First year of two year term

Treasurer (1 year term) Amanda Germain One year term

Secretary (1 year term) Debi Hartle One year term

Division Director-Shinny (1 yr) Jason Krueger One year term

Division Director-House Hockey (1 yr) Tara Woodgate-Small One year term

Division Director-Initiation (1 yr) Kurt Thomas One year term

Division Director-Novice (1 yr) Lee Kennedy One year term

Division Director-Atom (1 yr) Roy Bowlby One year term

Division Director Atom House (1 yr) Rob Albers One year term

Division Director-Peewee (1 yr) Kevin Pashuk One year term

Division Director-Bantam (1 yr) Karla Helm One year term

Division Director-Midget (1 yr) Jeff Faye One year term

Division Director-Female (1 yr) Carrie Fischer One year term

Division Director (Asst.)-Female (1 yr) David Harper One year term


2016 AGM Positions

OMHA Appointed Positions Current Board status for 2015/2016 season 2016/2017 season

Sponsorship Director Open Appointed position

Apparel Director Apparel Committee Appointed position

Game & Conduct Director Doug Baba Appointed position

Police Record Check Coordinator Lindsay Graw Lindsay Graw

Web Administrator Tammy Szilagyi Appointed position

Community Liaison Director Jeff Faye Appointed position

Fundraising Director Open Appointed position

Evaluations Volunteer Coordinator (New) Open Appointed position

Casino Chairperson Amanda Germain Amanda Germain

2016 AGM Minutes

Review of the AGM Minutes May 26, 2016

• Please refer to the AGM minutes handout on the OMHA web

site.

• LINK here:

http://www.okotokshockey.com/default.aspx?p=meetingminutes

http://www.okotokshockey.com/default.aspx?p=meetingminutes

Review of the AGM Minutes May 26th, 2016

• Motion 1 - to dispense with the formal reading of the minutes since they

have been posted on the OMHA website for all meeting Attendees to

review

• Second to the Motion

• Vote

• Motion 2 - to approve the minutes of the AGM from May 26th, 2016

• Second to the Motion

• Vote



HIGHLITES

– Registrations 3.8% from 2015-2016

– OMHA grew by 2 teams overall

– No waiting list for Initiation actually dropped by 10 players

– Added reg. 2 ice times 1 in Stavely, 1 in Black Diamond several

random in Black Diamond

– Each team is still able to have 2 practices a week with this

additional ice and we made it through the curly event where we lost

use of Pason for 10 days

– 1st Safety Meeting

– Jersey and Jeans event

– Casino 2016 next rotation 10 months apart

– Pason Addition

– Partnership with the Town


HIGHLITES

– Fees increased approx. 1% from 2015.

– Stable Financial Plan for the Future

– Stable Database for Police Record Check info.

– Transparency

– New Website

– Volunteers


CHALLENGES

- OMHA Organizational Structure and Succession.

- Update OMHA By Laws to reflect current organization status

- Volunteers

- Fundraising

2016 Interim General Meeting Operations Coordinator – Jamie Steer

• CAHL, 22 teams did Tiering round. All teams should have had 6 games with some

teams getting 8. For the first time they are re setting everyone to zero games and

playing a 15 to 18 game schedule. So for Okotoks teams games should go up this

season. Introduction of a lot of new associations in CAHL has made the league

bigger and better. Did make for a long re-tiering meeting but I think most of our

teams got where they wanted or needed to be

• We have 10 teams in the RMFHL this season. Atoms did not do a tiering round. The

others did and they are just starting there season as well

• Our entry into the Rocky House league this season has grown to 7 teams. The

league is looking at registering with Hockey Alberta as a sanctioned league which

could lead to even more growth.

• Good luck to all teams this season both in the Rocky, RMFHL and CAHL.

• Q & A

2016 Interim General Meeting Admin Assistant – Lindsay Graw

Registration numbers

• Total registered 1355. This is up 51 players from last year

• We were able to accommodate all players in OMHA except a couple female

players in the younger divisions.

Respect in Sport Update

• RIS parent as of November 14th.

All parents have completed the RIS Parent course

RIS-Coach 8 coaches still need it as of November 15th

• Q & A

2016 Interim General Meeting VP of Coach and Player Development – Geoff Stewart

– Coach & Player Mentoring

– Team and Player Levels – Novice & Atom • Jamie Steer

Practice Plans

Effective & Consistent Planning

Practice Structure

Practice Planning

Observation



– Team and Player Levels – Initiation

• Initiation: Okotoks Jr. A Oilers

Practice Plans

Effective & Consistent Planning

Practice Structure

Practice Planning

Observation



- Peewee, Bantam, & Midget: Hi-Tek Hockey

Practice Structure

Practice Planning

Observation

Team & Player levels

Coaching Philosophy

Ethics

Role Modeling

Building a team



• Hockey Alberta Workshops (Okotoks)

December 2016 – Practice Expectations and player habits

December 2016 – Structural Goalie Stream

January 2017 – Details of Defensive Hockey Fran Gow Hockey Alberta

January 2017 – Where Do goals come from? Offensive Play Fran Gow

January 2017 – Goaltending Skills and Development Hockey Alberta

January 2017 – Developing Defensemen Bryan Maxwell

2016 Interim General Meeting VP of Programs – Gabe Amyotte

– Safety

• Working with Ryan Klippenstein on gaining education surrounding

Concussions and baseline testing. Numerous options out there. Looking to

Educate our membership with regards to return to play protocols.

– Midget aged Players Driving Policy

• Policy in place to protect our players. Will be on website shortly. Please

read it, follow it. Would hate to see anyone get hurt.

– Jr. A Oilers/ Jr. B Bison’s

• OMHA has been distributing schedule info for the Oilers and Bison’s Jr. teams to further enhance the experiences for the membership.

- House Hockey

• A continued success in 2016/2017. It will be a program that will expand

further in the coming years

2016 Interim General Meeting VP of Programs – Gabe Amyotte

– Communication

• Collaboration is ongoing to find a vehicle to help us distribute information to

our membership more effectively. (Facebook/blog/etc.) Looking for ideas or

suggestions to reach more people.

– Evaluations

• Feedback will be obtained from the Board and OMHA to review the process

of improving the evaluation and team selection process for next year and the

future.

• Discussions have started to help fill the numerous volunteer positions as

OMHA/OOAA will be growing 5 – 10% on average in the coming years.

• THANK YOU to the membership for being patient and respectful during the

evaluation and team selection process. We all know how busy it is, how

frustrating and tense they are and I wanted to say thanks for respecting our

directors as they put in a lot of time in order make sure your child is placed

properly.

• DIRECTORS – THANK YOU for your time and effort during this arduous

period of time. It is truly appreciated.

2016 Interim General Meeting Treasurer Report - Amanda Germain

Statement of Financial Position as at May 31st, 2016 Unaudited – see notice to reader

Statement of Operations for the year ended May 31st, 2016 Unaudited – see notice to reader

Statement of Changes in Net Assets for the year ended May 31st, 2016 Unaudited – see notice to reader

Notes to the Financial Statements for the year ended May 31st, 2016 Unaudited – see notice to reader

Notice to the Readers from Infinite Chartered Accountants

On the basis of information provided by the organization, we have compiled the statement of financial position of Okotoks Minor

Hockey Association as at May 31, 2016 and the statements of operations and changes in net assets for the year then ended.

We have not performed an audit or a review engagement in respect of these financial statements and, accordingly, we express no

assurance thereon.

Accordingly, readers are cautioned that these statements may not be appropriate for their purposes


Motion 3

• Motion from the floor to accept the compiled

statement of financial position of Okotoks Minor

Hockey Association as at May 31, 2016 and the

statements of operations and changes in net

assets for the year.

• Second

• Vote

Notice to the Readers from Infinite Chartered Accountants

On the basis of information provided by the organization, we have compiled the statement of financial position of Okotoks

Minor Hockey Association as at May 31, 2016 and the statements of operations and changes in net assets for the year

then ended.

We have not performed an audit or a review engagement in respect of these financial statements and, accordingly, we express

no assurance thereon.

Accordingly, readers are cautioned that these statements may not be appropriate for their purposes

All Divisions

(Total of 1355 OMHA players)

Age Division OMHA OOAA Total # of OMHA

Teams

# of League

Teams

Female 245 3 (AAA) 248 13 10

Initiation 163 163 11

Novice 221 221 12 2

Atom 219 219 13 5

Peewee 97 36 133 6 6

Bantam 108 19 (AA) + 11

(AAA) 138 6 6

Midget 57 38 (AA + 4 (AAA) 99 3 3

House (PW, B, M) 119 119 7 7

Shinny 15 15

Total 1244 111 1,355 71 39

Shinney Division

Director Jason Krueger

• Shinny has 15 registered players. Many are returning from last year. Numbers are

consistent year over year

• Majority of the kids are in the elementary age group.

• Belief is the Shinney program lost Junior high kids to the rec leagues.

• There still lots of interest in the Shinny program. Membership sees it as an option for

their kids.

• Potential issue that may warrant further discussion however impacted by available ice:

• Students who attend Public schools in Okotoks are unable to participate in Shinny due to the

early ice time and their later school day.

House Hockey Division Director Tara Woodgate-Small

Peewee, Bantam and Midget

• First year in the Rocky Hockey League (RHL) for Okotoks. – 3 Peewee teams

– 2 Bantam teams

– 2 Midget teams

• This house league is non-contact.

• Alberta Hockey rules apply to this league.

• RHL has decided to create 2 groups within the Peewee and Bantam levels

- goal was to make it more competitive for each group

Initiation Division

Director Kurt Thomas

2016/1017 season – 162 Initiation aged players on 11 teams (143 boys & 19 girls)

- 103 new players, 59 returning players

2015/2016 season - 192 Initiation aged players on 12 teams (comparison reasons)

• We tiered the Initiation program this year:

– Tier 1 (returning players)

– 5 teams (consisting of 14 or 15 players)

– 11 first year kids moved up due to skill during evaluations

– Tier 2 (First year kids/new to hockey?

– 6 teams (consisting of 14 or 15 players)

– 4 kids moved down from Tier 1 to help with development of fundamentals

• Initiation Tournament:

– March 4th and 5th 2017

– 28 team spots available and only a few spots left to fill

Novice Division

Director Lee Kennedy

• 221 players make up 14 teams (2015/2016 had 213 players on 13 teams)

– Travel – 2 teams (15 players each)

– House A – 6 teams (95 players)

– House B – 6 teams (96 players)

– Also have 3 Female teams, 1 from High River and 1 from Black Diamond – play in the house

division

• Novice division grew by 4% from last year – 8 more players

• Difficulty with setting up evenly matched teams this year – conversations being had

about adding a House C level next year. Discussions on going.

• Okotoks Novice Friendship Tournament to be held Dec. 16th – 18th weekend. Thanks to

tournament coordinator Jenn Zaffino for organizing. Tournament is full.

– Some of the funds from the tourney will be used for on-ice development for each

team. Couple sessions each.

• Continued discussions to amend tournament guidelines in our bylaws that would help

regulate tournament roles responsibilities and use of proceeds.

• Hockey Canada and Hockey Alberta are discussing the possibility and opportunity to

have the Novice Level play cross ice games.

Atom Division

Director Roy Bowlby

The Atom Travel division is comprised of 85 players

playing in the co-ed hockey division. The players were

placed on 5 teams consisting of 15 skaters and 2

goalies.

Atom 1 Green -Tiered as AT1 – After Re-Tiering AT1

Atom 1 Gold - Tiered as T1 – After Re-Tiering AT1

Atom 2 - Tiered as AT3 – After Re-Tiering AT2



• 38 skaters and 4 goalies were released from the

Atom Travel Program back into the House program

after the coach skates.

Atom House Division

Director Rob Albers

The Atom House division is comprised of 134 players

playing in the co-ed hockey division. The players were

placed on 8 teams, 4 in House A and 4 in House B.

• House A

• 4 teams involving 61 skaters and 8 goalies

• House B

• 4 teams involving 57 skaters and 8 goalies

• 1 team from Foothills Minor hockey

• Challenges:

• Goalie evals to be consistent throughout – all

done by the same evaluators

• Increase skill based evals from 1 skate to 2 as

it would provide a better starting platform

Peewee Division

Director Kevin Pashuk

• We had 97 players and 12 goalies registered in Peewee this year.

• CAHL teams originally had been put into tiers 1 to 6.

- Peewee 1 – In tier 1 after re-tier. 17 players

- Peewee 2 – In Tier 3 after re-tier. 17 players

- Peewee 3 – In Tier 4 gold (strong) after re-tier. 16 players

- Peewee 4 - In Tier 4 south division after re-tier. Will not cross over. 16 players

- Peewee 5 Green – In Tier 5 after re-tier. 16 players

- Peewee 5 Gold – In Tier 5 after re-tier. 15 players

• Evals went smooth. Lucky to have 2 goalies per team.

• 27 defensemen tried out. Spread out as evenly as possible.

Bantam Division

Director Karla Helm

2015-2016 Total Bantam Enrollment = 142 players

AAA = 11 players

AA = 19 players

OMHA = 112 players remained (this includes 4 players that either requested releases or

dropped out during evaluations)

OMHA Bantam 1 - Tier 1 (stayed in T1) Coach: Rob Ellis (10F/6D/2G)

OMHA Bantam 2 - Tier 2 (started in T3) Coach: Craig Thomas (10F/6D/2G)

OMHA Bantam 3 - Tier 3 (started in T4) Coach: Darcy Bishop (10F/6D/2G)

OMHA Bantam 4 - Tier 4 (started in T6) Coach: Jay Gyug (10F/6D/1G)

OMHA Bantam 5A - Tier 6 (started in T7) Coach: Todd Scaddan (11F/5D/2G)

OMHA Bantam 5B - Tier 6 (started in T7) Coach: Todd Weiss (11F/6D/2G)

Comments from Membership:

1)Skills component – overall, had positive feedback. Communications were well

received.

2)Goalie Evaluations – overall, had good feedback about the improvements made.

3)Managers again did not enjoy the added pressures of finding tournaments before Nov

8 as there are lots of tournaments still in the planning stages and have no dates yet.

Midget Division

Director Jeff Faye

3 CAHL teams (56 players of which 6 are goalies)

Tier 1

Midget 1 - will play in Tier 2

Tier 3

Midget 2 - will play in Tier 4 south

Tier 5

Midget 3 - will play in Tier 5

Chanllenges:

- strengthen the policy on what to do with excess numbers prior to evals starting

- Struggle through evals with unknown numbers

- working with OOAA was excellent. Communication lines were open and always sharing info

- Midget Age players driving policy in place. We have worked through the details and would

like to see the membership follow it. For the kids safety is paramount.

Female Division

Director Carrie Fischer

Asst. Director David Harper

• 210 girls in the female division – 13 teams

• House teams include: 3 Novice B (equal)

•

• Travel teams playing in Rocky Mountain Female Hockey League include:

• 3 Atom (equal)

• 1 Peewee A

• 3 Peewee B (equal)

• 1 Bantam A

• 1 Bantam B

• 1 Midget A

• Held the Okotoks Female Hockey Classic on the weekend of November 11-13th

with 40+ teams participating in 10 divisions. Here is how we faired:

• Novice Coyotes – lost in the A finals

• Novice Storm – won B finals

• Atom Green – lost in A finals (shoot out)

• Atom White – Won B finals

• Peewee A – Won A finals

Okotoks Referee Association (ORA)

Referee Liaison Kerry Rawson - VP

HIGHLIGHTS

• ~150 Registered Officials, slight decrease from last year

• ~35 First Year Officials

• Cover Okotoks, High River, Black Diamond and Blackie

• Officiate Jr. B to Novice House

• ~1800 games to be assigned, 4500 individual assignments (1 assignor)

• Continue to improve working relationship with OMHA, OOAA, HCMHA and FMHA

• Recognized Supervision and Mentorship program within Central zone

~200 supervisions to date

~114 mentors completed of 1st year Officials to date

• All hockey games to be officiated 3 man, if possible.

• Elite Development program in place

CHALLENGES

• Retention of Officials

• Recruitment of Female Officials

• Verbal abuse of Officials

Working with OMHA to reduce verbal abuse through education and increased

communication

So far so good.

Police Record Check Coordinator

Lindsay Graw

• Police Record Checks need to be in asap that are not yet.

• The rest are waiting for the PRC to be processed by the RCMP.

Game and Conduct

Director Doug Baba

• This years Focus will be all about ZERO TOLERANCE regarding Game and

Conduct issues.

• Please ensure everyone (players, parents, coaches, fans, off ice officials)

understand the PLEDGE signed off at the start of the season.

• Everyone is responsible for maintaining proper conduct when participating in

any Minor Hockey Event.

Sponsorship

Director (open)

Sponsorship Update

Jersey Sponsorship Eight jersey sponsors this year (up from five in our first year of the program)

Grand Slam Sports, Classic Source for Sports, Calgary Paving, Scotiabank

Division Sponsors Initiation - Tim Horton's

Novice - Canadian Tire, Dodge Caravan, Enmax

Atom – McDonalds

Program Sponsors Summit Sports - team meetings are available to be scheduled, first aid kits donated

Okotoks Oilers - coaches training sessions scheduled

Canadian Brewhouse – team certificates will be distributed

Basket Sponsors Tradewinds Promotional Products, Black Elk Hockey Camps, Grit –Amyotte Hockey Camps, Okanagan Hockey Camps,

Tucker Hockey, Spartan Hockey Camps

Year End Fundraising Event – Funds generated for twinning the Centennial Arena Will be held in April 2017 again this year at the Okotoks Curling Rink

Apparel

By OMHA Committee

Apparel Update

Successes

- Positive feedback from membership about reducing the need to purchase new apparel season

to season

- Branding Guidelines revamped for 2015/2016

Challenges

- Finding one size for the logo that is proportionate for all sizes of apparel

- On line ordering system to be discussed for future years

Moving Forward

- Expanding items on the apparel list

- Added the Black and White logo option for 2015/2016

Web Administrator

Director Tammy Szilagyi

Web Admin Update

• Web site updates ongoing

• OMHA server admin ongoing

• RAMP study ongoing


Member

Open Forum

Documents

2016 Interim General Meeting - Ramp Interactivecloud.rampinteractive.com/okotoksmha/files/IGM 2016/2016...2016 Interim General Meeting Operations Coordinator ± Jamie Steer CAHL, 22