2016 City of Smithville Budget / Project Overview

Mt. Pilgrim Public Forum

2016 City of Smithville Budget / Project Overview

Tuesday, November 10, 2015 Mt. Pilgrim Baptist Church Public Forum



Tuesday, November 10, 2015 Agenda:

• Purpose • Current Situation • 2016 Budget Highlights • 2016 Adopted Tax Rate • 2016 Focus / Projects • Summary / Next Steps • Smart Meter Discussion



Tuesday, November 10, 2015

Ground Rules: • Sign up sheet / Hand-outs • Turn cell phone off or place on vibrate. • Minimize side conversations. • Use Microphone to ask questions. • State your name / address before asking

question. Questions limited to Smithville citizens and/or business owners only.

• Fill out Public Forum comment card. • Be respectful.


City of Smithville Budget / Project Overview Tuesday, November 10, 2015

Purpose: • Discuss current situation and provide overview of 2016 fiscal

budget and planned projects.

Current Situation: • Contingency expenditures in 2015 exceeded $300k. • Unassigned Fund balances (reserves) are recovering. • Property Tax value significantly up / Sales Tax revenue up 3%. • Multiple infrastructure improvement projects underway. • Improved response time / customer satisfaction. • Improved communications among and between City staff,

council, and community. • City is better positioned for growth but still much to do.


Budget Highlights: • Property Tax value is $198M. Up from

$180M. $93k additional revenue to GF

• Added 3% Merit and Longevity Increase

• Added Credit Card Use Fee of $4.00 • Film Permit Increase ($25 to $100) • Facility Use / Park Rental Fee Increase

• Electric distribution rate increase from 0.0388 to 0.0450 cent/Kwh. (rate has not increased in the past 13 years).

• Approved Additional Headcount: - 1 Dispatcher / 1 Parks Laborer

• Approved Capital Expenditures – Jet Machine, PD Firearms, Security System for City Hall, Library, and Rec Center.

Delta = $440k

General Utility Debt Total3,756,378 7,040,188 387,848 11,184,414

FY2014/15


General Utility Debt Total3,955,153 7,281,540 387,806 11,624,499

FY2015/16

http://www.budgetinfographics.com/smithville/2015


• 3% Merit w/ Benefits = $75k • Longevity Increase = $11k • Additional Headcount = $67k • Property Acquisition = $120-150k • Drainage Improvements = $65k • ADA Ramp @ City Hall = $15k • Video Surveillance System = $15k • Jet Machine (Lease/Purchase) = $15k • Smithville PD Firearms = $10k • Grant Match for MLK Pavilion = $20k • Historic District Survey = $15k

COST JUSTIFICATION

$440k



2016 City of Smithville Tax Rate Tuesday, November 10, 2015

Tax Rate: • 2015 Certified Assessed Valuation = $198,375,435. • 2015/16 Adopted Tax Rate = $0.553438 (no increase)

Average Impact to Homeowners: • $41.46 Increase over 2014-15 Payment $599.00 (Avg. HH=$115k)

ADOPTED TAX RATE

PRECEDING YEAR’S RATE

EFFECTIVE TAX RATE

ROLLBACK TAX RATE

PROJECTED REVENUE

$0.553438 $0.553438 $0.514227 $0.555478 $93,382

The ad valorem property tax rate helps the City of Smithville maintain parks, expand public services, repair

streets, improve drainage, and increase public safety.

Bastrop = $0.57 / Elgin = $0.65 How Do We Compare?

2016 Areas of Focus :


• Infrastructure Improvement • Economic Development • Fiscal Performance • Public Safety / Security • Customer Service / Satisfaction • Communication • Community Services

- Parks & Rec - Recycling - Library - Leaf & Limb ⁻ Airport - Cemetery

• Organizational Development



2015/16 City of Smithville - Current Projects • Street Repairs - $125k – WIP* • Washington / Hill Street Drainage Improvement - $90k – WIP • 8th Street Drainage Improvement -$70k - WIP • Hwy 71 Sewer and Water Project – ($1.5M COS / $1.0M EDA) - WIP • Industrial Park Annexation and CCN Transfer - $25k – WIP • Nichols Water Well / Tank Upgrade ($325k COS / $275k TDA) – WIP • Hwy 95 Expansion Engineering Study – ($375k / $6.2M TXDOT) – WIP • Airport Master Plan ($10k COS / $90k TXDOT) – WIP • Rec Center “Shelter-in-Place” Expansion – ($1.5M GLO-HUD) – WIP • Ameresco Electric / Water Meter Replacement – $3.4M Budget Neutral – WIP • FEMA Public Assistance Flood Damage Assessment / Reimbursement (DD-4223) – WIP • CDBG Disaster Relief Fund (DRF) and Community Enhancement Fund (CEF) Grant for MLK Pavilion – WIP • Halff Associates City-wide Drainage Study - Bastrop County TWDB Grant ($100k In-Kind) – WIP • HOME Program Grant Participation Renewal ($2.5k) - WIP • Loop 230 Sidewalk Improvement Project - Transportation Alternative Program ($1.5M TXDOT) • TXDOT Loop 230 ADA Accessibility Ramp Project (No Cost) – WIP • National Disaster Resiliency Competition Grant for New Fire Station ($3M HUD) - WIP • On-line conversion of City Ordinances – Complete / Update City Ordinances - WIP • FEMA Hazard Mitigation Grant Program (HMGP) / Fire Mitigation Assistance Grant (FMAG) • TCRFC Hazard Mitigation Plan Update ($2k) – WIP

*WIP = Work In Progress

Summary:


• FY15 budget performance was $200k better than forecast. • Electric Distribution rate increase is necessary to improve

infrastructure and provide expected level of service. • Any residual “profit” will be used to replenish fund balance. • Improved communications among and between City staff, council,

and community. • Smithville in a better position to support growth but still much to do. • Infrastructure improvement, economic development, fiscal

performance, communication, and effective management of growth are key to future success.


Next Steps:


• Finalize 2016 Staff Goals / Objectives.

• Hold Public Forum(s) to communicate Status.

• Develop Key Process Indicators (KPI) to track and measure performance against goals.

• Communicate results and identify opportunities for improvement.

Make a Difference

Get Involved

Stay Informed


Ameresco Utility Infrastructure Project




Ameresco Utility Upgrade: • $3.4M project to upgrade street

lights, utility meters, and billing system. • Budget “Neutral” per Texas Local

Government Code 302. • Benefits:

- Operational efficiency - Billing accuracy / cost savings - Outage / leak detection - Customer Service / Satisfaction

• 18-month evaluation by Council. • Advanced Metering Infrastructure:

- Safe / Reliable / Efficient

The World Health

Organization (WHO) and many other health

agencies confirm that there is no pervasive

evidence that low level RF exposure (such as those on which SmartMeters™ rely) cause any adverse

health effects.



Electric Meter Specifications: • Landis & Gyr E130 Focus AL Meter • Complies with NEMA / ANSI C12 • Operating Frequency = 902-928 MHz • Transmission Power = 0.5 to 1.0 Watts • Duration of Pulse = < 20 milliseconds • Transmit data once every 24-hours • Meter Life = 20-yrs

Concerns: • Health & Safety • Increase in Utility Bills • Time of Use Billing • No Opt out program

City of Smithville will evaluate a Smart Meter opt-out program.


City of Smithville Installation Zones

Installation Start Date: January 11, 2016




THANK YOU!

2012 2013 2014 2015JAN $26,238 $29,109 $27,047 $30,001FEB $50,343 $52,942 $52,159 $56,657MAR $26,259 $26,220 $28,706 $30,535APR $27,967 $29,148 $32,314 $28,243MAY $47,133 $51,522 $48,997 $51,774JUN $29,535 $29,598 $32,290 $33,405JUL $32,215 $29,537 $31,719 $30,426AUG $48,589 $48,273 $47,060 $50,911SEP $26,647 $28,356 $33,732 $32,731OCT $28,650 $27,166 $32,686 $33,983NOV $45,274 $45,448 $47,728 $0DEC $31,517 $32,644 $31,500 $0

2012 2013 2014 2015$420,366 $429,962 $445,938 $378,666

Data Source: https://mycpa.cpa.state.tx.us/allocation/AllocHistResults.jsp

Sales Tax Revenue

Smithville Sales Tax Revenue (2012-2015)

$33,983

$0

$10,000

$20,000

$30,000

$40,000

$50,000

$60,000

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

2012

2013

2014

2015

Trend

$420,366$429,962

$445,938

$378,666

$300,000

$400,000

$500,000

2012 2013 2014 2015

Smithville Sales Tax Revenue 2012-2015

Year-To-Date

SHOP LOCAL

It makes a difference!!!

Back Up


• Transmission • Generation • Services • Line Loss

• Distribution Rate

Impact to Customers: • 16% R / 15% SC / 18% LC per month • $6.43 R / $8.74 SC / $123.00 LC per month • Based Upon Average Monthly Consumption

LCRA F&PCRF* City of Smithville

LCRA F&PCRF COS KWh Sold


City of Smithville Budget Workshop Tuesday, November 10, 2015

Electric Rate Calculation

Current Rate: Residential = $0.0388 Small Commercial = $0.0528 Large Commercial = $0.0297

Current Rate: $0.06590

= Fuel Cost

Fuel Cost + Dist. Rate

Electric Rate X KWh Used =

1

2

3

Electric Bill

*Fuel & Power Cost Recovery Factor (Variable) = Electric Rate

Proposed Rate: Residential = $0.0450 Small Commercial = $0.0450 Large Commercial = $0.0350

Back Up


Documents

2016 City of Smithville Budget / Project Overview