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heart of athleticsheart of europe

6 8 March 2015PRAHA

TEAM MANUAL

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wel come

to pra gue

CONTENT1. GENERAL INFORMATION 7

2. ORGANISATIONAL STRUCTURE 9

2.1 EUROPEAN ATHLETICS COUNCIL 9

2.2 EUROPEAN ATHLETICS OFFICIATING PERSONS 10

2.3 EUROPEAN ATHLETICS OFFICE 10

2.4 EXECUTIVE BOARD OF CZECH ATHLETIC FEDERATION 11

2.5 LOCAL ORGANISING COMMITTEE 11

2.6 COMPETITION ORGANISATION 12

3. ARRIVALS 13

3.1 ARRIVAL BY PLANE 13

3.1.1 WELCOME SERVICE 13

3.1.2 TRANSPORTATION OF EQUIPMENT 13

3.2 ARRIVAL BY TRAIN 14

3.3 ARRIVAL BY ROAD 14

3.4 VISA REQUIREMENTS 14

4. TRANSPORT 15

4.1 TRANSPORT DESKS 15

4.2 BUS SHUTTLE SERVICE 15

4.3 RETURN TO AIRPORT / TRAIN STATION 16

5. ACCOMMODATION & HOTEL INFORMATION 16

5.1 GENERAL INFORMATION 16

5.2 OFFICIAL HOTELS 16

5.3 INFORMATION DESKS 17

5.4 COSTS AND EUROPEAN ATHLETICS QUOTA 18

5.4.1 EUROPEAN ATHLETICS REGULATION 203.12 20

5.5 PAYMENT PROCEDURES 20

5.5.1 PERSONAL COACHES 21

5.6 MEALS 22

5.7 MEETING ROOMS FOR TEAMS 22

5.8 INTERNET ACCESS 22

5.9 PHONE CALLS 23

6. ACCREDITATION 23

6.1 GENERAL 23

6.2 ACCREDITATION PROCEDURE 23

6.3 LOSS OF AN ACCREDITATION CARD 24

6.4 ACCESS AREAS FOR TEAMS 24

7. TECHNICAL INFORMATION 25

7.1 TECHNICAL INFORMATION CENTRE (TIC) 25

7.2 TECHNICAL MEETING 26

7.2.1 AGENDA 26

7.3 EQUIPMENT 27

7.4 TEAM LEADERS VENUE AND ROUTES INSPECTION 27

7.5 COMPETITION AREA 27

7.6 DRESSING ROOMS 28

7.7 TRAINING 29

7.7.1 TRAINING AT THE COMPETITION VENUE 29

7.7.2 TRAINING WITH OFFICIAL STARTERS 29

8. COMPETITION REGULATIONS 30

8.1 TEAM COMPOSITION 30

8.1.1 INDIVIDUAL EVENTS 30

8.1.2 RELAYS 30

8.1.3 COMBINED EVENTS 30

8.2 COMPETITION ENTRY PROCEDURES 31

8.2.1 GENERAL INFORMATION 31

8.2.2 FINAL ENTRIES 31

8.2.3 FINAL CONFIRMATION 32

8.2.4 WITHDRAWAL 32

8.3 COMPETITION BIBS 33

8.4 COMPETITION CLOTHING 33

9. COMPETITION PROCEDURE 34

9.1 TIMETABLE 34

9.2 WARMING UP BEFORE EVENTS 34

9.3 ASSEMBLY AND CALL ROOM PROCEDURES 34

9.4 COMBINED EVENTS 35

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After what was a great year for athletics in 2014, we are pleased that the event tasked with keeping up the momentum our sport has on the continent is the Prague 2015 European Athletics Indoor Championships.

Being held from 6-8 March, it is the first major athletics championships of the year, following the outstanding Zurich 2014 European Athletics Championships and promises to be the latest in a line of memorable athletics events.

It has been 37 years since Prague hosted the European Athletics Championships at the Strahov Stadium in 1978 and therefore a celebration is to be expected the during these European Athletics Indoor Championships.

The sheer interest in athletics at this moment in time will ensure that the eyes of Europe and the world will be trained on Prague the whole weekend. I am confident the spectators will enjoy an exciting event, with ideal conditions for all athletes taking part.

I know from my many visits to Prague that Czech people love athletics and sport in general and along with the emergence of some fine local athletes, I have no doubt that they will fill the arena all three days of the championships to catch a glimpse of the many stars we saw in 2014.

I would like to take this opportunity to thank our long-standing International Partners: Spar, Omega, Le Gruyre AOP and Eurovision

for their continued support and unstinting cooperation.

On behalf of European Athletics, I would also like to thank the City of Prague, the Czech athletic federation and the local organising committee for all their hard work so far in the organisation of the championships.

We are all looking forward to another outstanding event, and we are confident that the European Athletics Indoor Championships 2015 - with your invaluable help - will write its own special chapter in athletics history.

Hansjrg WirzEuropean Athletics President

9.5 EVENT PRESENTATION FORMAT 36

9.6 COMPETITION PREPARATIONS 36

9.6.1 FIELD EVENTS 36

9.6.1.1. MEASUREMENTS 36

9.6.2 TRACK EVENTS 36

9.6.2.1 STARTERS COMMANDS 36

9.7 TIMING 37

9.8 LEAVING THE STADIUM DURING THE COMPETITION 37

9.9 LEAVING THE STADIUM AFTER THE COMPETITION 37

9.10 DRINKING STATIONS 37

9.11 COACHING ZONES 37

9.12 PROTESTS 38

9.13 INTERVIEWS 38

9.14 VICTORY CEREMONIES 39

10. MEDICAL SERVICES & DOPING CONTROL 39

10.1 GENERAL 39

10.1.1 MEDICAL MEETING 39

10.2 MEDICAL SERVICES 40

10.2.1. MEDICAL SERVICES IN THE HOTELS 40

10.2.2. MEDICAL CARE AT THE STADIUM 40

10.3 PHYSIOTHERAPY 40

10.3.1. PHYSIOTHERAPY SERVICES IN TEAM HOTEL(S) 40

10.3.2. PHYSIOTHERAPY SERVICES AT WARM-UP AND TRAINING AREAS 40

10.3.3 INJURIES SURVEILLANCE 41

10.4 DOPING CONTROL 41

10.4.1 GENERAL INFORMATION 41

10.4.2 SELECTION OF ATHLETES 41

10.4.3 ADDITIONAL CONTROLS 41

11. INFORMATION 42

12. SECURITY 42

13. OPENING & CLOSING CEREMONIES 43

13.1 OPENING CEREMONY 43

13.2 CLOSING CEREMONY 43

13.3 CLOSING PARTY 43

14. DEPARTURE 43

15. CONTACT DETAILS 44

16. APPENDICES 47

APPENDIX 1 TIMETABLE 47

APPENDIX 2 DAILY MAPS 49

APPENDIX 3 IMPLEMENT LIST 52

APPENDIX 4 MAP OF COMPETITION VENUE & SUPPORTING FACILITIES 53

APPENDIX 5 MAP OF WARM-UP AREA 54

APPENDIX 6 MAP OF TRAINING VENUE 55

APPENDIX 7 ACCREDITATION SYSTEM ACCESS ZONES 56

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Athletics has a long tradition and great reputation in the Czech Republic.

This has happened because of the extensive grassroots of the sport, which have been established for many years, but also thanks to dozens of our athletes who have produced outstanding performances over the years and who have become globally recognised personalities, and of whom we are justly proud.

We have already organised many international athletic events in the Czech Republic, I can recall from the last ones, for example, the 2007 IAAF World Youth Championships or the 2011 European Athletics U23 Championships, which took place in Ostrava; the 2006 European Cup First League in Prague, or the 1997 IAAF World Race Walking Cup in Podbrady.

From a historical perspective, we should also remember the 1978 European Athletics Championships, which were hosted in Prague.

Organising the 2015 European Athletics Indoor Championships is an honour and a unique chance for the Czech Athletic Federation, and also for our capital city, to show off one of the most important athletic events ever to be staged in this country to Czech athletics fans.

Czechs love sport, they are passionate about it and athletics is one of the most popular ones. The 2015 European Athletics Indoor Championships is

a major undertaking for us and it is an event not only for Prague but for the whole of the Czech Republic.

I am sure the European Athletics Indoor Championships in Prague will be a great experience for you and an event you will want to remember.

You will compete in one of the most modern multi-functional arenas in Europe and I believe that the tribunes filled with excited fans will create atmosphere that you will be able to show the best in you. I hope the European Athletics Indoor Championships in Prague will be very successful for you and it will be the event you will want to remember. I can promise that as the Championships organisers, we will do everything possible to ensure you have a good time.

Libor VarhankPresident of the Czech Athletic

Federation and the Local Organising Committee

1. GENERAL INFORMATIONThe 33rd European Athletics Indoor Championships will take place in Prague from 06 - 08 March 2015.

PRAHAThe capital of the Czech Republic Praha/Prague has always played an important role in the history of the country and Europe. Since the Middle Ages Prague has been famous as one of the most beautiful cities of the world and has been attributed adjectives such as golden, hundred-spired, the crown of the world.

The unique character of the city is also partly a consequence of its natural environment: Prague, similar to Rome built on seven hills, was built on nine hills along the Vltava river, which flows through the city for a distance of 31 km and forms a perfect unit with the city. The dominant features of the city architecture are reflected in the river: towers, church spires and cupolas, palaces and town houses, along with the greenery of gardens, parks and islands.

Prague was founded on the cross-roads of ancient trade routes at a site where the most varied spiritual and cultural currents merged. The history of the city begins with the founding of Prague Castle in the 9th century. Of the original stone buildings in pre-Romanesque

style, a basilica remains from the second half of the 10th century, and forms the core of St Georges church. Among the preserved Romanesque structures in Prague, three renovated rotundas can be visited. At the time of the founding of the Old Town of Prague at the beginning of the 13th century, the Romanesque style began to be replaced with the Gothic; the oldest structure in this style is the Convent of St Agnes of Bohemia or the Old-New Synagogue, while St Vitus Cathedral, Charles Bridge, the Church of Our Lady before Tn etc. are examples of the prime of this style. The greatest flourishing of the Czech state occured at this time, which will eternally be connected with the monarch Charles IV, who founded the famous Charles University in 1348, the first university in Central Europe. The late Gothic style is connected with buildings such as Vladislav Hall, the Powder Tower and the Old Town Hall with the Horologe.

In the 16th century the Renaissance style started to be favoured by the court aristocratic circles. The first and truly representative structure is the Royal Summer Palace along

with many aristocratic palaces in Prague. The Church did not favour the Renaissance art; on the other hand, it was completely taken over in the 17th century by the Baroque style. Especially the Lesser Town is characterized by the Baroque style and the Church of St Nicholas forms a predominant feature of this area. A number of styles alternated in the 19th and the beginning of the 20th century. The most important buildings include the Classicist Estate Theatre, Neo-Renaissance National Theatre and Rudolfinum and the Art Nouveau Municipal House and Main Railway Station.

The period of the first half of the 20th century was influenced by the Czech Modern style and Architectural Cubism which was an original style, with no counterpart in contemporary international art.

Nowadays, Prague is an important European city that attracts visitors not only by the abundance of architectural gems the generations of our ancestors left us. It is a place where cultural, social and political events of international importance are held as well as a popular destination for trade fairs and congresses.

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CZECH REPUBLICCapital: Prague (Praha)

Official language: Czech

Ethnic groups (2011): 63.7% Czechs, 4.9% Moravians, 1.4% Slovaks, 29.9% others / unspecified

Religion: 80% non-declared or non-religious, 10.3% Roman Catholic

Government: Parliamentary republic

President: Milo Zeman

Prime Minister: Bohuslav Sobotka

Legislature: Parliament

Upper House: Senate

Lower House: Chamber of Deputies

Area Total: 78.866 km2

Population: 10 513 209 (2012)

Density: 134/km2

Currency: Czech Crown/koruna (CZK, EUR 1.00 = CZK 27.00)

Time zone: CET (UTC+1)

Drives: on the right

Calling code: +420

The official website for the 33rd European Athletics Indoor Championships is: www.praha2015.org

2. ORGANISATIONAL STRUCTURE2.1 EUROPEAN ATHLETICS COUNCIL

President Hansjrg Wirz (SUI)

First Vice President Jos Luis de Carlos (ESP)

Vice Presidents Karel Pilny (CZE)

Jean Gracia (FRA)

Director General Christian Milz (SUI)

Council Members Francesco Arese (ITA)

Sylvia Barlag (NED)

Jonas Egilsson (ISL)

Liam Hennessy (IRL)

Frank Hensel (GER)

Dobromir Karamarinov (BUL)

Toralf Nilsson (SWE)

Erki Nool (EST)

Antti Pihlakoski (FIN)

Jorge Salcedo (POR)

Gabriela Szabo (ROU)

Salih Munir Yaras (TUR)

Vadim Zelichenok (RUS)

IAAF President (ex officio member) Lamine Diack (SEN)

European Athletics Honorary Life President

Carl-Olaf Homn (FIN)

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2.2 EUROPEAN ATHLETICS OFFICIATING PERSONS

Organisational Delegate/

Director General Christian Milz (SUI)

Technical Delegates Jorge Salcedo (POR)

Luca Verrascina (ITA)

Media Delegate James Mulligan (GBR)

Medical Delegate Frdric Depiesse (FRA)

Doping Control Delegate Anne Jakob (GER)

Jury of Appeal Jos Paulo Moreira (POR) - Chair

Alexander Cherkashin (RUS)

Pr Holm (SWE)

ITOs Imre Matrahazi (HUN) Chief

Elena Barrios Bauelos (ESP)

Chris Cohen (GBR)

Yrj Kelh (FIN)

Patrick Van Caelenberghe (BEL)

International Starter Jordi Roig (ESP)

International Photo-finish Judge Horvth Krisztina (HUN)

Event Presentation Consultant Andy Kay (GBR)

2.3 EUROPEAN ATHLETICS OFFICE

European Athletics

Avenue Louis-Ruchonnet 18

1003 Lausanne, Switzerland

Phone: +41 21 313 43 50

Fax: +41 21 313 43 51

E-mail: office@european-athletics.org (general issues)

competition@european-athletics.org

(competition related matters)

Web: www.european-athletics.org

2.4 EXECUTIVE BOARD OF CZECH ATHLETIC FEDERATION

President Libor Varhank

Vice Presidents Jaroslav Pib, Oldich Zvolnek

Director Frantiek Fojt

2.5 LOCAL ORGANISING COMMITTEE

Executive LOC

President Libor Varhank

Vice Presidents Karel Piln

Luk Manhart

Helena Chudomelov

Petr Bza

Members Ji Topinka

Frantiek Fojt

Miroslav Vosyka

Tom Jank

Operative LOC

CEO Tom Jank

General Coordinator Marta Feikov

Competition Director David Bor

Financial Manager Tom Zvodn

Media and TV Services Director Karolna Farsk

Media Manager Martina Kuerov

TV Manager Markta Vrnkov

Medical and Antidoping Manager Jaroslav Vtvika

Accreditation Manager Michal Slabej

Volunteers Coordination Manager Valter Boek

Accommodation and Transport Manager Karel rsk

Commercial Operations Director Ji Maznek

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Venue Management Director Vladimr afak

Security Manager Daniel Tomek

Training Venue Manager Ji Beran

2.6 COMPETITION ORGANISATION

Competition Director David Bor

Technology Manager Petr Blaej

Event Presentation Manager Pavel Prua

Technical Manager Petr arapatka

Competition Administration Manager rka Mokr

Meeting Manager Ale Novotn

Call Room Referee Ivana Kubicov

Track Events Referee Zdennk Simon

Start Referee Michal Boklauk

Start Co-ordinator Josef Hanyk

Chief Lap Scorer Rudolf imek

High Jump Referee Vladimr Vesel

Long Jump / Triple Jump Referee Iva Machov

Pole Vault Referee Jakub Fiala

Shot Put Referee Rudolf Mastk

Combined Events Referee Vlastimil Kov

Jury of Appeal Secretary Andrea Krstevov

TIC Manager Jana Sobkov

3. ARRIVALS3.1 ARRIVAL BY PLANE

Vclav Havel International Airport is the official airport and it is situated about 40 minutes from the Team Hotels.

3.1.1 WELCOME SERVICEThere will be a Welcome Desk at the Terminal II and a Meeting Point at the Terminal I. The teams arriving to Terminal II will be met by the Team attach or LOC Staff at the Welcome desk and directed to the shuttle pick-up location. The teams arriving to Terminal I will be met by the Team attach or LOC Staff at Meeting Point and directed to the Welcome Desk in Terminal II, then to the shuttle pick-up point. The team members will bring their own luggage through Customs to the waiting bus.

The teams will be transported by dedicated Team shuttle directly to the Clarion Congress Hotel where information hosts/hostesses will guide them to the accommodation check-in. The team leader will be guided to the Team Accreditation Centre for collection of accreditation cards.

Teams accommodated in the Team Hotel Dorint Don Giovanni will be transported by dedicated Team shuttle directly to the hotel. Only the team leader will be transported to/from the Team Accreditation Centre to pick up the accreditation cards. If there are missing photos of the team members, then those people will also be transported to the Team Accreditation Centre.

Transfer for personal coaches will be granted to those having booked accommodation in the official Personal Coaches Hotel or arriving with the national team. If they are not accommodated in the official hotel but arriving with the national team, they will be transported to the Team Accreditation Centre located in the team hotel and from there make their own way.

The transfer time from the airport to the official hotels is approximately 30 minutes depending on traffic.

3.1.2 TRANSPORTATION OF EQUIPMENTThe LOC Transportation Support Service will collect the athletes vaulting poles at the Welcome Desk at the Terminal II and deliver them to a secure location at the training venue. The competition services will inspect and label the poles at the welcome desk. Poles bags should be clearly marked in advance to allow faster identification at the airport and tagged with the name of the athlete, country and the discipline/gender. The athletes will receive a receipt of their poles that will be used for the poles return after the event.

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Athletes will need to inform the organisers if they plan on shipping the poles in advance of their own travel and if they plan to arrange other types of transportation for the poles not needing help from the organisation Transport support service will transport the poles to the competition venue the evening before the competiton at around 22:00 PM. After the competion is over, the poles will be stored in the O2 arena and transfered directly to the airport according to relevant departure times and dates from there. They will be delivered back to the athletes at the airport Welcome Desk at the Terminal II upon presentation of the receipt.

3.2 ARRIVAL BY TRAINFor teams arriving at Praha - Hlavn Ndra Railway Station there will be the LOC volunteers to welcome them and to accompany them to the teams hotel by dedicated shuttle buses.

Transfer times from the stations are as follows: Clarion Congress Hotel 20 min, Dorint Don Giovanni Hotel 10 min.

3.3 ARRIVAL BY ROADTeams arriving by road are kindly asked to go directly to their hotel, where they will be welcomed by the LOC representatives. The parking places will be arranged at the hotel parking area free of charge.

3.4 VISA REQUIREMENTSThe following countries require visas to enter the Czech Republic

COUNTRYCONSULATE IN

COUNTRY

CONSULATE IN THIRD

COUNTRY

ARMENIA NO POLAND

AZERBAIJAN YES X

BELARUS YES X

CYPRUS* NO, use Slovak

Embassy in Nicosia

X

GEORGIA YES X

RUSSIA YES X

TURKEY YES X

UKRAINE YES X*only Cyprus citizens whose passports are issued by the Turkish Embassy in North part of Cyprus

Holders of Serbian passports issued by the Special Coordination Directorate in Belgrade are excluded from visa-free regime.

In case of citizens of Moldova, Serbia, Montenegro, FYR Macedonia, Albania and Bosnia & Herzegovina, visa-free regime applies only to holders of biometric passports.

Visas shall be obtained before leaving your country, as per the above chart. If you have any problems or require a letter of invitation, please contact the LOC:

Zuzana Novkov

Email: visa@praha2015.org

Phone: +420 730 144 398

Deadline for sending requested information to LOC in order to receive an invitation letter was: 07 January 2015.

Following information are necessary in order to prepare your invitation letter:

Full name (First name and Family name, as shown in the Passport)

Nationality

Date of birth

Passport number

Passport issuance date

Passport expiration date

4. TRANSPORT4.1 TRANSPORT DESKSThe Main Transportation Centre will be located at the Clarion Congress Hotel. The Transportation Desk will also be located in the TIC in the O2 arena with the following opening dates/hours:

Main Transportation Centre:

02 - 10 March 08:00 - 23:00

O2 Arena Transportation Desk in the TIC:

05 - 08 March (according to TIC opening hours)

4.2 BUS SHUTTLE SERVICEA regular bus shuttle service will be provided between the team hotels, training venues, social functions, the technical meetings and the competition venue. Full details of the schedule will be displayed at the Information desk in each hotel. Transfer times between the team hotels and the competition venue will be between 5 to 20 minutes, depending on the hotel location and traffic conditions.

Public transport will be accessible for free with the accreditation card.

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4.3 RETURN TO AIRPORT / TRAIN STATION Transport will be arranged according to the departure details submitted by the teams. The departure details will be checked during accreditation process but any changes after have to be submitted through the departure form at the transportation desk in the TIC 24 hours prior to the scheduled departure.

The departure schedule will be posted at the information desk of each hotel at least 24 hours before departure.

5. ACCOMMODATION & HOTEL INFORMATION5.1 GENERAL INFORMATIONThe LOC has reserved two good quality hotels for teams, providing full board accommodation and easy accessibility to both the centre of Prague and the competition venue.

5.2 OFFICIAL HOTELSThe official hotels for the 2015 European Athletics Indoor Championships in Prague will be:

TEAM HOTELS Clarion Congress hotel Prague**** Dorint Don Giovanni****Freyova 33

Prague 9

190 00

+420 221 131 139

athletics@euroagentur.cz

www.clarioncongresshotelprague.com/en/

Vinohradsk 2733/157a

Prague 3

130 00

+420 267 031 111

athletics@euroagentur.cz

http://hotel-prag.dorint.com/en/

EUROPEAN ATHLETICS FAMILY HOTELInterContinental*****Pask 43/30

Prague 1

110 00

+420 296 631 111

athletics@euroagentur.cz

www.ihg.com/intercontinental/hotels/gb/en/prague/prgha/hoteldetail

MEDIA HOTELSRamada Prague city centre****

EA Hotel Juli**** EA hotel Embassy Prague****

Vclavsk nm. 820/41

Prague 1

110 00

+420 221 454 111

athletics@euroagentur.cz

www.hotelramadapraguecity.cz/en/

Vclavsk nm. 22

Prague 1

110 00

420 234 699 699

athletics@euroagentur.cz

www.hoteljulis.cz/en/

Petrsk 31

Prague 1

110 00

420 221 871 111

athletics@euroagentur.cz

www.hotelembassyprague.cz/en/

The main contact person for the issues concerning accommodation is:

Mrs. Tereza Hvov

Email: athletics@euroagentur.cz

Phone: +420 724 983 947

5.3 INFORMATION DESKSAn Information Desk will be located in the lobby of each of the team hotels with qualified personnel offering relevant information about all aspects of the 2015 European Athletics Indoor Championships in Prague.

The Information Desk opening hours will be as follows:

03 - 09 March 08:00 - 23:00

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5.4 COSTS AND EUROPEAN ATHLETICS QUOTAAccording to this competitions regulation 210.4 European Athletics may cover up to five days accommodation and board of participating athletes within the Free Places Quota (regulation 208.1.4). No contribution shall be made in respect of athletes representing the host European Athletics Member Federation.

European Athletics has previously informed all Member Federations about the allotted free places. The allocation of the free places is based on the results (places 1-8 achieved), the number of participants per country at the 2013 European Athletics Indoor Championships in Gothenburg and the 2014 European Indoor season best-list.

Free Places Quota (300 in total)

Note:

ALB 2 GBR 24 MNE 2

AND 2 GEO 2 MON 2

ARM 2 GER 19 NED 8

AUT 3 GIB 2 NOR 4

AZE 3 GRE 7 POL 13

BEL 5 HUN 3 POR 5

BIH 3 IRL 6 ROU 7

BLR 11 ISL 2 RUS 30

BUL 6 ISR 3 SLO 3

CRO 3 ITA 13 SMR 2

CYP 2 LAT 3 SRB 4

CZE Host LIE 2 SUI 3

DEN 3 LTU 3 SVK 4

ESP 11 LUX 2 SWE 12

EST 4 MDA 2 TUR 6

FIN 4 MKD 2 UKR 16

FRA 18 MLT 2

Those Member Federations with 1 free place will receive an additional free place under the condition that they have at least one male and female athlete. The Czech Republic (CZE) as a host of the Championships has not been allotted any free place.

RATIO OF ATHLETES & OFFICIALSNumber of Athletes

From - toNumber of Team Officials

Up to (1):

Maximum number of additional officials

(out-of-ratio) (2):

1 - 3 1 1

4 - 6 2 1

7 - 10 3 2

11 - 15 5 3

16 - 20 7 3

21 - 25 9 4

26 - 30 11 4

31 - 35 13 5

36 - 40 15 5

41 - 45 17 6

46 - 50 18 7

51 - 55 19 9

56 - 60 20 10

61 - 70 21 14

71 - 80 22 18

Plus 10 + 1 +4

Team Officials include: Head of Delegation, Team Leader(s), Coaches, Medical Staff (medical doctors and physiotherapists), Team Press Liaison and others;

(1) The number of above mentioned team officials is eligible for fixed price accommodation (same price as for all athletes in quota days) and other benefits. European Athletics will not cover these officials accommodation costs;

(2) For Personal coaches beyond the maximum number of out-of-ratio, officials packages can be offered without accommodation including accreditation with access to the warm-up, training facilities and team seats (see 5.5.1).

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The following rates apply for team members. These prices are per person/per night and include full board and accommodation:

Group Single room Double/twin room

Athletes /within EA free places quota/ EUR 130 * No charge

Athletes /outside the free place/ EUR 130 EUR 110

Team Officials /within the ratio/ EUR 130 EUR 110

Team Officials /outside of ratio/

Athletes and officials out of the period EUR 140 EUR 125

All prices include VAT.

* Each team will be allocated a minimum number of single rooms equivalent to 10% of the total number of athletes and in ratio team officials. This will be charged at the rate of EUR 110 (up to 5 days maximum). Additional single rooms can be requested and will be given according to availability. Any single rooms above the 10% threshold will be charged at the rate of EUR 130.

5.4.1 EUROPEAN ATHLETICS REGULATION 203.12European Athletics may reduce financial support (for travel, board/accommodation grants, etc.) to any European Athletics Member Federation which, after having announced its participation, does not take part or attends the competition with a number of athletes and officials materially higher or lower than the number stated in the Preliminary Entry (203.9 above). The latter applies only if the Preliminary Entry is more than 4 (four).

5.5 PAYMENT PROCEDURESA proforma invoice was sent to each Federation detailing the amount they owe based on their Preliminary Entries. Federations are kindly encouraged to make an advance payment of at least 50% by 30 January 2015. Advance Payments should be made in EUR by bank transfer to the following account:

Bank account name: Halov mistrovstv Evropy 2015 s. r. o.

Bank reference: eskoslovensk obchodn banka a. s.

Bank account number: 266593712

Sort code: 0300

Bank address: eskoslovensk obchodn banka a. s., Radlick 333/150, Praha, 150 57, Czech Republic

Swift: CEKOCZPP

IBAN: CZ33 0300 0000 0002 6659 3712

Note: A copy of the bank transfer will be required on arrival.

The balance of the payment must be paid on site by the Team Leader upon arrival at the Main Accreditation Centre in the Clarion Congress Hotel. Payment can be made by credit card (Visa and Master Card only) or by cash in Euros.

As per European Athletics Regulation 210.8., the final account for accommodation attributable to each Member Federation shall be based on the numbers declared in the Final Entries and this shall be paid in full, no allowance being made for subsequent any reduction in the actual numbers of athletes and/or officials.

The Team Leader must settle any extra charges (bar, laundry, phone calls etc.) at the hotel reception desk before departure. The Team Leader will be requested to provide a credit card at the time of checking-in at the reception desk to cover any extras.

All payments must be made in EUR or CZK.

5.5.1 PERSONAL COACHESAccreditation for Personal Coaches will be charged at the rate of EUR 150 for the duration of the Championships. Personal coach accreditation will give the right to:

Use the team shuttle service

Use public transportation within Prague area free of charge

Transfer from the airport to the Team Accreditation Centre and then to the Official Personal Coaches Hotel

Seat in the team tribune

Access to warm-up and training areas

Accreditation cards can be picked up at the Team Accreditation Centre which is located at the Clarion Congress Hotel (Team Hotel).

Member Federations will be invoiced for each personal coach accreditation. The cost will be included in the general team accommodation invoice which will be issued after the Final Entries.

Please DO NOT REGISTER Personal Coaches in the Entries module but in the Accreditation and Accommodation modules. Only Team Coaches can be entered in the Entries module.

Personal Coaches MUST be registered by the respective Member Federation, i.e. by the Team Entries Manager (already a USER of the European Athletics Event Management System ARENA).

Accommodation

The hotel dedicated for the personal coaches is:

Hotel ARTEMIS**** (http://www.olympik.cz/en/artemis/)

Hotel ARTEMIS is located 2 metro stops from the competition venue (O2 arena) and 4 metro stops or 8 tram stops from the city centre. Rates: EUR 100 for single room, EUR 160 for double/twin room. Room rates include breakfast and all taxes.

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Booking Procedure

The accommodation booking must be made through the European Athletics Event Management System ARENA no later than 01 February 2015. Room availability in the hotel will be allocated on a first come first served basis.

Please note that there is no room availability in the team hotels for personal coaches.

Once the accreditation and accommodation requests have been approved, a payment link will be sent out. In order to guarantee the hotel reservation, you are kindly requested to proceed with the payment no later than five (5) working days after receipt of the payment link.

The confirmation of your accommodation booking will be guaranteed only after receipt of the full payment of your accommodation cost.

Accommodation cancelled after Sunday 01 February 2015 (from Monday 02 February) will be charged in full (100%).

5.6 MEALSAll meals will be taken in the teams hotels. The restaurants will be open to the teams from 03 to 08 March with the following schedules:

Breakfast 06:30 10:00

Lunch 12:00 15:30

Dinner 19:00 22:30

Accreditation cards will allow access to meals in the hotel restaurant.

For lunch and dinner, non-sparkling water and one soft drink per person are available free of charge. All other drinks must be paid for.

On the competition dates, late serving provisions will be made for those athletes and officials detained at the venue due to doping controls or protests.

5.7 MEETING ROOMS FOR TEAMSArrangements can be made for a team meeting room through the Information Desk in the team hotel. Requests shall be made 12 hours in advance.

5.8 INTERNET ACCESSFree Wi-Fi internet access will be provided at the Teams Hotels.

5.9 PHONE CALLSThe Phone will be automatically activated to make room-to-room calls. Any athletes or delegation officials requiring the use of the room phone for outgoing calls must make arrangements with the information desk at the hotel.

The Phone will be made available upon the presentation of a credit card to cover all charges.

All delegations will receive a Phone contact list of important Phone numbers for the 2015 European Athletics Indoor Championships in Prague.

6. ACCREDITATION6.1 GENERALEach team member will receive an accreditation card, which must be carried at all times and should be clearly visible. Security personnel will control all areas. The accreditation is not transferable and does not allow the holder to take another person beyond checkpoints. Photos (passport type) are required for the accreditation.

Photos shall be uploaded online through the European Athletics Event Management System Arena which will be accessible at the following link: https://arena.european-athletics.org/, otherwise a picture will have to be taken on the day of card collection at the Main Accreditation Centre.

Teams must include photos for each individual when registering online. An upload function will be available in the final entries module during final entries from 11 February 2015 to 01 March 2015 as well as in the accreditation module after the closing of the final entries.

Please upload your digital photos as a .jpg file. Each photo must not exceed 500 kb in size.

6.2 ACCREDITATION PROCEDUREAccreditation cards will be prepared in advance of the event, based on the information provided by the Member Federation in the final entry system. No changes will be accepted after the final entry deadline.

Accreditation cards will be distributed in the Main Accreditation Centre in the Clarion Congress Hotel. The opening hours are as follows:

02 05 March 08:00 - 23:00

06 08 March 08:00 - 20:00

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The Team Leader can collect the accreditation cards for his/her entire team provided that all the information (incl. photos) has been provided in advance and all team payments are settled. Meanwhile, the team may proceed to the check-in directly.

6.3 LOSS OF AN ACCREDITATION CARDAny lost or damaged accreditation cards should be reported to the Main Accreditation Centre in the Clarion Congress Hotel. Duplicate cards can be obtained where proof of identity can be established and it is charged with EUR 100 fee.

Unauthorised use of an Accreditation card will result in the card being confiscated.

6.4 ACCESS AREAS FOR TEAMSA list of the access zones is included on the back of the accreditation card and in Appendix 7 of this manual.

All team accreditation cards will allow access to the team seating area, warm-up area, changing facilities and physiotherapy rooms. However the access to warm-up in each session is reserved to athetes competiting in that session. Only athletes who are about to compete will have access to the call room and to the infield. Furthermore, the accreditation can be used to access the Team Shuttle Buses and will be required at the Team Hotel restaurants.

The Head of Delegation from each team is invited to the European Athletic Club (VIP) and will be given the appropriate access right on the accreditation card.

Separate cards will be issued for access to the teams information available in the TIC, Combined Events Resting Area, Coaching Zones, Medical Room and Mixed Zone. The TIC, Medical Pass and Mixed Zone card will be handed out together with the team accreditations at the Team Accreditation Centre. The Coaching Zones and Combined Events Resting Area cards will be available at the TIC the day before the respective event.

Access to the Doping Control: One pass will be given to the athlete upon notification and an additional pass for an accompanying person. Passes will be collected once they enter the Doping Control Station.

Furthermore, please note that the accreditation card will give free access to public transportation in Prague.

7. TECHNICAL INFORMATION7.1 TECHNICAL INFORMATION CENTRE (TIC)The main function of the centre is to ensure smooth communication between each Team Delegation, the LOC, European Athletics Technical Delegates and the Competition Administration, regarding technical matters.

The TIC is located in the O2 arena (see stadium plan in Appendix 4) and will be open at the following times:

03 08 March 08:00 21:00

The TIC will be linked to all information desks set up for this event and shall be responsible for the following:

Receipt of written questions to be answered during the Technical Meeting

Final and Relay confirmation forms

Special Passes

Competition information (start lists, results, etc.)

Liaison points concerning technical matters between Team Delegate(s), Technical Delegate(s), European Athletics and LOC

Urgent notices collection and delivery of any urgent written notices to the Team Delegations from Technical Delegates, European Athletics and LOC

Settlement of technical enquiries from the teams

Registration and collection of personal implements

Request of documentation for national, European and World records (additional doping control and Omega photo finish prints)

Withdrawal of athletes

Receipt of protests and appeals

Official invitation and/or entrance tickets ordered by the teams

All technical information regarding the competition will be distributed to each delegation in a special mailbox given to each team. This information will also be displayed on information boards. Information put in the mailboxes will include daily programme, start lists, results as well as official information from European Athletics and LOC. Access to the information on the teams pigeon boxes will be controlled by a separate entry card, not by the accreditation card. TIC cards will be given to each Team Leader.

Note: Start lists and results will not be printed to all participating teams pigeon boxes. Upon arrival teams shall declare if they wish the start lists/results to be printed. Important notices will be though printed for all.

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7.2 TECHNICAL MEETINGThe Technical Meeting will be held on Thursday 05 March at 14:00, in the Zenit congress room of the Clarion Congress Hotel.

Each team may be represented by a maximum of two people and, if necessary, an interpreter. It is very important that all teams are represented at the Technical Meeting.

All questions related to the Technical Meeting must be presented in writing, in English, to the TIC or the Information Desks in the team hotels before 10:00 on 05 March in the appropriate form. The Technical Meeting will be conducted in English. A shuttle service from the Dorint Don Giovanni Hotel will be provided for this meeting please refer to the information board in the hotel.

The Technical Meeting will be attended by:

European Athletics President

LOC President

European Athletics Officiating Persons

Representatives of the Local Organising Committee

Relevant National Competition Officials

European Athletics Staff

7.2.1 AGENDAThe preliminary agenda of the Technical Meeting includes:

Welcome from the LOC President

Welcome from the European Athletics President

Presentation of the International Officials

Presentation of the National Competition Officials

Presentation of the competition and warm up venues

Information from the Technical Delegates on the following points:

Qualification system for track and field events Progression of the heights in vertical jumps (Qualifying Rounds and Final)

General information from the Medical & Doping Control Delegate

Answers to questions submitted in writing by federations

Competition numbers will not be distributed after the Technical meeting. They will be handed out in the TIC on Thursday 05 March from 08:00. Detailed information about Medical Services and Doping Controls will be given at the Medical Meeting which will be held before the Technical Meeting on Thursday 05 March at 13:00, in the Zenit congress room of the Clarion Congress Hotel (team hotel 1). For more details please refer to point 10.1.1 of this manual.

7.3 EQUIPMENT The implements provided by the LOC (see implement list, appendix 4) are selected from those appearing on the current IAAF approved equipment list in force.

Personal Implements shall also be allowed, providing that:

They have IAAF certification

They are not already on the official list

They are in good conditions and the brand is easily recognised.

They are made available to all the other competitors until the end of the Final

They are submitted to the implements check in point located in the TIC the day before the event till 20:00

Teams will be notified at the Technical Meeting of any items not accepted for competition. Equipment will be returned at the TIC only after the completion of a final, even if the athlete has not qualified for the final.

Basic implements will be provided for warm up and training.

Each team is responsible for organising the transport of its poles and clearing customs. After clearing customs, the poles will be handed to the LOC for tagging. The poles will be transported by the LOC to the training venue, where they will be at the athletes disposal. All poles or bag of poles will bear the identification of the athlete (tag with name, event, gender and country, e.g. Sebrle-M-Heptathlon-CZE).

The previous day to each competition (male, female or heptathlon) poles will be transferred to the competition venue at 22:00. Once each qualifying competition has finished, the poles will be stored in O2 arena. In case there is a day off between the qualification and the finals, the poles will be tranfered to the training hall upon request.

After each final, the rest of the poles will also be

stored in O2 arena, they will be kept there until the departure of the Teams and will then be taken by the LOC to the Airport.

7.4 TEAM LEADERS VENUE AND ROUTES INSPECTIONTeam Officials may visit the O2 arena inspecting access routes and other facilities which will be important to the teams on Thursday 05 March at 09:30. They are to meet LOC members at the O2 arena Shuttle Bus Stop. The LOC members will then escort them on this visit.

A further presentation regarding the competition and warm up areas will be given at the Technical Meeting.

7.5 COMPETITION AREAThe O2 arena and its surroundings are shown in appendix 4 of this document. There are 8,000 of seats in the arena.

The arena has the following competition sites:

200m track with 6 lanes with Conipur M surface

60m straight with 8 lanes with Conipur M surface

1 High Jump site

1 Pole Vault site

1 site for Long/Triple Jump

1 Shot Put Circle

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Team seats are located as follows: Thursday 05 March, sectors 421, 407

(As the opening ceremony has a certain set up, the team seats for Thursday has to be allocated differently.)

Friday - Sunday 06 - 08 March, sectors 410, 411

The Warm up area has the following sites:

7.6 DRESSING ROOMSDressing rooms with showers are located in rooms No. 15, 16, 17, 18, next to the warm-up area (see the plan appendix 4).

7.7 TRAININGAthletes will have the possibility to train in the OTAKAR JANDERA ATHLETIC HALL. The transportation is available by a shuttle bus as shown in the chart below. The transportation time is about 30 minutes.

The facilities at the training venue consist of:

200m track with 6 lanes with Conipur M surface

60m straight with 8 lanes with Conipur M surface

1 High Jump site

1 Pole Vault site

1 site for Long/Triple Jump

1 Shot Put Circle

Opening hours of this facility will be:

Day Date Opening hours

Shuttle

Team Hotels Training

30 min interval

Shuttle

Training Team Hotels

30 min interval

Tuesday 03 March 15:00 21:00 14:30 19:00 16:00 21:00

Wednesday - Saturday

04 - 07 March 09:00 14:00

15:00 21:00

08:30 12:00

14:30 19:00

10:00 14:00

16:00 21:00

The detailed transport schedule will be displayed at the information desks in each hotel.

Equipment and implements necessary for training will be available at the training venue. Accreditation must be handed in when borrowing equipment, and will be returned to the athlete when the equipment is handed back in. Officials will be present to help in the case of problems or special requirements.

Drinks will be available at the training venue.

The Weight lifting area is situated directly in the training hall with the opening hours as in the hall itself.

7.7.1 TRAINING AT THE COMPETITION VENUEAll athletes will have the opportunity to check the conditions at the competition venue in the O2 arena on Thursday 05 March from 09:30 - 11:00.

7.7.2 TRAINING WITH OFFICIAL STARTERSTraining with official starters will take place on Thursday 05 March from 10:00 to 11:00 at the O2 arena.

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8. COMPETITION REGULATIONS8.1 TEAM COMPOSITIONThere will be 13 mens events and 13 events for women.

8.1.1. INDIVIDUAL EVENTSA maximum of 4 (four) athletes may be entered by any European Athletics Member Federation in each event but a maximum of 3 (three) athletes may compete.

8.1.2. RELAYSThe number of relay teams 4x400m men and women is limited to 6 each (they will be run as straight finals). Teams will be allocated according to the following regulations:

The host country will be allocated one place in each relay;

The other 5 (five) places (in case that the host country does not take part, 6 (six) places) will be allocated, in the order of the ranking of National Teams in this event in the European Outdoor list of the previous year;

In the case of a team(s) qualifying in accordance with the point above not participating, the next ranked team(s) will be given the opportunity to participate.

The list of qualified teams to compete will be the one published after the 31 December 2014.

Final entries for the relays shall be made by the confirmed participating countries together with all other entries for the Championships through the Teams Online Entry System.

6 (six) athletes may be entered for each relay. From these 6 (six) and from any other athletes entered for any event in the Championships, 4 (four) athletes to start must be nominated in the final declaration of runners.

8.1.3 COMBINED EVENTSThe number of participants in the Heptathlon (men) and Pentathlon (women) is limited to a maximum of 15 athletes in each event. Places will be allocated according to the following regulations:

No more than 2 athletes per country may compete in each event;

The host country will be allocated one place in each event regardless of his/her position in the ranking list. Where the host country has one qualified athlete in the order of the ranking list this provision will, however, not allow a second (unqualified) athlete to compete;

The defending European Indoor Champion shall be automatically qualified to compete;

8 places (or 7 if an athlete of the host countrys European Athletics Member Federation is not included) will be allocated to athletes, in the order of their ranking in the European best lists Decathlon (men) and Heptathlon (women) of the outdoor season 2014.

Entries under this category must have reached the European Athletics before 30 November 2014;

If a Member Federation confirms the non-participation of an athlete qualified according to the above criteria, the place will be reallocated to the athlete(s) having achieved the next performance of the outdoor ranking list;

7 places (or 6 if the defending European Champion is not included either in the qualified 8 from the outdoor list or in these 7 places) will be allocated to athletes in the order of their ranking in the European seasons best lists of the current indoor season as at 10 days prior to the first day of the European Athletics Indoor Championships;

If any of these athletes is already qualified from the outdoor season list, the next following athlete(s) shall be eligible;

Any of the athletes confirmed by 10 December who will withdraw will be replaced by another athlete eligible according to European seasons best lists of the current indoors season;

In the case of withdrawal of any finally entered and confirmed athlete for bona fide reason of illness or injury, etc., European Athletics, acting through the Technical Delegate(s), may approve the replacement of another athlete suitably qualified according to the indoor ranking lists.

8.2 COMPETITION ENTRY PROCEDURES

8.2.1 GENERAL INFORMATIONCompetitors must comply with eligibility qualifications for Area Games or Championships as set out in the IAAF rules. Furthermore they must comply with the following conditions of age:

Only athletes aged at least 16 years on 31 December of the year of the competition can participate. However, only athletes aged at least 18 years on 31 December of the year of the competition can participate in the Shot Put (M).

No athlete may compete in the European Athletics Indoor Championships unless entered by a European Athletics Member Federation.

8.2.2 FINAL ENTRIESFinal entries shall be made through the European Athletics Event Management System Arena which will be accessible at the following link: https://arena.european-athletics.org/. Member Federations entries manager shall use their already known individual and personalised access.

Final entries indicating the names and individual logistical information (detailed travel arrangements, accommodation request and rooming list) of the competitors and of the officials must be received not later than 5 (five) days before the first competition day. According to the regulations the deadlines for the final entries are:

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Opening of the final entries: Wednesday 11 February 2015

Deadline for the final entries: Sunday 01 March 2015 (24:00 CET)

Important note: Only performances entered or modified in the Final Entries as of Sunday 01 March 2015 (24:00 CET) will be used during the competition for seeding. Updates will only be accepted if performances are achieved after the final entries. No performances updates will be accepted either during or after the final entries closing before the full event results are sent to Tilastopaja Oy by email (mirko@tilastopaja.fi)

All Member Federations will be able to consult and print out their entries at any time during the opening period and will receive a pdf report with a status of their entries 24hrs before the deadline as well as one pdf confirmation after the closing of the system.

Detailed travel and rooming list information will have to be registered for each athlete and official during the final entries process. Amendments and updates will then be possible through the accommodation and transportation modules of Arena after the closing of the final entries.

8.2.3 FINAL CONFIRMATIONTeam Leaders or their representatives must confirm the names of those competitors already entered who will actually take part in the competition. Confirmation of athletes will not be accepted after the deadline, which is:

for Thursday 05 March events by 16:00 on Wednesday 04 March

for the remaining competition days by 09:00 on Thursday 05 March.

Any team foreseeing to arrive later than these deadlines shall confirm the respective athletes participation via email to competition@european-athletics.org.

The composition of each relay team as well as the order of running shall be officially declared at the TIC, no later than one hour before the published first call time for each relay race. Forms for the final declaration and confirmation will be distributed to each delegation during accreditation.

The forms (final confirmation and relay declaration) must be completed and submitted to the TIC at the Stadium within the above mentioned deadlines.

8.2.4 WITHDRAWALWithdrawal of any confirmation must be indicated to the TIC at the Stadium in writing on the official withdrawal form and signed by the Technical Delegates. The condition to participate in further events will be according to IAAF Rule 142.

8.3 COMPETITION BIBSThe LOC will provide the teams with competition bibs on Thursday 05 March from 08:00 at the TIC.

For individual events, each competitor will receive 4 bibs with names. These must be pinned to the front and back of the competition clothing, to the back of the tracksuit, and to the bag. Exceptions are made for High Jumpers and Pole Vaulters: these competitors are permitted to attach the bib only to the front or to the back of their competition clothing (plus their tracksuit and bag). Bibs must not be cut, folded or covered in any way.

For all running events (from 400m and last leg runner in the relays) athletes will receive a bib with a plastic pouch for the transponders that shall be pinned in the front. Transponders will be handed out at the Call Room.

Special Bibs

The defending European Champion (orange background) and the current European Leader competing in an individual event (blue background) will receive a special bib to be worn on the chest.

For the Combined Events, the leading athlete after each event will be given a special bib (yellow background) indicating he/she is the leading athlete, to be worn on their chest.

Athletes competing in the last race of the Combined Events will also be given a special bib, to be worn on their chest, which will indicate their position in the competition prior to the last event.

The special bibs for the races will also have pouches for the respective transponders.

Relays

Each runner in a relay team must wear the bib with the official three-letter country code of his/her national federation on his/her front. On his/her back the runner must wear the personal bib.

8.4 COMPETITION CLOTHINGCompetitors must wear the respective Member Federations official team vest.

The European Athletics has a record of the Team vests of all Member Federations, available on European Athletics Event Management System, Arena, accessible at the following link: https://arena.european-athletics.org/.

Member Federations shall confirm their team vests. If the uniform displayed differs from your current official uniform, the revised Team Vests form must be uploaded by Sunday 01 March 2015 (24:00 CET) using the form sent by European Athletics for that specific purpose. Otherwise, the existing records will be used as reference. Team clothing must be uniform. This rule applies both to competition clothing (vest, shorts and tights) as well as to tracksuits.

The rule stipulating the compulsory wearing of the official competition clothing will be applied during the competition but also during any victory lap, interviews at the Stadium and Victory Ceremonies.

As far as advertising is concerned, the Organisers refer to IAAF Rule 8 & 143 and the IAAF Advertising Regulations in force in which detailed instructions regarding competition clothing and other equipment are given. Unauthorised advertising will be covered with tape that cannot be removed. An athlete removing the covered advertising may be disqualified for improper behaviour.

Compliance with rules will be checked in the call-room and at the competition sites during the competitions. Athletes may not enter the competition site wearing clothes that do not comply with rules.

Dimensions of Spikes. Spike which projects from the sole or the heel shall not exceed 6 mm, in case of high jump 12 mm. These spikes shall have a maximum diameter of 4 mm.

The Sole and the Heel. The sole and/or heel may have grooves, ridges, indentations or protuberances, provided these features are constructed of the same or similar material to the basic sole itself. In the high jump and long jump, the sole shall have a maximum thickness of 13 mm and the heel in high jump shall have a maximum thickness of 19 mm. In all other events the sole and/or heel may be of any thickness.

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9. COMPETITION PROCEDURE9.1 TIMETABLEPlease refer to Appendix 1 for the competition timetable.

9.2 WARMING UP BEFORE EVENTSWarming up will take place in the O2 arena, see the plan in Appendix 5.

Adjacent to the Call Room, there will be some lanes for last minute warm-up exercices before entering to the infield.

On competition days, athlete training must take place at the training venue only no athlete will be allowed to train at the warm-up venue. Athletes competition bib will be checked before entry to the warm up area on competition days to ensure that only athletes who are competing in a particular session enter.

9.3 ASSEMBLY AND CALL ROOM PROCEDURESThe first call for the participants will be made in the warm-up area. Athletes will be called by a sound system as well as an electronic board located in a corner of the warm up area. The call room report times will be also displayed on the boards of the warm-up area. It is the responsibility of the team officials to ensure that their athletes are aware of the last check in times for entry to the call room. Athletes arriving late may be excluded from participation in the event.

All athletes must report to the Call Room. Athletes in combined events need only to report to the Call Room before their first event in each session (morning and afternoon), for all other events they will be escorted from their rest area if they are not already on the infield. In case the first event in the session is a field event, the schedule predicted of the respective event will apply.

Athletes must report to the Call Room before each event as follows:

Event First Call Final Call Arrival at Infield

Running Events 40 minutes 30 minutes 10 minutes

Long/Triple Jump 60 minutes 50 minutes 30 minutes

Shot Put 60 minutes 50 minutes 30 minutes

High jump 70 minutes 60 minutes 40 minutes

Pole Vault 90 minutes 80 minutes 60 minutesNote: Final calls for qualification rounds may vary from the ones indicated, mainly in field events, consequence of the numbers after the final confirmation. Teams shall confirm the call room times in the call room timetables produced by the LOC and distributed at the TIC the day before the event.

Judges will check the following in accordance with IAAF Rules:

Competition Bibs

Shoes and Spikes

Uniforms

Bags (identification on and content of)

Any other kind of advertising

Personal belongings (video cameras, tape recorders, radios, CD players, radio transmitters, MP3/MP4, cell phones or similar devices) will not be permitted in the infield as per IAAF Rule 144.2. Competition officials in Call Room will confiscate all not authorised items. Athletes will be able to collect such items from confiscated items room next to the kit collection area upon presentation of the receipt. Confiscated items non collected from the kit collection area will be brought back to the TIC after each competition session.

9.4 COMBINED EVENTSA resting room for the competitors taking part in combined events will be provided at the O2 arena (see Appendix 4), where athletes can rest and wait for their next event. As the presence of the athletes in this room between events is not mandatory, all athletes must report to this room before the start of an event to undergo their final check in.

Special bibs for the current leader as well as transponders for the last race will be handed out in this room.

Fruit, snacks, sandwiches and drinks will be provided in the resting area. Toilets will also be available.

Further to the catering in the resting area, lunch with hot food will be served in the Combined Events Resting Room. The Request form will be available in the TIC the day before the competion. Teams shall return the requests for hot food at the TIC by 12:00 the day previous to the respective Combined Events first session.

Access to the combined events rest room is limited to the competitors and up to one other accredited person per athlete (coach, etc.) who are in possession of the appropriate combined events resting room pass. These passes can be collected at the TIC in the Stadium the day before the competition.

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9.5 EVENT PRESENTATION FORMATAthletes will be presented by the announcer before the beginning of their respective events. The presentation will be accompanied by appropriate music and video projection on the screens. In track events, all athletes will be presented, in field events, only finals participants will be presented.

9.6 COMPETITION PREPARATIONS

9.6.1 FIELD EVENTSIn Shot Put, each athlete is allowed to a minimum of two practice trials (more if time allows) under the supervision of the officials. The athletes will be called to the practice trials in the competition order.

In the remaining field events, the practice trials will be supervised by the relevant judges and will not have any limitations concerning trials.

Only official markers provided by the LOC will be allowed for marking the runways and to be used adjacent to the shot put circle.

Once the practice jumps/puts/throws for the final are finished, participants will be asked to stand in the order of the competition, for the presentation.

9.6.1.1. MEASUREMENTSLong Jump/Triple Jump will be measured by VDM and Shot Put by EDM. High Jump and Pole Vault will be measured manualy by the officials.

9.6.2 TRACK EVENTSTracksuits shall be placed in baskets at the start, and these will be taken to the kit collection area to be collected after the race.

9.6.2.1 STARTERS COMMANDSThe starters commands will be given in English.

The starters command for the distances up to and including 400 m and 4 x 400 m relay are:

On your marks

Set

Fire of the gun

For distances of 800m and over, the commands will be:

On your marks

Fire of the gun

Omega starting blocks will be used at the European Athletics Indoor Championships. These blocks have a false start detection system and are linked to the false start console.

9.7 TIMINGThe official timing will be provided by Omega and will be displayed on the official electronic timing instrument and photo finish cameras provided by Omega. For all races of 800m or more, the elapsed time will be displayed on electronic timers located at the end of each straight.

All athletes participating in races (from 400m onwards including last leg runner of 4x400m relays and last race of Combined Events) will wear a transponder. At the Call Room, each athlete will be given a transponder that will be inserted in a pouch at the back of the front bib. The bib has to be securely attached to the chest of the running vest with safety pins to ensure accurate timekeeping.

9.8 LEAVING THE STADIUM DURING THE COMPETITION An athlete may only leave the competition area when accompanied by a judge. The intention has to be communicated to the Referee.

9.9 LEAVING THE STADIUM AFTER THE COMPETITIONAfter the competition, athletes leave immediately through the mixed zone. The exit route passes the interview cameras of the TV, then through the radio interview room into the mixed zone. The clothing baskets will be brought to the kit collection located immediately after the mixed zone.

9.10 DRINKING STATIONSWater and soft drinks are provided in the infield, Call Room, mixed zone and in the warm-up and training areas.

9.11 COACHING ZONESTo allow communication between athletes and coaches, seats have been reserved in the stands close to the field events. Special coaching passes for each field event will be distributed from the TIC to the teams the previous day to the respective event, according to the Final Confirmation. There will be one pass per athlete competing. The pass is only valid when accompanied by a team accreditation, this accreditation

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needs to be visible at all times. The layouts of the coaching zones are included in Appendix 4. Coaches holding this pass shall joint the meeting point at First Call in the Warm-up area to be led by volunteers to the Coaching areas.

9.12 PROTESTS Protests and appeals are permitted and will be processed in accordance with IAAF Rule 146.

In the first instance, protests must be made orally to the Referee by the athlete himself/herself or by a responsible official acting on his/her behalf (Rule 146.3). Such person or team may protest only if they are competing in the same round of the event to which the protest (or subsequent appeal) relates.

Where the appropriate Referee is not accessible or available, the protest should be made to him through the TIC. Protests concerning the result or conduct of an event shall be made within 30 minutes of the official announcement of the result of that event (posted on the TIC information board).

If the final decision of Referee is not satisfactory a written appeal can be submitted to the Jury of Appeal also through the TIC.

Any written appeal to the Jury of Appeal must be made in accordance with Rule 146.5 signed by a responsible official on behalf of the athlete and submitted to TIC within 30 minutes after the official announcement of the decision made by the Referee.

When submitting an appeal form, a deposit of EUR 75, as set in the rules, must be paid. If the protest is unsuccessful, the deposit will not be returned.

The Jurys decision will be provided in writing.

9.13 INTERVIEWSImmediately after the competition, all athletes will be guided through the mixed zone to meet the media: first the TV cameras, then the radio and finally the written press. It is up to the athlete to decide whether he/she will give an interview however it is advised that the athletes should cooperate with the media for their own benefit and for that of the sport. The Local Organising Committee flash interview group will also interview the winning athletes and this will be distributed on monitors in the Media Tribune and on paper in the Media Centre.

Flash Interviews these will be conducted in the prior to entering the mixed zone, immediately following each event. Following television interviews, the athletes will be available for the media.

Medallist Press Conferences the medallist athletes in each event will be asked to attend a Medallist Press Conference. These press conferences will take priority over all other interview requirements. They will usually be held before doping control testing.

After each event, the winners will be brought to the Press Conference Room.

9.14 VICTORY CEREMONIESThe first three (3) athletes in each individual event and the first three (3) teams in each relay race will be presented with a gold, silver and bronze medal. All the winners will also be given flowers in the Stadium after the event is finished.

Teams will receive detailed information on the victory ceremonies for individuals and teams at the Technical Meeting. All the victory ceremonies will take place at the O2 arena with the exception of the 4x400m relays which will be held during the Closing Banquet on Sunday evening.

Athletes must wear the official team clothing for the ceremonies and the presentation bibs provided by the LOC.

10. MEDICAL SERVICES & DOPING CONTROL 10.1 GENERALThe Medical Service is in charge of any medical assistance to all accredited guests (Teams, LOC personnel, VIP guests and media), as well as, during the competition, to the spectators in the stadium.

We would like to remind all Member Federations that, according to the European Athletics Regulation 210.9, participating European Athletics members are responsible for their own insurance to cover the risk of illness or injury of any member of their team, travelling to and from an European Athletics competition and during an event itself. Please make the appropriate arrangements to meet these requirements well in advance.In cases of emergency, call 112 (english-speaking). If necessary, Emergency Medical Service provides transport and emergency services contracted by the university hospital (Central Military Hospital in Prague 6 Steovice).

In other cases the given instructions should be followed. Below, you can find information on the medical care sites and relevant instructions. Dr. Jaroslav Vtvika is in charge of the LOC coordination of medical services and can be reached by phone on +420 777 781 026.

10.1.1 MEDICAL MEETINGThe Medical Meeting will be held on 05 March at 13:00 in the Zenit Congress Room of the Clarion Congress Hotel. Each team may be represented by a maximum of two people and, if necessary, an interpreter. It is very important that all teams are represented at the Medical Meeting.

A shuttle service from the team hotel Dorint Don Giovanni will be provided for this meeting please refer to the information board in the hotel.

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The Medical Meeting will be attended by:

European Athletics Medical Delegate

European Athletics Doping Control Delegate

Representatives of the Local Organisin Committee

European Athletics Staff

10.2 MEDICAL SERVICES

10.2.1. MEDICAL SERVICES IN THE HOTELSIn case of emergency, call 112 (english-speaking). If necessary, Emergency Medical Service provides transport and emergency services contracted by the university hospital (Central Military Hospital in Prague 6 Steovice).

In other cases, the given instructions should be followed. Below you can find information on the medical care sites and relevant instructions. Dr. Jaroslav Vtvika is in charge of the LOC coordination of medical services and can be reached via phone on +420 777 781 026.

10.2.2. MEDICAL CARE AT THE STADIUMThe stadium medical service is responsible for any problems concerning the athletes health as well as Team members, LOC personnel, VIP guests and media). There is also a Medical room for first aid and medical treatment. The team doctor has access to the medical service facilities when an athlete of his/her own team is injured or is in need of other medical attention. The stadium medical service is also responsible for first aid in the warming up area.

There are 3 of first aid teams to assist to the infield, supervised by a doctor and marked with red crosses.

10.3 PHYSIOTHERAPY

10.3.1. PHYSIOTHERAPY SERVICES IN TEAM HOTEL(S)There will be some rooms available for physiotherapy use in the Team Hotels. The physiotherapy room will be equipped with massage tables, ice, tapes and towels. An LOC team of physiotherapists is also available. Operating hours are:

Tuesday 3 March (15:00 - 22:00)Wednesday 4 March until Saturday 7 March (09:00 - 22:00)Sunday 8 March (09:00 - 12:00)

Athletes willing to book a treatment shall proceed to the Information Desk in their Team Hotel where volunteers will make arrangements according to the availability.

10.3.2. PHYSIOTHERAPY SERVICES AT WARM-UP AND TRAINING AREASThere are well equipped physiotherapy facilities in warm-up area in O2 arena.

All teams have their own facilities prepared as well as a well-equipped physioterapeutic room, including LOC physiotherapist. The physiotherapy room will be open from:

Thursday 4 March until Saturday 7 March (08:00-21:00) Sunday 8 March (09:30 - 18:30)

The team physiotherapists and doctors may use the equipment in the physiotherapy rooms in co-operation with the medical staff. The physioterapist in the Training Hall in Stromovka will be available on:

Tuesday 3 Macrh (15:00 - 21:00)Wednesday 4 March until Saturday 7 March (09:00 - 14:00, 15:00 21:00)

10.3.3 INJURIES SURVEILLANCEDuring the event, team physicians or physiotherapists of all participating national teams are requested to report any new injuries suffered in competition or in training and all illnesses on a daily basis, using a specially designed, single page survey form. Injury and illness survey forms can be obtained from the injury and illness study group on site. The report form is available in five languages (English, French, German, Spanish, and Russian). All information will be treated strictly confidential. The team physician will receive a formal report of the study in due course after the European Athletics Indoor Championships. Further information about the survey will be given during the medical meeting.

An Injuries Surveillance Desk will be located at the warm-up area.

10.4 DOPING CONTROL

10.4.1 GENERAL INFORMATIONDoping controls will be conducted in accordance with the IAAF Anti-Doping Rules. They are in accordance with the revised WADA Code in force since 01 January, 2015. The controls will be done under the supervision of the European Athletics Doping Control Delegate. Both urine and blood samples may be collected immediately before and during the Championships.

Athletes selected for doping control shall be informed by anti-doping officials. Athletes will be required to sign a doping control notification form. They can be accompanied to the Doping Control Station (DCS) by an accredited team representative of their choice.

A selected athlete should report immediately to the DCS unless there are valid reasons for a delay. All selected athletes will be accompanied by a trained chaperone or Doping Control Officer from the time of notification until arrival at the DCS. Athletes are reminded that refusal to provide a sample can result in liable to disqualification

and may result in further disciplinary action.

Athletes who are required to use prescribed medication for the treatment of a medical condition should ensure that they have registered their medication, where necessary, through the Therapeutic Use Exemption system prior to attending the Championships.

10.4.2 SELECTION OF ATHLETESThe selection of athletes for control will be made on a final position and/or random basis under the supervision of the European Athletics Doping Control Delegate. In addition, the selection of further athletes may be ordered at the discretion of the European Athletics Doping Control Delegate.

All athletes setting World or European records must report to the DCS to provide a sample. Failure to provide a sample will result in the record not being ratified.

10.4.3 ADDITIONAL CONTROLSAthletes requiring doping control (e.g. for national records) may request to be tested by reporting to the TIC, where a Doping Control Request Form should be completed. They will then be escorted to the Doping Control Centre.

The cost of this control will be paid by European Athletics and will be deducted from the Member Federations European Athletics subvention after he Championships.

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11. INFORMATIONSTADIUM

BOARDSA clock showing the race time is positioned on the in-field in each corner of the circular track. The result of each trial in field events will be shown on scoreboards, placed next to the infield.

Final and intermediate results of the field events will be indicated on the scoreboards above both of the bends.

ANNOUNCEMENTSOfficial announcements will be made in Czech and English.

START LISTS & RESULTSStart Lists will be available for Team Leaders on 05 March 2015 immediately after the Technical Meeting. Results and start lists will be displayed on the notice boards near the TIC. For the Shot Put and Long Jump (M) qualification the start lists will be available on 4 March 2015 evening at the Information Desks of the Team Hotels.

COMPLETE SET OF RESULT LISTSCopies of the results of each days events will be distributed to each Team at the TIC team mailboxes on each evening of competition. A daily program, which will include the start list for each competition day and the results of the previous competition day, will be available each morning at the TIC team pigeon box. Complete results in the form of a booklet will be issued to Team Leaders at the hotel Information desk on 08 March 2015.

12. SECURITYInstructions given by the LOC, the security personnel and the police must be followed in all areas, as well as during transport from one location to another.

The accreditation card must be worn at all times. If an accreditation is lost, this should be reported immediately to any LOC information desk.

The emergency phone number is 112 (police, ambulance and fire department). If necessary, the police can be contacted via the TIC at the Stadium. The TIC can also be contacted for lost and found objects.

13. OPENING & CLOSING CEREMONIES13.1 OPENING CEREMONYThe Opening Ceremony will take place on Thursday 05 March, commencing at 20:00 in the O2 arena.

13.2 CLOSING CEREMONYThe flag handover will be in the stadium at the end of the competition right after the last victory ceremony held in the O2 arena.

13.3 CLOSING PARTYThe Closing Party will take place on Sunday 08 March in the Clarion Congress Hotel (team hotel) from 21:30. Victory Ceremony of relays will be a part of it. All team members are invited. Everyone with accreditation is welcome to attend. All details will be displayed in the hotel information desk and the TIC.

14. DEPARTURETeams will be asked to provide full travel details in the final entry system. Teams will also receive a departure form, which should be completed and returned to the TIC at least 24 hours before departure, only if there are any changes to the preliminary confirmed details.

Departure times of the shuttle buses from the hotel will be provided and displayed at the hotel Information Desk.

All outstanding fees, charges and possible other expenses must be settled with the cashier.

The athletes vaulting poles will be transported by the LOC directly from the O2 arena to the Welcome desk at Terminal II to the oversized baggage desk in the departure area at the Airport. The athletes check in their poles and will receive a tag which he/she will put on the poles and leave at the oversized baggage desk.

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15. CONTACT DETAILSFor further details about the 2015 European Athletics Indoor Championships in Prague, please contact:

European Athletics Offices

a/ in the Intercontinental Hotel

Open from 28 February to 09 March, 09:00 19:00 daily

b/ in the O2 arena, see the plan in Appendix 4

Open from 02 to 08 March 2015, 08:00 - 20:00 daily

Local Organising Committee Office

The LOC office will be situated in the O2 arena, see the plan in Appendix 4

Opening hours: 24 February - 09 March 2015

08:00 22:00 daily

Mobile phone connection: +420 727 872 546

OTHERS

TEAM HOTELName Clarion Congress Hotel Prague

Rating ****

Address Freyova 33

City Prague 9

Postal Code 190 00

Telephone +420 221 131 139

E-mail athletics@euroagentur.cz

Web www.clarioncongresshotelprague.com/en

TEAM HOTELName Dorint Don Giovanni

Rating ****

Address Vinohradsk 2733/157a

City Prague 3

Postal Code 130 00

Telephone +420 267 031 111

E-mail athletics@euroagentur.cz

Web hotel-prag.dorint.com/en

PERSONAL COACHES HOTELName Artemis

Rating ****

Address U Sluncov 14

City Prague 8

Postal Code 186 76

Telephone 420 266 184 891

Email athletics@euroagentur.cz

Web www.olympik.cz/en/artemis/

EUROPEAN ATHLETICS FAMILY HOTELName InterContinental

Rating *****

Address Pask 43/30

City Prague 1

Postal Code 110 00

Telephone + 420 296 631 111

E-mail athletics@euroagentur.cz

Web www.ihg.com/intercontinental/hotels/gb/en/prague/prgha/hoteldetail

MEDIA HOTELName Ramada Prague city centre

Rating ****

Address Vclavsk nm. 820/41

City Prague 1

Postal Code 110 00

Telephone 420 221 454 111

E-mail athletics@euroagentur.cz

Web www.hotelramadapraguecity.cz/en/

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Name EA hotel Juli

Rating ****

Address Vclavsk nm.22

City Prague 1

Postal Code 110 00

Telephone 420 234 699 699

E-mail athletics@euroagentur.cz

Web www.hoteljulis.cz/en/

Name EA hotel Embassy Prague

Rating ****

Address Petrsk 31

City Prague 1

Postal Code 110 00

Telephone 420 221 871 111

Email athletics@euroagentur.cz

Web www.hotelembassyprague.cz/en/

TECHNICAL PARTNERS HOTELName Step

Rating ****

Address Malletova 1141

City Prague 9

Postal Code 190 00

Telephone 420 296 786 348

E-mail athletics@euroagentur.cz

Web en.wellness-hotel-step.cz/

USEFUL LOC CONTACT DETAILSTransportation Telephone: +420 271 090 851 | E-mail: zarsky@euroagentur.cz

Accommodation Telephone: +420 271 090 841| +420 724 983 947 | +420 271 090 861

athletics@euroagentur.cz

16. APPENDICES APPENDIX 1 TIMETABLE

Thursday 05 March 2015

16:30 Shot Put W Q

17:00 Long Jump M Q

18:00 Shot Put M Q

20:00 Opening Ceremony

Friday 06 March 2015

9:45 60m H Pent W

10:00 Triple Jump M Q

10:05 60m H W R1

10:15 Pole Vault M Q

10:32 60m H M R1

11:00 High Jump Pent

W

11:20 400m W R1

11:48 400m M R1

12:15 Long Jump W Q

12:20 800m W R1

12:41 800m M R1

13:15 Shot Put Pent

W

13:25 3000m W R1

Friday 06 March 2015

16:00 60m H W SF

16:05 High Jump W Q

16:10 Long Jump Pent

W

16:15 Pole Vault W Q

16:25 60m H M SF

16:50 400m M SF

17:10 400m W SF

17:25 Shot Put M F

17:35 800m Pent W

17:55 Long Jump M F

18:00 3000m M R1

18:25 Pentathlon W VC1

18:35 60m H W F

18:45 Shot Put M VC2

18:55 60m H M F

Saturday 07 March 2015

10:00 60m W R1

10:05 Triple Jump W Q

10:21 60m M R1

10:49 60m Hep M

11:10 High Jump M Q

11:15 1500m W R1

11:50 1500m M R1

12:00 Long Jump Hep

M

Saturday 07 March 2015

16:30 High Jump W F

16:35 Shot Put Hep

M

16:45 Long Jump W F

17:00 Pole Vault M F

17:25 Long Jump M VC3

17:50 60m H M VC4

18:00 800m W SF

18:15 Shot Put W F

18:20 60m H W VC5

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APPENDIX 2 DAILY MAPS 18:25 800m M SF18:30 High Jump

HepM AB

18:40 Triple Jump M F

18:45 Long Jump W VC6

18:50 3000m W F

19:10 400m W F

19:20 3000m W VC7

19:30 400m M F

19:37 Shot Put W VC8

19:45 3000m M F

20:00 400m W VC9

20:07 400m M VC10

Sunday 08 March 2015

11:30 60m H Hep M

12:40 Pole Vault Hep

M

14:25 3000m M VC11

14:35 Pole Vault M VC12

14:40 60m W SF

14:50 Triple Jump M VC13

14:57 60m M SF

15:12 800m W F

15:25 High Jump W VC14

15:30 800m M F

15:40 High Jump M F

15:45 1000m Hep M

15:56 800m W VC15

16:05 Pole Vault W F

16:10 1500m W F

16:17 800m M VC16

16:25 Triple Jump W F

16:30 1500m M F

16:55 60m W F

17:05 1500m W VC17

17:15 60m M F

17:22 1500m M VC18

17:26 High Jump M VC19

17:35 4x400 W F

17:42 Heptathlon M VC20

17:46 Pole Vault W VC21

17:55 4x400 M F

18:02 60m W VC22

18:06 60m M VC23

18:10 Triple Jump W VC24

tbc 4x400 W VC25*

tbc 4x400 W VC26**at final party

LJ / TJ

SP

LJ / TJ

PV

HJ

SP

Thursday 05 March afternoon

Friday 06 March morning

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LJ / TJ

PV

HJ

LJ / TJ

PV

HJ

SP

LJ / TJ

PV

HJ

SP

LJ / TJ

HJ

Friday 06 March afternoon Saturday 07 March afternoon

Saturday 07 March morning Sunday 8 March afternoon

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APPENDIX 3 IMPLEMENT LIST

OFFICIAL IMPLEMENTS LIST

Shot Put Women

Cat. No. Manufacturer Description Colour Certification No.

5132400 Nordic sport Shot 4 kg D: 95 mm, Brass Gold I-12-0601

PK-4/100-S Polanik Shot 4 kg D: 100 mm, Stainless steel Silver I-00-0195

PK-4/105-S Polanik Shot 4 kg D: 105 mm, Stainless steel Metallic I-00-0232

F253C Nishi Shot 4 kg D: 109 mm, Steel Silver I-99-0084

PK-4/110 Polanik Shot 4 kg D: 110 mm, Turned Steel Various I-12-0581

Shot Put Men

Cat. No. Manufacturer Description Colour Certification No.

5132726 Nordic sport Shot 7,26 kg D: 110 mm, Brass Gold I-99-0023

PK-7,26/115-S Polanik Shot 7,26 kg D: 115 mm, Stainless steel Silver I-00-0197

PK-7,26/120 Polanik Shot 7.26kg, D: 120 mm Steel, Various I-99-0152

F251 Nishi Shot 7,26 kg D: 125,5 mm, Steel Silver I-99-0087

F251C Nishi Shot 7,26 kg D: 129 mm, Steel Silver I-99-0083

Additional implements may be added to the official list if requested by Member Federations or manufacturers to European Athletics by 31 January 2015, and if supplied to the LOC free of charge. All such implements must have the IAAF certification and must be approved by the European Athletics Technical Delegates. Two samples of each implement must be supplied by the Member Federation or manufacturer concerned and delivered to the LOC by 23 February 2015 at the latest.

Personal Implements shall also be allowed, providing that:

They have the valid IAAF certification

They are not already included on the official list

They are in good conditions and the brand is easily recognisable