2015 VICTIMS OF CRIME GRANT TRAINING PRESENTED BY THE UTAH OFFICE FOR VICTIMS OF CRIME 1

2015 VICTIMS OF CRIME

GRANT TRAINING

P R E S E N T E D BYT H E U TA H O F F I C E F O R V I C T I M S O F C R I M E 1

Utah Office for Victims of Crime

Christine WattersVictim Assistance

Coordinator(801)238-2369

[email protected]

Jennifer MenteerVOCA Grant Analyst

(801)[email protected]

Julie Summers VAWA Grant Analyst


Tallie ViteriVOCA/SASP Grant

Analyst(801)297-2620

[email protected]

Judy BlackOffice Specialist(801)238-2370

[email protected]

Lori OlsenGrant Analyst


2

mailto:[email protected]






Purpose of RFP Training

1. Understand the VOCA program and its guidelines2. Enhance the quality of grant applications3. Eliminate applications which do not meet VOCA

eligibility requirements4. To familiarize you with the grant application5. Highlight application changes & new requirements

1. Fast Track, Competitive, & Sexual Assault Set Aside6. Provide information on our knowledge of Federal

VOCA funding

3

Statement of Purpose

• Victim-centered grant• To assist public & private non-profit agencies

in providing direct services to victims of crime• To develop new programs in underserved

victim populations and geographic areas• To assist in sustaining successful programs

OVC FY15 VOCA Formula Grant

4

2013-2014 Annual report data

Victims ServedPrimary: 54,752 Secondary: 17,862FTE’s: 206 Volunteers: 2381 hours

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Crime CategoriesVictims Served

6

Crime Category Primary Secondary

Child Physical Abuse 3,996 2,499

Child Sexual Abuse 4,524 4,175

DUI/DWI 294 612

Domestic Violence 24,257 8,674

Adult Sexual Assault 3,873 989

Elder Abuse 311 103

AMAC 456 657

Homicide Survivors 217 168

Robbery 855 113

Assault 4,057 757

Other Violent Crimes 1,995 312

Other 3,873 1,252

TOTAL 54,708 20,311

Services Provided

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Service Primary SecondaryCrisis Counseling 23,749 7,053Follow Up 74,855 9,417Therapy 2,391 457Group Treatment 4,608 2,126Crisis Hotline 14,647 2,607Shelter/Safe House 2,503 922Info/Referral In Person 28,762 8,548Criminal Justice Support/Advocacy 66,407 11,788Emergency Financial Assistance 1,818 472Emergency Legal Assistance 4,551 3,161Assistance Filing Comp Claims 14,609 5,887Personal Advocacy 31,170 7,930Info/Referral-Phone 58,512 14,579Other 41,936 5,999TOTAL 370,518 80,946

Demographics

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Gender Primary Secondary

Female 34,916 9,695

Male 13,635 6,702

0-12 13-17 18-29 30-44 45-64 65+ Unknown

6,760 4,067 14,069 15,978 6,297 1,295 534

White Black Hispanic Asian Am. Islander

Pacific Islander

Race Unknown

40,360 1,550 9,668 669 982 525 11,483

Race

Age

SUCCESS UPDATE

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2015 VOCA Funding & Allocation

• Estimated available funding for FY2015/16 is $4,300,0001. $430,000 each for sexual assault, child abuse (physical &

sexual), and domestic abuse2. $430,000 for “underserved victims of violent crime” (i.e.

homicide survivors, elder abuse, and Adults Molested as Children)

3. $150,000 Adult Sexual Assault Victims Programs only4. $2,230,000 to support programs providing services to all

crime categories and to address the needs of communities in geographic areas of the state where services are limited and population has increased

5. $200,000 for new programs applying competitively

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2015 VOCA Grant Allocation Timeline

Friday, March 6, 2015

Thursday, March 12, 2015 &Tuesday, March 17, 2015

Applications available online:www.crimevictim.utah.gov

Utah Training & Technical Assistance Meeting:Red Cliffs LodgeMile Post 14 Hwy 128, Moab, UT 84532

Utah Training & Technical Assistance Meeting:Utah Office for Victims of Crime350 E 500 S (Downstairs), Salt Lake City UT

Thursday, April 16, 2015 APPLICATION DUE TO UOVC BY 5:00 PM

May 1 - June 5, 2015 Screening & Allocation CommitteesReceive, read, and recommend grant awards

June 22 2015 Final Approval; Award notification letters mailed; final contract negotiations begin

July 1, 2015 2015/2016 VOCA Program Year begins

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http://www.crimevictim.utah.gov/

FAST TRACK Criteria• Any VOCA program funded in FY14 will be placed in Fast

Track– MAXIMUM 3% increase allowed– Last year’s original award amount with up to 3%

increase• FY2014 funded projects are NOT eligible for competitive

funds• APPLIES TO SEXUAL ASSAULT SET ASIDE• 3% increase can only be applied in the areas of personnel

for COLA/Benefit increases and/or travel/training• If application is received and increase is greater than 3%,

application will be determined ineligible and be disqualified– THIS MEANS APPLICATION WILL NOT BE FUNDED

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Competitive Funding Criteria

Agencies who meet the following criteria are eligible to apply for this review:

• Any agency which has not received VOCA funds in the past and meets Federal eligibility requirements

• Meets April 16, 2015 deadline

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COMPETITIVE SEXUAL ASSAULT SET ASIDE FUNDS

CRITERA• Agencies who meet the following criteria are eligible to apply

for this review:• Public and private non profit organizations who meet VOCA Eligibility

Requirements• Public and private non profit organizations who provide “direct

services” (as defined by VOCA) to crime victims• Organizations who have identified an unmet Adult Sexual Assault

victim services need (rural or urban underserved populations)

ONLY NEW PROGRAMS. EXISTING SA SET ASIDE PROGRAMS WILL BE PLACED IN FAST TRACK.

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SEXUAL ASSAULT SET ASIDE

ADULT SEXUAL ASSAULT ONLY

(No AMAC or Child Sexual Abuse)

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QUESTIONS?

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VOCA Subgrantee Eligibility Requirements

(Information Pg. 1-2)1. Public or non-profit organization2. Record of effective services3. New Programs—demonstrate 25-50% financial support from non-federal

sources4. Program match (20% of total, including match = award / 4) 5. Volunteers6. Promote community efforts to aid crime victims7. Help victims apply for compensation benefits8. Comply with federal rules regulating grants9. Maintain Civil Rights information10. Comply with State criteria11. Services to victims of Federal Crimes12. No charge to victims for VOCA funded services13. Client-Counselor & Research confidentiality as required by Federal and

State law17

Definition of Crime Victim

(Information Pg. 6)• Primary Victim: Any person subjected to a chargeable crime

• VOCA Victim Assistance provisions DO NOT mandate that crime victims report to law enforcement in order to receive services

• Child: A person under 18 years old• Spouse: A cohabitant (UCA 77-36-1)• Secondary Victims: may include a spouse, parents,

siblings, and children of the victim• Sexual Assault/Child Abuse/Spouse Abuse: Not limited to

crimes with these statutory names but rather are used in a descriptive sense of any type of similar crime

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Definition of Crime Victim

(Information Pg. 6)• DOES NOT include perpetrator or any accomplices, residents of halfway houses or other correctional facilities, or persons on probation or parole if crime is a violation of probation or parole

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VOCA Victim Assistance Funds

Direct Services Which:• Respond to immediate health and safety needs of crime victims, so that the severity of the psychological trauma is reduced

• Provide mental health assistance which helps restore the victim’s sense of dignity, self-esteem, and coping mechanisms

• Assist the victim in participating in the criminal justice process

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Definitions of Direct Services

(Information Pg. 10-11)• Crisis Counseling: In-person crisis intervention, emotional support, and guidance and counseling provided by advocates, counselors, mental health professionals, or peers. Such counseling may occur at the scene of a crime or immediately after a crime or be provided on an ongoing basis

• Follow-Up Contact: In-person contacts, telephone contacts, and written communications with victims to offer emotional support, provide empathetic listening, and check on a victim’s progress

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(Information Pg. 10-11)• Therapy: Intensive professional psychological or psychiatric

treatment for individuals, couples, and family members related to the victim to provide emotional support in crisis arising form the occurrence of a crime. This includes the evaluation of mental health needs as well as the actual delivery of psychotherapy

• Group Treatment: The coordination and provision of supportive group activities

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(Information Pg. 10-11)• Shelter/Safe House: Offering short- and long-term housing

and related support services to victims and families following a victimization

• Information & Referral (In-Person): In-person contacts with victims during which time services and available support are identified

• Criminal Justice Support/Advocacy: Support, assistance, and advocacy provided to victims at any stage of the criminal justice process to including post-sentencing services and support

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• Emergency Financial Assistance: token /voucher (no cash) for transportation, food, clothing, emergency housing, etc.

• Emergency Legal Advocacy: Filing of temporary restraining orders, injunctions, and other protective orders, elder abuse petitions, and child abuse petitions but does not include criminal prosecution or the employment of attorneys for non-emergency purposes such as custody disputes, civil suits, etc.

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• Assistance in Filing Compensation Claims: Making victims aware of the availability of crime victim compensation, assisting the victim in completing the required forms, gathering the needed documentation, etc. It may also include follow-up contact with the victim compensation agency on behalf of the victim.

• Personal Advocacy: Assisting victims in securing rights, remedies, and services from other agencies, locating emergency financial assistance, intervening with employers, creditors, and others on behalf of the victim, assisting in filing for losses covered by public and private insurance programs including workman’s compensation, unemployment benefits, welfare, etc., and accompanying the victim to the hospital, etc

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• Telephone Contact: Contacts with victims during which time services and available support are identified

• Other: Other VOCA direct, allowable services not listed

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ALLOWABLE&

UNALLOWABLE

COSTS27

Allowable Costs: instruction pages 2-3

1. Immediate Health & Safety• Crisis Intervention, hotline counseling, etc.

2. Mental Health Assistance• Counseling, group treatment, therapy

3. Assistance with Participation in Criminal Justice Proceedings• Emergency legal services, transportation to court, etc.

4. Forensic Examinations• Must also provide counseling, support, etc.

5. Costs Necessary & Essential to Providing Direct Services• Telephone service, local travel expenses, etc.

6. Special Services• Assist with UOVC compensation claims or public assistance, etc.

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Allowable Costs: instruction pages 2 - 3

6. Personnel Costs• Staff salaries, fringe benefits, cost of training, etc.

7. Restorative Justice• Must be requested by the victim and offer therapeutic value • Requires a prior written authorization from UOVC

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Other Related Allowable Costs:

instruction pages 3 & 4• Not generally considered direct crime victim services, but are often a necessary and essential activity to ensure that quality direct services are provided

• State grantee and sub-recipient must agree that:1. Direct services to crime victims cannot be offered without support for

these expenses2. Sub-recipient has no other source of support3. Only limited amounts of VOCA funds will be used for these purposes

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Other Related Allowable Costs

1. Skills Training for Staff• Focus on developing skills of direct service providers

2. Training Materials• Books, manuals, videos, etc.

3. Training Related Travel• Travel, meals, lodging, and registration

4. Equipment & Furniture• Pagers, victim waiting rooms, TTY, etc.

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5. Advanced Technologies• Computer equipment, notification systems, etc.

6. Contracts for Professional Services• Interpreters, emergency psychological services, etc.

7. Operating Costs• Printing, postage, brochures, etc.

8. Supervision of Direct Service Providers• Coordinator for volunteers, etc.

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9. Repair and/or Replacement of Essential Items– Must contribute to maintaining a healthy and/or safe

environment or crime victims

10. Public Presentations– Designed to identify crime victims and provide or refer

them to needed services

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Non-Allowable Costs : instruction pages 5 & 6

• Any costs already covered by the agency (supplanting)

• Lobbying and administrative advocacy• Perpetrator rehabilitation and counseling• Needs assessments, surveys, evaluation, studies• Fundraising• Prosecution activities, police officers• Indirect organization costs• Property loss

34

Non-Allowable Costs : instruction pages 5 & 6

• Most medical and mental health costs• Relocation expenses• Administrative staff expenses• Development of protocols, interagency

agreements, and other working agreements• The costs of sending individual crime victims to

conferences• Activities exclusively related to crime prevention

• Night Out Against Crime• Domestic Violence Awareness Month/Night

35

Clarification of Non-Allowable Activities

• Funds shall not be used to support the development or presentation of a domestic violence, sexual assault, dating violence, and/or stalking curriculum for primary or secondary schools. The grantee further agrees that grant funds will not be used to teach primary or secondary school students from an already existing cirriculum.

• Grant funds may be used to support, inform, and outreach to victims about available services, but are not to be used to conduct public awareness or community education campaigns.

36

Clarification of Non-Allowable Activities

• The “curriculum” in the first condition refers to a prevention or education curriculum. As always, states can continue to conduct interventions in schools and can fund outreach about available services. For example, a subgrantee could conduct dating violence support groups in schools, as this would constitute an intervention.

• Questions have also come up about the potential scope of presentations under the umbrella of “outreach about available services.” Teens may not know what an abusive relationship is, so they would not be able to access the services without some education to help them understand why they would need the services in the first place as well as what services are available. However, education on topics such as healthy versus unhealthy relationships would cross the line into prevention rather than access to services. 37

Coversheet&Required VOCAQuestions

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Coversheet Checklist Is the Amount Requested correct? (#10) Did I include the entire 9 digit zip code? (#11) Did I include the correct Point of Contact? (#13) Did I select:

Type of Agency? (#3) Use of Funds? (#4) Grant Submission Type? (#5)

Did I list the CONGRESSIONAL District Served (I, II, III or Statewide)? (#6)

Did I list my DUNS & Tax ID? (#7&8) Did I list my Sources of Match? (#15) Did I include Original, authorized signatures?

Non Profit: Board Chair Government Agency: Mayor, County Commissioner, etc.

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Required to receive VOCA funding

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Required VOCA questions checklist

Is the total number of victims served correct? Do the TOTAL VOCA FUNDS match the request on the

coversheet? Did I include ASSISTANCE IN FILING COMPENSATION CLAIMS? Do my numbers relate to my Goals & Objectives in Section B

of the application? Are my numbers realistic and achievable?

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BUDGET

43

Budget Safeguards• 3% MAXIMUM increase from last year’s award amount• Figures from Budget Worksheets will carry forward to the

Coversheet• Figures from Match Worksheets will carry forward to the

Coversheet

BUT, PLEASE TAKE THE TIME TO CHECK YOUR FIGURES!

44

Budget Categories by Priority

1. Personnel2. Training & Travel3. Supplies4. Equipment5. Contracted Fees/Consultants6. Other

*NO OUT OF STATE TRAINING WILL BE AWARDED

45

VOCA Immediate Emergency Funds

• Funds set aside to assist victims with immediate needs such as:• Shelter• Transportation• Food• Acquiring birth certificates/Social Security numbers, etc.

• Funds are to be used as a last resort when no other resources are available to assist victims with these immediate needs.

• Maximum allowable request is $1,500.00

THESE FUNDS ARE FOR IMMEDIATE VICTIM NEEDS, NOT AGENCY NEEDS.

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VOCA Immediate Emergency Funds

• Request for these funds should be listed as “VOCA Emergency Funds” within the “Other” category of the budget section• Should be itemized in budget as much as possible

• Guidelines regarding non-allowable VOCA costs still apply to “VOCA Emergency Funds”• Medical expenses are NOT allowable

• Receipts and records of all expenditures must be kept with grant records for 3 years, pursuant to VOCA reporting guidelines

THESE FUNDS ARE TO BE USED FOR THE IMMEDIATE NEEDS OF VICTIMS—NOT AGENCY EMERGENCIES.

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PERSONNEL

48

BE CONSISTENT WITH YOUR POSITIONS /

TITLES

• If a title of a position has changed from last year’s grant project, please indicate in Program Expenditure Comparison Summary

• If an employee who worked under the grant last year is working in a new position this year, please indicate in Program Expenditure Comparison Summary

49

Volunteers

50

Contracted Fees

Maximum reimbursement rate is $81.25/hour or $650.00/day

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Equipment

52

Travel & Training• Mileage rates

– $0.56/mile personal vehicle– $0.38/mile agency vehicle

• Training– Break out all trainings and training costs (per diem, hotel,

registration) separately• Hotel: $95.00/day• Per diem: $39.00/day

– Breakfast: $10.00– Lunch: $13.00– Dinner: $16.00

THESE ARE MAXIMUM RATES. YOU MUST ADHERE TO YOUR AGENCY’S TRAVEL POLICIES

53

SUPPLIES & OTHER

All supplies, utilities, office space, etc. MUST be pro-rated according to percent of VOCA usage

• Space provided for justification on page 13

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SUPPLANTING• If requesting 3% increase, you must:

– Show that position/benefits increases for which you are applying have not previously been funded by the agency

• New programs must show that positions are new, or will be backfilled if funding is awarded.

55

Calculate Your Budget Carefully!

• UOVC will be VERY selective with grant change approvals in 2015

• Purchasing equipment and supplies during the last month of the grant may not be undertaken merely for the purpose of using unobligated funds, as this does not support the purpose of the program.

• MUST receive WRITTEN APPROVAL before ANY changes are made to Grant Contract. (Grant Change Request)

56

Budget Section checklist

Are the employee’s agency hours accurate?Is the employee’s ACTUAL rate of pay listed?Are benefit rates accurate? (Actual rates provided by

agency.)ARE VOLUNTEERS LISTED? Are equipment & supplies pro-rated?

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MATCH

58

Match Requirement• Subgrantees who have received funds for (4) or

more years must provide one-fourth (25%) cash match within the 20% program match

59

Subgrantee Match Requirement

(Four Years or More VOCA Funding)

60

Match Requirements• The recipient’s share of the project costs• VOCA requirement is 20% of the total program

costs• Restricted to the same uses as the VOCA program

funds• Must be obligated by the end of the program

period• Needs to be applied in proportion to the

obligation of the Federal funds– Must be reported in the period in which the expense

was incurred 61

Cash Match vs. In-Kind Match

• Cash Match– Actual cash spent by the recipient for project-related costs

• Salary/benefits• Supplies/equipment purchased by the agency• Agency vehicles/miles• Training

• In-Kind Match– Value of donated services or items

• Volunteers• Donated supplies/equipment• Other items donated to assist crime victimsMake sure to include cash and in-kind match sources both on the coversheet as well as the match section!

62

Specific Source of Match

List whether your match comes from a State, Local, or Other funding source

63

Personnel

funding sources

64

65

PROJECTCOMPARIS

ON

66

67

H. Additional Resources

Page 15• Does the community support your organization?• All other resources available to the program• Be specific and itemize

68

VAWA/SASP/USASP Subgrantees:

pages 16 - 19• How do your VAWA/SASP/USASP program

goals and objectives differ from the VOCA program for which you are requesting funding?

• Provide budget and personnel information– For those with multiple VAWA contracts, there are

two pages to enter information

69

6. Agency Budget page 19

• Submit a current fiscal budget– Should be a projected budget for the 2015 fiscal

year

70

Budget Justifications

• New positions not funded in the previous grant year

• New position titles• Hours swapped between two employees

ANYTHING IN THE BUDGET DIFFERENT FROM 2014 NEEDS TO BE EXPLAINED!

71

ONCE CONTRACT IS SIGNED:

• Agency may not deviate from budget– Salaries MUST be paid in accordance with

contracted budget figures– Funds MAY NOT be moved between category

without approval from UOVC (Grant Change)

72

NARRATIVE

SECTIONS

73

NARRATIVE SECTIONS SHOULD BE WRITTEN AS THOUGH THE READER IS UNFAMILIAR WITH YOUR PROGRAM

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A. Statement of Need & Target Population

• Comprehensive understanding of the problem and subsequent need being addressed in the grant application including geographic issues, the problem and it’s resolution

A. Geographic areaB. Nature and Scope of the ProblemC. Victim NeedsD. Target Population

SITE YOUR SOURCES & USE CURRENT INFORMATION 75

B. Program Plan & Evaluation

• Goals/objectives/activities/methods/ monitoring/evaluation timelines

• Describes the purpose and service for which you are requesting the funding, how many victims you are going to serve and when

76

77

Goals & Objectives Checklist

• Is the Objective:• Quantifiable?• Measurable?• Achievable?

• Each Objective should have ONE specific item being measured. (i.e. Provide on-scene crisis intervention to 100 victims of crime)• Specify what you are measuring (victims served, group therapy sessions, people trained, etc.)

• Do your numbers coincide with the VOCA Questions on page 2?

• Do your Goals & Objectives include:• The employees for whom you are requesting funding? • Volunteers? • The services listed in the VOCA Questions on page 2? 78

C. Statistics Reporting• Federal Government requires accountability

of awarded VOCA funds• Agencies commit to collect & provide statistics

based on services provided in Certified Assurances & Grant Conditions

• Who, what, where, how, when

79

D. Comprehensive Crime Victim Services

• How will your program complement other services?

• What other programs will you be working with?

• 3 current letters of support from agencies with whom you are coordinating

80

E. Record of Providing Effective Services

• What has your previous year’s VOCA funded program accomplished?

• How long has program been in existence?• How has it grown?• Types of victim services offered.• Significant agency accomplishments

NEW PROGRAMS: IT IS STILL HELPFUL TO LIST YOUR AGENCY’S ACCOMPLISHMENTS

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Record of Providing Effective Services:

page 15

82

F. Project Administration

• Does your agency have the capability to administer the awarded funds and implement the program?1. Organizational chart2. Roster of governing board3. Attach or include agency position titles and job

description4. VOLUNTEER JOB DESCRIPTION5. Verification of 501(c)3 status-For Non-Profits6. Staff abilities & qualifications7. Staff to manage fiscal controls

83

Licensing

• Domestic Violence Shelters need to be licensed through the Utah Office of Licensing as a Domestic Violence Shelter in order to receive funding

• Treatment Centers need to be licensed as well• Treatment professionals need to be licensed

(i.e. LCSW, LPC, MFT, etc) in order to provide therapeutic services

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CERTIFIED ASSURANCES & GRANT

CONDITIONS

85

CERTIFIED ASSURANCES & GRANT

CONDITIONSA few new ones, (p. 3 of Grant Conditions and Assurances)• Can’t use federal funds to lobby at any level of

government.• Additional requirements may be imposed on

high-risk subgrantees

86

Grant Condition - #11• Page 7 on Certified Assurances & Grant Condition

11. Category Change

Subgrantee will plan and budget for equipment and supplies early in the grant project to ensure the full benefit of the purchase is received. Moving personnel, purchasing equipment and supplies, and requesting training funds during the last month of the grant may not be undertaken merely for the purpose of using available funds, as this does not support the purpose of the program.

87

Grant Condition - #16• Page 8 on Certified Assurances & Grant

Condition

16. Written Approval of ChangesSubgrantees must obtain prior written approval from the UOVC for any and all program changes deviating from the contract. These include but are not limited to: (a) change of program activities, designs, or objectives; (b) changes in personnel identified in the contract; (c) any changes in the approved project budget.

88

EEOP – Local Governments

• More than 50 employees• Received $500,000 or more in federal funds /

per year • Submit physical EEO plan to the OCR• Once approved, a letter will be sent • It is good for two (2) years

89

EEOP – Local Government

• More than 50 employees • receive between $25,000 and $499,999 in

federal funds / year • Advise OCR that they do have an EEOP on site

for review. • Submit Certification Form

90

EEOP Exempt – Non-profit

• Exempt organization – Non-profits & local governments with less than 50 employees

• Required to submit Certification Form to acknowledge exemption

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CCJJ PowerPoint Training

• Go to www. Justice.utah.gov• Type in ‘Civil Rights Training’ in search box• Go through the slide show• Sign the certificate • Keep it in your grant file

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Civil Rights Compliance BasicsCan’t discriminate or deny services on the basis of race, color, religion, national origin, pregnancy, pregnancy- related, age, disability, or sex. Treat everyone equally.

– Need to have internal policy about this

• Can’t retaliate – (For everyone, including employees and participants)Scan and email form to [email protected] title your email EEOP Certification

Access form at ojp.gov/about/ocr/pdfs/cert.pdfReport any complaints, lawsuits or findings from a court or agency on a civil rights finding to UOVC and OCR (Office of Civil Rights)

1. Have project director read and sign certification on CCJJ’s Civil Rights compliance every year2. Fill out and Sign UOVC Grant Conditions3. Access similar certification form and send to OCR, along with EEOP plan if required4. Keep all on file

93


Reporting of Audits

• Send copy of Audits/Financial Statements to [email protected] (within one month)

• Provide auditors copy of grant, so they test to see whether expenditures are allowable under the Grant

• Upload Audits/Financial Statements to State Auditor at reporting.auditor.utah.gov – Contact State Auditor’s office directly for

questions, 801-538-1025 and [email protected]

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Site Visits and Desk ReviewsWe have done and will continue to do Site Visits of your grantsWe have done and will continue to do Desk Reviews of your grants

• Please keep all backup documentation such as timesheets, receipts, invoices, mileage receipts, payroll reports, statistical records of services provided, etc. in a folder by reimbursement period for each grant (keep for 3 years after grant ends)

• Make sure that your financial person and programmatic people, and employees listed on grant, are aware of the specific conditions on each grant (employees on grant, hours on grant, rate of pay, benefit rate, activities allowed/not allowed etc.)

• Remember timesheets should drive the hours charged to a grant, not some pre-determined average of hours or average percentage of time charged to the grant

95

New things on the Horizon

• SB 152, Utah appears to be enacting a law regarding accounting reports for non-profits

• Office of Management and Budget created new guidelines

• This means a new OJP Financial Guide and other changes

• Stay tuned

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REVIEW & AWARD

PROCESS97

RFP & AUTHORIZATION PROCESS

Fast Track Process• Screening and Allocation

accuracy review

Competitive Process

• Screening and Allocation Committee review

• Award Recommendation Summary

• Final Board review and authorization

• Communicate final grant corrections

• Finalize contract

• Subgrantee receives contract98

Top 10 Most Common VOCA Application

Mistakes as Identified by Screening & Allocation

Committees

99

Top 10 Most Common VOCA Mistakes

10. Statement of problem, need and target population is not concise (bullet points are suggested); outdated;

lacks data100


9. Victim needs section is centered around agency’s

services and needs and not what victims really need

101


8. Statements are based on perception

and not based on actual fact

102


7. Objectives are not specific and/or measurable; goals are more like objectives, objectives are more like activities and vice versa

103


6. Letters of support-not signed, incorrect date, reference the incorrect

project/grant

104


5. “Required VOCA Questions” outcomes do

not correlate with “Goals/Objectives”

outcomes105


4. Missing parts of the application or

attachments

106


3. Volunteers not serving their purpose-not enough

hours, not listed on the program plan, not relevant

to the project107


2. Job titles are not consistent and/or the

project changes drastically from year to year

108


1. Supplanting justification is not

addressed

109

2015 VOCA Grant Application

• Applications are available on UOVC’s website: www.crimevictim.utah.gov

• Applications are due Thursday, April 16, 2015 at 5:00 p.m.• For all applications: Submit original and seven (7) unbound copies

• DO NOT SEPARATE WITH BINDER CLIPS (suggestion: use colored paper)• DO NOT STAPLE• DO NOT PRINT DOUBLE-SIDED

• If mailed on April 16th, the package must be postmarked by 5:00 p.m. & delivered overnight– Applications postmarked on April 16th will only be accepted from agencies

outside of Salt Lake County

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http://www.crimevictim.utah.gov/

QUESTIONS?

111

Documents

2015 VICTIMS OF CRIME GRANT TRAINING PRESENTED BY THE UTAH OFFICE FOR VICTIMS OF CRIME 1