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2015
USTA/Wisconsin State Championships Adult 18/40 and Over
Committees:
TOURNAMENT DIRECTOR: Pam Hammond
Tournament Committee Liz Ritter
Kate Carroll Jan Westemeier Brenda Blend Diane Ansay
Grievance Committee: Grievance Appeals Committee: NTRP Committee: Kris Williams, Chair Essie Herron, Chair Rick Ellsworth, Chair Greg Straub Amanda Halek Jay Massart Ximena Christianson Paula Fochesato Eric Volcheff
Dear Captains,
WELCOME TO THE 2015 WISCONSIN STATE CHAMPIONSHIPS PLEASE READ AND FOLLOW ALL INSTRUCTIONS CAREFULLY!
Congratulations! Your team has made it to the Wisconsin State Championships, August 7-‐9th, 2015, at Nielsen Tennis Stadium in Madison. Now you must get ready by properly filling out the enclosed forms that are necessary for you to proceed to the championship. Captains are required to submit their completed ENTRY form by Noon on Monday, August 2, 2015. The entry must be sent electronically.
Entry must be sent to: Pam Hammond [email protected]
BRING the COMPLETED Publicity Release Form and Media forms to the TOURNAMENT. Please arrive one-‐hour before your first match to check-‐in at the Tournament Desk. When you check-‐in, submit these completed forms to receive your Match Line-‐up Forms. USTA/Midwest Section Communication Director, Kathy Dalla Costa sends this information to the winning team’s local newspapers.
LINEUPS ARE DUE 45 MINUTES BEFORE EACH MATCH. All team members must be present at the site when you turn in your lineups. Matches may be called 30 minutes before the match time listed on the schedule. Be prepared. Time violations will result.
In the event your team wins the State Championships, you must immediately confirm that your team will advance to the USTA/Midwest Section Championships in Indianapolis. The winning team will be required to complete the Section Entry Form and leave a Security Deposit check in the amount of $400. This check will be returned to you after you complete the team matches at the USTA/Midwest Section Championships. If you cannot confirm that a full team will advance to the USTA/Midwest Section Championships, the second place team will be invited. This decision MUST be made prior to departing Nielsen on Sunday.
A USTA/Midwest Section Championship captain information packet including hotel information will be provided to you and is also posted at www.midwest.usta.com/SectionalChampionships. You, as captain, are responsible for making the room reservations for yourself and all of your teammates/guests. The 18 and Over Championships will be played in Indianapolis, IN, August 14-‐16, 2015. The 40 and Over Championships will be played in Indianapolis, IN, August 21-‐23, 2015 (check the Midwest site for additional information).
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Pre-‐Tournament Conference Calls: If you cannot call the conference line at the time scheduled for your level, call in at whatever time works best for you. If the captain is not available either day, a team representative may call. Rules will be reviewed and questions answered. Following is the schedule for conference calls: Conference Line: 1-‐800-‐791-‐2345, code -‐75190
Monday, August 3 7:00 PM Tuesday, August 4 7:00 PM Good luck at the USTA/Midwest Wisconsin State Adult 18/40 and Over Championships. Success to those of you who have qualified to advance directly to the USTA/Midwest Sectional Championships for Adult 18/40 and over.
Pam Hammond, Tournament Director Wisconsin State Championships USTA League Tennis MIDWEST/Wisconsin Wisconsin Tennis Association
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2015 USTA/MIDWEST SECTION STATE & SECTION ADULT AND SENIOR CHAMPIONSHIP RULES AND REGULATIONS
Wisconsin State Adult 18/40 & Over August 7-9th, 2015
Nielsen Tennis Stadium 1000 Highland Avenue, Madison, Wisconsin 53705
NO ALCOHOLIC BEVERAGES WILL BE PERMITTED ON THE UNIVERSITY PREMISES. Any team bringing alcoholic beverages to Nielsen Tennis Stadium, either indoors or outdoors, will be immediately disqualified from competition at the State Championships and will not advance to Indianapolis for Sectional play. It will also mean disqualification from local league play for the remainder of the 2015 season and for the 2016 season. This also applies to spectators associated with your team.
Captains - pass this information along to your team members! 1. USTA Rules, 2015 USTA League Regulations, current USTA/Midwest Section Standing Orders and “The Code” will be
observed. Matches are un-officiated. Roving officials will be present. 2. Good sportsmanship, good manners and generally accepted customs that constitute the social graces of court play
are the expected behavior of players. 3. Team Lineups for each match must be submitted by the captain to the tournament desk 30 minutes
prior to the scheduled match. The captain must inform the tournament desk that the entire team is on site and available to play. The tournament desk has the authority to start putting on matches when courts are available no sooner than 30 minutes prior to the scheduled match. If a team lineup is not submitted prior to match being called; an official will be called. The Point Penalty for Lateness as stated in the USTA Friend at Court will be used for each court where the player for the court being called fails to appear. The penalties are as followed:
• 5 minutes or less: Loss of toss plus 1 game • 5.01-10 minutes: Loss of toss plus 2 games • 10:01-15 minutes: Loss of toss plus 3 games • More than 15 minutes: Default
Players should take their bathroom breaks before their match is called. Time penalties may be applied if players fail to appear at the Tournament Desk within one minute of their match being called. 4. Players may be asked to submit a current photo and/or driver’s license to verify their identity during check-in and at
any time during the championship. Failure to provide positive identification (i.e., a current photo and/or driver’s license) may result in an automatic default of any matches played in which the individual who cannot provide identification participated during the championship
5. If you or one of your players is on two or more first place teams on the same NTRP level in the Adult 18/40 and Over
divisions, you or the player must choose ONLY ONE team to play with at District, State or Section Championships. (Player Decision information in the captain packet)
6. A round robin schedule is being used. A warm-up of ten minutes is permitted beginning with the court assignments.
Warm up time will be monitored by the roving umpires. 7. All courts for a team match must be on the same surface and scheduled at the same time. Page 3
8. The player should have their phone turned off unless it is specifically approved by the Tournament Referee for the player to have the phone on court in VIBRATE mode. Only Medical professionals and certain Information Systems professionals are eligible for this exemption. If a cell phone rings (or vibration is heard) between points or during a changeover, the offending player is given a Time Violation. If it rings during a point, the other player/team may claim the point on a hindrance. In either case the player must turn the phone off at that point. If the player does have an exemption and the phone rings, the player loses the point. If it vibrates, the opposing team or player may claim a let. A player may bring to the court written notes that were prepared before the start of the match and may read these notes during the match. A player MAY NOT use electronic devices such as cell phones, digital messaging systems, radios, MP3 players, DC and DVD players, and cassette players. Hearing aids and watches not capable of receiving messages are permitted. A player desiring to use any other electronic device should first ask the referee whether the device may be used. 9. One team point will be awarded to the team winning the majority of the individual matches: five individual matches
in case of Adult 18/40 and Over teams. 10. If teams are tied, the tie will be broken according to 2015 USTA League Regulations 2.03H - 2.03H(5) and then USTA/Midwest Section USTA League Standing Order 2.03H(5). 11. If a team needs to default a position, defaults will be according to 2015 USTA League Regulations. The default point
goes to the opponent as stated in the 2015 USTA League Regulations 2.03K. 12. Ten (10) first place awards will be provided for each Adult 18/40 & Over team. Extra awards may be ordered at the team's expense. 13. If a team cannot participate in either State or Section Championship, the captain must immediately
notify the District USTA League Coordinator. The District USTA League Coordinator (DLC) or State Tournament Director must contact the second place team and offer them an opportunity to compete. The DLC will obtain all paper work necessary. The DLC will then notify the State Championship Director or Section Championship Director that a new team will be coming.
14. If a team does not participate in the State or Section Championship and there is no team to replace that team, then the defaulting team’s district will be held responsible for the Championship entry fee. Entry fees are not reduced for defaulting teams. The $400 deposit check will be cashed to cover fees.
15. If a team has not requested a waiver from the Championship Tournament Committee and is not represented by a full complement of courts at the initial check in at the USTA League State and/or Section Championship, their District will be fined $400. Any additional action against the team is at the District discretion.
16. In all other situations where teams do not have a complete compliment of courts due to unusual circumstances the Championship Tournament Committee reserves the right to handle on a case by case basis. 17. A complaint against a player or team alleging a violation during championship league competition shall be filed with the Grievance Committee in accordance with rule 3.03C(1), in the 2015 USTA League Regulation Book. The complaints must be written on specific forms obtained from the tournament desk and returned to the Site Director within thirty (30) minutes of the completion of the involved team’s match or prior to the commencement of the involved team’s next match, whether or not the involved player participates. A non- refundable filing fee of $100.00 is due upon submission of complaint. If decision of the Grievance Committee is appealed, a non-refundable filing fee of $100.00 is due upon submission. 18. During District, State and Section championship play, players declared ineligible by the USTA/Midwest Section USTA League Grievance Committee will not be allowed to advance with their team, but their match results will stand as played. USTA/Midwest Section Standing Order 2.04E(1). Page 4
19. Matches will be the best of 2 tie-break sets, with regular scoring and in an event of split sets, a third set match tie- break shall be played in lieu of third set with the two minute set break with no coaching allowed. Adult 55 and Over/Mixed Doubles: a team match consists of 3 doubles positions.
a) Regular scoring will be used.
b) Set tie-break (Coman Tiebreak Procedure) at 6 all in each set c) Third set match tie-break (Coman Tiebreak Porcedure) shall be played in
lieu of third set in event of split sets. d) Alternate scoring (no-ad or pro sets) may be used in case of rain or unforeseen circumstances.
20. After the match, players are to return the used balls and report the scores to the site director. Scores should be verified by all those who competed. Captains must sign the completed scorecard within 15 minutes after the team match is over if all positions have not been signed for.
21. Players should not leave the court without permission from the Roving official. When players need to leave the court or have a question and there is no official present, players should raise their rackets.
Team Forfeit Rule for STATE and SECTION Championships
22. After the championship has begun, any team forfeiting an entire team match ( 5 individual matches for Adult 18/40 & Over) at the State or Section Championships may be barred from competition from competition in their local and/or district competition in the 2015 season. All individual matches won (by the defaulting team before the forfeit of the entire team match) will be reversed and awarded to the opposing team.
23. Disqualification of any individual and/or team and/or forfeit of matches are within authority of the
Championship Committee and/or Championship Director when it is determined those eligibility requirements and/or rules have not been followed.
24. Interpretation of the USTA 2015 Regulations of the USTA League Program is within the authority of the
USTA/Midwest Section USTA League Coordinator and the State Championship Tournament Director.
25. Hydration Information: http://www.active.com/nutrition/Articles/Fluid_Facts_for_Athletes.htm Contact Numbers: Nielsen Front Desk: 608-262-0410 Tournament Desk: 920-602-0341
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The Coman Tiebreak Procedure
“Try it, you’ll like it!”
1. At the beginning of the match, partners decide which one will serve into the sun.
2. In the current tie-break rule: If the set goes to a tie-break, you cannot make
that decision--every player must serve into the sun. One team faces the sun for six points, then goes to the other side to try to catch up.
3. In the Comen tie-break procedure: Each player serves on the side he/she serves
from in the rest of the match.
*Each player serves on the side they serve from during the set.
• At the beginning of the match, partners decide who will serve into the sun.
• In the Comen tie-break procedure: Each player serves on the side he/she serves from during the set.
• How? Server serves to deuce court. Then,
switch sides after 1st point and every 4 points thereafter.
• Switch sides after 1st point to the deuce court. • Then switch sides every 4 points thereafter.
• Each player serves on the side they serve from
during the set.
• Switch sides after 1st point to the deuce court. • Then switch sides every 4 points thereafter.
• Each player serves on the side they serve from
during the set. • If used during Match Tie-break – serve rotation
and side choices for a given team are available.
• Switch sides after 1st point to the deuce court. • Then switch sides every 4 points thereafter.
• Each player serves on the side they serve from
during the set. Page 6
Coman Tiebreak Procedure
“Try it, you’ll like it!”
Coman Tiebreak Procedure
“Try it, you’ll like it!”
Coman Tiebreak Procedure
“Try it, you’ll like it!”
DECISION OF PLAYER USTA LEAGUE CHAMPIONSHIP
MUST Be Completed by INDIVIDUAL Player USTA/Midwest Section USTA League Standing Order: 1.04G(2)e
a.) A player, who qualifies for Championship level competition within a division on two or more different NTRP levels, may play on any or all of these teams but there will be no accommodation in the championship schedule. b.) A player who qualifies on two or more teams within a division at the same NTRP level competition at the same championship will be eligible only for one team and that choice must be reported in writing to the championship director by the deadline set by each District Championship Committee and by 12:00 (noon) local time on the Monday preceding the state and section championship. A player representing two local leagues in the same district who fails to declare will automatically be assigned to the first team on which the player registered. A player representing two different districts, who fails to declare, will automatically be assigned to the player’s home district. A player must remain with his or her chosen team for all Championship play up to and including the National Championships, or their equivalent. After elimination of the chosen team, a player may not advance with another team at the same NTRP level.
For 2014, the Player Decision for the State and Sectional Championships are ONLY accepted online. http://form.jotformpro.com/form/21736920437960
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Responsibility of Tournament Championship Committee at District, State and Section Championships for:
• Review waiver requests for less than minimum team 2.03A(5) At all National championships, a minimum number of team members as show in table, who were on the final roster of their local league team at the conclusion of local league play, must be available and eligible to compete or to combine and complete, as appropriate. The Championships Committees at events below the national level, by majority vote, can reduce that number to not less than the minimum. Adult 55 & Over 2.03A(5) - table, not less then four Adult Mixed Doubles 2.03A(5) – 2 men and 2 women
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USTA/MIDWEST SECTION USTA LEAGUE TENNIS MEDIA QUESTIONNAIRE PLEASE RETURN THIS QUESTIONNAIRE DURING CAPTAIN’S REGISTRATION.
Congratulations on advancing to the USTA/Midwest Section USTA League Tennis Championships! The purpose of this form is to gather general background information about the teams participating in the Section Championships. With this information, we will write feature stories for our website, send story ideas to local newspapers, and publicize your tennis efforts and accomplishments effectively. Team Name_________________________________________ District _________________ Division: (ex. Adult Women, Super Senior Men) __________________________________NTRP Level ____ Team Home Town___________________________________________ Captain Name______________________ Phone___________________ Email____________________ Name and city of club/facility where team plays___________________________________________________ Name of Local newspaper #1_________________________________________________________________ City: _________________ Contact Name: ________________________ Phone/Email: ____________________ Name of Local newspaper #2_________________________________________________________________ City: __________________ Contact Name: ________________________ Phone/Email:_____________________ Other Local Media (TV Stations, Radio, etc.) ______________________________________________________ How was your team formed, and how did team members get involved in USTA League Tennis? (Existing club members, friends, professional affiliation or other - Explain.) __________________________________________________________________________________ __________________________________________________________________________________ Age range of team members: ____________________Names and occupations of all your team members: Name____________ Occupation_______________ Name_______________ Occupation_________________ Name___________ Occupation_______________ Name_______________ Occupation_________________ Name___________ Occupation_______________ Name_______________ Occupation_________________ Name___________ Occupation_______________ Name_______________ Occupation_________________ Name___________ Occupation_______________ Name_______________ Occupation_________________ Name___________ Occupation_______________ Name_______________ Occupation_________________ Name___________ Occupation_______________ Name_______________ Occupation_________________ Which other family members, if any, participate in the League or other USTA Tennis programs? Other team interaction (Practice together, social activities, other sporting events. Explain.) What makes your team unique? (Team mascot, uniform, traditions, superstitions or rituals.) Interesting anecdotes or season highlights. Page 9
WHERE TO PARK ON Friday- Sunday, August 7-9 2015 AT THE
USTA/WISCONSIN STATE CHAMPIONSHIPS Nielsen Tennis Stadium 1000 Highland Avenue
Madison, Wisconsin 53705
There will be attendants on duty beginning at 6:30am through 4:30pm on Friday, August 7 in Lot 76, the parking structure immediately next to the UW Nielsen Tennis Stadium and Lot 60 (surface lot on the west side of Lot 76). The attendants will sell special event permits. These permits do not allow re-entry, so if vehicles leave and return, they will need to purchase another permit from the lot attendant. Permits are required for Lot 82 or a $50 citation will be issued to vehicles parked illegally. Plan ahead. NOTE: Citations will be issued to vehicles parked in this lot without an annual permit. Sunday, August 9th, the parking structure and Lot 60 entry fees are free. On tournament day, if you get lost or need more specific directions, call the Nielsen desk, 608-262-0410. Page 10
MADISON AREA HOTELS
WTA Host Hotel -‐ Best Western InnTowner 608-‐233-‐8778 Book your reservations by going to the Inntowner.com Click Check availability Set your arrival and departure date Click the circle for “Coupon Code/Promo Code” Enter code: WITA Click Check availability Rates should come up as $139 (Traditional) + tax for Thursday-‐Sunday $159 (Highland) Other Rooms Hotels Holiday Inn West & Waterpark………………………… 608-‐826-‐0500 Comfort Suites………………………………………… 608-‐836-‐3033 Baymont Inn & Suites………………………………… 608-‐831-‐7711 Hotels within 10 minutes of Nielsen: Best Western Inn on the Park………………. 800-‐279-‐8811 Double Tree………………………………… 608-‐251-‐5511 Madison Concourse………………………… 800-‐358-‐8293 Sheraton……………………………………. 608-‐251-‐2300 Clarion Suites………………………………. 608-‐284-‐1234 Campus Inn………………………………… 800-‐589-‐6285 Hotels approximately 15 minutes west of Nielsen: Fairfield Inn – Madison West……………… 608-‐831-‐1400 Hampton Inn – Madison West……………… 608-‐833-‐3511 Marriott Madison West…………………….. 608-‐831-‐2000 Radisson Inn Madison……………………… 800-‐333-‐3333 Hotels approximately 15 minutes east of Nielsen: Crowne Plaza………………………………… 608-‐244-‐4703 Best Western East Towne Suites…………….. 608-‐244-‐2020 Page 11
