Metropolitan Denver Homeless Initiative

Metro Denver Homeless Initiative2015 NOFA Grantee MeetingSeptember 30, 2015

AgendaWelcome and introductionsHighlights of 2015 HUD CoC NOFA announcementOverview of MDHI NOFA RFPCoC Renewal Project ThresholdsCoC competition time lineCoC Renewal Project informationCoC Consolidate Plan CoC System PerformanceNext stepsHighlights of 2015 HUD NOFAHUDs Policy and Program Priorities for 2015 Competition are again: (pg 8 -11 in NOFA)

Strategic Resource Allocation Ending Chronic Homelessness Ending Family Homelessness Ending Youth Homelessness Ending Veteran Homelessness Using Housing First Approach Highlights continuedHUD thresholds stated in NOFA for both their review and what CoCs should be looking at in each applicationAll projects except the CoC Planning Grant will be ranked and put in tiers again this yearCoCs given chance for new money/projects in the Permanent Housing Bonus (up to 15% FPRN)CoCs can use reallocated funds to create new PSH projects for CH and/or Rapid Re-Housing for homeless families and/or unaccompanied youthOverview of CoC NOFA RFPFor both the CoC application (WizHive) and HUDs application (esnaps) will ask for the following:Applicant information and sub-recipients info your partnersPast performance APRs, HUD monitoring, recaptured fundsProject DescriptionSupportive services providedUse of Housing First model Alignment with HUDs prioritiesAlignment with CoCs prioritiesParticipation in Coordinated Entry SystemHMIS participation

CoC RFP OverviewComplete application in e-snaps AND WizeHive and include following attachments:Budget, leverage and match formThreshold renewal certificationAnnual Progress Report (APR)

BudgetThe budget format used this year in e-snaps (Section 7 of Renewal Application) is what it has been in prior years in e-snaps. Your Project Type and contract with HUD will dictate the specific budget format that shows up in e-snapsAll budgets will allow for HMIS, administrative costs (if in your project contract) and Match/Leverage informationMatch and LeverageMatchLeverage25% Required (total HUD CoC Funds Leasing x 25%) No Limit NOFA goal of 150%; includes cash & in-kind match Required by HUD to comply with grant Required by CoC to remain locally competitive among peers Must be spent within contract year for eligible activities (based on Subpart D of the HEARTH Act) Leverage beyond required match can come from any source and are not required to be an eligible cost Requires established MOU for third party services, before grant execution Must be documented in grant files; cannot exceed the number of persons proposed to be served by project Volunteer hours should be valued at $10/hour, unless they are professional services HUDs Project Renewal ThresholdsNo matter the ranking the CoC gives a project, HUD will review for basic thresholds for renewal. HUD will use information in LOCCS; Annual Performance Reports (APRs); and information provided from the local HUD CPD Field Office, including monitoring reports and A-133 audit reports as applicable, and performance standards on prior grants, and will assess projects using the following criteria on a pass/fail basis:

(1) Whether the project applicants performance met the plans and goals established in the initial application as amended; (2) Whether the project applicant demonstrated all timeliness standards for grants being renewed, including that standards for the expenditure of grant funds have been met;

(3) The project applicants performance in assisting program participants to achieve and maintain independent living and record of success, except HMIS-dedicated projects are not required to meet this standard; and

(4) Whether there is evidence that a project applicant has been unwilling to accept technical assistance, has a history of inadequate financial accounting practices, has indications of project mismanagement, has a drastic reduction in the population served, has made program changes without prior HUD approval, or has lost a project site. HUDs Project Renewal ThresholdsHUD is also stressing that they and the CoCs should closely review information provided in each project application in order to ensure that: a) all proposed participants will be eligible for the project component type; b) the proposed activities are eligible under the CoC Program interim rule; c) each project narrative is fully responsive to the question being asked and that it meets all of the criteria for that question included in the detailed instructions; d) the data provided in various parts of the project application are consistent; and e) all required attachments correspond to the attachments list in e-snaps, that they contain accurate and complete information, and that they contain a current date. HUDs PrioritiesStrategic resource allocation maximizing mainstream resources, leveraging resources, good review of renewal projects for efficiency and performance, especially TH programsEnding Chronic Homelessness increasing units for and targeting this populationEnding Family Homelessness HUD sees Rapid re-housing as being most helpful hereEnding Youth Homelessness - HUD recognizes the uniqueness of this population Ending Veteran Homelessness HUD looking for whenever possible, this population be prioritized along with their families for housing placementUsing Housing First Approach removing barriers to entry and the use of a centralized or coordinates assessment systemHUD CoC 2015 RankingWe will again use the Tier 1 and Tier 2 funding process. Tier 1 is equal to 85% of the CoCs Annual Renewal Demand amount approved in GIW and may include new projectsTier 2 will be the amount over 85% of CoCs ARD and may include new projects

(CoCs Planning Grant not ranked)

HUDs Ranking OrderPg 16 -17 NOFATier One Projects ranked in this tier will be conditionally selected from the highest ranking CoC to the lowest ranked CoC provided they pass eligibility and threshold review

Tier Two - Remainder of ARD and amount available for the PH bonus . HUD will award up to 100 pts to each project according to:1) CoC score up to 60 points 2) CoC project ranking up to 20 pts3) Project Type & population served up to 10 pts4) Commitment to Policy Priorities up to 10 pts142015 HUD CoC NOFARead the 2015 HUD CoC NOFA Must follow the CoC NOFA timelineMust submit renewal applications in WizeHive & esnapsMust be invited to apply as a new project LOI due 10/2Renewal projects scoring less than 70% threshold will work with MDHI on Project Improvement Plan (PIP)All renewal projects may be asked to reduce their project ARD by 1% to create a new HMIS Lead Agency projectGrantees are advised to pay particular attention to spending full 2014/2015 grant awards. The 2016 NOFA process will focus on reallocating unspent grant dollars from existing projects to create new projects as allowed in 2016 NOFA.

MDHI NOFA Timeline09/28/15 - Finalize 2015 CoC Grant Inventory Worksheet (GIW)09/30/15 - Mandatory CoC grantee meeting to review process and address questions10/02/15 By 3:00pm - Non-binding Letters of Interest due for new projects10/05/15 New Project applicant meeting at 1:00 10/20/15 By 5:00pm - NOFA renewal applications due to be submitted into WizeHive10/20/15 By 5:00pm - NOFA new project applications due to be submitted via email11/02/15 - All projects due in e-snaps11/03/15 - Recommended ranking of renewal projects announced to Stakeholders11/06/15 by 5:00pm - Appeals filed by this date11/10/15- Agencies who have appealed will receive in writing decision prior to NOFA application submission11/12/15 - MDHI Board meeting to approve CoC new /renewal project recommendations11/19/15 - NOFA submission by 5:00pm MST12/30/15 - NOFA Fees Due for CoC New and Renewal Project Applications in Tier 1Two weeks after HUD award announcement - NOFA Fees Due for New and Renewal Project Application(s) in Tier 2

CoC Renewal Applications

Renewal project informationLegal information about Applicant Agency including tax ID numbers, DUNS, Type of Agency, Contact information and Congressional Districts servedCompliance information around delinquency on any Federal debt, recaptured funds, findings from HUD auditsListing of any sub-recipients and all their legal, contact and compliance informationAll project detail grant number, component type, and then a full description and identification of focused populationInformation on Housing First model

Renewal project informationSupportive Services your project provides and their ease of accessibility by participantsHMIS participation and data quality scores for specific projectHousing type and location(s)Information detail on project participants and/ or householdsSub-populations served by household type, disabling conditions, etc.Outreach done to reach targeted populationsPerformance measures Budget information including match and leverage information

Renewal project informationInformation on overcoming/eliminating barriers for admission into your projectInformation on PSH bed turnover including # turned, where folks went, how project participated in coordinated assessment system and how many CH put in beds/units not designated CHCurrent APR (run report between 7/1/15 11/20/15)Current HUD grant Continuumof Care ConsolidatedApplication

CoC Consolidated ApplicationCoC Consolidated Application Scoring 2015200 points possible plus 3 bonus pts.CoC Coordination & Engagement 49 pts max Project Ranking, Review and Capacity 26 pts maxHMIS 18 pts maxPIT 9 pts maxSystem Performance: 38 pts max for CoC wide performance related to reducing homelessnessPerformance and Strategic Planning 60 pts max for plans for and process toward reducing homelessness

Performance Measure: Achievement of Housing Stability-Percentage of participants in all CoC-funded projects that will achieve housing stability in an operating yearTransitional Housing*

*For Transitional Housing stability is defined as exiting to a known permanent housing destination.

HUD goal is 65%Time Frame October 1st September 30thNumber of clients: 2013 661 Leavers /2014 620 Leavers /2015 (ytd) 421 Leavers

23Performance Measure: Achievement of Housing Stability-Percentage of participants in all CoC-funded projects that will achieve housing stability in an operating yearPermanent Housing

HUD goal is 80%Time Frame October 1st September 30thNumber of clients: 2013 1,550 /2014 1,521 /2015 (ytd) 1,44524Performance Measure: Achievement of Housing Stability-Percentage of participants in all CoC-funded projects that will achieve housing stability in an operating yearCombined

HUD goal is 80%25Performance Measure: Increase Income (from Employment)-Percentage of participants in all CoC-funded projects that increased their income from employment from entry date to program exit.Transitional Housing

HUD goal is 20%26Performance Measure: Increase Income (from Employment)-Percentage of participants in all CoC-funded projects that increased their income from employment from entry date to program exit.Permanent Housing

HUD goal is 20%27Performance Measure: Increase Income (from Employment)-Percentage of participants in all CoC-funded projects that increased their income from employment from entry date to program exit.Combined

HUD goal is 20%28Performance Measure: Increased Income (Non-Employment)-Percentage of participants in all CoC-funded projects that increased their income from sources other than employment from entry date to program exitTransitional Housing

HUD goal is 54%29Permanent Housing

HUD goal is 54%Performance Measure: Increased Income (Non-Employment)-Percentage of participants in all CoC-funded projects that increased their income from sources other than employment from entry date to program exit30Combined

HUD goal is 54%Performance Measure: Increased Income (Non-Employment)-Percentage of participants in all CoC-funded projects that increased their income from sources other than employment from entry date to program exit31Performance Measure: Increase Mainstream Benefits-Percentage of participants in all CoC-funded projects that obtained non-cash mainstream benefits from entry date to program exitTransitional Housing

HUD goal is 56%32Permanent Housing

HUD goal is 56%Performance Measure: Increase Mainstream Benefits-Percentage of participants in all CoC-funded projects that obtained non-cash mainstream benefits from entry date to program exit33Combined

HUD goal is 56%Performance Measure: Increase Mainstream Benefits-Percentage of participants in all CoC-funded projects that obtained non-cash mainstream benefits from entry date to program exit34WizeHive Tips and SuggestionsWizeHive Login can be accessed at www.mdhi.orgWizeHive live by October 7thAgencies with multiple projects use multiple log-insUpload required documentsDouble check uploaded application documents!!!Details important reviewers dont know your projectQuestions send email to: Joe.baker@mdhi.orgMake sure APR is clean

Next StepsPost final renewal forms by COB Monday, October 5thPost application scoring tool, NOFA protocols and appeal process by October 9Letters of Interest (LOI) due October 2nd 3:00 pmNew Grant meeting Monday, October 5th @ 1:30CoC application posted to MDHI website by November 10th for comment and suggested edits

HUD/CoC NOFA Resourceswww.mdhi.orgwww.hud.gov/esnaps www.hudexchange.info/get-assistance/https://www.hudexchange.info/e-snaps/guides/coc-program-competition-resources/Matching : 24 CFR 578.73

Questions & CommentsThank You!