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2015 ELCA Youth Gathering

pre-registration informational meetings

ELCA Gathering MissionThe ELCA Youth Gathering, a unique community by size and scope, exists to accompany young people in their faith journey, to claim their baptismal identity and articulate their faith in Jesus Christ.

ALL of the GatheringJuly 12-15, 2015

•DAYLE - Definitely-Abled Youth Leadership Event

•MYLE - Multicultural Youth Leadership Event

July 15-19, 2015 (Wed eve – Sun noon)

•ELCA Youth Gathering

Welcome to Detroit!Watch this

The Gathering Design• Proclaim Community• Proclaim Justice• Proclaim Story

Proclaim CommunityAct in a way that reflects God’s value for everybody, engaging one other’s story with respect and love.

Proclaim JusticeLive boldly in the face of injustice, crisis and suffering

Proclaim StoryDemonstrate the capacity to articulate their unique witness as part of God’s story.

Community LifeCommunity Life happens wherever the community gathers

Mass GatheringsMusic, speakers, dancing, inspiration!

What Adults to Bring?• Chaperones vs. Adult Leaders• How do you make that choice?

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Gathering Details

Participant EligibilityYouth Participants

•Must be in 8th-12th grade this Fall•Youth graduating in 2015 can come!

Adult Participants•Must be at least 21 years old

Adult:Youth Ratio•Recommendation: 1 adult to 5 youth•Requirement: 1 adult to 9 youth

Registration• Registration Available Online ONLY• Fees

• $325/person program fee (includes $150 non-refundable deposit per person)

• Goes up to $375/person after January 15, 2015

• Individual participant form to gather specific info for primary leader to use (Gathering website under Resources tab)

Getting To Detroit - OptionsFly into Detroit Good Earth Village

Transportation program plannedWill also register as a “congregation”

Coordinate buses with your neighborsDrive Individually

•Costs vary depending on borrowing/renting vehicles

Note: There will be NO “synod buses” this time.

Getting Around DetroitAirport Shuttle (arrival/departure)•Nearby hotels may have a shuttle•Gathering is working for other options

Gathering shuttles•The Gathering will provide one round-trip bus shuttle from hotels to the downtown venues each day. Caution - You will be WAITING

If you drive to Detroit•You will be able to use your vehicles throughout; parking will be available at the Cobo Center and hotels.

Housing• Hotels are throughout the city and

suburbs• Budget for $150/room/night; plan

for 2-3 people in a room• Synods will not be housed

together, but efforts will be made to be close

• If you need to be housed with another church group, you MUST register together.

Food• The Gathering Teams are working

to connect with restaurants• Food trucks being contracted• Finding local groceries to support

and utilize for some meals• Cash & carry options at some

hotels; some others may have continental?

Budgeting Your GroupRegistration Fee = $325Travel = $250-$350Housing = $300 (4 nights, double*) Food = $200 (5 days @ $40/day)Total estimate = $1,075-$1,175/personAlso: Offering & Spending Money*may be less

Detroit-themed Fundraising • Car show / Test Drives• Coney Hot Dog Contest• Car Washes• Congregational Dinners• Shareholders / Envelope wall• Paint by Numbers art show• Other ideas?

Volunteer Opportunities• General Volunteer Corps• Servant Companions• Community Life Volunteers

More info about each is at www.elca.org/YouthGathering/Volunteer

Gathering Timeline2014

•May 15th - volunteer applications open; financial assistance available; Gathering website goes live

•September 15th - soft opening for registration•October 15th - official opening for registration•December - Getting Ready group studies available

Gathering Timeline2015

•January 15th - early-bird registration closes; registration fee goes up to $375

•February - housing is assigned to registered congregations

•March 15th - begin paying deposits with room lists

•May 15th – Full registration payment due; last day for additions/substitutions; registration officially closes

More Information• ELCA Gathering website:

www.elca.org/youthgathering• ELCA Gathering Facebook Page:

www.facebook.com/youthgathering• Southeastern Minnesota Synod Website

www.semnsynod.org/riseupelca• Youth Ministry Network:

GatheringLeaks.com• Gathering Gear/signs:

www.oldlutheran.com

More Synod TrainingGetting your Group Ready: Jan/Feb• Using “Getting Ready” materials• Tips on covenants and logistics• Training your Adult LeadersPre-Gathering Meeting for ALL adults: Late April?• Detroit specifics• Gathering logistics• How to be an effective adult

leader

Called to DetroitA few words from Heidi Hagstrom

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Questions?

Synod Gathering Coordinators• Andrea and Ronald Myers• email: ELCA.gathering@gmail.com• http://semnsynod.org/riseupelca/