BAJA SAE OREGON 2015

COMPETITOR PACKET

Prepared for

2015 BAJA SAE

OREGON COMPETITION May 22, 2015

Prepared by Steven D. Hyde, P.E.

Event Chairman SAE Oregon

Revision B

PAGE I

CONTENTS

EVENT CHAIRMAN’S MESSAGE II

1 COMMITTEE COORDINATORS 1

2 SAE STAFF 1

3 GENERAL INFORMATION 2 3.1 HOTELS 2 3.2 WASHOUGAL MX PARK INFORMATION 2 3.3 PHOTOGRAPHY 3 3.4 FOOD 3 3.5 SHIPPING 3 3.6 FUEL 4 3.7 LOCAL SHOPS 4 3.8 SPECTATORS 4 3.9 CAMPING 4

4 EVENT SCHEDULE 5 4.1 DAY 1 EVENTS 5 4.2 DAY 2 EVENTS 6 4.3 DAY 3 EVENTS 7 4.4 DAY 4 EVENTS 8 4.5 SCORING 9 4.6 PROTESTS 9

5 AWARDS & RECOGNITION BANQUET 9 5.1 BANQUET ADMISSION 9 5.2 AWARDS AND RECOGNITION 9

6 SPONSORS 10 6.1 NATIONAL SPONSORS 10 6.2 LOCAL SPONSORS 11

APPENDIX A MAPS & DIRECTIONS

APPENDIX B LIABILITY WAIVER

APPENDIX C WASHOUGAL FUEL LOCATIONS

APPENDIX D LOCAL SHOPS

APPENDIX E SALES PRESENTATION SCHEDULE

APPENDIX F DESIGN JUDGING SCHEDULE

APPENDIX G AWARDS & RECOGNITION

PAGE II

EVENT CHAIRMAN’S MESSAGE

Dear Competitors,

Welcome to the 2015 SAE Baja Oregon Competition! The competition will take place Wednesday through Saturday, May 27-30th. I’m happy to report that the competition sold out in less than 10 minutes with 100 teams and was the second fastest to sell out of all 11 SAE student competitions. Teams are traveling from the USA, Mexico, Canada, South Korea, Venezuela, UAE, and India. This will be the largest SAE Oregon we have hosted and it certainly will be one of the most competitive.

I would like to start with special thanks to the SAE Oregon Chapter for hosting the event. This is now our 5th time hosting this event, following competitions in 2004, 2006, 2009, and 2012. Many of us on the Baja SAE Oregon committee have been involved in all five SAE Oregon events, plus several other SAE events as competitors or volunteers. We are all volunteers and we have been working very hard to make this the best competition yet.

Some things are distinctly different for this year:

We are switching to a 4 day competition format. Day 1 will be located at the Holiday Inn Portland Airport. Days 2, 3, and 4 will take place at Washougal Motocross Course.

Sales Presentations and Registration have been shifted to Day 1. Briggs Engine Check will also be available on Day 1 for a limited number of teams.

Tech Inspection and Design Judging are now the only competition events on Day 2. Dynamic events will be Day 3, and Endurance will be Day 4.

Competition has been changed to much later in the year. The SAE Oregon competition is now 3rd on the calendar of the Baja SAE events.

Washougal has changed their track maintenance system. Instead of a “soak and scrape” system, they have switched to a “compact and drain” system to make the track competition ready earlier in the season. We plan on using the track for a portion of the endurance course.

The banquet will directly follow the endurance event at Washougal.

We will have live scoring posted at Washougal via Wi-Fi.

We have arranged a special room rate of $89.00 a night for competitors at Holiday Inn Portland Airport.

We have added 24 hour paddock access for Washougal on Day 2 and Day 3. You can purchase a paddock pass for $50/team at registration. The $50 is to cover security and includes dry camping.

Some things will stay the same:

The four dynamic events will be Rock Crawl, Acceleration, Maneuverability, and Hill Climb.

We have selected a Wednesday, Thursday, Friday, Saturday format. This allows volunteers and committee members to clean up on Sunday so we can all return to our day jobs on Monday. It also allows more teams to attend. If you are shipping your car and/or flying in, you will need to arrange your own transportation for you and your car. More details for engine shipment and drayage are available in this competitor packet.

PAGE III

Please bookmark and check our website [http://bajasaeoregon.org/] frequently for updates. Good luck completing your entries, and on behalf of the Baja SAE Oregon Committee, we look forward to another exciting event!

Best Regards,

Steven D. Hyde, P.E. Chairman Baja SAE Oregon 2015

PAGE 1

1 COMMITTEE COORDINATORS

The SAE Baja Oregon Committee is made up of volunteers from the Oregon Section SAE. These professionals have dedicated countless hours to making this a successful event.

2 SAE STAFF

The SAE Baja Oregon Committee would like recognize the national SAE staff for their hard work and dedication throughout the year to make these events happen.

Sam Barill, Manager, Collegiate Programs (Baja SAE, Aero Design)

Amanda Paciorkowski, University Programs Coordinator, Collegiate Design Series

Elaine Pietrusinski, University Programs Coordinator, Collegiate Design Series

PAGE 2

3 GENERAL INFORMATION

The 2015 Baja SAE Oregon competition will be held May 27-30 in Portland, Oregon.

3.1 Hotels

The Holiday Inn Portland Airport is serving as our Day 1 venue for the 2015 Baja SAE Oregon. Be aware that parking is at your own risk; please make provisions to secure all vehicles, tools, etc.

For convenience, we have arranged a special rate of $89.00 USD/night for teams to stay at Holiday Inn Portland Airport. You may make reservations through the website at www.hiportlandairport.com. The Group Reservation Code is “BAJ”. By phone, call toll free at 855.642.6271 or the hotel directly at 503.256.5000 and refer to the Group name: Baja SAE Oregon.

Other hotels are available in the area, but Holiday Inn is the only one set up with special pricing.

3.2 Washougal MX Park Information

Days 2, 3, & 4 events will be held at Washougal MX Park east of Portland. Be aware that parking is at your own risk; please make provisions to secure all vehicles, tools, etc.

Washougal MX Park also observes a posted quiet time at 9:00 PM every night. All teams will need to exit from Washougal MX Park by 6:00 PM Saturday night after the conclusion of the competition, including all cars being prepped for return shipment.

The design presentations will be held at the Main Tent and technical inspections at the Tech Inspection Tent on Thursday at the Washougal property.

The dynamic events on Friday will be held near the main motocross track portion of the Washougal

property. There will be a planned walk‐thru of the entire endurance course on Friday night as well as a shorter walk Saturday morning. Other than during the four dynamic events, the endurance event, brake check, and in the designated practice area, all vehicles are to be escorted at a walking pace by a team member. Failure to comply will result in point penalties and/or team disqualification.

Maps and directions for Washougal are provided in Appendix A.

3.2.1 Liability Waiver

For entrance to Washougal MX Park, all team members and advisors must fill out and sign a liability waiver. To expedite this process, the liability form is provided in Appendix B and as part of the registration process on Day 1. Once the form is filled out, please print it out, and make sure every name has a valid signature.

The liability form accepts up to 16 names on it. If your team is larger than 16 members, please fill out additional forms. To speed up entry into Washougal MX Park, the liability waiver form must be turned into SAE Staff when your team registers on Day 1.

PAGE 3

3.3 Photography

We are planning on taking several pictures of the competition and will be positing them to the Baja SAE Oregon Facebook event page after the competition. If you capture some good action, please friend us on Facebook and share your photographs.

3.4 Food

Teams are responsible for their lunches on Day 1. The Holiday Inn has food service available onsite in addition to several options for food in the local area.

Teams should plan ahead for food and water needs on Days 2, 3, and 4 as Washougal MX Park is a considerable distance from the city. Honda R&D Americas is graciously sponsoring lunch on Day 3 for competitors.

The competitor’s banquet will be held after the endurance event at Washougal MX Park. Additional details are forthcoming.

Food vendors will also be set up at Washougal for Day 2, 3, and 4 to meet the needs of competitors, volunteers, and spectators.

3.5 Shipping

3.5.1 Shipped Engines

If your team elected to have your engines shipped direct to Portland, please pick them up between

8AM and 2PM M-F at the following address:

ESCO Distribution Center 2300 NW 26th Ave Portland, OR 97210

Ask for Griffin Gilliland upon arrival and he can locate your engine. If you need your engine before May 22nd, please contact Steven Hyde (steven.hyde@escocorp.com or (503) 778-6224) to arrange a special pickup.

3.5.2 International Drayage/ Local Shipping

For teams that are shipping their cars to Portland, please use Pacific Exposition Decoration Company (PEDCO). PEDCO will take care of receiving and delivering your vehicles to a desired pickup location. Many teams may choose to have the drayage company deliver their car to Holiday Inn Portland Airport on the morning of Day 1 or to Washougal MX track the morning of Day 2. If you cannot transport your own vehicle and need vehicle transportation assistance while at the competition, please contact PEDCO directly.

Pacific Exposition Decorating Company 330 SE Division Place

PAGE 4

Portland, OR 97202

(866) 99‐PEDCO http://www.pacificexposition.com/ An alternate for drayage is:

L.D. Tonsager & Sons, Inc. PO Box 55517 Portland Oregon 97238-5517 Tel (503) 907-0670 Fax (503) 907-0667

Preferred Contact: Eric Tonsager: etonsager@tonsager.com

3.6 Fuel

No specific location is required for acquiring fuel. However, all rules related to fuel type found in the 2015 Baja SAE rules must be met. Since Washougal MX Park is approximately 9 miles from the city of Washougal, WA and the closest gas station, your team should plan to bring plenty of fuel. Additional locations to purchase fuel are available in Appendix C.

3.7 Local Shops

There are several local shops throughout the metro region. Information regarding shop locations, distances from events, and contact information can be located Appendix D.

3.8 Spectators

Spectators are encouraged to attend all events during the 2015 Baja SAE Oregon event. During the

dynamic events, spectators will be allowed to watch each event from pre‐defined viewing locations. During the endurance event, spectators will be allowed to roam around the track in identified areas protected either by cyclone or snow fencing.

Spectators will not be allowed in the main refueling area during the event. Where spectators will be allowed will be clearly marked. If an area is not marked as spectator safe, they should rule on the side of caution, and not enter.

All spectators will need to register (for free) and sign the Washougal MX Park liability waiver (Appendix B).

3.9 Camping

We are able to offer overnight paddock access at Washougal May 28 and 29 for $50 per team. Dry camping in the paddocks is included with the pass for free. With the purchase of the pass, all teams must agree to:

A zero tolerance policy for drugs and alcohol.

PAGE 5

All quiet at 9pm to 6am.

No open fires.

Fire extinguishers to be on hand for any hot work.

Put all tents and sleeping equipment away during the day.

Keep all tools, equipment, and valuables secure at all times.

Keep the pass with the team truck(s) at all times while at Washougal.

The fee is to cover overnight security for the facility. Dry camping facilities do not include showers, hot water, or standard restroom facilities. Portable outhouses will be provided. Overnight Paddock Passes are available for purchase at Registration for Day 1 and Day 2. Cash or Check only.

4 EVENT SCHEDULE

It is your responsibility to manage timing each day. Events will close at 5 pm each day regardless of team completion.

4.1 Day 1 Events

4.1.1 Registration

The Holiday Inn Portland Airport is serving as our Day 1 Event site for the 2015 Baja SAE Oregon. Competitor registration will be available from 8:00 AM to 5:00 PM in the Holiday Inn Atrium. Directions are available in Appendix A.

4.1.2 Day 1 Entry and Parking

Parking for Day 1 will open at 7:00am. Team trucks and trailers will enter at the East Entrance and park in the East Lot (See Fig A2). There is very limited area to line up prior to gate opening. Do not park on NE Columbia Blvd or NE Columbia Pkwy N Blvd, it is not safe. Vehicles found backing up into traffic will be asked to move.

Each team will be given two standard spaces, in-line. Parking order is critical, so please follow the instructions of the Parking Team carefully.

4.1.3 Sales Presentation

Sales Presentation Schedule 4.1.3.1

Sales presentations are scheduled for each team. The sales presentation schedule is available in Appendix E.

PAGE 6

Sales Presentation Finals 4.1.3.2

Baja Oregon will host Sales Presentation Finals during the 2015 competition. The intent of this activity is to provide the top three finalists with objective final scoring as well as to encourage creativity among the remaining competitors. Judges will evaluate all presentations given throughout the day and decide on the top three finalists. The top three teams will be notified and asked to return to the presentation conference center at the specified time [est. 5:00pm]. Each team will then give their presentation again in front of a new panel of judges. There will be no question and answer session during presentation finals.

Presentation finals will be a public event – anyone can attend. Attendees will be requested to respect the finalists’ presentations: no talking, cell phones, or recording devices of any kind will be permitted during the presentations unless approved by the finalists.

Scoring 4.1.3.3

The top three teams will automatically receive a score of 50 points for participating in the finals – up to an additional 5 points will be awarded according to each team’s performance in the finals. The judges’ panel for the sales presentations finals will decide the top three rankings and respective point allocations.

The remaining teams will be scored based on the following:

PRESENTATION SCORE = 49 x (Pyour/Pmax)

Where:

“Pyour” is the score awarded to your team “Pmax” is the highest score awarded to any team not participating in finals

4.1.4 Engine Check

Briggs and Stratton will be set up outside of the Holiday Inn from 12:00pm to 5:00pm to perform engine checks on Day 1 for a limited number of teams. Teams will be tested on a first come, first served basis. Vehicle engines are only to be operated for the Briggs & Stratton Engine Test on the

Holiday Inn grounds. Point penalties will be assigned for infraction with a no‐tolerance policy.

4.1.5 Captain/Advisor Meeting

A mandatory Captain and Advisor meeting will be held on Day 1 at the Holiday Inn at 6:00 PM in the lower level of the hotel. The meeting room will be announced closer to the competition date.

4.2 Day 2 Events

A detailed rotation schedule has been developed with events operating on a first come, first served basis. The vehicle inspection must occur in the following order: Briggs & Stratton Engine Check, Technical Inspection (including Fuel Spill Check), and finally Brake Check.

PAGE 7

4.2.1 Engine Check

Briggs & Stratton will be set up at Washougal to perform engine checks. Engine check will be available throughout the day.

4.2.2 Design Judging Schedule

Teams must be in the staging area before their scheduled time or the forfeit their scheduled design judge time. Please refer to Appendix F to determine your scheduled time.

Design Change Report 4.2.2.1

No teams are required to submit design change reports this year.

4.3 Day 3 Events

The dynamic events on Friday will be held near the main motocross track portion of the Washougal property as shown in Appendix A.

4.3.1 Acceleration

Each vehicle may make two (2) runs with the best time counting for score. Vehicles will be timed from a stopped position at the start of the course to the end of the course using optical timing equipment. Teams will be allowed to walk through the course prior to the event.

4.3.2 Hill Climb

Each vehicle may make two (2) runs with the best time including penalties, counting for score. Vehicles will be timed from a stopped position at the start of the course to the end of the course using optical timing equipment. Vehicles that do not complete the hill climb course will be measured where the vehicle stops forward progress. Teams will be allowed to walk through the course prior to the event.

4.3.3 Maneuverability

Each vehicle may make two (2) runs with the best time including penalties, counting for score. Vehicles will be timed from a stopped position at the start of the course to the end of the course using optical timing equipment. Teams will be allowed to walk through the course prior to the event.

4.3.4 Rock Crawl

Each vehicle may make two (2) runs with the best time including penalties, counting for score. Vehicles will be timed from a stopped position at the start of the course to the end of the course using optical timing equipment. Vehicles that do not complete the rock crawl will be measured where the vehicle stops forward progress. Teams will be allowed to walk through the course prior to the event.

Reversing is allowed without penalty.

PAGE 8

A spotter may be used to guide the driver though the course, but cannot touch the car or move any rocks/obstacle on the course.

Stopped Vehicles 4.3.4.1

Vehicles are declared stopped and their distance is measured for score if:

Vehicle is stuck/stopped in place for 15 or more seconds

If the vehicle leaves the course or all four tires miss a gate

Vehicle will be considered stopped at point of roll over

Any external assistance

Penalties 4.3.4.2

Penalties will be assessed at the following rates:

Infraction Penalty

Obstacle/Pylon moved -5 seconds or 5 feet

Missed Gate (two or more tires outside the gate) -10 seconds or 10 feet

First False Start Rerun at the end of the line

Second False Start Run DNS

Scoring 4.3.4.3

Scoring for the rock crawl event will be implemented as outlined below.

If any team finishes the course the scoring is as a follows:

Group 1 – Completed course

Score =75 x (T fastest/ T yours)

Group 2 – Failed to complete course

Score = (Lowest score from Group 1) x (Distance traveled / Total course distance)

If no competitors complete the course:

Score = 75 x [(D your – D short)/(D longest – D shortest)]

4.4 Day 4 Events

Penalties during the endurance event will be strictly enforced to maintain a fair and safe event. All

penalties will be radioed ahead to the penalty box, where cars will be black‐flagged the appropriate time penalty. Please refer to D5.7 of the 2015 Baja SAE rules for times.

PAGE 9

In the event of a course change during the endurance event, the entire course will be red flagged (stopped) until the section to be bypassed is clear. Once the original course is clear and the bypass is open, the entire course will be simultaneously restarted. The clock will continue to countdown throughout this process. Vehicles not capable of progressing through the course without assistance will be considered for a black flagging for the remainder of the endurance event. . All ruling by the event coordinators is absolute and final.

Work on vehicles must be completed within the team paddocks only; Polaris quads will be available to tow disabled vehicles to the to the team paddocks. Working on cars in the refueling pit is not allowed. Failure to comply with this policy may result in event disqualification. Teams are NOT allowed to work on the vehicle outside of the team paddocks. This rule is meant to maintain safety of both competitors and volunteers.

4.5 Scoring

Results from each event are collected and submitted to the SAE National Scorekeepers at the close of each event. Scores will be made available by SAE National Scorekeepers.

4.6 Protests

Any question about scoring, judging, policy, or any official action must be brought before the Event Chairman and Collegiate Program Manager for an informal review. If resolution is not satisfactory, a written protest must be filed within one half hour of the event closure with the Event Chairman and

Collegiate Program Manager. A 25‐point protest bond is required which will be forfeited if a protest is rejected. Please refer to the 2015 Baja SAE Rules for protest information.

5 AWARDS & RECOGNITION BANQUET

The awards banquet will be at the Washougal MX after the endurance event.

5.1 Banquet Admission

Up to eight tickets are reserved for each team. Additional tickets for team members, family, and friends can be purchased during registration or at the Banquet as you enter. Please note, additional tickets will be available in limited quantities, and on a first come, first served basis. It is highly recommended to purchase tickets during registration.

5.2 Awards and Recognition

All teams are encouraged to attend the banquet in congratulations for successfully attending the Baja SAE Oregon competition. All teams will be recognized with a participation plaque. For those teams that did exceptionally well, special awards will be given as detailed in Appendix G.

PAGE 10

6 SPONSORS

The Baja SAE Oregon Committee and the Oregon Section of SAE would like to recognize the donors who made this event possible. Without their financial support, the Baja SAE event would not be the premier collegiate design competition that it is.

To recognize our Platinum Sponsors, we will be including decals at registration. Please reserve a 12”x12” area on your vehicle near the top of the firewall for these in addition to the Briggs & Stratton technical inspection stickers.

6.1 National Sponsors

We’d like to thank the following National Sponsors who make this competition possible each year.

PAGE 11

6.2 Local Sponsors

It is with the support of our local sponsors that we have been able to host the 2015 Baja Competition.

2015 PLATINUM SPONSORS

2015 GOLD SPONSORS

2015 SILVER SPONSORS

PAGE 12

APPENDIX A MAPS & DIRECTIONS

PAGE 13

Day 1: Holiday Inn Portland Airport The Holiday Inn Portland Airport (8439 NE Columbia Blvd, Portland, OR) is conveniently located

off I‐205. When returning to the Holiday Inn from Washougal, take HWY 14 west to I‐205, then

south on I‐205 to Exit 23B. Please refer to the below detailed map. There is plenty of free parking, yet be aware that parking is at your own risk; please make provisions to secure all vehicles, tools, etc.

Figure A1: Holiday Inn Portland Airport Location

PAGE 14

Figure A2: Holiday Inn Portland Airport Site Layout

PAGE 15

Figure A3: Holiday Inn Portland Airport Room Layout

Figure A4: Holiday Inn Portland Airport Convention Center Layout

PAGE 16

Day 2, 3, & 4: Washougal MX Park

The Washougal MX Park is located just north of Washougal, Washington at 40205 NE Borin Rd.

Washougal is approximately 20 miles East of Portland on Highway 14. HW 14 is accessible from

either I‐5 or I‐205 coming from Oregon. Take 15th Street North off HWY 14 approximately 6.5 miles (Green Line), turning left on Hughes Rd (Blue Line). Please note competitor vehicles (truck/trailer combos) should use SE 412th/Alder for easier access (Red Line). Refer to below detailed map for a listing of the colors.

Figure A2: Washougal MX Park Location

PAGE 17

Spectators and all non‐competitors must use the main entrance (Blue). Only competitors can use the truck/trailer entrance (Red).

Figure A3: Washougal MX Park Access

PAGE 18

APPENDIX B LIABILITY WAIVER

IN CONSIDERATION of being permitted to enter for any purpose any RESTRICTED AREA (herein defined as including but not limited to the racing surface, pit areas, infield, burn out area, approach area, shut down area, and all walkways, concessions and other areas appurtenant to any area where any activity related to the event shall take place), or being permitted to compete, officiate, observe, work for, or for any purpose participate in any way in the event, EACH OF THE UNDERSIGNED, for himself, his personal representatives, heirs, and next of kin, acknowledges, agrees and represents that he has, or will immediately upon entering any of such restricted areas, and will continuously thereafter, inspect such restricted areas and all portions thereof which he enters and with which he comes in contact, and he does further warrant that his entry upon such restricted area or areas and his participation, if any, in the event constitutes an acknowledgement that he has inspected such restricted area and that he finds and accepts the same as being safe and reasonably suited for the purposes of his use, and he further agrees and warrants that if, at any time, he is in or about restricted areas and he feels anything to be unsafe, he will immediately advise the officials of such and will leave the restricted areas:

1. HEREBY RELEASES, WAIVES, DISCHARGES AND COVENANTS NOT TO SUE THE PROMOTORS, PARTICIPANTS, RACING ASSOCIATION, SANCTIONING ORGANIZATION OR ANY SUBDIVISION THEREOF, TRACK OPERATOR, TRACK OWNER, OFFICIALS, VEHICLE OWNERS, DRIVERS, PIT CREWS, ANY PERSONS IN ANY RESTRICTED AREA, SPONSORS, ADVERTISERS, OWNERS AND LESSEES OF PREMISES USED TO CONDUCT THE EVENT(S), PREMISES OR EVENT INSPECTORS, SURVEYORS, INSURERS, UNDERWRITERS, CONSULTANTS OR OTHER PERSONS OR ENTITIES WHO GIVE RECOMMENDATIONS, DIRECTIONS, OR INSTRUCTIONS OR ENGAGE IN RISK EVALUATION OR LOSS CONTROL ACTIVITIES REGARDING THE PREMISES OR EVENT(S), THEIR PARENTS, SUBSIDIARIES, WHOLESALERS, AFFILIATED CORPORATIONS, AND EACH OF THEM, AND THE DIRECTORS, OFFICERS, AGENTS AND EMPLOYERS, OF EACH OF THEM, ALL FOR THE PURPOSES HEREIN REFERRED TO AS THE “RELEASEES”, FROM ALL LIABILITY to the undersigned, his/her personal representatives, assigns, heirs, and next of kin for any and all loss or damage, and any claim or demands therefore on account of injury to the person or property or resulting in death of the undersigned, whether caused by the negligence of the “RELEASEES” or otherwise while the undersigned is in or upon the restricted area, and/or competing, officiating in, observing, working for, or for any purposes participating in the EVENT(S).

2. HEREBY AGREES TO INDEMNIFY AND SAVE AND HOLD HARMLESS THE “RELEASEES” and their insurance carriers and each of them from any loss, liability, damage, or cost they may incur due to the presence of the undersigned in or upon the restricted area or in any way competing, officiating, observing, or working for, or for any purpose participating at any time in the EVENT(S) and whether caused by the negligence of the “RELEASEES” or otherwise.

3. HEREBY ASSUMES FULL RESPONSIBILITY FOR ANY RISK OF BODILY INJURY, DEATH OR PROPERTY DAMAGE DUE TO THE NEGLIGENCE OF “RELEASEES” OR OTHERWISE while in or upon the restricted areas and/or while competing, officiating, observing, or working for, or for any purpose participating in the EVENT(S).

Each of THE UNDERSIGNED also expressly acknowledges that INJURIES RECEIVED MAY BE COMPOUNDED OR INCREASED BY NEGLIGENT RESCUE OPERATIONS OR PROCEDURES OF THE “RELEASEES”. EACH OF THE UNDERSIGNED expressly acknowledges and agrees that the activities of the event are very dangerous and involve the risk of serious injury and/or death and/or property damage. EACH OF THE UNDERSIGNED further expressly agrees that the foregoing release, waiver, and indemnity agree-ment is intended to be as broad and inclusive as is permitted by the law of the Province or State in which the event is conducted and that if any portion thereof is held invalid, it is agreed that the balance shall, notwithstanding, continue in full legal force and effect.

THE UNDERSIGNED HAS READ AND VOLUNTARILY SIGNS THE RELEASE AND WAIVER OF LIABILITY AND INDEMNITYAGREEMENT, and further agrees that no oral representations, statements or inducements apart from the foregoing written agreement have been made.

RELEASE AND WAIVER OF LIABILITY AND INDEMNITY AGREEMENT

DESCRIPTION AND LOCATION OF EVENT DATE RELEASE SIGNED

SIGNATURE & TITLE OF WITNESS DATE RELEASE SIGNED LOCATION OF EVENT

PRINT NAME HERE PRINT NAME HERESIGN NAME HERE SIGN NAME HERE

1/12

I HAVE READ THIS RELEASE I HAVE READ THIS RELEASEI HAVE READ THIS RELEASE I HAVE READ THIS RELEASEI HAVE READ THIS RELEASE I HAVE READ THIS RELEASEI HAVE READ THIS RELEASE I HAVE READ THIS RELEASEI HAVE READ THIS RELEASE I HAVE READ THIS RELEASEI HAVE READ THIS RELEASE I HAVE READ THIS RELEASEI HAVE READ THIS RELEASE I HAVE READ THIS RELEASEI HAVE READ THIS RELEASE I HAVE READ THIS RELEASE

PAGE 20

APPENDIX C WASHOUGAL FUEL LOCATIONS

PAGE 21

Select refuel locations in Washougal are listed below. Please use a gas can compliant with the rules.

ARCO 212 15th Street Washougal, WA 98671 Highway Fuel Automotive Shop 1250 E Street Washougal, WA 98671 Chevron 165 C Street Washougal, WA 98671 S & S Foodmart 1641 E St Washougal, WA 98671 Minit Mart Food Store 3191 Evergreen Way Washougal, WA 98671

PAGE 22

APPENDIX D LOCAL SHOPS

PAGE 23

Name Address Phone Web Address Distance From [mi]

Holiday Inn

Washougal MX

Yamaha Sports Plaza) 22455 NE Halsey St, Fairview, OR 97024

(503) 669-2000 www.yamahasportsplaza.com 8.2 30.1

Beaverton Honda 10380 SW Cascade Ave, Tigard, OR 97223

(503) 684-6600 www.beavertonmotorcycles.com 18.6 42.7

Mt Hood Polaris 27850 SE Highway 212, Boring, OR 97009

(503) 663-3544 www.mthoodpolaris.com 17.6 41.3

Pro Caliber 10703 NE Fourth Plain Rd, Vancouver, WA

98662

(866) 796-5020 www.procalibervancouver.com 9 24

Gresham's Mt Hood Honda 540 NE 2nd St, Gresham, OR 97030

(503) 667-5019 hondausa.hondamcdealers.com 10.7 34

Polaris of Portland (S K Northwest) 250 SE Division Place, Portland, OR 97202

(503) 238-2510 www.sknorthwest.com www.polarisofportland.com

10.1 29.6

Hillsboro Honda Suzuki 809 NE 28th Ave, Hillsboro, OR 97124

(503) 648-4555 www.motosporthillsboro.com 26.8 48.8

Western Cycle Salvage 11021 N Vancouver Way, Portland, OR

97217

(503) 285-3975 6.1 26.8

Lowes 1160 N Hayden Meadows Dr.,

Portland, OR 97217

(503) 737-3000 www.lowes.com 6.1 28.2

Home Depot 1728 N Jantzen Beach Ctr, Portland, OR

97217

(503) 289-9200 www.homedepot.com 7.7 26.5

Baxter Auto Parts 9444 N Whitaker Rd., Portland, OR 97217

(503) 285-2548 www.baxterautoparts.com 5.8 27.9

Fisherman’s Marine & Outdoor 1120 N Hayden Meadows Dr.,

Portland, OR 97217

(503) 283-0044 www.fishermans-marine.com 6.2 27.8

Napa Auto Parts 430 NE Columbia Blvd., Portland, OR

97211

(503) 285-0441 www.napaonline.com 4.2 28.8.

Central 4 Wheel Drive 9240 N Whitaker Dr., Portland, OR, 97217

(503) 283-1291 www.central4wd.com 5.7 27.8

NAPA AUTO PARTS - Clark County Auto & Truck Supply

2008 SE 8th Ave #101, Camas, WA 98607

(360) 834-1411 www.napaonline.com 13.2 16.6

Schucks Auto Supply 3440 NE 3rd Ave., Camas, WA 98607

(360) 335-1512 www.oreillyauto.com 14.1 9.3

Fast Bikes Inc 733 Southeast 9th Avenue, Portland, OR,

97214

www.fastbikesincracing.com 9.2 33

Matheson (now owns Quimby Corp) 7926 NE Killingsworth St, Portland, OR,

97218

(503) 595-4302 www.weldsafe.com 0.6 23.3

Industrial Machine Services 7515 NE 13th Ave, Portland, OR 97211

(503)240-0878 www.industrialmachineservices.com 3.8 30

PAGE 24

Name Address Phone Web Address Distance From [mi]

Holiday Inn

Washougal MX

TSCO (Tube Specialties Company)

1459 NW Sundial Road, Troutdale, OR

97060

(800)547-2414 www.tubespecialties.com 9.7 28.8

Pacific Machinery & Tool Steel Co. 3445 NW Luzon St, Portland, OR 97210

(503) 226-7656 www.pmtsco.com 10.7 34

Action Unlimited Welding LLC (Mobile welding ) (503) 522-5950 www.actionunlimitedwelding.com

Curtis Custom Welding 3215 SE 131st Ave, Portland, OR 97236

(503)760-6971 www.weldingrc.com 7.1 29

Accurweld 1320 E Street , Washougal, WA,

98671

(360) 326-5086 www.accurweld.com 15.0 8.5

Speed Fab Welding 9305 NE Hwy 99,Vancouver, WA

98665

(360) 571-4093 13.6 30

Ernest Racing (360) 798-5521 www.ernestracing.blogspot.com

PAGE 25

APPENDIX E SALES PRESENTATION SCHEDULE

PAGE 26

See Appendix A (Figures A-2 through A-4) for Sales Presentation maps. TEAM NUMBER TEAM NAME BLDG. ROOM NAME TIME

1 Cornell Univ Holiday Inn Main Bldg Mt. Hood 08:00-08:30

2 Oregon State Univ Columbia Conf. Center John Q. Hammons Hall 13:15-13:45

3 McGill Univ Holiday Inn Main Bldg Mt. Bachelor 09:00-09:30

4 Univ of Michigan - Ann Arbor Holiday Inn Main Bldg Mt. Bachelor 08:30-09:00

5 Rochester Institute of Technology Holiday Inn Main Bldg Mt. St. Helens 09:45-10:15

6 Université Laval Holiday Inn Main Bldg Wahkeena 09:45-10:15

7 Ecole De Technologie Superieure Holiday Inn Main Bldg Mt. St. Helens 08:00-08:30

9 South Dakota Sch of Mines & Tech Columbia Conf. Center John Q. Hammons Hall 11:15-11:45

11 Brigham Young Univ Holiday Inn Main Bldg Latourell 13:15-13:45

12 Marquette Univ Holiday Inn Main Bldg Multnomah 10:15-10:45

13 New Mexico State Univ Holiday Inn Main Bldg Wahkeena 10:15-10:45

14 Vellore Institute of Technology Holiday Inn Main Bldg Mt. Adams 13:45-14:15

15 Western Washington Univ Columbia Conf. Center John Q. Hammons Hall 08:30-09:00

16 Missouri University of Science and Tech Columbia Conf. Center John Q. Hammons Hall 09:45-10:15

17 Olivet Nazarene Univ Holiday Inn Main Bldg Mt. St. Helens 10:15-10:45

18 San Jose State University Holiday Inn Main Bldg Bridal Veil 08:00-08:30

19 Univ of Wisconsin - Milwaukee Holiday Inn Main Bldg Mt. Bachelor 13:15-13:45

20 Universidad Simon Bolivar Holiday Inn Main Bldg Mt. Hood 08:30-09:00

21 Univ of Calgary Columbia Conf. Center John Q. Hammons Hall 13:45-14:15

22 Univ of Kansas - Lawrence Holiday Inn Main Bldg Multnomah 11:15-11:45

23 Pittsburg State University Holiday Inn Main Bldg Multnomah 09:00-09:30

24 Univ of Texas - El Paso Holiday Inn Main Bldg Mt. Hood 13:45-14:15

26 Turabo Univ Holiday Inn Main Bldg Mt. Adams 10:45-11:15

27 California Polytechnic State Univ-SLO Holiday Inn Main Bldg Latourell 08:30-09:00

28 British Columbia Inst of Tech Holiday Inn Main Bldg Mt. Hood 09:45-10:15

29 Purdue Univ - W Lafayette Holiday Inn Main Bldg Mt. Bachelor 11:15-11:45

30 San Diego State Univ Holiday Inn Main Bldg Bridal Veil 11:15-11:45

31 Auburn Univ Holiday Inn Main Bldg Bridal Veil 08:30-09:00

33 Queen's Univ - Ontario Canada Holiday Inn Main Bldg Mt. Bachelor 08:00-08:30

34 Univ of Akron Holiday Inn Main Bldg Wahkeena 11:15-11:45

35 Maulana Azad National Institute of Tech Holiday Inn Main Bldg Wahkeena 14:15-14:45

36 Univ of Missouri - Kansas City Holiday Inn Main Bldg Wahkeena 08:30-09:00

38 Univ of Iowa Holiday Inn Main Bldg Latourell 10:15-10:45

39 Univ of Notre Dame Holiday Inn Main Bldg Mt. Hood 10:45-11:15

41 Tennessee Tech Univ Holiday Inn Main Bldg Mt. St. Helens 14:15-14:45

42 Michigan State Univ Holiday Inn Main Bldg Wahkeena 13:15-13:45

43 Univ of Alaska - Anchorage Columbia Conf. Center John Q. Hammons Hall 12:45-13:15

44 Manipal University Holiday Inn Main Bldg Mt. Adams 13:15-13:45

PAGE 27

TEAM NUMBER TEAM NAME BLDG. ROOM NAME TIME

45 Univ of Calif - Los Angeles Holiday Inn Main Bldg Multnomah 14:15-14:45

46 Univ of Nevada - Reno Holiday Inn Main Bldg Latourell 10:45-11:15

47 Arizona State Univ - Polytechnic Holiday Inn Main Bldg Latourell 14:15-14:45

48 California State Poly Univ - Pomona Holiday Inn Main Bldg Mt. Adams 14:15-14:45

49 Univ of Louisville Columbia Conf. Center John Q. Hammons Hall 09:00-09:30

51 Case Western Reserve Univ Holiday Inn Main Bldg Multnomah 13:45-14:15

52 Polytechnique Montréal Holiday Inn Main Bldg Mt. Hood 10:15-10:45

53 Univ of Memphis Holiday Inn Main Bldg Bridal Veil 13:15-13:45

54 Univ of Manitoba Holiday Inn Main Bldg Bridal Veil 10:45-11:15

56 Univ of Wyoming Holiday Inn Main Bldg Latourell 12:45-13:15

57 Univ of Regina Holiday Inn Main Bldg Mt. Hood 13:15-13:45

58 Univ of Maryland - Baltimore County Holiday Inn Main Bldg Multnomah 08:00-08:30

59 Boston Univ Holiday Inn Main Bldg Wahkeena 12:45-13:15

60 Univ of Wisconsin - Platteville Holiday Inn Main Bldg Mt. St. Helens 10:45-11:15

61 Baylor Univ Holiday Inn Main Bldg Mt. Bachelor 10:15-10:45

63 Central Michigan Univ Holiday Inn Main Bldg Mt. Adams 09:00-09:30

64 IPN - UPIITA Holiday Inn Main Bldg Multnomah 09:45-10:15

65 ITESM - Campus QRO Holiday Inn Main Bldg Bridal Veil 09:00-09:30

66 Itasca Community College Holiday Inn Main Bldg Mt. St. Helens 12:45-13:15

67 Univ of Colorado - Colorado Springs Holiday Inn Main Bldg Mt. Bachelor 13:45-14:15

68 Univ of Illinois - Urbana Champaign Holiday Inn Main Bldg Multnomah 08:30-09:00

69 Colorado School of Mines Columbia Conf. Center John Q. Hammons Hall 10:45-11:15

70 Gonzaga Univ Holiday Inn Main Bldg Mt. St. Helens 08:30-09:00

71 Universidad de Carabobo Holiday Inn Main Bldg Mt. Hood 11:15-11:45

72 California State Univ - Chico Holiday Inn Main Bldg Mt. Bachelor 10:45-11:15

73 Univ of British Columbia Holiday Inn Main Bldg Mt. Adams 08:00-08:30

74 Univ of Calif - Davis Holiday Inn Main Bldg Mt. Hood 14:15-14:45

75 Montana Tech Holiday Inn Main Bldg Mt. St. Helens 13:15-13:45

76 Univ of Arkansas - Fayetteville Holiday Inn Main Bldg Multnomah 13:15-13:45

77 Univ of Nebraska - Lincoln Holiday Inn Main Bldg Mt. St. Helens 09:00-09:30

78 Univ of Wisconsin - Madison Holiday Inn Main Bldg Latourell 09:45-10:15

79 California State Univ - Los Angeles Holiday Inn Main Bldg Bridal Veil 10:15-10:45

80 Univ of Calif - Irvine Holiday Inn Main Bldg Mt. Bachelor 12:45-13:15

82 Univ of Calif - Santa Barbara Holiday Inn Main Bldg Wahkeena 09:00-09:30

83 Idaho State Univ Holiday Inn Main Bldg Latourell 11:15-11:45

84 Oklahoma State Univ Holiday Inn Main Bldg Mt. Adams 09:45-10:15

85 Univ of Rochester Holiday Inn Main Bldg Mt. Bachelor 14:15-14:45

86 Univ of Waterloo Holiday Inn Main Bldg Bridal Veil 09:45-10:15

88 Univ of Nevada - Las Vegas Columbia Conf. Center John Q. Hammons Hall 14:45-15:15

PAGE 28

TEAM NUMBER TEAM NAME BLDG. ROOM NAME TIME

89 Iowa State Univ Holiday Inn Main Bldg Mt. Adams 08:30-09:00

90 California State Univ - Long Beach Holiday Inn Main Bldg Mt. Adams 11:15-11:45

91 Northern Arizona Univ Holiday Inn Main Bldg Latourell 09:00-09:30

92 Southern Illinois Univ - Edwardville Holiday Inn Main Bldg Bridal Veil 13:45-14:15

93 Yeungnam College of Science & Tech Holiday Inn Main Bldg Mt. St. Helens 11:15-11:45

94 Oregon Inst of Tech Holiday Inn Main Bldg Mt. St. Helens 13:45-14:15

95 Ohio Northern Univ Holiday Inn Main Bldg Mt. Adams 12:45-13:15

96 Univ of Missouri Holiday Inn Main Bldg Latourell 08:00-08:30

97 Wichita State Univ Holiday Inn Main Bldg Wahkeena 10:45-11:15

98 Escuela Sup de Ing Automotriz Ecatepec Holiday Inn Main Bldg Multnomah 12:45-13:15

99 Northern Illinois Univ Holiday Inn Main Bldg Mt. Hood 12:45-13:15

100 Univ of Tennessee -Chattanooga Columbia Conf. Center John Q. Hammons Hall 10:15-10:45

101 Instituto Tecnologico de Chihuahua Holiday Inn Main Bldg Multnomah 10:45-11:15

102 Northern Michigan Univ Holiday Inn Main Bldg Wahkeena 13:45-14:15

105 New Mexico Inst of Mining & Tech Holiday Inn Main Bldg Mt. Adams 10:15-10:45

107 Cetys Universidad Holiday Inn Main Bldg Mt. Hood 09:00-09:30

108 Bits Pilani-Dubai Holiday Inn Main Bldg Bridal Veil 14:15-14:45

109 Olympic College Holiday Inn Main Bldg Mt. Bachelor 09:45-10:15

110 Univ of Texas - San Antonio Holiday Inn Main Bldg Bridal Veil 12:45-13:15

111 Univ of Oklahoma Holiday Inn Main Bldg Wahkeena 08:00-08:30

113 Univ of Arizona Holiday Inn Main Bldg Latourell 13:45-14:15

114 California State Univ - Fullerton Columbia Conf. Center John Q. Hammons Hall 08:00-08:30

124 Fort Lewis College Columbia Conf. Center John Q. Hammons Hall 14:15-14:45

PAGE 29

APPENDIX F DESIGN JUDGING SCHEDULE

BAJA SAE OREGON DESIGN EVALUATION SCHEDULE

PAGE 30

Time

7:00 AM

8:00 AM

8:45 AM

9:30 AM22

Univ of Kansas -

Lawrence14

Vellore Institute

of Technology24

Univ of Texas - El

Paso66

Itasca

Community

College17

Olivet Nazarene

Univ124 Fort Lewis College 109 Olympic College 51

Case Western

Reserve Univ

10:00 AM

10:15 AM35

Maulana Azad

National Institute

of Tech38 Univ of Iowa 39

Univ of Notre

Dame74

Univ of Calif -

Davis44 Manipal University 108 Bits Pilani-Dubai 30

San Diego State

Univ70 Gonzaga Univ

10:45 AM52

Polytechnique

Montréal64 IPN - UPIITA 73

Univ of British

Columbia43

Univ of Alaska -

Anchorage67

Univ of Colorado -

Colorado Springs68

Univ of Illinois -

Urbana Champaign60

Univ of Wisconsin -

Platteville34 Univ of Akron

11:15 AM 100Univ of Tennessee -

Chattanooga53 Univ of Memphis 54 Univ of Manitoba 26 Turabo Univ 86 Univ of Waterloo *29

Purdue Univ - W

Lafayette114

California State

Univ - Fullerton61 Baylor Univ

11:45 PM13

New Mexico State

Univ101

Instituto

Tecnologico de

Chihuahua65

ITESM - Campus

QRO85 Univ of Rochester 28

British Columbia

Inst of Tech 88

Univ of Nevada -

Las Vegas69

Colorado School of

Mines21 Univ of Calgary

12:15 PM

1:00 PM91

Northern Arizona

Univ72

California State

Univ - Chico93

Yeungnam College

of Science & Tech16

Missouri

University of

Science and Tech75 Montana Tech 76

Univ of Arkansas -

Fayetteville111 Univ of Oklahoma 80

Univ of Calif -

Irvine

1:30 PM 63Central Michigan

Univ113 Univ of Arizona 102

Northern Michigan

Univ94

Oregon Inst of

Tech57 Univ of Regina 59 Boston Univ 79

California State

Univ - Los Angeles99

Northern Illinois

Univ

2:00 PM 82Univ of Calif -

Santa Barbara83 Idaho State Univ 84

Oklahoma State

Univ56 Univ of Wyoming 107 Cetys Universidad *45

Univ of Calif - Los

Angeles46

Univ of Nevada -

Reno12 Marquette Univ

2:30 PM71

Universidad de

Carabobo92

Southern Illinois

Univ -

Edwardville110

Univ of Texas - San

Antonio105

New Mexico Inst

of Mining & Tech96 Univ of Missouri 97 Wichita State Univ 98

Escuela Sup de Ing

Automotriz

Ecatepec90

California State

Univ - Long Beach

3:00 PM

3:15 PM11

Brigham Young

Univ20

Universidad

Simon Bolivar15

Western

Washington Univ78

Univ of

Wisconsin -

Madison95 Ohio Northern Univ 41

Tennessee Tech

Univ33

Queen's Univ -

Ontario Canada58

Univ of Maryland -

Baltimore County

3:45 PM48

California State

Poly Univ -

Pomona*27

California

Polytechnic State

Univ-SLO77

Univ of Nebraska -

Lincoln31 Auburn Univ 36

Univ of Missouri -

Kansas City*6 Université Laval 42 Michigan State Univ 47

Arizona State Univ -

Polytechnic

4:15 PM*1 Cornell Univ *2

Oregon State

Univ*3 McGill Univ *4

Univ of Michigan -

Ann Arbor*5

Rochester Institute

of Technology*7

Ecole De

Technologie

Superieure*9

South Dakota Sch of

Mines & Tech49 Univ of Louisville

4:45 PM

5:30 PM

7:00 PM

Break

*89 Iowa State Univ 19 Univ of Wisconsin - Milwaukee *89 Iowa State Univ

Bay A Bay B Bay C Bay D Bay E Bay F Bay G Bay HDesign Judge Meeting

23 Pittsburg State University 18 San Jose State University

NOTES:

If your car number / school isn't on this schedule we did not receive your design report and your car will not be evaluated.

*If your team was in the top ten overall in any of last year's Baja SAE competitions, please make sure and bring your design comparison report to your bay leader.

Lunch Break

Break

Break

Design Finals

------------------ Design Event Ends -------------------

PAGE 31

APPENDIX G AWARDS & RECOGNITION

PAGE 32

Briggs & Stratton Overall Performance Award ($1000, $750, $500) Award presented to the top three teams for overall competition performance. SAE Overall Performance Presented to the 4-10 teams for overall competition performance. Honda Overall Dynamic Award ($1000, $750, $500) Top three scores in overall dynamic events. Honda Endurance Award ($1000, $750, $500) Top three scores in the endurance race event. ESCO Acceleration Award Top three scores in acceleration event. Daimler Hill Climb Award Top three scores in hill climb event. Magna Maneuverability Award ($750, $500, $250) Top three scores in maneuverability event. RAM Trucks Rock Crawl Award ($750, $500, $250) Top three scores in rock crawl event. Cost Award Top three scores in the cost event. Sales Presentation Award Top three scores in Sales Presentation event. Polaris Design Award ($1000, $750, $500) Top three scores in design event combined paper and onsite judging scores. Mike Schmidt Memorial Iron Team Award The award is presented to the top three teams that both (1) competes in all three SAE sanctioned Baja SAE events in the US/Canada (previously known as East, Midwest, and West) and (2) has the highest normalized point total in all three events.