2015 APPEA Health, Safety and Environment Conference · 2015 APPEA Health, Safety and Environment ... the 2015 APPEA National Health, Safety and Environment Conference Sponsorship

2015 APPEA Health, Safety and Environment ConferenceHSR Forum & OSR Forum

Crown Perth, Western Australia 7–9 SEPTEMBER 2015

S P O N S O R S H I P P R O S P E C T U S

the australian petroleum production & exploration association presents

P R I N C I P A L S P O N S O R S

Simplicity from complexity—the future of HSE governance, performance and innovation

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Simplicity from complexity

Australia currently has four operating LNG projects and there are six further projects under construction. The combined Australian oil and gas industry today is large and complex. It is connected into a global industry, and through those connections has access to the best in technology, science, knowledge and experience.

At the same time companies are working to deliver sustainable and efficient operations here in Australia in a cost-constrained world. In this challenging environment there is a need to make abundant technical expertise accessible to all stakeholders, and to collaborate to identify, share and implement simple, effective and efficient solutions to complex problems.

The 2015 APPEA Health, Safety and Environment (HSE) Conference and HSR & OSR Forums will facilitate an industry-wide discussion between operators, contractors, industry groups, frontline personnel, technical experts and regulators on the future of HSE governance, performance and innovation; and explore how we can work collaboratively to identify simple solutions in what can be a seemingly increasingly complex operating environment.

The conference is the must-attend event for everybody involved in the industry, not just HSE professionals, and will include presentations on the latest research, science, technology, industry programs and practice and regulatory approaches that will enable the industry to collectively achieve excellence in health, safety and environmental performance. You will experience a world-class program of presentations, panel discussions, and key networking events.

FormatAs well as delivering an outstanding program, the conference will include an

exhibition offering industry members and service providers the opportunity to

showcase their products and services to key personnel in the industry.

Completely integrated with the conference program — which includes the

HSR & OSR Forums on 7 September — the exhibition offers maximum

exposure to delegates during the three-day event, in a professional and

interactive atmosphere.

Access to the exhibition is only available to registered delegates and speakers attending the

event. It is not open to the public.

Event overview

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Opportunities

The APPEA Health, Safety and Environment Conference sponsorship packages have been designed to maximise your company’s exposure and return on investment.

The association invites industry stakeholders and interested parties to take advantage of the following sponsorship opportunities on offer.

All prices are quoted in Australian dollars and are GST inclusive.

Applications will be accepted in accordance with the 2015 APPEA National Health, Safety and Environment Conference Sponsorship Terms and Conditions (see page 9 of this brochure)

At a glance:Conference dinner

eNewsletters

HSR Forum happy hour

HSE Conference happy hour

Industry award posters

Networking lunches

Note pads

OSR Forum

Pens

Refreshment breaks

Satchels

Satchel inserts

Session sponsorship: plenary

Session sponsorship: concurrent

1 Review the sponsorship items listed and the sponsorship terms and conditions.

2 Decide on your sponsorship preferences (up to five preferences can be provided).

3 Submit your sponsorship request online at www.appeahseconference.com.auunder sponsorship.

4 A confirmation email of your allocated sponsorship item(s) will be issued completewith a tax invoice and payment details.

5 Your booking will not be regarded as fully confirmed until the 50 per cent deposithas been received. The deposit is required within 30 days of receipt of invoice.

6 The balance of payments for your sponsorship item must be made byWednesday 1 July 2015.

After this time, APPEA reserves the right to resell your sponsorship item and hold any monies paid to-date.

Note: Sponsorship applications will be processed in order of receipt, although APPEA reserves

the right to reject any application at any time.

General inclusions

In addition to the provisions listed, sponsors branding (name or logo) will be included in/on the:

● conference registration brochure

● conference website

● conference signage onsite (sponsors recognition board)

● final conference program

● audio visual power point slides (as appropriate during the event)

How to apply to be a sponsor

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Sponsorship packages

PRINCIPAL SPONSORSHIP

APPEA is delighted to announce Chevron Australia and EnerMech as a Principal Sponsors for the 2015 APPEA Health, Safety and Environment Conference.

SATCHELS $10,000

This popular sponsorship package offers sole corporate branding rights for all conference satchels given to every delegate at the conference and HSR and OSR Forums. The conference satchel will be sourced by APPEA and the sponsor will be provided with a choice of up to two designs for consideration, however the final design decision rests with APPEA.

Inclusions ● Sole sponsor’s naming rights and logo placement on the satchel.

● One item inserted in the delegates’ satchels (sponsor to arrange delivery of items to a suitable address in Perth)

● The provision of any unused satchels to the sponsoring company for their own use, post-event.

● General sponsorship inclusions as outlined on page 3.

CONFERENCE DINNER $13,000

The APPEA Health, Safety and Environment Conference dinner will be held on the evening of Tuesday 8 September 2015 at the Crown Perth. It is the highlight of the social program and will include the presentation of the 2015 Health, Safety and Environment Awards, a three-course dinner, quality beverages and entertainment.

More than 300 guests are expected to attend.

Inclusions ● Acknowledgment by the MC of the support

of the sponsor at the dinner. ● Opportunity for a representative to provide a welcome speech (up to three minutes).

● Placement of sponsor’s colour logo on the menu cards.

● Placement of sponsor’s logo on official dinner signage (provided by APPEA).

● Sponsor’s logo placement on the AV screens during the function.

● Option of additional signage (pull up banners provided by the sponsors) to be displayed at the dinner.

● 10 x complimentary tickets (1 x table) for the function with the option to purchase additional tickets and priority seating for these guests.

● Access to the conference dinner attendees list prior to the event.


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REFRESHMENT BREAKS

A total of four refreshment breaks will take place over the two-day period (Tuesday & Wednesday) of the conference.

Inclusions ● Verbal and visual acknowledgment of the

sponsor provided in all conference sessions immediately preceding the refreshment breaks.

● Signage incorporating the sponsor’s logo and name prominently displayed in the refreshment break area in the exhibition hall.

● Option of additional signage (to be provided by sponsor) to be displayed in the refreshment break area.

● The opportunity for the sponsor to display/distribute company material/promotional items within the refreshment areas during the break times (at sponsor’s expense).

● The opportunity to brand stations/staff uniforms (at sponsor’s expense).


INDUSTRY AWARD POSTERS $4,000

At the conference, APPEA will be presenting the Health, Safety and Environment Awards, recognising achievement, innovation and commitment to improving health, safety and environmental performance in the Australian oil and gas industry. These awards are an opportunity to share best practice and provide inspiration to the entire industry.

All finalists submissions will be displayed as part of a poster presentation in the venue foyer for the duration of the 2015 HSE Conference and HSR & OSR Forums. This area receives substantial exposure as delegates view the displays consistently over the period of the conference and forum in order to vote for the ‘Industry Choice’ award.

This sponsorship provides a unique opportunity for a company to place their brand in conjunction with the presentations that represent the highest quality of work and innovation for the HSE aspects of the oil and gas industry.

Inclusions ● Prominent placement of the sponsor’s logo in the Industry Award Poster Display Area

● Verbal acknowledgment as the sponsor of the Industry Award Posters in an address by the plenary chair (Tuesday 8 September) and by the MC at the Conference Dinner.



NETWORKING LUNCHES $9,500

This sponsorship package offers a high-level exposure during the networking buffet lunches that are provided in the exhibition area for delegates for the three days of the event. All delegates will be catered for in the exhibition area.

It is APPEA’s preference to secure one sponsor for all three days.

Inclusions ● Verbal and visual acknowledgment of the sponsor provided in all conference sessions immediately preceding the lunchtime breaks.

● Signage incorporating sponsor’s logo and name prominently displayed within the luncheon area.

● Option to provide additional signage and promotional items (provided by sponsor) to be displayed /distributed in the luncheon area.

● The opportunity to brand stations/staff uniforms (at sponsors expense).


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Sponsorship packages PLENARY SESSION SPONSORSHIP $5,500

Sponsorships of the plenary sessions of the conference provide a unique opportunity for sponsors to be linked with high profile keynote speakers and/or specific areas/ themes relating to the HSE aspects of the industry.

This is an exceptional opportunity for organisations who would like a higher profile in front of the attending delegates. The sessions will be chaired by members of the APPEA Health, Safety and Operations Committee.For session titles and speakers, please refer to the conference program available from early June.

Inclusions ● Signage incorporating the sponsor’s logo/name displayed outside the session venue.

● The option of additional signage/product display within the session area (to be provided by sponsor).No hanging banners permitted — ‘pull-up banners’ only please.

● Acknowledgment of the sponsor on the audio-visual slides displayed at the beginning and end of the session.

● Acknowledgment of the sponsor by the chair of the session.

● Sponsor’s name shown against the relevant session in the registration brochure and final conference program.

● The opportunity to have company material available/on a display table at the entrance to the session room.


PENS $4,500

The selected pen will be produced and inserted into delegate satchels, providing lasting sponsor awareness.

Inclusions ● Pen including the sponsor’s logo. ● Selection of the type of pens will be made in consultation with the sponsor.

● Placement of the pens at the conference registration desk.

● The option to purchase additional pens for the sponsor’s use, post-conference.

● Unused pens will be returned to the sponsor company for their own use.


PADS $4,500

The selected pad will be produced and inserted into delegate satchels, providing lasting sponsor awareness.

Inclusions ● Pad, including the sponsor’s logo. ● Selection of the type of pads will be made in

consultation with the sponsor. ● Placement of the pads at the conference

registration desk. ● The option to purchase additional pads for

the sponsor’s use post-conference. ● Unused pads will be returned to the sponsor

company for their own use. ● General sponsorship inclusions as outlined

on page 3.

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OSR FORUM $5,000

The APPEA Oil Spill Response (OSR) Forum provides a rare opportunity for operators, contractors, service and support organisations, researchers and government agencies to come together to share the latest developments in oil spill response policy, technology and practice. This full-day forum on Monday 7 September, will provide high-value exposure to this niche market of industry professionals.

Inclusions ● Signage incorporating the sponsor’s logo/name displayed outside the session venue.

● The option of additional signage/product display within the session area (to be provided by sponsor).No hanging banners permitted — ‘pull-up banners’ only please.

● Acknowledgment of the sponsor on the audio-visual slides displayed at the beginning and end of the session.

● Acknowledgment of the sponsor by the session chair at the commencement and conclusion of the session.


● The opportunity to have company material available/on a display table at the entrance to the session room.



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HSR FORUM HAPPY HOUR $4,000

The HSR Forum Happy Hour will be held on Monday 7 September 2015. The function will take place in the exhibition area.

Inclusions ● Verbal and visual acknowledgment of the support of sponsor in the conference sessions preceding this HSR Forum networking function.

● Signage incorporating the sponsor‘s logo and name prominently displayed at the function.

● Option of additional signage/merchandise giveaways (provided by the sponsor) to be displayed at the function.



HSE CONFERENCE HAPPY HOUR $5,000

The HSE Conference Happy Hour will be held on Tuesday 8 September 2015. The function will take place in the exhibition area.

Inclusions ● Verbal and visual acknowledgment of the support of sponsor in the conference sessions preceding this HSR Forum networking function.

● Signage incorporating the sponsor‘s logo and name prominently displayed at the function.

● Option of additional signage/merchandise giveaways (provided by the sponsor) to be displayed at the function.


E-NEWSLETTER $2,500 (Maximum of 4 opportunities)

The conference e-newsletter program leading up to the APPEA HSE Conference and Exhibition plays a key role in the marketing of the conference. Updates to the event, hot topics and speaker profiles are communicated to more than 1500 registered HSE industry representatives (national and international) by email. A minimum of eight e-newsletters will be distributed during 2015 until the event.

Inclusions ● Placement of the company logo on a sponsor’s banner (right hand side) on each of the eight newsletters

● Company logo linked to sponsor’s website on the e-newsletter

● Feature section profiling the sponsor in one edition of the e-newsletter

● Opportunity to include an image in the sponsored section (to be provided by the sponsor; subject to APPEA’s approval of suitability)

● General sponsorship inclusions as details on page 3.

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CONCURRENT SESSION SPONSORSHIP $2,500

Sponsorships of the individual technical/commercial sessions of the conference and provide a unique opportunity for sponsors to be linked with their specific areas of interest within the industry.

This is an exceptional opportunity for organisations who want exposure to a target market. The sessions are offered to the sponsor to provide a chair or they can be chaired by a senior industry representative selected by the APPEA Secretariat.

For session titles and speakers, please refer to the conference program available from early June.

Inclusions ● Signage incorporating the sponsor’s logo/name displayed outside the session room.

● The option of additional signage/product display within the session area (to be provided by sponsor).No hanging banners permitted — ‘pull up banners’ only please.

● Acknowledgment of the sponsor on the slides displayed at the beginning and end of the session.

● An invitation to nominate a company representative to chair the session (Note: This company representative must be a registered delegate of the conference and must have the appropriate skills to chair a conference session at APPEA).

● Acknowledgment of the sponsor by the chair of the session.


● The opportunity to have company material available/handed out at the entrance to the session room.

● General sponsorship inclusions as outlined on page 3

SATCHEL INSERTS $2,500 (Maximum of 5 available)

A limited number of inserts will be placed in the conference satchel.

InclusionsInserts can take the form of promotional items (e.g. USB, company flyer or booklet). All items must be approved by APPEA prior to placement in the satchel.Sponsors will need to deliver a minimum of 650 inserts to a Perth address ten (10) working days prior to the event.


ALTERNATIVE SPONSORSHIP OPTIONSAPPEA is happy to discuss alternative sponsorship options. If you have any particular sponsorship ideas or would like further information, please contact:Jason Avery, APPEA Events e [email protected] t +61 7 3231 0510

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Sponsorship terms and conditions

1 Definitions

1.1 Cancellation Date means 1 July 2015.1.2 Confidential Information means any information:

a relating to the business of the company or the Sponsor or the Event;b of the company or the sponsor which is designated by the respective

owner as confidential; orc of the company or the sponsor which is of a confidential or sensitive

nature, which is marked or denoted as confidential or which a reasonable person to whom that information is disclosed or to whose knowledge the information comes would consider confidential, which is disclosed by the Organiser or the Sponsor to the other, directly or indirectly, or otherwise comes to the knowledge of that party in relation to or in connection with these terms and conditions, whether that information is in oral, visual or written form or is recorded or embodied in any other medium;

1.3 Event means the 2015 APPEA Health, Safety and Environment Conference & Exhibition.

1.4 Intellectual Property means copyright, all rights conferred under statute, common law or equity in relation to inventions (including patents), registered and unregistered trade marks, registered and unregistered designs, look and feel, circuit layouts and all other rights resulting from intellectual activity in, but not limited to, the industrial, scientific, literary or artistic fields;

1.5 Organiser means the Australian Petroleum Production & Exploration Association Limited ACN 000 292 713.

1.6 Related Bodies Corporate has the meaning provided in the Corporations Act 2001 (Cth)

1.7 Sponsor means the entity sponsoring the 2015 APPEA Health, Safety and Environment Conference & Exhibition or a part of that Event.

1.8 Terms means these terms and conditions.

2 Applications

2.1 Sponsor applications are handled in accordance with the APPEA Conference Sponsorship Guidelines available at www.appeahseconference.com.au. All Sponsors are required to lodge their preferences with the Organiser electronically. The Organiser then notifies the Sponsor which preference is successful following which the Sponsor then offers its sponsorship which may then be accepted by the Organiser by notice in writing to the Sponsor.

2.2 The Organiser retains the express right to reject any Sponsor that it deems inappropriate or unsuitable in its sole discretion.

3 After written acceptance by the Organiser issuing a tax invoice, the Sponsor must provide an image of their logo in the format required by the Organiser and other details as required (e.g. contact details, trade marks etc) to the Organiser within 10 days of receipt of acceptance.

4. Sponsor obligations

4.1 The Sponsor must exercise the rights and pursue the opportunities granted under these Terms in a manner consistent with the good name, goodwill, reputation and image of the Organiser and the Event and in compliance with all applicable laws, regulations and industry standards.

4.2 Only the Sponsor may exercise the rights granted under these Terms. For the avoidance of doubt, these rights may not be exercised by a Related Bodies Corporate, agent or contractor of the Sponsor.

4.3 The Sponsor must comply with any brand guidelines provided by the Organiser when using the Organiser’s Intellectual Property.

4.4 The Sponsor:i grants to the company a non-exclusive royalty free licence to use any

of the Sponsor’s Intellectual Property provided to the Organiser to promote and market the Event; and

ii warrants that it owns, is licensed to use and/or is solely entitled to use the Sponsor’s Intellectual Property in Australia.

5 Fifty per cent (50%) of the sponsorship fees must be paid by the Sponsor to the Organiser within 30 days of invoice unless otherwise agreed in writing by the Organiser. The balance is required to be paid by 1 July 2015.

6 The sponsorship fee does not include conference registrations or access to delegate lists unless expressly stated as a Sponsor benefit to the Sponsor by the Organiser.

7 All sponsorship materials must be submitted to the Organiser as agreed on between the parties.

8 Sponsors may not sublet, assign or apportion any part of the Event or item(s) sponsored nor represent advertise or distribute literature or materials for the products or services of any other entity or organisation except as consented in writing by the Organiser, such consent to be reasonably withheld.

9 The Organiser, to the fullest extent permissible under law, will not be liable for damage or loss to Sponsors’ properties by fire, theft, accident, or any other cause or for any indirect or consequential damages arising from any breach of these Terms or otherwise relating to or arising from the sponsorship or the Event.

10 In the event that any statute implies any term, condition or warranty into this agreement which can not be lawfully excluded, those Terms will apply, save that the liability of the Organiser for breach of any such implied term will be limited to the fullest extent permissible under law including the Australian Consumer Law, at the option of the Organiser, to any one or more of the following:

a the replacement of goods or re-supply of services to which the breach relates or the supply of equivalent goods or services

b the repair of such goods

c the payment of the cost of replacing the goods or of acquiring equivalent goods or having the services supplied again, or

d the payment of the cost of having the goods repaired.

11 Sponsors may apply for sponsorship of single or multiple items. Should an entity be interested in sponsoring an arrangement not listed then it may contact the Organiser to discuss possible preferences.


Sponsorship terms and conditions continued

APPEA PRIVACY POLICY

APPEA warrants that it has a Privacy Policy (the Policy) in place that complies with the Privacy Act 1988 (Cth) including the Australian Privacy Principles (APPs) contained in the Privacy Amendment (Enhancing Privacy Protection) Act 2012 which took effect on 12 March 2014, as amended from time-to-time. APPEA shall ensure compliance with the policy by its personnel. By registering for this conference, each individual applicant consents to having relevant details and personal information stored on a secure database held by APPEA. Each applicant further consents to the provision of a delegate list to all Exhibition participants which will include personal information including name, position and organisation, and to the release of certain information to parties directly related to the Exhibition including sponsors. APPEA may use information collected for the exhibition to advise applicants of any future APPEA events and services. You may request access to personal information held by APPEA or to have it corrected or updated by providing a written request to APPEA’s Privacy Officer. For further details on our privacy policy, visit www.appea.com.au/privacy policy.

12 In order to limit costs, the Organiser may in its sole discretion limit the number of colours used to print Sponsor logos.

13 If a Sponsor wishes to cancel any sponsorship, the Organiser requires a request to be received in writing by the Organiser on or before close of business by the Cancellation Date, failing which the Organiser will not refund any sponsorship monies. If a request is received on or before the Cancellation Date, the Organiser will use its best endeavours to replace or on-sell the sponsorship in which event the Sponsor will receive a refund of 50% of its original sponsorship. If the Organiser is unable to replace or on-sell the sponsorship prior to the Cancellation Date then all sponsorship monies will be forfeited.

14 Confidentiality

a Neither party may disclose any Confidential Information of the other party without obtaining the prior written consent of the other party.

b A party may disclose any Confidential Information:i to its employees, officers and agents on a need to know basis

provided that they comply with the obligations of this clause 14;ii if required to do so, to the extent that the disclosure is required by

law; andiii to any professional advisors.

Documents

2015 APPEA Health, Safety and Environment Conference · 2015 APPEA Health, Safety and Environment ... the 2015 APPEA National Health, Safety and Environment Conference Sponsorship