2014 HFVOA Annual Meeting

• Sub-committees led by a board member

• Garage sale

• National Night Out

• Neighborhood standards, such as mailboxes

• Emergency preparedness

• Common area clean up (signs, curbs, storm drains)

Introduction of Sub-Committees

Short term neighborhood volunteer opportunities without the long term commitment

Please sign up for a sub-committee in the lobby before you leave. You will be contacted by a board member soon.

Introduction of Sub-Committees

First notice of non-compliance – Knock and talk, letter, or email

Second notice of non-compliance – Fine served by Certified Letter

Fines range $50 to $500 for non-compliance

Fines for non-compliance with CC&Rs

Fence disrepair or unapproved fence installation One warning letter with 90 days to repair. $50.00 fine that renews every 90 days.

Landscaping encroaching on sidewalks and visibility on corners: $50.00 fine renews monthly. After three months, work to be completed by professional landscape company and billed back to owner. Board will use the city standards for corner lots and will create a standard regarding lawns, shrubs, and overgrown flower beds.

 

Lawn, shrubs, flowerbeds do not meet community standards: $50.00 fine renews monthly. After three months, work to be completed by professional landscape company and billed back to owner.

 

Fines for non-compliance with CC&RS

Paint on house not approved color: $500 fine, renews annually (corrections may be limited to painting season)

 

Unapproved modifications and additions to structures or the lot: $500 fine, renews annually (because corrections may be limited to construction/painting season)

RV and trailer stored beyond fence (longer the 24 hours): $50.00 fine renews monthly

 

Inoperable vehicle storage (longer than 14 days): $50.00 fine renews monthly

All of 2013 requests for non-

compliance corrections were adhered

to.

Neighbors prefer compliance over

fines.

Good for aesthetics and home values.

Common Area = Common Liability

2014 Sidewalk pictures.pdf`

Sidewalks

• Board has hired engineering firm for writing specifications, working with county and city permit offices and overseeing the contractor.

• Board will help when expertise allows to help keep down costs for engineering firm

• Work will start in early 2014

Perimeter Sidewalks

Our neighborhood and 2014 sidewalk repair

area

Apartments

Engineer Drawings

2014 Sidewalk drawings.pdf

Sidewalks are estimated by engineering firm at $100,000, or $303 per lot

Working closely with NW Tree Specialist, the arborist that the HFVOA uses

Engineer to create apple to apples comparisons and oversee work is done according to contract

Will grind where possible to save money

Once a contractor has been picked, the HFVOA board will host a special meeting to discuss the specifics of the contract available and answers any new questions that arise.

January 2013 to December 2013Income $24,260.00

Sidewalk repairsMonthly landscape contract -$30,810.00Landscape extras -$1,160.0Accounting services -$3,191.05Consulting fees -$4,900.00Sub-committees $0.00Insurance - Directors -$1,038.00Storage space rental -$540.00Postage/PO Box -$116.43Insurance - HOA Liability -$226.00Taxes -$150.00Website hosting -$77.44License and permits -$50.00Bank fees -$8.00Office Supplies / Meetings -$171.01Advertising for garage sale -$95.00

2013 Expenses -$39,632.93

2013 Profit and Loss

Bank Balance as of 1/1/14 $30,594.90

2014 Dues $98,700.00

Sidewalk repairs -$100,000.00

Monthly Landscape Contract -$9,564.00

Accounting Services -$4,000.00

Attorney fees -$3,000.00

Sub Committees -$2,500.00

Plantings -$1,520.00

Insurance - Directors -$1,040.00

Storage Space Rental -$540.00

Photocopies -$300.00

Postage -$250.00

Insurance - HOA Liability -$226.00

Taxes -$150.00

Office Supplies -$100.00

Website hosting -$80.00

USPS PO Box -$60.00

Telephone -$120.00

Estimated 2014 Ending Balance $5,844.90

2014 Proposed Budget

Vote for 2014 HFVOA Board Members

Rebecca Cook (Sunset Downs) Term expires Jan 2015 Gary Warren (Dawson Creek) Term expires Jan 2015 Saba Anvery (Sunset Downs) Term expires Jan 2015 Patty Calcaterra (Sunset Downs) Term expires Jan 2015 Betty Shannon (Sunset Downs) Term expires Jan 2015 Travis Argyle (Sunset Downs) Term expires Jan 2015 ________________ (Dawson Creek) Jan 2014 – Jan 2016 ________________ (Dawson Creek) Jan 2014 – Jan 2016 ________________ (SD or DC) Jan 2014 – Jan 2016 ________________ (SD or DC) Jan 2014 – Jan 2016

We must have three people from each neighborhood and a seventh member from either

Get involved in changes in the neighborhood

The association belongs to all of us, not just a few

Monthly meeting and help with projects. Likely a three hour per month commitment

Board Members Needed

Landscape

Website

Architecture

Compliance

Board Committees

Thank you for coming tonight, any questions?

Please update your email address before you leave.