2014 Annual Meeting Agenda

2014 Annual Meeting Agenda

Welcome & Quorum Determination Approval of 2013 Annual Meeting Minutes Financial Model Treasurer’s Report Grants Report Membership Report Resource and Development Report Communications Report Approval of Amended Bylaws Election of Directors Recognition Questions & Answers Adjournment

1Feb 26, 2014 The Community Foundation At The Venice Golf & Country Club

Financial Model

Operating Expenses

Grants

Management Fees

Capital Losses

Checking Account

Tax-ExemptDonor-Advised Funds

at theGulf Coast

Community Foundation

Events

Dues

Gifts

Dividends +Capital Gains

Income Assets Expenses

Feb 26, 2014 2The Community Foundation At The Venice Golf & Country Club

Treasurer’s Report

2013 Fund ActivityBeginning Balance $168,770Additions:• Dues & Contributions 42,222• Fund-Raising 13,000• Interest & Dividends 3,820• Investment Gain 16,748Disbursements:• Grants (41,496)• Management Fees (936)Ending Fund Balance $202,128Increase (Decrease) for Period $ 33,358

Feb 26, 2014 The Community Foundation At The Venice Golf & Country Club 3


4The Community Foundation At The Venice Golf & Country ClubFeb 26, 2014

2013 Investment Fund Balances

General Fund $121,045

Endowment Fund $81,083

Total 2013 Fund Balance $202,128


2013 Checking Account Activity

Beginning Balance $3,423Ending Balance

$4,052Increase (Decrease) for Period $629

Total Net Assets

Beginning Balance $172,193Ending Balance

$206,180Increase (Decrease) for Period $33,987



2013 Ordinary Expenses

Annual Membership Drive (printing, copying, envelopes, mailing & postage) $ 662

Communications & Publicity (brochures & stationary) 178Website 131P.O. Box 86General Office Supplies 93

Total Ordinary Expenses $ 1,150


Grants Process

• September - Grant amounts determined• October - Application form available• November - Application deadline• December - Committee selects finalists• January - On-site evaluations• February – Grant recommendations to Board• March - Grants awarded at luncheon• April – Follow-up visits begin

Note: August – Video interviews begin

Feb 26, 2014 7The Community Foundation At The Venice Golf & Country Club

Grants

• 2013 Luncheon – 15 grants worth $39,496• 2013 Spring Putting Contest – 3 grants worth $1000• 2013 Putting Contest – 3 grants worth $1000

(See Website for Recipients/Committee/Visit Partners)

Looking Ahead• 2014 Luncheon on March 19 (Reserve Your Table Now!)• 4 New Committee Members• Greater Outreach?


Grants


Membership

The Community Foundation At The Venice Golf & Country Club 10Feb 26, 2014

Looking Ahead• Follow-up contacts in late March

Resource & Development

Total to Foundation = $14,8992013 Reverse Raffle

• 165 Tickets Sold + Wildcard• 234 Dinner Reservations (220+ Attendees)• $11,976 Profit

2013 Spring Putting Contest• 83 Entrants• $1280 Profit

2013 Fall Putting Contest• 85 Entrants• $1643 Profit

Looking Ahead• New Event Chairs/Committees• New Event?


Resource & Development


Publicity/Communications

2013 Achievements• Press/TV coverage• Community Forum Participation• Legend Articles• Updated Bulletin Board• Brochure• Display Stand• Website (www.vgccfoundation.org) (28,000 visits)• Grant Recipient Video Interviews

Looking Ahead• New Logo/Slogan• Social Media?• Survey?• Newsletter (“Foundation Facts”)?


http://www.vgccfoundation.org/

Proposed Bylaws Amendments

• Foundation Name: Replace “&” with “and”

• Purpose: Add modifier “in the Venice area”

• Director Removal: Add explicit “with or without” cause

• Action w/out a meeting: Include email communication

• Action w/out a meeting: Require “majority plus one” approval

• Board Powers: Exec Committee recommends grant amounts

• Board Powers: Grants from annual net income not to exceed 75%

• Board Powers: Permit endowment & other investment fund types

• Board Powers: Remove making contracts, borrowing, lending


Proposed Bylaws Amendments

• Officer Elections: Remove restriction on consecutive terms

• All Committees: Members subject to Board approval

• Resource and Development: Rename “Development”

• Grants Committee: Allow re-appointment after 12-month absence

• Grants Committee: Presents follow-up report to Board

• Finance Committee: Tracks and reports receipts & expenses

• Publicity Committee: Rename “Communications” Committee

• Publicity Committee: Conducts outreach to increase awareness


Election of Directors

Nominees• Marti Campbell• Maureen Heakin• Deb Sanders• Bill Schaffnit

16The Community Foundation At The Venice Golf and Country ClubFeb 26, 2014

Recognition

Current/Past Directors & Committee Chairs• Allen Westerfield• Sherry Borgsdorf• Terry Bole• Cindy Wood• Peter Campisi• Marti Campbell• Warren Hall• Jim Baker• Del Borgsdorf• June Midkiff


Special Recognition Goes To:

Carole Raymond


- Officer - Chair - Donor - Ambassador

- Role Model - Advisor - Governor - Friend

Questions and Answers

Do you have questions about:• Operations• Gulf Coast• Finances• Grants• Membership• Fundraising• Communications• Bylaws• Long-Range Planning• How You Can Help• Other?


Adjournment

Thank you for:

Attending/ParticipatingJoining/Renewing

Volunteering

And most of all for:

“Giving Beyond Our Gates”


Documents

2014 Annual Meeting Agenda