2013 OPERATIONS WORKSHOP2013 OPERATIONS WORKSHOP

This Workshop should be interactive, not This Workshop should be interactive, not a lecturea lecture

-Ask questions-Ask questions

-Answer questions-Answer questions

- Share experiences- Share experiences

- Share insights- Share insights ParticipateParticipate ParticipateParticipate ParticipateParticipate

Safety of all personnel: Auxiliary Safety of all personnel: Auxiliary members & the public is first and members & the public is first and foremostforemost

Risk Management principles are to be Risk Management principles are to be applied in mission planning and applied in mission planning and executionexecution

Know your facility’s operational limitsKnow your facility’s operational limits Remember to “adapt, not adopt”. Local Remember to “adapt, not adopt”. Local

conditions will impact the execution of conditions will impact the execution of any mission!any mission!

You must log 12 hours underway annuallyYou must log 12 hours underway annually

- Crew & Coxswains- Crew & Coxswains

- Coxswains can log their 12 hours as crew - Coxswains can log their 12 hours as crew or or coxswain coxswain

Attend a mandatory 1 hour TCT refresher Attend a mandatory 1 hour TCT refresher and District OPS Workshop, if offeredand District OPS Workshop, if offered

-Must be completed by 31 December-Must be completed by 31 December

- If 5 year 8 hour TCT is required, the 1 - If 5 year 8 hour TCT is required, the 1 hour hour TCT need not be completed in TCT need not be completed in that yearthat year

Initial closed book test can be taken on-Initial closed book test can be taken on-line (with a proctor)line (with a proctor)

Open book test can be taken on-lineOpen book test can be taken on-line Test site: //ntc.cgaux.org/Test site: //ntc.cgaux.org/ Open book test is due 5 years from the Open book test is due 5 years from the

date of the last test (not 31 Dec of year date of the last test (not 31 Dec of year 5)5)

Qualified as Cox’n or Crew and PWOQualified as Cox’n or Crew and PWO Complete 12 hours underway as Cox’n/crew Complete 12 hours underway as Cox’n/crew

(for coxswain, crew hours also count)(for coxswain, crew hours also count) Only 6 hours needed for PWO, which must be Only 6 hours needed for PWO, which must be

completed on a PWC for a total of 18 hourscompleted on a PWC for a total of 18 hours--QualificationQualification Annual Currency RequirementAnnual Currency Requirement PWO onlyPWO only 12 hrs on PWC12 hrs on PWC Cox’n /Crw + PWOCox’n /Crw + PWO 12 hrs on vessels + 6 hrs on PWC = 1812 hrs on vessels + 6 hrs on PWC = 18

If less than 12 hrs U/W as Cox’n or Crw, then 12 hrs must be If less than 12 hrs U/W as Cox’n or Crw, then 12 hrs must be

completed as PWO to remain current as PWO or both will go into completed as PWO to remain current as PWO or both will go into REYRREYR

Your PFD must be the appropriate color – Your PFD must be the appropriate color – International International Orange Orange or High Visibility or High Visibility YellowYellow ONLY ONLY

Inflatable PFD wearers – DO NOT wear Inflatable PFD wearers – DO NOT wear your SAR vest over the Inflatable. Carry your SAR vest over the Inflatable. Carry all required survival equipment in a waist all required survival equipment in a waist beltbelt

Uniform sew-on devices will now display Uniform sew-on devices will now display a black ”A” for Auxiliary. The Red and a black ”A” for Auxiliary. The Red and Blue “A” designation has been Blue “A” designation has been discontinued for sew on devicesdiscontinued for sew on devices

Wearing of PPE inscribed with “USCG Wearing of PPE inscribed with “USCG Auxiliary” or any version of this is NOT to Auxiliary” or any version of this is NOT to be worn when not assigned to duty.be worn when not assigned to duty.

Auxiliary Ball cap must now have metal Auxiliary Ball cap must now have metal collar device or office insignia. Sew-on collar device or office insignia. Sew-on devices are no longer authorized.devices are no longer authorized.

Only three sources for AUX Ball Caps are Only three sources for AUX Ball Caps are authorized. AUXCEN, UDC, and CGESauthorized. AUXCEN, UDC, and CGES

CG Unit Ball Caps can only be worn at CG Unit Ball Caps can only be worn at that Unit and not on patrol or otherwisethat Unit and not on patrol or otherwise

04/11/23 9

Working BlueWorking Blue

Scrambled eggs on ball caps for DIV CDR Scrambled eggs on ball caps for DIV CDR and aboveand above

Ball caps with mesh backsBall caps with mesh backs

Garrison Cap is no longer authorized with Garrison Cap is no longer authorized with Service Dress UniformService Dress Uniform

AUX Ball Cap is no longer authorized for AUX Ball Cap is no longer authorized for wear with the Tropical Blue uniform.wear with the Tropical Blue uniform.

The Cardigan Sweater, windbreaker, work The Cardigan Sweater, windbreaker, work jacket, trench coat and Wooly-Pully are jacket, trench coat and Wooly-Pully are no longer authorized as a uniform item no longer authorized as a uniform item with the ODUs.with the ODUs.

Refer Coat and Overcoat are no longer Refer Coat and Overcoat are no longer authorizedauthorized

Only one sew-on qualification insignia Only one sew-on qualification insignia (Cox, pilot, PWO, RBS, Trident, etc.) is (Cox, pilot, PWO, RBS, Trident, etc.) is authorized for the ODUauthorized for the ODU

Sew-on AuxOP is authorized in addition to Sew-on AuxOP is authorized in addition to qualification devicequalification device

Past Officer device now applies to both Past Officer device now applies to both elected and appointed officers who have elected and appointed officers who have served at least ½ of their scheduled term served at least ½ of their scheduled term of officeof office

Forms Forms – – Use the most current formsUse the most current forms

SARSAR Incident Report - # CG4612AUX Apr Incident Report - # CG4612AUX Apr 1010

Offer for Use FormsOffer for Use Forms7003 - Vessel Facility – June 20117003 - Vessel Facility – June 20117004 – Radio Facility – October 2008 7004 – Radio Facility – October 2008 7005 – Aircraft Facility – August 2010 7005 – Aircraft Facility – August 2010 7008 - PWC Offer for Use – June 20117008 - PWC Offer for Use – June 20117065 – Vehicle Offer of Use – January 20077065 – Vehicle Offer of Use – January 2007

Cell Phone Texting – Per ALCOAST Cell Phone Texting – Per ALCOAST 382/10382/10

The use of cell phones/texting/email devices The use of cell phones/texting/email devices and other phone applications aboard and other phone applications aboard operational vessels is NOT authorized without operational vessels is NOT authorized without permission of the Coxswain.permission of the Coxswain.

At no time will the operator (helmsman) of the At no time will the operator (helmsman) of the vessel use a cell phone or texting device.vessel use a cell phone or texting device.

Practice Maritime Domain Awareness Practice Maritime Domain Awareness (MDA) on all patrols (we are the eyes and (MDA) on all patrols (we are the eyes and ears of the Coast Guard)ears of the Coast Guard)

Correct signage must be displayed on all Correct signage must be displayed on all OPFACS under orders – US Ensign, AUX OPFACS under orders – US Ensign, AUX Patrol Ensign (with red stripe, NOT “Blue Patrol Ensign (with red stripe, NOT “Blue Ensign”), Patrol banners and operational Ensign”), Patrol banners and operational decaldecal

From the National SAR Manual M16130.2E From the National SAR Manual M16130.2E Paragraph 4.1.6.4Paragraph 4.1.6.4

Notes:Notes:- You make the call on whether you can safely assistYou make the call on whether you can safely assist- You inform CG SAR Mission Coordinator of your You inform CG SAR Mission Coordinator of your

intentions, not “ask for permission to tow”intentions, not “ask for permission to tow”

-- The CG SMC will override your decision only if The CG SMC will override your decision only if there is a specific reason to do so, e.g. they there is a specific reason to do so, e.g. they

need you need you on another higher priority missionon another higher priority mission

From the National SAR Manual M16130.2E From the National SAR Manual M16130.2E Paragraph 4.1.5.8Paragraph 4.1.5.8Coast Guard resources or Auxiliary facilities Coast Guard resources or Auxiliary facilities may be used to help Auxiliary facilities in may be used to help Auxiliary facilities in need of assistance at any timeneed of assistance at any timeAn Auxiliary Facility is defined as an An Auxiliary Facility is defined as an Operational Facility having a current Operational Facility having a current accepted offer of use whether under orders accepted offer of use whether under orders or notor notIt is NOT just any boat owned by an It is NOT just any boat owned by an Auxiliary memberAuxiliary member

Remember safety of the crew, the public, Remember safety of the crew, the public, and the vessel are more important than and the vessel are more important than the missionthe mission

Personal Locating (PLB)Personal Locating (PLB) – Key piece – Key piece of safety equipmentof safety equipment- Have it on board and on your person when Have it on board and on your person when

underwayunderway- Check the battery expiration dateCheck the battery expiration date- Keep it registered with NOAAKeep it registered with NOAA

HAZMATHAZMAT- Remember to steer well clear of ANY Remember to steer well clear of ANY

HAZMAT situation unless you have a HAZMAT situation unless you have a certified HAZMAT responder in your crewcertified HAZMAT responder in your crew

PROMOTE SAFETYPROMOTE SAFETY Set a good example for the rest Set a good example for the rest

of the crew and especially the of the crew and especially the general publicgeneral public

Do not ride on the gunwaleDo not ride on the gunwale

Keep speed to a minimum in close Keep speed to a minimum in close quarter situationsquarter situations

Be professional at all timesBe professional at all times

Be properly equipped both personally and Be properly equipped both personally and for the facilityfor the facility

Do only what you & your facility are Do only what you & your facility are capable ofcapable of

SAFETY OF CREW COMES FIRSTSAFETY OF CREW COMES FIRST

Operate at safe speed for the sea Operate at safe speed for the sea conditions and local environmentconditions and local environment

Observe all NO WAKE zonesObserve all NO WAKE zones

Do only what you are trained to doDo only what you are trained to do

Keep your crew informed as to what you Keep your crew informed as to what you plan to doplan to do

Communicate your intentions to the Communicate your intentions to the disabled vessel’s Masterdisabled vessel’s Master

Maintain a tow watch for any problemsMaintain a tow watch for any problems

Leave medical cases for qualified EMT’s Leave medical cases for qualified EMT’s or seek help from the local ambulance or seek help from the local ambulance squadsquad

Conduct a thorough facility mechanical Conduct a thorough facility mechanical inspection at least annuallyinspection at least annually

Maintain the facility in good working Maintain the facility in good working orderorder

Submit annual Offer for Use and current Submit annual Offer for Use and current photophoto

Notify the DIRAUX of any significant Notify the DIRAUX of any significant changeschanges

ABORT ABORT the mission when any situation the mission when any situation pertaining to the mission may adversely pertaining to the mission may adversely affect the safety of the crew or facilityaffect the safety of the crew or facility

Minimum number of qualified crewMinimum number of qualified crew

Proper and Proper and same uniform same uniform (You and your (You and your crew)crew)

Proper PPE Proper PPE as defined in the Rescue and as defined in the Rescue and Survival Systems Manual (You and your Survival Systems Manual (You and your crew)crew)

Facility properly equipped/maintainedFacility properly equipped/maintained

Crew & Facility capable of performing the Crew & Facility capable of performing the missionmission

Safety of the crew & facility priority 1, Safety of the crew & facility priority 1, then the mission (sortie) #2then the mission (sortie) #2

Risk management is vital throughout the Risk management is vital throughout the missionmission

Remember your GAR Model and TCTRemember your GAR Model and TCT

Be able to demonstrate the ability to Be able to demonstrate the ability to successfully accomplish each qualifying task successfully accomplish each qualifying task for Boat Crew, inform Coxswains of any for Boat Crew, inform Coxswains of any limitations – physical or mental (fatigue, sea limitations – physical or mental (fatigue, sea sickness, etc.)sickness, etc.)

Use good judgment & common sense when Use good judgment & common sense when performing duties (repeat all commands performing duties (repeat all commands from Coxswain, remember your TCT )from Coxswain, remember your TCT )

Use common sense, know your limitations Use common sense, know your limitations and abilities….always and abilities….always STAY SAFE !!!STAY SAFE !!!

Smart Phone Applications:Smart Phone Applications:

GAR apps are available, including eGAR, and GAR apps are available, including eGAR, and IGARIGAR

These apps have NOT been approved for AUX These apps have NOT been approved for AUX useuse

All GAR tools used, paper or electronic, must All GAR tools used, paper or electronic, must use the same scoring as the GAR form posted use the same scoring as the GAR form posted on the Response Directorate website or on the Response Directorate website or approved by your Order Issuing Authority (OIA)approved by your Order Issuing Authority (OIA)

Accept No Unnecessary Risk

Accept Necessary Risk When Benefits Outweigh Costs

Make Risk Decisions at the Appropriate Level

ORM is Just as Critical in Executing as in Planning all Activities

Remember procedures for reduced Remember procedures for reduced visibilityvisibility Maintain a lookout as far forward on the Maintain a lookout as far forward on the

vessel as possible (remember safety first)vessel as possible (remember safety first) Reduce speedReduce speed Proper Horn SignalsProper Horn Signals Nav Lights onNav Lights on Radar on Radar on and and monitored if you have it on your monitored if you have it on your

vesselvessel Know any District or OIA special requirementsKnow any District or OIA special requirements

Nav lights onNav lights on

Increased lookout responsibilitiesIncreased lookout responsibilities

Reduce Speed Reduce Speed

Radar use, OPS/Position reporting Radar use, OPS/Position reporting requirements (different from daylight OPS requirements (different from daylight OPS per your OIA)?per your OIA)?

Orders Orders do not do not guarantee liability coverageguarantee liability coverage

Legal process bases coverage on a review Legal process bases coverage on a review of the circumstances and facts involvedof the circumstances and facts involved

Your actions-Your actions- Must be within your qualifications and trainingMust be within your qualifications and training May not exceed the facility capabilitiesMay not exceed the facility capabilities Must not go beyond the scope of the AUX dutiesMust not go beyond the scope of the AUX duties Or else coverage may be denied by the Coast Or else coverage may be denied by the Coast

GuardGuard

Remember, we are prohibited from:Remember, we are prohibited from:

Boardings for law enforcement purposesBoardings for law enforcement purposes

Investigating complaints of negligent Investigating complaints of negligent operationoperation

Violating Violating any any navigational rulesnavigational rules

Creating any situation that would place Creating any situation that would place anyany vessel in navigational extremesvessel in navigational extremes

In all radio communications, we are to act In all radio communications, we are to act as professionals and refrain from as professionals and refrain from describing those we serve in our radio describing those we serve in our radio transmissionstransmissions

At no time shall we make reference to At no time shall we make reference to ethnicity, race, gender, sexual orientation ethnicity, race, gender, sexual orientation or religious affiliations in radio or religious affiliations in radio transmissionstransmissions

This is zero tolerance policy and will be This is zero tolerance policy and will be strictly adhered tostrictly adhered to

See DSO-OPS reports for links See DSO-OPS reports for links

External:External: VHF Radio is ALWAYS primary, cell phone VHF Radio is ALWAYS primary, cell phone

secondary and not to be used by helmsmansecondary and not to be used by helmsman Must have 2 way communications at all times, Must have 2 way communications at all times,

if not return to baseif not return to base Maintain radio guard as required by your OIAMaintain radio guard as required by your OIA If communications are lost, the patrol is over If communications are lost, the patrol is over

and orders may be voidedand orders may be voided

Internal:Internal: Be aware of challenges in communicating with Be aware of challenges in communicating with

engine and wind noiseengine and wind noise Communications may be distortedCommunications may be distorted Verbalize the response to the Coxswains Verbalize the response to the Coxswains

ordersorders Coming up, coming down, hard turn, etc.Coming up, coming down, hard turn, etc. Crew – repeat/acknowledge these commands Crew – repeat/acknowledge these commands

or informational messagesor informational messages

Requires a high degree of awarenessRequires a high degree of awareness

Many potential hazardsMany potential hazards

Know limitations of facility and towing Know limitations of facility and towing components – rule of thumb, similar components – rule of thumb, similar lengthlength

How the vessels are loaded will affect How the vessels are loaded will affect maneuverabilitymaneuverability

Brief your crew and the disabled vessels Brief your crew and the disabled vessels ownerowner

Plan an escape route in case things go Plan an escape route in case things go wrongwrong

Report all information immediately via Report all information immediately via radio or cell to your OIAradio or cell to your OIA

Call DIRAUX/OTO no later than next Call DIRAUX/OTO no later than next business daybusiness day

Download the Claim form from the Coast Download the Claim form from the Coast Guard websiteGuard website

CG will investigateCG will investigate

Do not repair the facility unless Do not repair the facility unless authorized to do soauthorized to do so

Maintain LOG BOOK of all facility Maintain LOG BOOK of all facility activitiesactivities

Damage must be linked to identifiable Damage must be linked to identifiable patrol causepatrol cause

Are there particularly tricky or dangerous Are there particularly tricky or dangerous hazards in your local AOR?hazards in your local AOR?

What are they, have you communicated What are they, have you communicated them to your crew?them to your crew?

Highlight them on your charts for new Highlight them on your charts for new crew to easily seecrew to easily see

Annex V of the Internationa Convention Annex V of the Internationa Convention for the Prevention of Pollution from SHIPS for the Prevention of Pollution from SHIPS (marpol) DEALS WITH PREVENTION OF (marpol) DEALS WITH PREVENTION OF POLLUTION BY GARBAGE FROM SHIPSPOLLUTION BY GARBAGE FROM SHIPS

Thank you for your attendanceThank you for your attendance

Stay tuned as we remain Stay tuned as we remain

SEMPER GUMBY!SEMPER GUMBY!