2013 K-Prep BAC Training K-PREP Testing Window May 20 th – May 24 th (Makeup sessions – May 28...
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2013 K-Prep BAC Training K-PREP Testing Window May 20 th – May 24 th (Makeup sessions – May 28 th – May 31 st ) Unbridled Learning: College & Career Readiness for All
2013 K-Prep BAC Training K-PREP Testing Window May 20 th – May 24 th (Makeup sessions – May 28 th – May 31 st )
2013 K-Prep BAC Training K-PREP Testing Window May 20 th May 24
th (Makeup sessions May 28 th May 31 st )
Slide 2
Testing Unit Team Erica Thompson District Assessment
Coordinator Tammy Durham Testing Unit Clerk Jacque Queenan
Assessment Support Manager Ryan Goepper Data Management/Research
Technician (Advance Program, High School Assessments) Jessica Lyons
Data Management/Research Technician (Alternate Assessment, ACCESS
for ELLs, K-PREP) Donna Heun Data Management/Research Technician
(Advance Program, High School Assessments) 2
Slide 3
Its Not COMPLICATED!
Slide 4
IMPORTANT DATES 4 2013 Event Regular and Accommodated Testing
Materials shipped to Schools Early May Testing Window 5/20/13
5/24/13 MAKEUP DAYS: 5/28/13 5/31/13 Additional Orders for Regular
and Accommodated Testing Materials (books, student response
booklets) After school receives initial order through the end of
the first week of the testing window Additional Orders for Return
Shipping Materials (labels, boxes, etc.) After school receives
initial order through the end of the first week of the testing
window NON-SCORABLE TEST MATERIALS PICK UP Elementary June 11, 2013
Middle/High June 13, 2013 Special Schools - TBA
Slide 5
NEW FOR 2013 5 1.Administration Code and Inclusion of Special
Populations regulations are unchanged, 2009 versions still
effective. 2.Time Chart revised to incorporate time buffer from
2012. Chart shows times and number of items per grade level and
subjects. 3.Student Honor Code Added to focus on test security. TAM
is scripted to direct student review and completion.
Slide 6
NEW FOR 2013 6 4. Agreements with ACT, Inc. and NCS Pearson,
Inc. to provide Kentucky assessments are through 2017 spring
testing. KDE is monitoring the development of new assessments; KDE
participates with the PARCC consortium. Kentucky schools may be
asked to field test new test items (not this school year). KDE, at
this time, has NOT committed to use any specific future assessment
(i.e., PARCC, SBAC, ACT Aspire, DLM, NCSC).
Slide 7
TEST SECURITY AND DATA QUALITY Key assessment themes require
the focus of schools, districts and the state. 7
Slide 8
Key Assessment Themes DATA QUALITYcollaborative process between
OAA and school/district staff to ensure accurate reporting of test
results TEST SECURITYchecks and processes to monitor appropriate
administration of state-required tests 8
Slide 9
Data Quality The authoritative source of student data in
Kentucky is the state student data system, Infinite Campus (IC).
Data are downloaded from IC for vendors and to populate internal
applications (i.e., SDRR). Accountability requests made to OAA are
cross-checked with Infinite Campus. 9
Slide 10
Data Quality KDE/OAA Student Data Review and Reporting (SDRR)
Application, organized by test, has two critical data accuracy
functions: 1. Rosters Required by regulation Testing information
for some tests Record of accountability for all grades 3-12 (Grade
9 is needed for PLAN and grade 12 is needed for College/Career
Readiness reporting.) 2. Data Review (cleanup before reporting)
10
Slide 11
Data Quality Keys to Improved Data Matching Correct entry of
student information in IC is critical (name, date of birth and
SSID). Consistently use the students name as it appears in IC on
all testing records. State-testing programs are provided SSIDs.
11
Slide 12
Test Security 12 Jefferson County Public Schools will continue
to run an ethical, clean testing program because it is what is best
for our students.
Slide 13
13 This time last year
Slide 14
14 Currently in the news
Slide 15
15 Currently in Atlanta news .Investigators say educators gave
answers to students or changed answers on tests after they were
turned in.. Indictment alleges that 35 educators conspired to
conceal cheating or retaliate against whistleblowers in an effort
to increase test scores 2100 interviews over 12 months involving
800,000 documents Superintendent charged with violation of
Racketeering Influence and Corruption Act, false statements and
writing, theft by taking a false swearing. Faces up to 45 years in
prison Recommended 7.5 million dollar bond Human Resources officer
and three executive directors also indicted At least 30 educators
(including principals, APs, test coordinators, teachers, school
improvement specialists and a secretary were indicted) 56 schools
involved
Slide 16
Currently in Atlanta news CBS News correspondent Mark
Strassmann reports CBS News correspondent Mark Strassmann reports
that nearly 200 educators admitted to taking part in the massive
scandal: they tampered with students' standardized tests and
corrected answers to inflate scores. Some teachers had pizza
parties to erase wrong answers and circle in the right ones. One
principal allegedly handled altered tests wearing gloves to avoid
leaving her fingerprints.
Slide 17
17 Currently in Atlanta news CBS News correspondent Mark
Strassmann reports CBS News correspondent Mark Strassmann reports :
At one middle school, 86 percent of eighth-graders scored
proficient in math, compared to 24 percent the year before.
Prosecutors say that progress was a criminal mirage From an Atlanta
parents perspective: Justina Collins says her daughter Nybria, now
15, has always struggled with reading. The single mother knew
something was wrong when Nybria aced her standardized test in
reading. "Could someone explain to me how she could have passed or
exceed a test, but fail throughout the whole entire year?... When
you hear it coming from the very ones that you look up to, to help
educate your children, it's just sad and hurtful to know that we
search and hope for the best for our kids, and that's what their
oath is to provide the best education for them," Collins said.
Slide 18
Test Security Continues to be a critical issue in Kentucky and
nationally. Loss of certification for Kentucky educators emphasizes
the seriousness of the issue. OAA implements recommendations from
Kentuckys security audit. A Student Honor Code statement has been
added to 2013 Student Response Booklets. 18
Slide 19
Test Security State Monitoring KDE Test window visits Review of
seating charts Review/audit of randomly collected AAA Folders for
alternate assessment students Analysis of outlier test results by
Office of Education Accountability Analysis by vendors (i.e.,
erasure and others) 19
Slide 20
Test Security State Monitoring ERASURE REPORTING KDE is
analyzing results from spring 2012 testing. Reports will be
released to DACs. Erasures will be sorted by average. Identifies
schools with highest averages. Can analyze patterns. Analysis of
Wrong to Right is available. Analysis can drill down to testing
room level. 20
Slide 21
Test Security State Monitoring ERASURE REPORTING Here is the
bottom line for administrators, teachers and students: Forensic
analysis has arrived in Kentucky with the intent of maintaining the
integrity of the state test. It is very easy to avoid problems: o
Follow the rules laid out in the Administration Code and Inclusions
regulations. o Administer the test adhering to the procedures in
the test manuals and instructions. o Monitor your students closely
during testinggood monitoring reduces student cheating. Even if
99.9% of Kentucky educators and students follow all the rules,
which still means approximately 50 educators and 500 students may
be tempted to do the wrong thing. Please follow the test
administration rules and best practices. Help maintain the tests
integrity and your integrity by following the rules. 21 NEW SLIDE
NOT IN YOUR HANDOUT
Slide 22
Test Security State Monitoring Analysis by vendor can produce
multiple types of information/reports at room, school or district
levels. Large score changes for a student Large mean score
increases Probability of matched response analysis Previous years
distribution around scores Pattern analysis Comparison of
individual student scores by item type 22
Slide 23
Test Security 23 Jefferson County Public Schools will continue
to run an ethical, clean testing program because it is what is best
for our students.
Slide 24
24 PART 1 SECURITY REQUIREMENTS AND RESPONSIBILITIES (pp. 9 -
17 )
Slide 25
Responsibilities for BACs Test Security Required Activities
Appropriate training of regulationsAdministration Code and
Inclusion of Special Populations (2009 versions) Signatures on
Appropriate Practices Form and Administration Code Provide a copy
of the Test Administrators Manual (TAM) to every test
administrator/proctor Scheduling Test Sessions School Test
Materials Security Checklist Seating charts that reflect everyone
in each testing room (adults and students) Bubbling of testing room
location codes by content area tests on student response booklets
25
Slide 26
SECURE TEST MATERIALS Confidentiality From receipt to return of
testing materials, no school personnel may review, edit or share,
either verbally or nonverbally, the contents of test and scorable
booklets without approval from KDE. Students may not be given
access to test booklets by any school personnel prior to testing.
School personnel may not reproduce any portion of the test booklets
or scorable booklets, School personnel may NOT keep any hand-copied
portions of the test used for transcription. School personnel may
NOT audiotape, videotape, photograph or photocopy materials.
26
Slide 27
SECURE TEST MATERIALS Inventorying and Tracking Test Materials
It is mandatory to use the Test Materials Security Checklist. It
will be collected during your test materials check in appointment.
Any irregularities regarding the use or tracking of documents or
the information captured on them must be investigated. If a
security breach is discovered, contact The JCPS Testing Unit
immediately. Store test materials in a secure area when not in use
for testing. Storage locations within CLASSROOMS must be secured
with DOUBLE locks. BACs may keep secure test materials secure under
single lock and key. No other staff may have access to the BAC
secure storage.
Slide 28
SUPERVISING TEST SESSIONS WITH AND WITHOUT ACCOMMODATIONS Test
administrators are responsible for providing appropriate
accommodations as defined in Kentucky regulation 703 KAR:070,
Inclusion of Special Populations in the State-Required Assessment
and Accountability Programs Provide the required accommodations
identified in the students current Individualized Education Plan
(IEP), 504 Plan or Program Services Plan (PSP).
Slide 29
SUPERVISING TEST SESSIONS WITH AND WITHOUT ACCOMMODATIONS Test
administrators providing accommodations may NOT leave students
unsupervised at any time. Administrators must focus their full
attention on students and their testing environment while
supervising testing. Under no circumstances will a student be
allowed to modify his or her response to a question in a part of
the test that has been completed, nor will a student be allowed to
work ahead in a part not yet administered.
Slide 30
Test Security Reporting of Allegations 30
Slide 31
Test Security Reporting of Allegations Get ALL the facts
straight. Record the date and time of the incident. List all
involved (i.e., staff, volunteers, students). Identify content area
and test parts impacted. Identify specific content question(s), if
applicable. NEVER copy a test item! Record what you learn. Report
the incident. Allegation resolution time may vary depending upon
the severity of the allegation. 31
Slide 32
Test Security Reporting of Allegations Support Documents
Principal will be sent the official allegation packet. Testing
Allegation Reporting Form Notarized Statements written and signed
by each individual involved (teacher, proctor, BAC, principal
and/or others). One statement signed by multiple individuals is not
acceptable. Testing Schedule Seating Chart 32
Slide 33
Test Security Reporting of Allegations Support Documents
Verification of Administration Code Training Appropriate Assessment
Practices Certification Form Non-disclosure Agreement
(classified/volunteers) Student Name & SSID For an allegation
involving special education: verification of student test
accommodation(s). verification of Inclusion of Special Populations
training. a signed copy of the Code of Ethics, record of testing
room and test administrator for allegations regarding alternate
assessment. 33
Slide 34
ALERT PAPERS Written student response that raises concern about
the safety or welfare of the student or others. If an alert paper
is found, the BAC or school administrator should be notified and
the student response booklet must be provided to the BAC
immediately following the end of the testing session. The BAC and
school administrator (as a witness) will then copy only the
response. The copy must be kept secure as it is considered testing
material. If another testing session is scheduled, the student
response booklet may be returned to the test administrator. 34
Slide 35
ALERT PAPERS The BAC or school administrator is responsible for
reporting the situation to proper school and district authorities,
including the DAC. Those authorities should follow school or
district policy for handling the situation. If there is a need for
local authorities or parents to see the student response, security
should be explained and a nondisclosure form signed by all parties
before viewing the response. A copy of the nondisclosure form
should be submitted to the Testing Unit. The nondisclosure form is
located on Testing Unit website. 35
Slide 36
Student Pre-ID Listing 36 Student NameStudent IDDate of
BirthGenderBarcode LASTNAME1, FIRSTNAME1 A LASTNAME2, FIRSTNAME1 B
LASTNAME3, FIRSTNAME1 C LASTNAME4, FIRSTNAME1 D LASTNAME5,
FIRSTNAME1 E LASTNAME6, FIRSTNAME1 F LASTNAME7, FIRSTNAME1 G
LASTNAME8, FIRSTNAME1 H LASTNAME9, FIRSTNAME1 I LASTNAME10,
FIRSTNAME1 J Total Students: 99999 9999999999 MM/DD/YYYY FFFFFFFFFF
FFFFFFFFFF 999999999-9 The Student Pre-ID Listing is a list of all
students that have pre-printed student response booklets. STUDENT
PRE-ID LISTING KENTUCKY SPRING 2013 K-PREP School Code:999999
School:SCHOOL NAME District:DISTRICT NAME Grade:99
Slide 37
Test Forms There is one operational form (items that are
included) for accountability. The difference in the forms are the
pre-test items. 37
Slide 38
Calculator Use Policy 38 Permitted Calculators The use of
calculators in Part C of the Mathematics Test is prohibited. For
parts that allow calculators, you may use any four-function,
scientific, or graphing calculator, unless it has features
described in the Prohibited Calculators list bellow. For models on
the Calculators Permitted with Modification list, you will be
required to modify some of the calculator's features. Prohibited
Calculators The following types of calculators are prohibited:
Calculators with built-in computer algebra systems Prohibited
calculators in this category include: Texas Instruments: All model
numbers that begin with TI-89 or TI-92 and the TI-Nspire CASNote:
The TI-Nspire (non-CAS) is permitted. Hewlett-Packard: HP 48GII and
all model numbers that begin with HP 40G, HP 49G, or HP 50G Casio:
Algebra fx 2.0, ClassPad 300 and ClassPad 330, and all model
numbers that begin with CFX-9970G Handheld, tablet, or laptop
computers, including PDAs Electronic writing pads or pen-input
devicesNote: The Sharp EL 9600 is permitted. Calculators built into
cell phones or any other electronic communication devices
Calculators with a typewriter keypad (letter keys in QWERTY
format)Note: Letter keys not in QWERTY format are permitted.
Calculators Permitted with Modification The following types of
calculators are permitted, but only after they are modified as
follows Calculators with paper tapeRemove the tape. Calculators
that make noiseTurn off the sound. Calculators with an infrared
data portCompletely cover the infrared data port with heavy opaque
material such as duct tape or electrician's tape (includes
Hewlett-Packard HP 38G series, HP 39G series, and HP 48G).
Calculators that have power cordsRemove all power/electrical cords.
Programs Programs, such as ZoomMath are not considered to be a
computer algebra system (CAS) and may be used but only if the
program or application is loaded onto a permitted calculator.
Programs that are computer algebraic systems are prohibited.
Slide 39
Approved Testing Resource Materials 39
Slide 40
Unapproved Testing Resource Materials Students are NOT
permitted to use the tools and resource materials listed below:
Books other than those specified above (e.g., encyclopedias,
textbooks) Note: Once testing has been completed and a students
testing materials have been removed from the testing station, the
student may read. Copies of acronyms Graphic organizers Computers
Editing devices (e.g., spell-checker or grammar-checker) Cell
phones, Smart phones Electronic devices (e.g., iPods, iPads, or
other music players, pocket translators, PDAs) Highlighters No
scratch paper allowed for on-demand writing. Highlighters
Slide 41
41 PART 2 ACCOUNTABILITY AND TESTING VERIFICATIONS (pp. 18 - 21
)
Slide 42
Rosters in SDRR AssessmentOpensClosesFields/Comments K-PREP
Pearson TBAMay 31 st 5 p.m. Accommodations used on test collected
and fields listed below K-PREP EOC (English ll, Algebra ll, U.S.
History, Biology) Name, SSID, Grade, Gender, DOB, School Name, Test
Type, Exemptions Alternate K-PREP Same fields as EOC College and
Career Readiness Name, SSID, Grade, Gender, DOB, School Name 9th
Grade (Fall 2013 Plan) Name, SSID, Grade, Gender, DOB, School Name
42 Everything is organized by test this year in SDRR
Slide 43
K-PREP Rosters Verify student enrollment in grades 3-12 Include
all students enrolled as of the first day of the testing window
Mark the following: Alternate Assessment Foreign Exchange
Appropriate Exemptions Annotate Accommodations used for Medical
Emergencies Other specifics will be included in your SDRR Manual
Save an electronic version of all rosters 43 Some data is
pre-populated from Infinite Campus
Slide 44
Accountability Rules Tested Every student enrolled on the first
day of the testing window must be tested for participation rate
purposes. Accountable Accountability determined by full academic
year (any 100 instructional days of enrollment). 44
Slide 45
YOUVE GOT TO BE ACCOUNTABLE 45
Slide 46
Accountability Rules The first day of the spring K-PREP
summative window is the point in time where the 100 days of
enrollment (full academic year) is determined. 46 March ACT Across
Year K-PREP EOC September EXPLORE PLAN January- February April-May
Alternate Assessment May 2013 K-PREP (Pearson) Summative Test
Window
Slide 47
Accountability Rules 47
Slide 48
Accountability Terms for Schools A1 means a school under
administrative control of a principal and eligible to establish a
school-based decision-making council. A1 school is not an
alternative program operated by, or as a part of, another school.
Alternative program means all other education programs not
classified as A1. 48
Slide 49
Accountability Terms for Schools SIMPLIFIED Every students
score goes somewhere! These are the scores used to create public
reporting. A1 school KY Public School District State Non A1 schools
do not receive accountability. Public reporting for Non A1 schools
began in 2013. 49
Slide 50
START Has this student been enrolled in this school for 100
instructional days this school year? YES NO Student scores will
count in this schools accountability. Has this student not been in
any one school but has been enrolled in a district for 100
instructional days this school year? Student scores will count in
districts accountability. YES NO Student scores will count in
states accountability only. Flowchart for Determining
Accountability For Students in A1 Schools 2013 Kentucky Performance
Rating for Educational Progress (K-PREP) Has this student been
enrolled in another school for 100 instructional days this school
year? NO Student scores will count in other schools accountability.
YES 50 Every student enrolled on the first day of the testing
window is tested for participation rate purposes. Accountability is
determined by full academic year (any 100 days of enrollment).
Slide 51
Flowchart for Determining Accountability For Students in
Alternative Programs (Non A1 Schools) 2013 Kentucky Performance
Rating for Educational Progress (K-PREP) Accountable to A1 school
where the student would have attended if not enrolled in the
alternative program(s) or to district (if student would have
attended multiple A1 schools). Was student placed by a governmental
agency or the court system? Was the student enrolled 100 days in
the A1(or multiple A1s in a district) and alternative program(s)
combined or in the alternative program(s) only ? YES Accountable to
the state YES NO Was the student enrolled in an A1 school in a
district for 100 days this school year before placement in an
alternative program? Note: A student at Kentucky School for the
Blind, Kentucky School for the Deaf or Gatton Academy tracks back
to the A1 school that he or she would have attended if not in the
alternative program (resides school). NO YES NO 51 Accountable to
A1 school START:
Accountability work Accountability will be determined for every
student in grades 3 12 this year. 53
Slide 54
Accountability work As in years past, the Testing Unit will
complete the first round of determining accountability beginning on
the second day of the testing window. 54
Slide 55
Accountability Work BACs will receive a student listing for
each grade (grades 3 12) Accountability will be documented on this
listing. Accountability questions will be printed on the listing.
Use Enrollment History form to document your findings Return this
completed form during your test materials return appointment
55
Slide 56
SAMPLE Accountability Materials 56 100 Day List used for
Coding
Slide 57
SAMPLE Accountability Materials 57 You will receive these lists
for each grade at the end of the first week of testing and use them
to document accountability for each student.
Slide 58
Accountability Work The only accountability BACs need to
determine will be where more information is needed about a students
enrollment history. Testing Unit will have already checked Infinite
Campus. Possible sources of information include: Students permanent
records Parents/students Phone calls to previous schools 58
Slide 59
Answering Accountability Questions 59 1.Determine student
accountability. 2.Document on Enrollment History Form. 3.Change
accountability on SDRR. 4.Submit form during your test materials
check in appointment.
Slide 60
Accountability Work Documenting on SDRR BACs need to transfer
ALL accountability to SDRR. All accountability in SDRR is
automatically set to your school. You are responsible for making
appropriate changes. 60
Slide 61
ACCOUNTABILITY ACTIVITY 61 Please close your power point
handout for this activity. Use your A1 and NonA1 accountability
charts and your NonA1 T-Chart.
Slide 62
ACCOUNTABILITY ACTIVITY 62
Slide 63
Accountability examples 63 Who receives this accountability?
Student attended this school this year. LOC # and SchoolDates of
enrollment# days enrolled Myers MS Over 100 days enrolled in this
A1 school.
Slide 64
Accountability examples 64 Who receives this accountability?
Student attended two schools this school year. LOC # and School
Dates of enrollment # days enrolled Myers MS Over 100 days enrolled
in this A1 school. You must look at all schools attended within the
school year. There are special cases where you must look back into
previous school years.
Slide 65
Accountability examples 65 Who receives this accountability?
Student attended these two schools this school year. LOC # and
School Dates of enrollment # days enrolled The District (JCPS) gets
the accountability for this student. Student was not enrolled in
any ONE school for 100 days but was enrolled in JCPS for 100
days.
Slide 66
Accountability examples 66 Who receives this accountability?
LOC # and School Dates of enrollment # days enrolled Newburg Middle
School gets this accountability.
Slide 67
Accountability examples 67 Who receives this accountability?
LOC # and School Dates of enrollment # days enrolled The District
(JCPS) gets the accountability for this student. Student was not
enrolled in any ONE school for 100 days but was enrolled in JCPS
for 100 days.
Slide 68
Accountability examples 68 Who receives this accountability?
LOC # and School Dates of enrollment # days enrolled Days spent at
Ackerly Bingham go to the state. Myers MS gets this accountability
(100+ days).
Slide 69
Accountability examples 69 Who receives this accountability?
LOC # and School Dates of enrollment # days enrolled Accountability
cannot be determined. There are less than 100 days. You will
receive a question to help determine accountability. Where was
student enrolled prior to 3/6/2012? You will need to gather
information for the entire 2011-2012 school year.
Slide 70
Accountability examples 70 Who receives this accountability?
Use your accountability T-chart. LOC # and School Dates of
enrollment # days enrolled There are less than 100 days of
enrollment. 4 days at Myers 29 days at The Brook Dupont (Days spent
at The Brook Dupont go to the state) 52 days at Stuart There is
also a large gap of time missing between 9/29/11 and 1/4/12
Slide 71
Accountability examples 71 Who receives this accountability?
LOC # and School Dates of enrollment # days enrolled Accountability
cannot be determined at this point. You will receive a question,
Where was student between 9/29/11 and 1/4/12?
Slide 72
Accountability examples 72 Who receives this accountability?
LOC # and School Dates of enrollment # days enrolled Accountability
cannot be determined at this point. You will receive a question,
Where was student prior to 1/3/2012?
Slide 73
Accountability examples 73 Who receives this accountability?
LOC # and School Dates of enrollment # days enrolled Home School
days do not count towards accountability. Accountability goes to
Crosby MS.
Slide 74
Accountability examples 74 Who receives this accountability?
LOC # and School Dates of enrollment # days enrolled Accountability
goes to the District (JCPS). D
Slide 75
Accountability examples 75 Who receives this accountability?
LOC # and School Dates of enrollment # days enrolled Days of
enrollment are in two different districts in the state of Kentucky.
Neither school has 100 days. Accountability goes to the State. S
0234 Fayette Co. MS08/17/2011 10/07/2011 36
Slide 76
Accountability examples 76 Who receives this accountability?
LOC # and School Dates of enrollment # days enrolled Days of
enrollment are in two different districts in the state of Kentucky.
Accountability goes to Fayette Co. MS. 0234 Fayette Co. MS
10/12/2011 3/26/2012 100
Slide 77
Accountability examples 77 Who receives this accountability?
LOC # and School Dates of enrollment # days enrolled This is a
track back situation. Scores from Kennedy Metro track back to an A1
school. You must look back into Infinite Campus to prior years
enrollment. You will be sent specific questions in cases like this.
Where was student enrolled during 2010-2011 school year?
Slide 78
100 Day List - Coding completed by Testing Unit 78 D = District
Accountability Arrow indicates accountable school S = State
Accountability D X S
Slide 79
100 Day List - Coding completed by Testing Unit 79 D Where was
student prior to 11/10/2010? Seneca has 45 days, Louisville Metro
days go to the state, Buechel Metros days (55) track back to Fern
Creek HS in 2009/2010 (this information was found in Infinite
Campus). Accountability goes to the District. X X Questions to be
answered by BAC on Enrollment History Form and submitted during
check in appointment
Slide 80
80 PART 3 WHO SHOULD BE TESTED? (pp. 22 - 28 )
Slide 81
Who Takes the K-PREP? Required to TestNot Required to Test
Students in the Alternate K-PREP Students skipped grade Foreign
Exchange students Students with medical or extraordinary
circumstances exemptions Students in grades 3-8 and 10-11,
including those with disabilities Students who are retained
Students who move during testing Students with a minor medical
emergency EL students in their first year are required to attempt
mathematics and science (four multiple-choice or one extended
response). EL students in their second year and later participate
in all content areas. 81
Slide 82
Who Takes the K-PREP? 82 EL students receiving their 1 st year
LEP exemption are required to attempt the mathematics and science
content areas. Attempt = Four multiple-choice or one extended
response. EL students in their second year and later participate in
all content areas. Important clarification Once a student has
received a 1 st year LEP exemption for K-PREP, the student must
participate fully in ALL other state assessments in the
future.
Slide 83
83 Students Who Move During Testing DO NOT transfer test
materials to a different school without approval from the Testing
Unit. Call the Testing Unit for guidance. Not all Kentucky school
districts are testing during the same testing window. Students who
transfer in to Jefferson County may or may not have completed their
2013 state assessments.
Slide 84
84 Students Who No Longer attend your school DO NOT send staff
to test your transferred students at another school. DO NOT allow
staff from a students previous school to test a student in your
building. DO NOT transport students to your school for testing who
are now enrolled in another school. ALL students must test in the
school in which they are enrolled.
Slide 85
Medical Emergencies Call the Testing Unit for approval PRIOR to
using the accommodation. Accommodations MAY or MAY NOT be approved
Medical Emergency form is located on Testing Unit website Complete
form and fax to Testing Unit 485- 3775 Annotate roster in SDRR with
accommodation(s) given and indicate medical emergency 85
Slide 86
Medical Emergency Examples Student broke his/her writing arm
Scribe Student broke his/her eyeglasses Scribe & Reader
(READING, Mathematics, Science, Social Studies, or On-demand
Writing) Scribe & Large Print or Projector (Reading) Student
with leg in traction Different setting or schedule if not heavily
medicated 86
Slide 87
Medical Emergency Form 87
Slide 88
Home Hospital Students 88 Students enrolled in the Home
Hospital setting either test or receive a medical exemption. These
students remain enrolled in your school. Contact Tonya Groves
485-6054 to coordinate testing or to verify medical
exemptions.
Slide 89
ALTERNATE K-PREP Whats New Transition Attainment Record
Students Missing Test Windows Exemptions Testing Windows Student
Registration Database (SRD) Monitoring Process for Alternate K-PREP
Materials Return Appointments 89
Slide 90
TRANSITION ATTAINMENT RECORD (TAR) Same format
ACT-KCAS/Alternate K-PREP Standard Alignment Reading/Writing
Mathematics Science will be reviewed after new science standards
are selected 90
Slide 91
TAR/CCR The College and Career Readiness advisory group for the
1% is currently working on details for alternate assessment
students to demonstrate college/career readiness. The career
readiness components are still being designed. The TAR score
represents the ACT benchmark as part of College and Career
Readiness. 91
Slide 92
Students Missing Test Windows Reason window was missed (may
include new to district or medical conditions) When the
school/district plans to administer the make-up test Confirmation
that student has not tested in another district (KDE can assist
with this information). 92
Slide 93
ALTERNATE K-PREP EXEMPTIONS Exemptions should be filed during
the spring K-PREP window File during same time frame as the K-PREP
exemptions Exemptions should be filed early during the exemption
window; if an exemption is denied there still may be time to
complete an assessment An exemption should only be filed for
reasons that meet the criteria for a medical condition or
extraordinary circumstances. If a student misses a test window,
arrangements can be made to complete a make up assessment. 93
Slide 94
Testing Windows for 2013 KDE:OA A:DSR: 2/7/2013 TEST and WINDOW
CONTENT AREA and STANDARDS (St.) DATE of TESTING WINDOW Attainment
Tasks Window 1 Reading Mathematics Writing Science Social Studies
St. 1-3 St. 1-2 January 22-February 22 Transition Attainment Record
(TAR 8, 10 and 11) Training and Quiz remains open March 4-May 24
Attainment Tasks Window 2 Reading Mathematics Writing Science
Social Studies St. 4-6 St. 4-5 St. 3-4 April 8-May 24 94
Slide 95
Grade/Content Areas Tested GRADECONTENT AREAS TESTED 3Reading
and Mathematics 4Reading, Mathematics, Science, Writing
(Editing/Mechanics) 5Reading, Mathematics, Social Studies, Writing
(On-Demand) 6Reading, Mathematics, Writing (On-Demand and
Editing/Mechanics) 7Reading, Mathematics, Science 8Reading,
Mathematics, Social Studies, Writing (On-Demand),TAR 9Reading
10Mathematics and Writing (On-Demand), TAR 11Science and Writing
(On-Demand), TAR 12Social Studies 95
Slide 96
Student Registration Database (SRD) School Level Entries Enter
student scores for both test windows 1 and 2. Enter TAR results for
students in grades 8, 10 and 11. Provide Learner Characteristics
Inventory (LCI) information for students (3 questions regarding
communication status.) REQUIRED 96
District Monitoring Process Monitoring is not mandatory but
definitely encouraged as KDE will review folders for 2013. Verify
the following: Administration Code and Inclusion of Special
Populations Training has occurred. Training completed for
Attainment Tasks. A signed Code of Ethics. Student assessment
occurred one to one. Appropriate accommodations were provided.
Instructional materials were provided (work samples for each
standard). 98
Slide 99
Optional District Checklist 99
Slide 100
State Monitoring Process Random selections are made by the
Office of Assessment and Accountability. May ask to view a select
number or all of the AAAF folders from the school or district.
Review of the AAAF Components will verify the materials that must
be included. Insufficient evidence could result in the lowering of
school/district scores. Reviews conducted in 2012 were not part of
accountability; the review served as a pilot. All reviews conducted
in 2013 will be official. 100
Slide 101
Materials Return Appointments May 28-31, 2013 Materials can be
returned by teachers and/or BACs. Materials to be returned: AAAF
Attainment Task binder Seating Charts BACs will receive more
information via Alternate K-PREP BAC email 101
Slide 102
Exemptions 102
Slide 103
Exemptions 103 Medical Exemptions Extraordinary Circumstances
Exemption (MUST contact ERICA THOMPSON prior to adding information
to SDRR for approval) Foreign Exchange Moved out of Kentucky Public
Schools during testing window
Slide 104
Exemption Information Student identifying information Name SSID
Grade Gender DOB School Name Test Name Exemption Type Explanation
of Medical or Extraordinary Circumstance Appropriate signatures
Relevant dates 104 1.Keep paper form on-file in the
school/district. 2.Enter ALL information electronically into SDRR.
3.KDE approvals are being made much quicker than in the past. An
Exemption Request is NOT automatically approved.
Slide 105
Exemption Approvals 105 If KDE requires additional information
prior to approving an exemption request will appear as a Pending
Ticket in SDRR. BACs are required to check pending tickets and
update as requested. If KDE denies an exemption request it will
appear as a Denied Ticket in SDRR. Contact the Testing Unit for
guidance.
Slide 106
Exemption Types Medical Exemption choice requires more detailed
information, including Date of Diagnosis and Hospitalization. More
detailed descriptions are needed for approval. Extraordinary
Circumstance (Other Exemption) choice has open field to enter
information. (MUST contact ERICA THOMPSON prior to adding
information to SDRR for approval) For both types of exemptions, see
the associated Medical Exemption and Extraordinary Circumstance
forms on the Testing Unit Website. 106
Slide 107
Medical exemption form 107 All information MUST be completely
filled out. RED = BACs BLUE = DOCTOR PURPLE = PARENT/GUARDIAN
Slide 108
Medical Exemption Examples seriously injured in an accident
just prior to or during the testing window; confined to home or
hospital with an acute situation, not a long-term home/hospital
instruction situation; unable to interact with people without
serious risk of infection or contamination to others; or pregnant
with complications that endanger health of mother or child or has
delivered just prior to or during the testing window. 108 Cannot be
a handicapping condition
Slide 109
Extraordinary circumstances form 109 All information MUST be
completely filled out. RED = BACs
Slide 110
Extraordinary Circumstance Exemption Examples Student in
protective custody Parental kidnapping Contact Erica Thompson
before completing an Extraordinary Circumstance form. 110
Slide 111
Foreign Exchange Exemption DO NOT TEST Mark exemption ins SDRR
Submit a BLANK student response booklet DO NOT VOID student
response booklet 111
Slide 112
Moved out of Kentucky Public Schools During Testing Window
Scenario 1 Student partially tested Mark exemption in SDRR. Student
response booklet must be returned with the scorable materials Void
the student response booklet. Scenario 2 Student fully tested Do
not mark exemption in SDRR. Student response booklet must be
returned with the scorable materials. Do not void the student
response booklet. 112
Slide 113
Suggestions for BACs Complete paper Medical or Extraordinary
Circumstance form in a timely manner Once paper form is complete,
log into SDRR and add the student exemption request Return original
paperwork to Testing Unit during your test materials return
appointment. Fax a copy to the Testing Unit immediately (485-3775)
Keep a copy on file at your school. Check SDRR daily for approvals,
denials or requests for additional information 113
Slide 114
114 PART 4 ACCOMMODATIONS (pp. 29 - 36 ) REMEMBER: ALL
ACCOMMODATIONS MUST BE STUDENT INITIATED!
Slide 115
ACCOMMODATIONS With very few exceptions, all students in grades
3 through 8, 10 and 11 will participate in the K-PREP. Students may
be provided with assessment accommodations, based on evaluation
data, if the following criteria are met: The accommodations must be
identified in the students current IEP, 504 Plan or PSP. The
student must have received the accommodation throughout the year
during classroom instruction and not just before the testing
window. The use of an accommodation during the state-required
assessment shall be initiated by the student. The accommodations
shall not impact the content validity being measured. 115
Slide 116
Occasionally, noncertified staff members or volunteers provide
accommodations for students. Please note that such people should
receive thorough training in assessment practices and are required
to sign the nondisclosure form. Training must include two
regulations 1. 703 KAR 5:070Inclusion of Special Populations in the
State-Required Assessment and Accountability Programs 2. 703 KAR
5:080Administration Code for Kentuckys Educational Assessment
Programs. Assessment regulations and training materials are on the
JCPS Testing Unit website. 116 ACCOMMODATIONS
Slide 117
Update students information in SDRR to indicate any
accommodations used during testing. There are a variety of
assessment accommodations that may be used for students with
disabilities on the K-PREP, including the following: 1.Use of
assistive technology 2.Manipulatives 3.Readers 4.Scribes
5.Paraphrasing 6.Extended time 7.Reinforcement and behavioral
modification strategies 8.Prompting and cueing 9.Interpreters for
students with deafness or hearing impairment (signing)
10.Simplified language and oral native language support for EL
117
Slide 118
Accommodations EL Same Test Form IF there is a shortage of
interpreters, you may pull like forms of the test in order for the
interpreter to administer the test in small groups. Use the EL Same
Test Form Used form to document the students and test form.
118
Slide 119
Accommodations During the K-PREP, a student with a disability
may request and use special equipment, including assistive
technology described in the students IEP or 504 Plan, which is part
of the students regular instructional routine. Amplification
equipment Noise Buffers Magnifying devices Word Processing
(Non-standard Responses) 119
Slide 120
Non-Standard Response After the student has completed a testing
session, the test administrator must immediately follow these
steps: 1.Print out the students response. 2.Cut the print-out down
so that it fits in the box on the student response booklet. 3.Make
sure the portable drive or CD containing the saved responses, along
with the scannable booklet is stored securely. 4.After all sessions
are completed, the responses have been printed and responses taped
in the booklets, the test administrator must erase the portable
drive or CD. 5.Once each session is complete, the computer on which
the student was working must be logged off from any network to
which it was attached and completely powered down to ensure
elimination of any student work that may have been saved in a
temporary file. 6.The portable drive or CD, and a note of
explanation, must be given to the BAC. 120
Slide 121
Non-Standard Response Printed word-processed answer must fit in
the answer box. Trim around and tape response to appropriate area
in the SRB. Tape at least the 4 corners using clear desk tape. Do
not cover other answers, bar codes, or timing tracks with tape.
121
Slide 122
This is where the typed test will go. It will be trimmed around
so that it fits completely inside the black box allowed for each
test question. The template allows only enough space to complete
the question while remaining inside the allowable space. The
template can be downloaded from the KDE webpage. Tape must be on
the corners of the text being inserted but not covering multiple
choice answers, barcodes or timing tracks. Place clear desk tape at
least on the four corners of the printed response so the pages are
securely in place and will not move around when the booklet is
moved, opened, closed, packaged or during shipping. This will
ensure proper scoring will occur. 122 Non-Standard Response
Slide 123
MANIPULATIVES MUST be requested by the student Cannot be placed
on a students desk but placed where the student can access them if
needed. Student shall not be encouraged to use specific
manipulatives. 123
Slide 124
READERS 124 Note: Scripts are included in the grade specific
Test Administrator Manuals. The role of the reader during the
state-required assessments is to: Read directions, prompts,
situations, passages and stories as written; Not use or provide
additional information or directions that may lead the student to
specific information needed to answer; Re-read the directions,
prompts, situations, passages and stories only if specifically
requested by the student; Not point out parts of the task,
questions or parts skipped by the student; and Read individual
words or abbreviations that are mispronounced by text or screen
readers, if specifically requested by the student.
Slide 125
SCRIBES 125 At the students request, a scribes role shall be to
record the students responses so that they reflect what the student
knows and is able to do while providing the student with an
alternative means to express his or her thoughts and knowledge. At
no time shall a students ideas, revisions or editing be
characterized as teacher-authored. In all components of the K-PREP,
a student shall be the sole creator, author and owner of his or her
work. A scribe shall record student responses in a manner
consistent with the accommodations described in the students
current IEP or 504 Plan. A scribe shall: Record what the student
dictates word for word. Format, capitalize and punctuate the
students writing as directed by the student. Give the written
product to the student to edit or revise. Not alter, edit or revise
a students own ideas, revisions or edits.
Slide 126
PARAPHRASING 126 Paraphrasing for the K-PREP shall be
consistent with classroom instruction and shall include: Repeating
or rephrasing on-demand tasks, directions, questions or situations
at the students request. Breaking sentences into parts or segments
or using similar words or phrases. SHALL NOT include defining words
or concepts or telling a student what to do first, second, etc.
Reading passages and content passages may not be paraphrased as
that would impact content validity. Reading passages and content
passages may NOT be paraphrased as that would impact content
validity.
Slide 127
EXTENDED TIME 127 Extended time must be requested by the
student. The use of extended time shall be utilized as long as the
student is demonstrating on-task efforts which allow the student to
make progress on completing his/her assessment responses. The
school shall provide proper supervision to maintain an appropriate
assessment atmosphere.
Slide 128
REINFORCEMENT AND BEHAVIOR MODIFICATION STRATEGIES 128
Reinforcement and behavior modification strategies are allowed on
the state-required assessment when they are documented in a
students IEP or behavior intervention plan and are used on a
routine basis during instruction. Strategies may include: Verbal,
tangible or tactile reinforcements for being on task Use of
technology to focus attention or reduce stress Testing in a
separate location outside the regular classroom
Slide 129
PROMPTING AND CUEING 129 Personal reference notebooks and cue
cards, They are personal and not generic. For use on the
state-required assessments, these cueing notebooks cannot contain
content. The use of these strategies and guides for assessment
shall be student-initiated and not teacher-initiated. These must be
listed on the students IEP, 504Plan or PSP and used on a daily
basis during instruction.
Slide 130
INTERPRETERS (SIGNING) 130 The K-PREP may be signed (i.e.,
translated to the student in sign language using American Sign
Language). Signing shall not be a replacement for technology or
reading instruction. Interpreters shall not define words for
students, provide content or teach vocabulary or concepts during
the assessment. Interpreters who are also scribes shall follow the
policies on scribing outlined in the 703 KAR 5:070 Inclusion of
Special Populations in the State-Required Assessment and
Accountability Programs document located on the JCPS Testing Unit
website.
Slide 131
SIMPLIFIED LANGUAGE AND ORAL NATIVE LANGUAGE SUPPORT FOR AN EL
STUDENT 131 The use of simplified language and oral native language
support for a student with limited English proficiency shall not
inappropriately impact the content being measured.
Slide 132
ACCOMMODATED MATERIALS 132 Form 1 is designated for use by
students who require a visual, oral or Braille accommodation in
grades 38, 10 and 11. The following chart provides information
about the accommodated materials available and the Accommodated
Materials section on the following page details the materials
provided. Accommodation Required Accommodated Material Types
BrailleLarge-PrintAudio CD Visual xxx Oral x
Slide 133
ACCOMMODATED MATERIALS 133 Accommodated Materials Shipment Box
ItemNotes Braille Kit (for students who are visually impaired or
blind) Each Braille Kit contains the following materials: Braille
test booklet Braille reference sheets Grades 7 and 8Mathematics
Reference Sheet Grades 5, 6, 8, 10 and 11 Writers Reference Sheet
Form 1 test booklet Reference sheets Grades 5, 6, 8, 10 and
11Writers Reference Sheet Grades 7 and 8Mathematics Reference Sheet
Accommodation Orders Information Memo Test Administration Notes
Large-Print Kit (for students who are visually impaired) Each
Large-Print Kit contains the following materials: Large-print test
booklet Large-print reference sheets Grades 5, 6, 8, 10 and
11Writers Reference Sheet Grades 7 and 8Mathematics Reference Sheet
Student test booklet (regular print Form 1) Rulers Grade 3 Ruler
Grades 4-6 Ruler Grades 7 and 8 Ruler Accommodation Orders
Information Memo Audio CD (for students who require a read-aloud
accommodation) Each CD(s) is packaged in a case and includes a Form
1 test booklet.
Slide 134
134 PART 5 SCHEDULING TEST SESSIONS (pp. 37 - 40 )
Slide 135
135 CONTENT AREAS TESTED
Slide 136
136 ADVANCE ANNOUNCEMENT Testing dates should be made known to
parents and students in advance to ensure that students come to
school well rested on the days of the test. An announcement of
testing dates and a reminder before the first day of testing are
suggested.
Slide 137
137 TESTING TIMES GRADES 3 - 6
Slide 138
138 TESTING TIMES GRADES 7-8, 10 & 11
Slide 139
139 TESTING TIMES IMPORTANT NOTES The number of passages in
Reading Part C varies across the different forms of the test form
(1-10). Field test items are included in the charts above. Time is
designated in minutes.
Slide 140
140 TESTING TIMES BUFFER TIME IS GONE Buffer Time: In spring
2012, additional time was allowed for Parts B and C in reading,
mathematics, science and social studies. For spring 2013, this
additional time has been incorporated directly into the time
allowed for testing and is reflected in the chart above. Most
students will not need to use all the time allowed.
Slide 141
K-PREP Scheduling Testing is to be 5 consecutive days during
the last 14 instructional days of the district calendar. Any day a
regular test session is scheduled is considered one of the 5
testing days even if only one session is done on that day. 141
Slide 142
K-PREP Scheduling All students in a grade/school must take each
part of the test at the same time. Content area tests may be
divided across one or two days only. Each part is to be given as a
separate session with a break in between. Allow for breaks when
developing schedule. Breaks may be short (i.e., stand and stretch)
or long (i.e. lunch) with appropriate monitoring. Breaks are
necessary due to test norming. 142
Slide 143
K-PREP Scheduling Extended time is allowed only for students
with IEPs, 504s, or PSPs specifying extended time. Make
arrangements for the extended time in a manner that allows other
students to go back to instructional activities. It is important to
schedule start times of sessions to allow time between sessions or
the end of the school day for extended time for IEP, 504 Plan or
PSP students. The scheduled time should be adequate for most
students. At the end of the day, students with regular and extended
time need to have finished the same parts of the test. 143
Slide 144
144 Day 1 Day 2 Day 3 Day 4 Day 5 Grade 3 Reading Part A Break
Reading Part B Reading Part C Mathematics Part A Break Mathematics
Part B Mathematics Part C Grade 4 Reading Part A Break Reading Part
B Reading Part C Mathematics Part A Break Mathematics Part B Break
Mathematics Part C Science Part A Break Science Part B Science Part
C Break Language Mechanics Grade 5 Reading Part A Break Reading
Part B Reading Part C Break Mathematics Part A Mathematics Part B
Break Mathematics Part C Break Social Studies Part A Social Studies
Part B Break Social Studies Part C ODW Part A Break ODW Part B
K-PREP Scheduling Sample Elementary Schedule Your schedule MUST
include specific start and stop times. Be sure to include
sufficient time for distributing materials and reading
directions.
Slide 145
Day 1 Day 2 Day 3 Day 4 Day 5 Grade 6 Reading Part A Break
Reading Part B Reading Part C Mathematics Part A Break Mathematics
Part B Mathematics Part C Break Language Mechanics ODW Part A Break
ODW Part B Grade 7 Reading Part A Break Reading Part B Reading Part
C Mathematics Part A Break Mathematics Part B Mathematics Part C
Break Science Part A Science Part B Break Science Part C Grade 8
Reading Part A Break Reading Part B Reading Part C Break
Mathematics Part A Mathematics Part B Break Mathematics Part C
Break Social Studies Part A Social Studies Part B Break Social
Studies Part C ODW Part A Break ODW Part B 145 K-PREP Scheduling
Sample Middle School Schedule Your schedule MUST include specific
start and stop times. Be sure to include sufficient time for
distributing materials and reading directions.
Slide 146
Grade 10 and 11 On-Demand Writing should be scheduled for one
or two days of testing to complete both parts. Each grade can use
different or same days within the 5 day window. Day 1 Day 2 Day 3
Day 4 Day 5 Grade 10 On- Demand Writing Part A On-Demand Writing
Part B Grade 11 On-Demand Writing Part A On-Demand Writing Part B
146 K-PREP Scheduling Sample High School Schedule Your schedule
MUST include specific start and stop times. Be sure to include
sufficient time for distributing materials and reading
directions.
Slide 147
ECE holding rooms If there is a shortage of accommodators, such
that all students cannot be tested at the same time, a school may
create a holding room for students awaiting accommodations.
Accommodators work with students one at a time. They pick up one
student, go to the testing room, test the student on the
appropriate section(s) for the day and then pick up the next
student for testing from the holding room. Another method schools
may use (elementary) is to place the students awaiting
accommodations in primary (non-testing) classrooms while they wait.
Students who have not been tested, may not mix at any time with
those who have been tested. 147
Slide 148
Make-up Schedule BACs should have Test administrators keep a
list of students who are absent during the regularly scheduled
testing so that makeup sessions can be scheduled. Make-up sessions
can be done during the 5-day window or during the 4 days after the
window ends while test materials are prepared for shipping. It is
recommended to schedule a make-up session as soon as is reasonably
possible after the missed test session. Seating charts are required
for make-up sessions. 148
Slide 149
149 PART 6 BAC INSTRUCTIONS (pp. 41 - 55 )
Slide 150
BAC RESPONSIBILITIES Manage test materials Create school test
schedule Collect appropriate signatures Administration Code
Inclusions of Special Populations Appropriate Assessment Practices
( ALL personnel and volunteers) Nondisclosure Form (non-certified
staff and non-JCPS volunteers) Manage rosters in SDRR Be available
to monitor test session Answer questions from test
administrators/proctors/DAC Communicate question/issues to DAC
150
Slide 151
TEST MATERIALS SHIPMENT 151
Slide 152
BEFORE TESTING INVENTORY MATERIALS Inventory your materials as
soon as possible upon receipt. KEEP original boxes. Will be used to
return test materials. Test materials will include overage: School
will receive 5% District will receive 3% 152
Slide 153
BEFORE TESTING ORDERING ADDITIONAL MATERIALS Contact the
Testing Unit at 485-3388 Deadlines: Additional test materials May
20, 2013 Additional return shipment boxes May 24, 2013 153
Slide 154
BEFORE TESTING ORDERING ADDITIONAL MATERIALS Do not share
secure test materials with other schools or districts. This WILL
result in a discrepancy. Test materials are assigned to individual
schools. You are responsible for all materials assigned to your
school. 154
Slide 155
Receiving Materials All grades (3-8 and 10-11) have separate
test booklets and student answer booklets. Student Response
Booklets (SRB) Same for each grade level Shipped in sets of 5 Not
matched to test booklet by lithocode 155
Slide 156
PACKING LIST 156 Review the School Packing List in Box 1.
Verify receipt of all test materials. If there are any
discrepancies of non-secure test materials received, record them on
the School Packing List and immediately fax a copy to Pearson at
(319) 339-6525, Attention Kentucky Coordinator.
Slide 157
SCHOOL TEST MATERIALS SECURITY CHECKLIST 157 Find and review
the School Test Materials Security Checklist. Verify the accuracy
of the listed security barcode number sequence. If there are any
discrepancies of the secure test materials received, record them on
the School Test Materials Security Checklist and immediately fax a
copy to Pearson at (319) 339-6525, Attention Kentucky
Coordinator.
Slide 158
SCHOOL TEST MATERIALS SECURITY CHECKLIST 158 MANDATORY This
form MUST be used to track your secure test materials. You may make
copies of this form. HINT: Use a separate copy for each day
materials are distributed to test administrators. HINT: Color-code
these to match color-coded scripts for each testing day. Pearson
WILL investigate non-returned materials. This typically occurs
mid-summer. We will contact you and your principal if this
occurs.
Slide 159
STORAGE OF SECURE MATERIALS 159 Store test materials in a
secure area when not in use for testing. Storage locations within
CLASSROOMS must be secured with DOUBLE locks. BACs may keep secure
test materials secure under single lock and key. Double locked is
recommended if possible. No other staff may have access to the BAC
secure storage area.
Slide 160
NON-SECURE MATERIAL DISTRIBUTION 160 Non-secure test materials,
such as Test Administrators Manuals, must be distributed to Test
Proctors early (prior to the first day of testing) in order to
allow them sufficient time to prepare for test administration.
Slide 161
SCHOOLS WITHOUT ORIGINAL GRADE SHIPMENTS 161 If you need
materials for a grade (mostly non A1 schools) that previously did
not have an enrollment and therefore you did not receive materials,
please contact the Testing Unit as soon as possible. New
grade-level orders must be processed so that the school receives
the proper testing and return shipping materials
Slide 162
SECURITY BARCODE NUMBERS Each test booklet has a unique
security barcode, located in the upper right corner of the back
cover of the test booklet. Using this barcode, test booklets are
assigned to specific schools. This provides an accurate means of
tracking secure test booklets that are shipped to and returned from
the school. Listed on School Packing List and School Test Materials
Security Checklist. K-PREP Test Booklet Back Cover 162
Slide 163
PRE-PRINTED STUDENT RESPONSE BOOK (SRB) Pre- printed info.
(here) AccomAccom Form Number Room Number SerialSerial 163
Slide 164
SERIAL NUMBERS (SRB) SerialSerial 164 This unique seven-digit
number is used to track a student to a student response booklet in
SDRR. The Serial Number is located on the front page of the student
response booklet in the lower right corner. This number must be
entered in SDRR: newly enrolled students students missing a
pre-printed student response booklet new student response booklet
is used to replace one that has been changed
Slide 165
SRB Correct Pre-printed SRB Use SRB as is Incorrect Pre-printed
SRB Write VOID across SRB in permanent marker (to be returned on
top of scorable materials). Assign a new SRB with demographic
information completed on front cover. Enter correct information
into IC and SDRR. No Pre-printed SRB A responsible, trained adult
must follow gridding instructions in the script portion of the TAM.
165
Slide 166
Pre-Printed Demographics District / School Code Pre-Printed
Demographic Information This is how the demographic information
will look on the pre- printed student response booklet. K-PREP
Pre-Printed Demographics 166
Slide 167
SRB Do not assign a pre-printed SRB to another student. Do not
use mechanical pencils. Regular #2 pencils are to be used. Do not
use highlighters. Do not use staples or glue. 167
Slide 168
SRB REPLACEMENT Grid all information including name, room
number, form number, etc. A responsible, trained adult MUST
transcribe answers into new SRB. Enter the new serial number (front
of SRB) into SDRR. Void original SRB and return on top of scorable
materials. SRBs soiled by bodily fluids should NOT be returned.
Destroy the SRB according to OSHA requirements. 168
Slide 169
ROOM NUMBER 9= 0009 19= 0019 190= 0190 Bubbled on the SRB
indicating the room where each student takes the test. Zeros will
need to be entered for any blank space for a room number. If the
room number is 9, the student will enter 0009. If a classroom does
not have a number assigned the school will need to assign one.
Letters can not be entered for a room number. 169
Slide 170
ROOM NUMBER 9= 0009 19= 0019 190= 0190 This room number MUST
match the room number used on your seating chart. 170
Slide 171
READ YOUR MANUAL THOROUGHLY! 171 Protect the security of the
tests. Become familiar with the test administrators
responsibilities as described in the manual. Train all individuals
involved with any component of the assessment. Administration
Code/Inclusions of Special Populations (review if previously
trained) K-PREP training (All staff/volunteers) Create testing
schedules and make sure all staff are aware of the schedule and
their responsibilities. Distribute secure test materials to test
administrators/proctors on the first day of scheduled testing.
Schedule a meeting with the test administrators to distribute
materials, review procedures for handling test materials and answer
any questions. Test administrators should receive the TAM prior to
the first day of testing to read and become familiar with testing
procedures.
Slide 172
DURING TESTING 172 Remind staff of your schedule each day.
Helpful Hint: Consider color-coding your daily schedule and only
distributing that days testing script. Helpful Hint: Consider
posting multiple color- coded signs around the school announcing
each days testing schedule. Helpful Hint: Create and Post
TESTING-DO NOT DISTURB signs. You MUST use the School Test
Materials Security Checklist daily when distributing and returning
test materials. Helpful Hint: Make multiple color-coded copies to
match your daily testing schedule.
Slide 173
DURING TESTING 173 Remind test administrators about student
names on test books to ensure each student receives his/her own
test book and SRB for EVERY test session.
Slide 174
SEATING CHARTS Seating charts are REQUIRED for both individual
and group testing. Room location must be recorded on the student
response booklet. A single chart can be used for multiple sessions;
ONLY if the seating arrangement and room location do not change,
mark the date for each session. 174
Slide 175
SEATING CHARTS - GROUP 175
Slide 176
SEATING CHARTS - GROUP 176
Slide 177
SEATING CHARTS - INDIVIDUAL 177
Slide 178
STUDENT HONOR CODE 178 As a result of the Kentucky security
audit, a Student Honor Code statement has been added to back of the
2013 Student Response Booklets.
Slide 179
TEST BOOK PAGES STOP AFTER SAMPLE 179
Slide 180
Some number every paragraph Some number every three or five
paragraphs or stanzas 180 3 3 2 1 TEST BOOK PAGES NUMBERING IN THE
READING TEST
Slide 181
SRB SINGLE ROWS IN THE ANSWER DOCUMENT 181
Slide 182
SRB ANSWER CHOICE LAYOUT 182
Slide 183
K-PREP SCORING GUIDE 183
Slide 184
K-PREP ON-DEMAND SCORING CRITERIA 184
Slide 185
ON-DEMAND PREWITING AREA Pre-write is done in the Test Booklet.
It is not scored. 185 Scratch paper is not allowed for students
taking the on-demand writing test. Instead, a pre-write section is
included in the test booklet. Students may use this section for
pre-writing and planning activities such as taking notes and
outlining. Notes written in this section will not be scored.
Slide 186
REFERENCE SHEETS Mathematics Reference Sheet Grades 7 and 8
Writers Reference Sheet Grades 5, 6, 8, 10, and 11 Both reference
sheets are provided by Pearson and are included in the test
materials shipments. 186
Slide 187
REFERENCE SHEETS 187
Slide 188
RULERS Rulers are provided by Pearson and are included in the
test materials shipments. These rulers must be used for testing.
The rulers may not be modified. The ruler may be kept and used
after testing is completed. Grade 3 1\4- inch and centimeter
increments Grades 4-6 1\8- inch and centimeter increments Grades 7
and 8 1\16- inch and centimeter increments 188 Protractors and
Angle rulers are to be available for grades 4 and 7. These are NOT
provided by Pearson.
Slide 189
189 When a student response booklet needs to be voided for any
reason You must write VOID across the front of the student response
booklet and black out the barcode with a black marker Place it on
the top of the scorable student response booklets when returning
materials Examples of reasons why a booklet would be voided
include: Incorrect pre-printing of student demographics Damaged or
soiled Booklets that have torn pages VOID VOIDED SRB
Slide 190
BODILY FLUIDS SRB If the SRB is soiled with blood or student
sickness do the following PRIOR to destroying any material: Contact
the Testing Unit and Pearson (888-437-1430) with the following
information: students name, school, grade and test booklet form/SRB
serial number A responsible, trained adult MUST transcribe the
answers into a new SRB Mark the test book form # on the new SRB
Enter the new SRB serial number in SDRR Grid all of the students
information Do not send back the SRB Destroy according to OSHA
requirements 190
Slide 191
BODILY FLUIDS TEST BOOK If the student test booklet is soiled
with blood or student sickness do the following PRIOR to destroying
any material: Assign a student a new test booklet with the same
form of the test as the voided one Contact Pearson with the
following information: students name, school, grade, test security
barcode, and form number Do not send back the soiled student test
booklet Destroy according to OSHA requirements 191
Slide 192
AFTER TESTING - BAC CERTIFICATON OF PROPER TEST ADMINISTRATION
192 This form will be completed by the BAC to confirm adherence to
the Administration Code for Kentuckys Educational Assessment
Programs (703 KAR 5:080) and to the Inclusion of Special
Populations in the State-Required Assessment and Accountability
Programs (703 KAR 5:070). BACs will receive this form via Special
BAC email.
Slide 193
AFTER TESTING - ITEMS TO BE RETURNED 193 JCPS Materials
Administrative Envelope (Keep a copy of all administrative
materials for your records) o Signed BAC Certification Form o
Appropriate Assessment Practices Certification Forms o
Nondisclosure Forms o Seating Charts o Testing Schedules o School
Test Materials Security Checklist o EL Same Test Form Used o
Medical Emergency Forms o Medical Exemption Forms o Extraordinary
Circumstances Exemption Forms You will receive the 2013 K-PREP
Materials Check In form via BAC email.
Slide 194
PACKING SCORABLE MATERIALS 194 (In alpha order) (Testing Unit
will have paper bands at check in) (Testing Unit will have shipping
labels at check in) (highest grade on the bottom)
Slide 195
RETURN SHIPPING HEADER SHEET 195
Slide 196
PACKING NONSCORABLE MATERIALS 196
Slide 197
NONSCORABLE MATERIALS PICK UP DATES 197 Special Pony run:
Elementary June 11, 2013 Middle / High June 13, 2013 Specials TBA
BACs will be contacted to schedule pick up
Slide 198
DO NOT RETURN The following items should not be returned to
Pearson: Unused SRBs BLANKS ONLY(must be securely destroyed in the
district) Used Scratch Paperlined or graph (must be securely
destroyed) BAC Manual for K-PREP School Test Materials Security
Checklist (keep a copy on file at the school) Test Administrators
Manuals/Scripts Unused School ID Header Sheets Rulers and Reference
Sheets 198
Slide 199
MATERIALS CHECK IN LOCATION Valley HS (New Gym) 10200 Dixie Hwy
Louisville, KY 40272 The new gym can be accessed by the left side
entrance to the school grounds. Located behind the school building
Signage will be displayed 199
Slide 200
New BAC Support Sessions (Optional) 200 Location: Gheens
Academy Room G05-G06
Slide 201
MATERIALS CHECK IN DATES Elementary June 4 th and 5 th Middle /
Special June 6 th High June 7 th Appointment information will be
provided via BAC email 201
Slide 202
We are here to help you make this a successful testing season!
We appreciate all your hard work! When in doubt call: Mulkins Man
or Whitlock Woman DO NOT BE AFRAID TO CALL 202