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2013 Fulbright-Hays 2013 Fulbright-Hays Doctoral Dissertation Doctoral Dissertation
Research Abroad Research Abroad FellowshipFellowship
CFDA 84.022ACFDA 84.022A
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OverviewOverview
►Eligibility and ConditionsEligibility and Conditions►The ProcessThe Process►Preliminary Schedule & DeadlinesPreliminary Schedule & Deadlines►Reviewer CommentsReviewer Comments►Writing a Great Proposal Writing a Great Proposal ►Tips/Advice from FellowsTips/Advice from Fellows►Accepting & Activating the GrantAccepting & Activating the Grant
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F-H DDRA PurposeF-H DDRA Purpose
Contributes to the development and Contributes to the development and improvement of the study of modern foreign improvement of the study of modern foreign languages and area studies in the U.S. by languages and area studies in the U.S. by supporting full-time dissertation research supporting full-time dissertation research abroad.abroad.
Area studies – comprehensive study of society Area studies – comprehensive study of society or societies, including their geography, or societies, including their geography, history, culture, economy, politics, history, culture, economy, politics, international relations and language.international relations and language.
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U.S. Department of Education U.S. Department of Education International FundingInternational Funding
►ProgramsPrograms FLASFLAS DDRADDRA F-H Faculty, Group & Project AwardsF-H Faculty, Group & Project Awards
►Legislative mandate J. Wm. FulbrightLegislative mandate J. Wm. Fulbright►Bi-national Commissions receive Bi-national Commissions receive
fundingfunding
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Recent CompetitionsRecent Competitions
2009 2009 ► Total $4,925,225Total $4,925,225► 146 awards at 42 IHE’s 146 awards at 42 IHE’s
in 27 statesin 27 states► 3-4 awards per school 3-4 awards per school
avgavg► Michigan – 17; Indiana -Michigan – 17; Indiana -
11; Wisconsin – 6; 11; Wisconsin – 6; ► Range - $15,000-60,000; Range - $15,000-60,000;
Average - $29,603Average - $29,60320112011
► Competition CancelledCompetition Cancelled
2010 2010 ► Total $5,690,000Total $5,690,000► 142 awards142 awards► $15,000-60,000$15,000-60,000► Average – $40,000Average – $40,000
20122012► $3.239 M awarded $3.239 M awarded
to 84 Fellows. to 84 Fellows. ► 380 applications380 applications
Absolute PrioritiesAbsolute Priorities
►Research project focused on one or Research project focused on one or more of the following geographic areas: more of the following geographic areas: Africa, East Asia, Southeast Asia and the Africa, East Asia, Southeast Asia and the Pacific Islands, South Asia, the Near Pacific Islands, South Asia, the Near East, Central and Eastern Europe and East, Central and Eastern Europe and Eurasia, and the Western Hemisphere Eurasia, and the Western Hemisphere (excluding the U.S. and its territories). (excluding the U.S. and its territories).
► No funding for work in US or its territories or projects No funding for work in US or its territories or projects that focus on W. Europe except limited archival that focus on W. Europe except limited archival research.research.
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2012 Competitive Preference 2012 Competitive Preference PrioritiesPriorities
►78 Languages 78 Languages from the US Dept from the US Dept of Education List of Education List of Less of Less Commonly Taught Commonly Taught Languages.Languages.
►Advanced Language Advanced Language use in on of the 78 use in on of the 78 Languages in: Languages in: economics, economics, engineering, engineering, international international development, development, global education, global education, mathematics, political mathematics, political science, public health, science, public health, science, or technology. science, or technology.
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Recent Performance Recent Performance MeasuresMeasures
(Look for changes in 2013.)(Look for changes in 2013.)►The average language The average language
competency score of fellows at competency score of fellows at the end of their research minus the end of their research minus their beginning average score. their beginning average score.
► Efficiency measureEfficiency measure: Cost per : Cost per grantee of increasing language grantee of increasing language competency by at least one level competency by at least one level in at least one area. in at least one area.
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EligibilityEligibility
► US citizen, national or permanent resident US citizen, national or permanent resident ► Graduate student in good standingGraduate student in good standing► Admitted to candidacy in eligible doctoral Admitted to candidacy in eligible doctoral
program by date of departureprogram by date of departure► Sufficient language skills to carry out planSufficient language skills to carry out plan► Not in default on student loansNot in default on student loans► Planning a teaching career in the U.S. Planning a teaching career in the U.S.
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Eligible DependentsEligible Dependents
►Spouse Spouse ►Fellow’s or spouse’s children who are Fellow’s or spouse’s children who are
unmarried and under age 21 unmarried and under age 21 ►Must accompany the fellow to the Must accompany the fellow to the
training site for the entire research training site for the entire research period period
►Must receive more than 50% of support Must receive more than 50% of support from the recipient during the period.from the recipient during the period.
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Restrictions & PreferencesRestrictions & Preferences
►Only one Fulbright fellowship under Only one Fulbright fellowship under Fulbright-Hays appropriations Fulbright-Hays appropriations
►Split funding allowed, but not for same Split funding allowed, but not for same workwork
►US diplomatic representation requiredUS diplomatic representation required►May not work in W. Europe except brief May not work in W. Europe except brief
archival workarchival work►Preference to veterans if applications are Preference to veterans if applications are
equivalentequivalent
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Selection of FellowsSelection of Fellows► Applicants screened & submitted by Grad CollegeApplicants screened & submitted by Grad College► DoE Staff reviews for eligibility and budgets.DoE Staff reviews for eligibility and budgets.► 2 academic area specialists read and rank. Panels 2 academic area specialists read and rank. Panels
are based on geographic region, not discipline. are based on geographic region, not discipline. ► Bi-national commissions & US diplomatic missions Bi-national commissions & US diplomatic missions
in country review for budget, political sensitivity, in country review for budget, political sensitivity, and feasibility after panel recs.and feasibility after panel recs.
► U.S. Secretary of Education recommendsU.S. Secretary of Education recommends► J. Wm. Fulbright Foreign Scholarship Board J. Wm. Fulbright Foreign Scholarship Board
reviews & approves.reviews & approves.
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ApplicantApplicant
►The Arizona Board of Regents on behalf The Arizona Board of Regents on behalf of the University of Arizona is the of the University of Arizona is the applicantapplicant
►Graduate College administers the Graduate College administers the application and programapplication and program
► Georgia Ehlers - project directorGeorgia Ehlers - project director [email protected]@u.arizona.edu 520-621-9103 & FAX 520-621-4101520-621-9103 & FAX 520-621-4101 Administration Bldg. 322DAdministration Bldg. 322D
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Electronic SubmissionElectronic Submission► Visit www.G5.gov. – CFDA 84.022A & set up Visit www.G5.gov. – CFDA 84.022A & set up
your account after announced.your account after announced.► Complete & upload your application, cv, Complete & upload your application, cv,
transcripts, & letters of affiliation. transcripts, & letters of affiliation. ► Referees submit electronicallyReferees submit electronically► Candidate must submit before the Grad Candidate must submit before the Grad
College can view application.College can view application.► Grad College submits to Sponsored Projects Grad College submits to Sponsored Projects
3 days before due. Sponsored submits to 3 days before due. Sponsored submits to Dept. of Education.Dept. of Education.
► ADA accommodations availableADA accommodations available
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General TimingGeneral Timing
► Applications submitted in G5 systemApplications submitted in G5 system► First round notificationFirst round notification► Awards offeredAwards offered► Grant Period –18 monthsGrant Period –18 months► Commence & complete research in the 18 Commence & complete research in the 18
monthsmonths► Typical departures 3-6 months after notificationTypical departures 3-6 months after notification► 6-12 months of research required6-12 months of research required► Non-renewable; no-cost extensions unusualNon-renewable; no-cost extensions unusual
UA Internal DeadlinesUA Internal Deadlines*Look for revisions after the competition is announced*Look for revisions after the competition is announced..
► March 6 - FHDDRA WorkshopMarch 6 - FHDDRA Workshop► March 18 – Respond to Shelley’s request for general informationMarch 18 – Respond to Shelley’s request for general information
► By April 6 – Meet with Shelley or Georgia to discuss topic and work plan. Start By April 6 – Meet with Shelley or Georgia to discuss topic and work plan. Start onon Initiate affiliation, reference, language evaluation contactsInitiate affiliation, reference, language evaluation contacts Obtain all graduate transcriptsObtain all graduate transcripts Make Health Checkup appointment Make Health Checkup appointment Human Subjects Human Subjects Outline/Rough draft of narrative, bibliography, cv, abstract, budgetOutline/Rough draft of narrative, bibliography, cv, abstract, budget
► April 8 – Email a first draft to Shelley & copy GeorgiaApril 8 – Email a first draft to Shelley & copy Georgia► May 13 – Email a revised draftMay 13 – Email a revised draft
► May 6 – May 10 – Set up your application in the G-5 SystemMay 6 – May 10 – Set up your application in the G-5 System Register in G-5 as a studentRegister in G-5 as a student Submit referee emails in the G-5 systemSubmit referee emails in the G-5 system Make appointment for Language Evaluation(s)Make appointment for Language Evaluation(s)
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UA Internal Deadlines (2)UA Internal Deadlines (2)► May 13– Final Draft dueMay 13– Final Draft due
Email budget to Grad College in Excel template (attached) to [email protected]/copy Email budget to Grad College in Excel template (attached) to [email protected]/copy [email protected] and [email protected]. [email protected] and [email protected].
Language Evaluation Form(s) upload in G-5Language Evaluation Form(s) upload in G-5 Upload Application, Narrative, Bibliography, CV in G5 AND also email to Upload Application, Narrative, Bibliography, CV in G5 AND also email to
[email protected] [email protected] Scan and upload Graduate Transcripts in a single PDF. Your name and Scan and upload Graduate Transcripts in a single PDF. Your name and
institution should be on the transcript. Include undergrad transcripts if institution should be on the transcript. Include undergrad transcripts if pertinent.pertinent.
Upload Letters of Affiliation in single PDFUpload Letters of Affiliation in single PDF Email your IRB Statement to [email protected] Email your IRB Statement to [email protected]
► May 17 COB – ALL reference letters should be submitted by your referees. May 17 COB – ALL reference letters should be submitted by your referees. ► Noon on May 20 - ALL FINAL application components , references, language Noon on May 20 - ALL FINAL application components , references, language
evaluation, letter of affiliation, transcripts, et al must be submitted. You must evaluation, letter of affiliation, transcripts, et al must be submitted. You must hit SUBMIT.hit SUBMIT.
► Friday, May 24 - Grad College submits routing sheet, abstracts and all budgets Friday, May 24 - Grad College submits routing sheet, abstracts and all budgets to Sponsored Projectsto Sponsored Projects
► By June 3 - Submit pdf of final submission, signed on the application page By June 3 - Submit pdf of final submission, signed on the application page by you and your advisor to Graduate College Project Directorby you and your advisor to Graduate College Project Director
► May 31 - Sponsored Projects submits UA Electronic SubmissionMay 31 - Sponsored Projects submits UA Electronic Submission
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Student Application Student Application ► Completed F-H DDRA application formCompleted F-H DDRA application form
Start and end datesStart and end dates Abstract (120 words/complete at end)Abstract (120 words/complete at end) Detailed itinerary noting main points of travelDetailed itinerary noting main points of travel Budget Budget Loan default informationLoan default information Health exam signatureHealth exam signature
► Curriculum Vita –pertinent – discuss area studies & field research Curriculum Vita –pertinent – discuss area studies & field research preparationpreparation
► 10 pg. Narrative & 2 pg. Bibliography10 pg. Narrative & 2 pg. Bibliography► 3 References, including your advisor (electronic)3 References, including your advisor (electronic)► 1 Language Reference for each pertinent language (electronic)1 Language Reference for each pertinent language (electronic)► All graduate & pertinent UG transcripts in 1 electronic, scanned All graduate & pertinent UG transcripts in 1 electronic, scanned
upload (legible & with your name & the instituiton on them)upload (legible & with your name & the instituiton on them)► Letter(s) of Affiliation scanned & uploaded as one document – dated, Letter(s) of Affiliation scanned & uploaded as one document – dated,
signed & on affiliate letterhead (electronic)signed & on affiliate letterhead (electronic)► Human Subjects Plan (1-2 pp. emailed to Project Director)Human Subjects Plan (1-2 pp. emailed to Project Director)
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Quality of the Proposed Project (60 Quality of the Proposed Project (60 pts)pts)
15 - Statement of major hypotheses or 15 - Statement of major hypotheses or questions and description and justification of questions and description and justification of the research methods to be usedthe research methods to be used
10 – Relation of the research to the literature 10 – Relation of the research to the literature on the topic and to major theoretical issues in on the topic and to major theoretical issues in the field, project’s originality and importance the field, project’s originality and importance in terms of the concerns of the disciplinein terms of the concerns of the discipline
10 – Preliminary research already completed in 10 – Preliminary research already completed in the US & overseas or plans for such research the US & overseas or plans for such research prior to going overseas; kinds, quality and prior to going overseas; kinds, quality and availability of date for the research in the availability of date for the research in the host country or countrieshost country or countries
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Continued Review FactorsContinued Review Factors
10 – Justification for overseas field research, and 10 – Justification for overseas field research, and preparations to establish appropriate and preparations to establish appropriate and sufficient research contacts and affiliations sufficient research contacts and affiliations abroad.abroad.
10 – Applicant’s plans to share results in progress 10 – Applicant’s plans to share results in progress and a copy of the dissertation with scholars and and a copy of the dissertation with scholars and officials of the host country or countriesofficials of the host country or countries
10 – Guidance and supervision of the dissertation 10 – Guidance and supervision of the dissertation advisor or committee at all stages of the project, advisor or committee at all stages of the project, from development, to understanding conditions from development, to understanding conditions abroad & acquainting applicant with research in abroad & acquainting applicant with research in the field.the field.
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Qualifications of Applicant (40 Qualifications of Applicant (40 pts) pts)
► 10 – Overall strength of graduate academic 10 – Overall strength of graduate academic recordrecord
► 10 - Extent to which academic record 10 - Extent to which academic record demonstrates strength in area studies relevant demonstrates strength in area studies relevant to the proposed projectto the proposed project
► 15 - Proficiency in one or more languages other 15 - Proficiency in one or more languages other than English and native language of the than English and native language of the research countries AND specific measures to research countries AND specific measures to be taken to overcome any language barriersbe taken to overcome any language barriers
► 5 – Ability to conduct research in a foreign 5 – Ability to conduct research in a foreign cultural context, evidenced by references or cultural context, evidenced by references or previous overseas experience or both ** previous overseas experience or both ** (referees should address this point!)(referees should address this point!)
Priorities Priorities (Look for Changes)(Look for Changes)
►5 extra points for using one of the 78 5 extra points for using one of the 78 Less Commonly Taught LanguagesLess Commonly Taught Languages
►5 extra points for Advanced Use of one 5 extra points for Advanced Use of one of the 78 languages in the priority of the 78 languages in the priority fields.fields.
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Typical Reasons for Non-Typical Reasons for Non-awardsawards
►Did not follow the rulesDid not follow the rules►Nature of the projectNature of the project►Competency/qualifications of applicantCompetency/qualifications of applicant► Inadequate planning/careless preparationInadequate planning/careless preparation►Lack of originality or sufficient Lack of originality or sufficient
significancesignificance► Inadequate approach/methodologyInadequate approach/methodology►UnrealisticUnrealistic►Ambiguous, inaccurate, poor writingAmbiguous, inaccurate, poor writing
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Actual Reviewer Comments Actual Reviewer Comments
►More specific hypotheses with concepts More specific hypotheses with concepts more readily operationalized.more readily operationalized.
►Statement of hypotheses is flawed & Statement of hypotheses is flawed & questions are difficult to comprehend.questions are difficult to comprehend.
► Interesting concepts, but much of Interesting concepts, but much of narrative is vague. Very long sentences.narrative is vague. Very long sentences.
►Research does not take into account Research does not take into account foreign context and culture.foreign context and culture.
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Methods/Research DesignMethods/Research Design
► Research design is excellent if ambitious. Research design is excellent if ambitious. Excellent & well-tailored methods chosen. Excellent & well-tailored methods chosen.
► By what mechanism will explanatory gaps be By what mechanism will explanatory gaps be recognized or ferreted out? Would like further recognized or ferreted out? Would like further connection between methods and hypothesis.connection between methods and hypothesis.
► Methodology comes from techniques which Methodology comes from techniques which don’t address the claims the candidate makes.don’t address the claims the candidate makes.
► Topic not supported by valid research Topic not supported by valid research methodologies.methodologies.
► I am not sure there is time to conduct all I am not sure there is time to conduct all interviews proposed. interviews proposed.
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Relation of Research to Relation of Research to LiteratureLiterature
►Notable omission of reference to x Notable omission of reference to x study. This proposal had to embrace x, study. This proposal had to embrace x, & did not.& did not.
►Needs to be grounded better in (a Needs to be grounded better in (a particular) literature.particular) literature.
►Theorists from various fields are not Theorists from various fields are not mentioned with specificity.mentioned with specificity.
► Integrate lit review into questions to be Integrate lit review into questions to be examined.examined.
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Link Lit Review, Aims & Link Lit Review, Aims & SignificanceSignificance
►Provide just enough context so the Provide just enough context so the reader can make a judgment on the reader can make a judgment on the relation of the topic to the literature and relation of the topic to the literature and significancesignificance
►Focus literature review & your opinionsFocus literature review & your opinions►Don’t write what doesn’t need to be Don’t write what doesn’t need to be
therethere►Every sentence should support your Every sentence should support your
casecase
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Qualifications of ApplicantQualifications of Applicant
► Applicant is exceptionally well prepared.Applicant is exceptionally well prepared.► Recommend stronger and broader academic Recommend stronger and broader academic
course work for more comprehensive course work for more comprehensive understanding of the interdisciplinary work understanding of the interdisciplinary work involved in the proposed research.involved in the proposed research.
► More area studiesMore area studies► Applicant should attempt to learn official Applicant should attempt to learn official
languages of country. languages of country. ► Advisor letter appears pro forma; applicant’s Advisor letter appears pro forma; applicant’s
name shifts from paragraph to paragraph. (5 name shifts from paragraph to paragraph. (5 pts deducted)pts deducted)
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Curriculum VitaCurriculum Vita
► Address evaluation criteria that focus on Address evaluation criteria that focus on qualifications of applicantqualifications of applicant
► List and DISCUSS relevant courses List and DISCUSS relevant courses (language, area specialization)(language, area specialization)
► Identify Field Research and PreparationIdentify Field Research and Preparation► Fellowships and honors (FLAS et al)Fellowships and honors (FLAS et al)► Publications/Posters/PresentationsPublications/Posters/Presentations► Other information on achievements, Other information on achievements,
ability to complete project; ability to complete project; promise as a teacher and promise as a teacher and scholar.scholar.
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Graduate & Language Graduate & Language References References
►3 academic + language refs. required3 academic + language refs. required►Student submits names and e-mails of Student submits names and e-mails of
referees in e-grants.referees in e-grants.►Referees will receive e-mail with Referees will receive e-mail with
directions for completing & submitting directions for completing & submitting forms.forms.
►E-mail will contain link to the forms and E-mail will contain link to the forms and PIN for the referee.PIN for the referee.
►Can see it is submitted, but not contentCan see it is submitted, but not content
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Strong ReferencesStrong References
Provide enough information so the referee can Provide enough information so the referee can comment on your comment on your suitabilitysuitability & & excellenceexcellence; ; Provide dossier, direction, criteria, proposalProvide dossier, direction, criteria, proposal
► 1. How long & capacity applicant is known?1. How long & capacity applicant is known?► 2. Abilities & professional competence (ranked 2. Abilities & professional competence (ranked
compared to others known)compared to others known)► 3. Comment on project feasibility – resources 3. Comment on project feasibility – resources
available, ability to carry out in time frame, available, ability to carry out in time frame, linguistic preparation, adaptability to cultural linguistic preparation, adaptability to cultural environment; other factors; merit of project. environment; other factors; merit of project.
Instructions to Reference Instructions to Reference WritersWriters
► “Comment specifically on the feasibility of the applicant's project in terms of resources available abroad, ability of the applicant to carry out the project in the allotted time, linguistic preparation for the proposed plan, the candidate's ability to adapt to a different cultural environment, and any other factors which you believe may have a bearing on the candidate's successful experience overseas. Also indicate your opinion as to the merit or validity of the project itself.”
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Letters of AffiliationLetters of Affiliation► Start early! This takes the most time of all.Start early! This takes the most time of all.► Show you have connections to be successfulShow you have connections to be successful► Common support includes space, resources, opportunity Common support includes space, resources, opportunity
to provide talks, support, use of equipment to provide talks, support, use of equipment► Affiliates may include a University, Archive, government Affiliates may include a University, Archive, government
agency, local or regional organizations, US AID, agency, local or regional organizations, US AID, international NGO.international NGO.
► Contact professor via e-mail, phone, or visit Contact professor via e-mail, phone, or visit ► Request letter of affiliation from as high up as Request letter of affiliation from as high up as
possible on institutional letterhead, dated, and possible on institutional letterhead, dated, and signedsigned
► Scan & upload letters into one file. Translate into Scan & upload letters into one file. Translate into English.English.
► Look at Fulbright CommissionLook at Fulbright Commission► Some affiliates are tentative until your awarded; may Some affiliates are tentative until your awarded; may
require feerequire fee
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Human Subjects StatementHuman Subjects Statement
► Determine if exempt or nonexemptDetermine if exempt or nonexempt► Submit to Human SubjectsSubmit to Human Subjects► Provide 1 pg. narrative to Georgia for Provide 1 pg. narrative to Georgia for
application. Requirements are in the rfp.application. Requirements are in the rfp. Involvement & characteristicsInvolvement & characteristics Sources of research materialsSources of research materials Recruitment and informed consentRecruitment and informed consent Potential risksPotential risks Protection against riskProtection against risk Importance of knowledge to be gainedImportance of knowledge to be gained Collaborating sitesCollaborating sites
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BudgetBudget
► Travel for fellow only (high season coach + fees to Travel for fellow only (high season coach + fees to reschedule ($150) + shipping/excess baggage)reschedule ($150) + shipping/excess baggage)
► Maintenance allowances for fellow & dependents (in RFP)Maintenance allowances for fellow & dependents (in RFP)► Research related costs, affiliation fees (no equipment)Research related costs, affiliation fees (no equipment)► Insurance for fellow only (estimates from Insurance for fellow only (estimates from
FourSquare.com)FourSquare.com)► Fixed administrative fee $100 to UAFixed administrative fee $100 to UA► No visas, passports, photos, UA tuition or fees, medical No visas, passports, photos, UA tuition or fees, medical
expenses (immunizations, medications), equipment with expenses (immunizations, medications), equipment with a life of more than 12-monthsa life of more than 12-months
► Budget will be reviewed by DoEd staff & Fulbright Comm. Budget will be reviewed by DoEd staff & Fulbright Comm. &/or Embassy in country. See Average Awards for &/or Embassy in country. See Average Awards for country.country.
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TravelTravel
► 1 roundtrip from your US home to starting destination1 roundtrip from your US home to starting destination USUS carrier high season (Fly America Act) carrier high season (Fly America Act)
► Travel between host countries (US Carrier)Travel between host countries (US Carrier) Use Use high season, coach ratehigh season, coach rate; not a discount rate; not a discount rate
► Use most distant departure city & transportation to Use most distant departure city & transportation to airportairport
► Include cost of changing tickets if 9+ monthsInclude cost of changing tickets if 9+ months► Add in airport fees and taxesAdd in airport fees and taxes► Assume overnight stay if changing carriersAssume overnight stay if changing carriers► 2-Way Shipping for 4 boxes of books & supplies2-Way Shipping for 4 boxes of books & supplies► Build in reasonable inflation for rate increase Build in reasonable inflation for rate increase ► No travel allowance for dependentsNo travel allowance for dependents
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Maintenance CostsMaintenance Costs
►Decide where you really need to beDecide where you really need to be►Develop itinerary & time in each localeDevelop itinerary & time in each locale►Calculate based on F-H Country Calculate based on F-H Country
allowancesallowances► Include calculation for dependents Include calculation for dependents
based on a monthly stipendbased on a monthly stipend►Budgeted costs may be amended by Budgeted costs may be amended by
DoED based on input from countryDoED based on input from country
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Possible Research Project Possible Research Project CostsCosts
► BooksBooks► Copying & paperCopying & paper► Informants’ fees/giftsInformants’ fees/gifts► Tapes/CDs/Video/FilmTapes/CDs/Video/Film► Postage/shippingPostage/shipping► Transformer for Transformer for
electronicselectronics
► Batteries & rechargerBatteries & recharger► Phone, FAX & internet service Phone, FAX & internet service
(cybercafe) fees(cybercafe) fees► IncidentalsIncidentals► Surface travel within host Surface travel within host
countriescountries► Fulbright Comm. presentationsFulbright Comm. presentations► Tuition & affiliation fees Tuition & affiliation fees
abroadabroad
► NoNo equipment with a life equipment with a life greater than the project itself greater than the project itself (rentals and purchases are (rentals and purchases are disallowed)disallowed)
► NoNo research assistants or research assistants or translatorstranslators
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Health & Accident InsuranceHealth & Accident Insurance
►Use group rates of university-contracted Use group rates of university-contracted carriers for overseas coverage; Specialty carriers for overseas coverage; Specialty Risk International www.specialtyrisk.com , Risk International www.specialtyrisk.com , https://https://foursquare.comfoursquare.com/ , / , STA Travel, UASTA Travel, UA
►Start on date of departure through returnStart on date of departure through return►Budget $1500 minimum. Budget $1500 minimum. ►Emergency medical evacuation & Emergency medical evacuation &
repatriation of remains requiredrepatriation of remains required►Determine adequate amount – don’t Determine adequate amount – don’t
skimpskimp
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Technical HelpTechnical Help
► "Help" is on line, via e-mail, or by calling the "Help" is on line, via e-mail, or by calling the GAPS Hotline.GAPS Hotline.
► Call Helpdesk at 1-888-336-8930. Hours are Call Helpdesk at 1-888-336-8930. Hours are 8 a.m. to 6 p.m. Monday - Friday, 8 a.m. to 6 p.m. Monday - Friday, Eastern time.Eastern time.
► E-mail to: [email protected]. E-mail to: [email protected]. ► If you have a problem or encounter an error If you have a problem or encounter an error
message on any of the applications, save message on any of the applications, save your work if you can. Then, logout of the site your work if you can. Then, logout of the site and restart your browser. and restart your browser.
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Tips for Dealing with G-5Tips for Dealing with G-5
►Site is best viewed in Internet Explorer. Site is best viewed in Internet Explorer. ►Make sure Cookies and JavaScript are Make sure Cookies and JavaScript are
enabled in your browser.enabled in your browser.►Use links, tabs & buttons to navigate (not Use links, tabs & buttons to navigate (not
the back button).the back button).►You will be logged off after 1 hr. You will be logged off after 1 hr.
inactivity.inactivity.►Email Email && call the Help Desk immediately if call the Help Desk immediately if
problems ariseproblems arise
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G-5 TipsG-5 Tips
►Log out (top right) when you exit or Log out (top right) when you exit or forms will be locked up.forms will be locked up.
►Do your work in Word (doc or rtf) first and Do your work in Word (doc or rtf) first and upload. Save work & backup frequently!upload. Save work & backup frequently!
►"Large Fonts" setting in Windows distorts "Large Fonts" setting in Windows distorts viewing & printing. To change setting go to viewing & printing. To change setting go to Control Panel | Display | Settings. Control Panel | Display | Settings.
►Error messages – log out, restart browser & Error messages – log out, restart browser & try again; If repeated, contact Helpdesk.try again; If repeated, contact Helpdesk.
Attaching Files in G-5 (2012)Attaching Files in G-5 (2012)► Attach only .doc, .pdf or .rtf files. Save Word Attach only .doc, .pdf or .rtf files. Save Word
2007 files to an earlier version of Word 2007 files to an earlier version of Word before uploading. Do not upload any before uploading. Do not upload any password-protected files.password-protected files.
► Scan official transcripts which may be Scan official transcripts which may be protected.protected.
► Limit the size of file names to less than 50 Limit the size of file names to less than 50 characters, and avoid special characters.characters, and avoid special characters.
► Observe file size limitations, which vary from Observe file size limitations, which vary from 2 to 8 MB. An average grant is 1-2 MB.2 to 8 MB. An average grant is 1-2 MB.
► Call the help desk if advisors need Call the help desk if advisors need assistance.assistance. 43
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Follow Application FormatFollow Application Format
► 10 page narrative and 2 page bibliography10 page narrative and 2 page bibliography
(disqualified if over 10 pages!)(disqualified if over 10 pages!)► 1 inch margins (do not squeeze margins!)1 inch margins (do not squeeze margins!)► Double space textDouble space text► Single space text in charts, tables, figures, Single space text in charts, tables, figures,
graphs, footnotes and endnotes graphs, footnotes and endnotes ► 12 pt. font (except in charts)12 pt. font (except in charts)► Times New Roman, Courier, Courier New, or Times New Roman, Courier, Courier New, or
Arial onlyArial only
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Accepting the AwardAccepting the Award
►UA Graduate College is notified of UA Graduate College is notified of principal candidates & those who do not principal candidates & those who do not advance.advance.
► Email form accepting designation.Email form accepting designation.►A 2nd notification identifies awardees.A 2nd notification identifies awardees.►The Grad College notifies Fellows of award The Grad College notifies Fellows of award
and budget.and budget.► If you are outside Tucson, leave a letter If you are outside Tucson, leave a letter
accepting the award or send us one.accepting the award or send us one.
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Grant Activation RequestGrant Activation Request
► Student must submit online pre-award form Student must submit online pre-award form ► Host country visa and research authorizedHost country visa and research authorized► Contact research commission, Fulbright Contact research commission, Fulbright
Commission, Embassy, affiliatesCommission, Embassy, affiliates► Human subject research clearance by UA IRBHuman subject research clearance by UA IRB► Advancement to Candidacy – signed form at Advancement to Candidacy – signed form at
GCGC► Submit proposed detail itinerary Submit proposed detail itinerary
(flights/insurance)(flights/insurance)► Travel approval by US/ED takes up to 30 daysTravel approval by US/ED takes up to 30 days► Approval required before ticket purchaseApproval required before ticket purchase► Then Grad College processes disbursementThen Grad College processes disbursement
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Expedite Your ApplicationExpedite Your Application
►Human Subjects – submit plans earlyHuman Subjects – submit plans early► Immunizations – before departureImmunizations – before departure►Research clearances – required before Research clearances – required before
departing departing ►Visas – begin early. Visas – begin early. ►Sign up for UA Direct Deposit through Sign up for UA Direct Deposit through
UAccess - Student Financial AidUAccess - Student Financial Aid►File the FAFSAFile the FAFSA
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Conditions of AwardConditions of Award
► Maintain satisfactory progress on researchMaintain satisfactory progress on research► Devote full time to approved researchDevote full time to approved research► Do not engage in income-producing activities Do not engage in income-producing activities
during the period (neither gainful, nor illegal)during the period (neither gainful, nor illegal)► Remain enrolled at the UA in good standing Remain enrolled at the UA in good standing
during the fellowship (Grad College covers 3 during the fellowship (Grad College covers 3 units of dissertation while in the field)units of dissertation while in the field)
► Fellowships may be revoked if conditions not Fellowships may be revoked if conditions not metmet
► Track all expenditures from the grant/submit Track all expenditures from the grant/submit receipts/use a separate accountreceipts/use a separate account
► Submit pre- and post- reports in timely fashionSubmit pre- and post- reports in timely fashion
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Make the Most of the Make the Most of the ExperienceExperience
► Stay the maximum time possible.Stay the maximum time possible.►Attend Fulbright Orientation.Attend Fulbright Orientation.►Think about return timing (Do you Think about return timing (Do you
need to get back for an assistantship?)need to get back for an assistantship?)►Schedule other grants to extend your Schedule other grants to extend your
stay and maximize awards.stay and maximize awards.►Participate fully in the culture and Participate fully in the culture and
share your work with the country.share your work with the country.
Why Bother?Why Bother?
►This will prepare you to submit other This will prepare you to submit other grants.grants.
►You will polish your topic and finalize You will polish your topic and finalize details.details.
►Why not you?Why not you?
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