2013 ÉOJHS Eastern Canada

Trip

2013 ÉOJHS Eastern Canada

TripFINAL Meeting

WEDNESDAY, March 20, 2013

FINAL MeetingWEDNESDAY, March 20, 2013

AgendaAgendaLegal Matters

Cities You Will Visit

What Is Included

Flights

Itinerary

City Scenes

Mandatory Excursions

Optional Excursions

Tour Rules In General

School Rules

Health ConcernsAdult Participant Expectations

Additional Travel Security

The Amazing Race / Minute To Win It Game

Questions & Concerns

Legal Matters

Cities You Will Visit

What Is Included

Flights

Itinerary

City Scenes

Mandatory Excursions

Optional Excursions

Tour Rules In General

School Rules

Health ConcernsAdult Participant Expectations

Additional Travel Security

The Amazing Race / Minute To Win It Game

Questions & Concerns

Please note that as this trip involves travel, there are inherent risks associated with this endeavour. Aside from air travel itself, some of the risks may

include - but are not limited to - the following:

travel near water, walking on uneven and/or slippery surfaces, travel on busy metro systems, bus rides,

allergic reactions, fatigue Etc.

Please note that as this trip involves travel, there are inherent risks associated with this endeavour. Aside from air travel itself, some of the risks may

include - but are not limited to - the following:

travel near water, walking on uneven and/or slippery surfaces, travel on busy metro systems, bus rides,

allergic reactions, fatigue Etc.

Cities You Will VisitCities You Will Visit

Ottawa Ottawa

Quebec City Quebec City

Montreal Montreal

Travel Information - Pre-DepartureMAKE SURE BEFORE YOU LEAVE HOME THAT YOU HAVE YOUR AND CURRENCY (CAD, debit card) WITH YOU !!! All trip participants are responsible for getting to the Calgary International Airport (YYC) themselves on the day of departure.

For a domestic flight, the group must arrive at the airport 1 ½ hours before departure. The entire group will meet in front of Air Canada’s domestic counters on the Departures level of the airport (south end of the main terminal) Because you are at the airport early, please make sure you have some extra money along as well for munchies etc.

WATCH your bags and belongings at all times - NEVER leave them unattended

Travel Information - RoutingOutbound Flights (Saturday, Apr 13, 2013)

Air Canada Flight 160 departs Calgary (YYC) at 7:00 a.m. to Montreal (YUL) arrives at 1:03 p.m.

Inbound Flights (Monday, Apr 19, 2013)

Ottawa (YOW) Air Canada Flight 167 departs at 6:50 p.m. to Calgary (YYC) arrives at 9:12 p.m.

YOU MUST GET YOURSELF TO AND FROM THE AIRPORT

Allergies/Dietary Restrictions

Allergies/Dietary Restrictions

Participant Checklists and photocopies of prescriptions, lists or allergies and dietary restrictions must be handed in by the end of tonight’s meeting.

Participant Checklists and photocopies of prescriptions, lists or allergies and dietary restrictions must be handed in by the end of tonight’s meeting.

Tour Rules - GeneralATTENDANCE at all scheduled activities is mandatory - only if a physical ailment occurs would a participant not attend

CURFEW will be determined each day and students are expected to be in their designated rooms on time; bed checks will be done

SMOKING This trip is a Smoke Free Environment - (FSD Administrative Procedure 162) Smoke-free pertains to the non-use of all tobacco products, including chewing tobacco. All school sponsored activities must be smoke-free. Tobacco products are not allowed by students, staff

or volunteers at any school or Division sponsored.

ALCOHOL Alcohol consumption by students is not allowed and adults must abstain from drinking for the entirety of the trip.

DRUGS Drug Possession and /or consumption by students and/or adults is not allowed.

NIGHTLY meetings will be held in the lobby to discuss the next day and the time to meet so you are aware of what is happening the next day. Attendance in mandatory.PARTICIPANTS must be with a group of at least 3 other people and use this buddy system faithfully! You are responsible to your chaperone, group leaders and teaching staff for your behaviour, attendance and being on time for all events.

Cell phones or other texting devices will be collected and locked up at curfew.All Rules of the

Foothills School Division & ÉOJHS will be enforced for the entire duration of the trip.

Tour Rules - General - ContinuedWHEREABOUTS participants must inform their chaperone of theirwhereabouts at all timesCARRY the names and telephone numbers of the hotels, chaperones and group leaders with you at all timesHOTELS Only boys in “boys’ rooms” and only girls in “girls’ rooms” You can have some friends in your room to visit (ie. 2 or 3) but larger meetings should be held in an agreed upon “common area” (which will be chaperoned) of the hotel.

Hotels are to be respected. Should anything be broken in the room, a chaperone or group leader must be informed immediately. As well, that room’s occupants are responsible for the damage and must pay for it before we leave the hotel. When you check into a room, if there are any damaged areas, inform a chaperone or group leader immediately . . . Do not “check into” that room until the problem has been solved with the hotel!

Packing Reminders• PACK what you think you want to take in one suitcase and one carry - on - then carry both pieces up and down a long flight of stairs for 10 minutes non-stop; if this is too much to carry, eliminate what you really don’t need ! Remember, the limit of your suitcase is 50 lbs maximum

• IDENTIFY your belongings with name and address tags and some sort of recognizable symbol so you can quickly see your bag. (tag or patch).

• Distinctive ribbon will be used to identify our group’s luggage; this will be attached Tuesday morning when you arrive at the airport.

• PACK light, comfortable footwear (not new).

• PACK something to read on the plane. Also drink plenty of water or juice on the plane to prevent dehydration.

•DON’T wear jewelry or belt buckles etc when you go to the airport.

Packing Reminders Continued• Travel experts suggest that if you can’t wear something several times (except socks and underwear), don’t pack it.

• Tag your luggage on the inside and out (in case your luggage tag gets torn off or your luggage gets lost).

• Roll everything you can. This will keep it from getting wrinkled.

• Use space saving ideas such as if you pack a purse, fill it with items, stuff socks into shoes if you are bringing more than one pair.

• DO NOT PUT THE FOLLOWING ITEMS IN YOUR CHECKED BAGGAGE - CARRY THEM WITH YOU ON THE PLANE (debit cards, money, prescriptions, vitamins, glasses, contacts, anything you consider irreplaceable). However, place all liquids and gels into a clear plastic bag that is easily accessible for security personnel.

Packing Reminders ContinuedConsider bringing the following items with you:

A safe way of carrying money (neck valaise etc) Comfortable runners/shoes for a great deal of walking Music (mp3 player) MAKE SURE IT WORKS OR IT COULD GET CONFISCATED Playing cards or other small games Clothes in layers - a light rain jacket An collapsible umbrella At least one pair of pants Some snack bars such as granola bars A watch (preferably with alarm) If you wear contacts, bring glasses as well A plastic garbage bag or two for dirty laundry A POSITIVE, FLEXIBLE ATTITUDE !!!

Money Reminders

CARRYING MONEY:• Participants should never carry more than $50 around withthem at any one time (loss, pickpockets etc.).• Participants’ money can usually be kept safely in your belongings atthe hotel.• Female participants, if they are going to take a purse along, shouldhold it in front of you at all times.• Male participants, if they are going to bring a wallet, should keep itin a front pocket rather than a back pocket.

Credit/Debit Cards

• ATM cards work well. Please note that ATM (debit) card machines should work but you may not always have time to stop

• TUCK some money (small amounts) of money in another place in your baggage, for emergency use.

Telephone Calls• PHONE CALLS or other personal expenses incurred in the hotels are the students responsibility to pay the night before departure. Students should not be phoning from their rooms. They can use a pay phone if they don’t have a cell phone to call.

•If you are allowed cellphones, texting can be infinitely cheaper but ensure that you have contacted your service provider and have a “RULE” applied to your plan knowing that you are in Quebec and Ottawa for this time period. If you have questions, please see Mrs. MacDonald or Mr. Holmes

•If there is an incident or emergency, please wait for permission from Mr. Holmes or Mrs. MacDonald before you text your family and friends. We want to ensure that the news going out is the correct news. (Mr. Holmes’ Bus Story from Cayley)

Telephone Tree Charts• YOU should have picked up a telephone “fan out” chart of the phone numbers of all emergency contacts of participants.

•IF any contact needs to be made from Quebec to Alberta, Mr. Holmes or Mrs. MacDonald will contact Mr. Brandford who will use the phone fan out if needed. If contact needs to be made from Alberta to Quebec, contact Mr. Brandford who will then contact Mr. Holmes or Mrs. MacDonald.

•WILL be used if return flight information is changed and arrival home is different than scheduled.

•IS USED FOR EMERGENCY PURPOSES ONLY !!

Travel Information - Hotels

QUEBEC CITY: Sepia HotelApr 13-15, 2013

www.hotelsepia.ca

MONTREAL: Le St. Martin Hotel & SuitesApr 15-17, 2013

www.lestmartin.com

OTTAWA: WelcomINNSApr 17-19, 2013

www.welcominns.com

Dress/Attire

• Have the ability to layer your clothes as temperatures may range from 5 C to - 20 C.

• You will be doing a great deal of walking so ensure you have comfortable walking shoes/runners.

•School dress will apply while on trip. As well, no ripped jeans, appropriate t-shirts throughout

Subways/Metros• You may be taking subways (metro in Montreal) in your destinations.

• Here is a procedure for using the subways:• Always stay near your chaperones and watch the people in your group that are ahead of you as there are many twists and turns in complex subway systems. It is very easy to get separated from your group.

• When it comes time for your group to get on a subway – YOU NEED TO GET ON. YOU MAY BE REQUIRED TO PUSH BUT BE POLITE AS WELL.

• If you are a large group, spread out along the platform to wait for the next train BUT ALWAYS STAY AROUND YOUR CHAPERONES.

• I recommend that the Tour Guide be at the front of the train and your group leader be at the back of the train. As a student, YOU NEED TO BE IN BETWEEN THE TOUR GUIDE AND YOUR GROUP LEADER

Subways Cont’d• Before you get on the subway, try to find out from your group leader or tour guide how many stops you need to go to before you get off.

• Confirm the number of stops when you are on the train – make sure everyone in the group understands what stops you need to get out on.

• When you get to that stop, get off the train quickly and go stand against the nearest wall near your chaperone.

• Check to see if everyone in your group is accounted for before you head to your next train or destination.

• **IF YOU GET SEPARATED FROM YOUR GROUP WHILE ON THE SUBWAY, (I.E.: YOU DIDN’T GET OFF THE TRAIN WHEN EVERYONE ELSE DID), GET OFF AT THE VERY NEXT STOP AND SIT YOUR BUTT DOWN ON THE NEAREST BENCH – DO NOT MOVE FROM THIS SPOT AND YOUR TOUR GUIDE OR GROUP LEADER WILL COME AND FIND YOU !!! (Use your phonenumbers to call your group leader)

Travel Information - Return Home

Likewise, on the return trip home, participants are responsible for getting back home by themselves so parents should be waiting upon our arrival back home at the airport in Calgary. The flights obviously are scheduled but it will be up to parents to monitor whether flights are on time.

You are scheduled to arrive back in Calgary at 9:14 p.m. on Friday, April 19, 2013

Alternatively, parents can also phone Air Canada itself but be prepared for possible long wait times.

Backpacks/Luggage Tags

All paying trip participants receive the following items:

EF Backpack EF Luggage Tag

Questions/Concerns

The Amazing Race / Minute To Win It Game

The Amazing Race / Minute To Win It Game

As part of the tour, Mrs. MacDonald may choose to incorporate a challenge as you go along.

You can call it YOUR version of the Amazing Race.

It consists of a series of questions or instructions such as “Take a digital picture of your group making a pyramid in front of the Peace Tower.”

There are points for each question/task and prizes will be awarded to the group that finishes with the most points at the end of each section of the trip (approximately 3 day chunks of the trip)

Prizes will be awarded

As part of the tour, Mrs. MacDonald may choose to incorporate a challenge as you go along.

You can call it YOUR version of the Amazing Race.

It consists of a series of questions or instructions such as “Take a digital picture of your group making a pyramid in front of the Peace Tower.”

There are points for each question/task and prizes will be awarded to the group that finishes with the most points at the end of each section of the trip (approximately 3 day chunks of the trip)

Prizes will be awarded