2013-14 CAHSEE Test Administration Training for Test Site Coordinators

September 12 - 13, 2013Assessment, Research and EvaluationMelody Hartman, District CoordinatorCAHSEESupport@sac-city.scusd.edu

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Presentation Objectives• What’s New• Overview of CAHSEE• Maintaining Test Security• Test Site Coordinator Responsibilities

– Before, During, and After Testing• District Coordinator Contact Information• Resources• Questions and Answers

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What’s New

Answer document changes:

•Box 1 – changed from district to LEA•Box 16 (CALPADS Fall 1) removed•Question 14 added to the Questionnaires•Boxes 17-26 renumbered to 16-25

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# 16 CALPADS FALL 1

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Overview of CAHSEE

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CAHSEE Purpose

• Improve student achievement in public high schools and ensure that students who graduate from public high schools can demonstrate competency in reading, writing, and mathematics

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CAHSEE Content

• The CAHSEE has two parts: –English-language arts (ELA)

•State standards up to grade 10 –Mathematics

•State standards in grades six, seven, and Algebra I

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CAHSEE Requirement• All students except eligible students with

disabilities must satisfy the CAHSEE requirement, as well as all other state and local requirements, to receive a California public high school diploma.

• The CAHSEE requirement can be satisfied by passing the examination or for eligible students with disabilities, meeting the exemption requirement pursuant to California Education Code (EC) Section 60852.3, or receiving a local waiver pursuant to EC Section 60851(c).

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CAHSEE Waiver• Students who take one or both parts of the

CAHSEE using modifications and receive the equivalent of a passing score (350 or higher) are eligible for the CAHSEE waiver.

• Paperwork must be submitted to AR&E requesting a waiver of the requirement to pass the part(s) of the CAHSEE on which the modification was used.

• All Waiver requests must be approved by the School Board and marked in Zangle exit code 106

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CAHSEE Exemption• California Education Code Section 60852.3 provides an

exemption from meeting the CAHSEE requirement as a condition of receiving a diploma of graduation for eligible students with disabilities who have an individualized education program (IEP) or a Section 504 plan.

• The IEP or Section 504 plans must state that the student is scheduled to receive a high school diploma, and has satisfied or will satisfy all other state and local requirements for high school graduation, on or after July 1, 2009.

• There is no paperwork to file but they need to be marked in Zangle as Graduated, CAHSEE Exempt. (Code 108)

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Options to Participate in CAHSEE Administrations

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2013 - 2014 CAHSEE Testing Schedule by Grade Levels Tested

July 23 - 24

October 1 - 2

November 5 - 6

December 7 & 14

Saturday

February 4 - 5

March 18 - 19

May 13 - 14

12th

12th

11th, 12th

12th

11th, 12th

10th Census

12th

10th

Make-Up, 12th***

Student Scores Available September

27 November

29 January

7 February

14 April

4 May 16

July 11

***May only test if have tested 4 times or less

Testing Opportunities: No more than

10th Grade 11th Grade 12th Grade 1 time during Census

or make-up 2 times per year 5 times per year

CAHSEE Testing Opportunities• Grade ten: one time (March)

– Make Ups in May• Grade eleven: two times (November and

February)• Grade twelve: *at least three, but up to

five times* May participate in successive

administrations.

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Maintaining Test Security

It is important to monitor the use of electronic devices during testing.

This will assist to decrease the chance of secure information being transmitted through social networking sites and various forms of technology. DO NOT ALLOW STUDENTS

TO USE PHONES WHEN FINISHED

What to cover in your training• Proctor for every 25 students• Security – nothing out before, during or after• Where to pick up materials• Make sure have correct answer document• Read ALL the Say boxes as written• Read the DFA• Room configuration• No scratch paper• Do not disturb sign

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Before Testing -CAHSEE Special Ed Additional Time in IEP Accommodations

• E-mail should come from the Local Educational Agency (LEA) CAHSEE Coordinator (CC). • The e-mail should arrive at least a week before the test administration date. • The CC should ensure the security of the test, the timely return of the testing materials

for scoring, and the IEP/504 plan allows for these accommodations and/or modifications.

• The e-mail should not list students’ names, SSIDs, or SSNs. • The e-mail should include the name of the school(s) in the district requesting testing

over multiple days, number of students taking ELA and math, and the testing plan (i.e. test ELA on Tues/Weds and test math on Th/Fri). One section of the test would be administered on the first day, and the other section of the test would be administered on the second day.

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After Testing- Voiding Answer Documents

• VOID an answer document if:– The document has been damaged– It is a Pre-ID document for a student who is no

longer enrolled in the district– A student has used more than one answer

document and the answers have been transcribed onto another that has already been included in the scorable materials

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TSC

Non Pre-Id Answer Documents

• Please put on top• Put all Absent on top too

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After Testing-Scorable Answer Documents Return

• Locate the large plastic bag labeled “Test Site Coordinator Packet” that contains all your return instructions and labels

• Separate and count answer documents by grade• Use appropriate SGID for each grade• Hand-grid section B: Grade, Number of Answer

Documents, Date of Exam• Place SGID on top of appropriate grade level

documents• Wrap each bundle with paper bands provided in

groups of 100• Place BLUE Shipping Labels on boxes with scorable

answer documents • DO NOT mix scorable and non-scorable materials.

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BLUE Shipping Label

BLUE Shipping Label

TSC

School and Grade Identification (SGID) Sheet

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PURPLEGrade 10 only

ORANGEGrade 11 only

BLUEGrade 12 only

RoseGrade 10 only

PineGrade 11 only

HarvestGrade 12 only

After Testing-Nonscorable Materials Return

• Place nonscorable materials (PINK shipping labels)– Test Site Packing List and Security Tracking

Forms– Unused SGIDs – Test Booklets, including large print and braille– Audio CDs– All original copies of transcribed essays

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PINK Shipping Label

PINK Shipping Label

After Testing (Continued)

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Enter school scorable totals

Enter school non-scorable totals

After Testing (Continued)

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•Confirm that the designated CAHSEE color-coded label is in the lower right-hand corner on the top of each box being returned.

•Place the appropriate pre-addressed FedEx label to the immediate left of the designated color-coded label.

AR&E add FedEx label TSC place

pink label here.

AR&E add FedEx label

TSC place blue label here.

After Testing-Return Materials to District Coordinator

• Materials will be picked up by the warehouse. You will be notified by CAHSEESupport of the delivery and pick-up dates.

• Notify your front office or Plant Manager that a delivery will be arriving and that you should be notified immediately, so materials can be stored in a locked location and inventoried.

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TSC

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After Testing (Continued)

•Send student and parent reports home

API Rules: CAHSEE• Grade ten students who take the CAHSEE (March

Census) are included in the API:– 1000 points for a student who passes– 200 points for a student who does not pass

• Grades eleven and twelve students who take the CAHSEE are included in the API only if they receive a passing score.

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API Rules: CAHSEE (Cont.)

• A grade ten make-up record must be matched to a census record using the Statewide Student Identifier (SSID) for the test score to be included in the API.

• “Non-matching” records will not be included in the API.

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CAHSEE Census

• To report Census accurately for CALPADS, we need to turn in an answer document for each 10th grader whether they tested in March or not. Mark absent.

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Practice Test

If a grade eleven student took the CAHSEE and passed the ELA portion, but did not pass the mathematics portion, would both results be included in the school’s API score?

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Practice Test (Cont.)

• Only passing grade eleven and twelve CAHSEE results are included in the API. Therefore, the CAHSEE score for the ELA portion would be included but the score for the mathematics portion would not be included.

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Answer: No

Practice Test (Cont.)

• A grade ten student took the following assessments:– CST:

• ELA, Life Science, and World History– CAHSEE:

• ELA • Mathematics

Based on the above information, which assessments would be included into the API calculator?

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Practice Test (cont.)

All CST and CAHSEE results would be included in the calculator as is (i.e., there would be no adjustments made to the performance levels). However, because this student did not take an EOC CST in mathematics, this student would be counted in the “Far Below Basic” cell within the API calculator for mathematics.

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Answer

Post Grade 12 Students

• Past students can take the CAHSEE at their high school for up to two years after leaving

• Email name of students I can part time enroll them for the day

• Complete all demographic info on answer document

• Mark box 26

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Non Public Schools

• Please request through CAHSEESupport@sac-city.k12.ca.us at least 6 weeks in advance what materials you will need for testing.

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CAHSEE Regulations

• California Code of Regulations, Title 5, sections 1200 to 1225 govern the administration of the CAHSEE in concert with state law (California Education Code sections 60850 to 60859.

• The CAHSEE regulations can be found at: http://www.cde.ca.gov/ta/tg/hs/documents/cahseeregs.doc

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Special Education and English Learner Resources

• Available at: http://www.cde.ca.gov/ta/tg/hs/accmod.asp– Request for Test Variations– Q & A about Test Variations– Scribe Guidelines– Matrix 1. Matrix of Test Variations, Accommodations,

and Modifications for Administration of California Statewide Assessments

– Matrix 2. Matrix of Test Variations for Administration of California Statewide Assessments for English Learners

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Student Testing General Guidance

• Available at: http://www.cde.ca.gov/ta/tg/sa/ and includes the following topics:

–CDE division updates and program notes–Test administration dates–Guidelines on Academic Preparation for State Assessments–Other guidance for CA public schools

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Training Video on Atomic Learning

• http://www.atomiclearning.com/k12/CAHSEE_Site_Test_Coordinator_Training__4872

• Log in as you would in Outlook for access to train your staff.

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For More Information

E-mail CAHSEESupport@sac-city.K12.ca.us

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Visit our Website & Calendar

http://www.scusd.edu/cahsee

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