2012-Vac 36 It Project Manager Ad7

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Date: 4 April 2012

ESMA/2012/VAC36

ESMA • 11-13 avenue de Friedland • 75008 Paris • France • Tel. +33 (0) 1 58 36 43 21 • www.esma.europa.eu

JOB VACANCY

JOB TITLE

IT PROJECT MANAGER

TEMPORARY AGENT (AD 7)

The Authority

The European Securities & Markets Authority (ESMA) has set up a selection procedure in order to consti-tute a reserve list for the following position:

Job Title IT Project Manager

Reference ESMA/2012/VAC36/AD7

Division Operations

Type of contract Temporary Agent

Grade AD 7

Location Paris, FRANCE

Starting Date As soon as possible

Closing Date of Applications 2 May 2012 at 12.00h (CET)

WE ARE: The Authority

ESMA is an independent EU Authority that contributes to safeguarding the stability of the European Un-ion’s financial system by ensuring the integrity, transparency, efficiency and orderly functioning of securi-ties markets, as well as enhancing investor protection. In particular, ESMA fosters supervisory conver-gence both amongst securities regulators, and across financial sectors by working closely with the otherEuropean Supervisory Authorities competent in the field of banking (EBA), insurance and occupationalpensions (EIOPA).

ESMA’s work on securities legislation contributes to the development of a single rulebook in Europe. Thisserves two purposes; firstly, it ensures the consistent treatment of investors across the Union, enabling anadequate level of protection through effective regulation and supervision. Secondly, it promotes equalconditions of competition for financial service providers.

As part of its role in standard setting and reducing the scope of regulatory arbitrage, ESMA strengthensinternational supervisory co-operation. Where requested in European law, ESMA undertakes the supervi-sion of certain entities with pan-European reach, such as Credit Rating Agencies. Finally, ESMA also con-tributes to the financial stability of the European Union, in the short, medium and long-term, through itscontribution to the work of the European Systemic Risk Board, which identifies potential risks to the fi-nancial system and provides advice to diminish possible threats to the financial stability of the Union.ESMA is also responsible for coordinating actions of securities supervisors or adopting emergency measures when a crisis situation arises.

For further information please refer to ESMA’s website: http://www.esma.europa.eu.



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WE LOOK FOR: Qualifications and experience required

ESMA is seeking a temporary agent (TA) that will contribute to ESMA’s work in the IT Department.

Under the responsibility of the Head of Operations, and jointly with other colleagues working in the areaof information technology, the successful candidate will:

• Organise meetings and chair sessions with EU task forces to set business requirements for IT projects.

• Analyse possible technical solutions consistent with business and functional requirements, ITplans and, if relevant, define required customizations.

• Manage and coordinate the cycle of the assigned projects, coordinate the scheduling and follow

closely the implementation of new IT systems.• Be responsible for budget, planning, risk management and quality delivery.

• Manage contracts, follow up and procurements with external providers

• Be responsible for the drafting of business requirements, functional and testing specifications andany other document required in the project.

• Coordinate integration and testing with business users and other IT teams.

• Coordinate and supervise the external consultants so as to ensure the delivery of expected solu-tions to business customers.

• Deal with enquiries from other units/divisions and provide solutions.

Qualifications and experience required

Candidates will be considered eligible for selection on the basis of the following formal criteria to be ful-filled by the deadline for applications:

a. Eligibility criteria

Nationality

Candidates must be nationals of a EU Member State.

Qualifications

a) At least a level of education, which corresponds to completed university studies attested by a diploma ina technical field when the normal period of university education is four years or more

OR b) At least a level of education, which corresponds to completed university studies attested by a diploma ina technical field when the normal period of university education is three years and, after having obtainedthe university degree, at least 1 year of professional experience in a field relevant for this position

OR c) Where justified, professional training of an equivalent level in a relevant technical domain and, afterhaving completed the professional training, at least appropriate professional experience as indicated in thetable below:

Duration of the professional training Professional experience in years Less than 1 year 9 years At least 1 year but less than 2 8 years At least 2 years but less than 3 7 years 3 years or more 6 years



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Only study titles that have been awarded in EU Member States or that are subject to the equivalence certif-icates issued by the authorities in the said Member States shall be taken into consideration.

Professional experience:

Have at least 7 years of proven full-time professional experience acquired in a field relevant for this posi-tion after the qualification required under a), b) or c).

Knowledge of languages

Have a thorough knowledge of English and a satisfactory knowledge of a second language to the extent

necessary for the performance of the duties pertaining to the post.

In addition, in order to be eligible a candidate must:

• be a national of a Member State of the European Union

• be able to serve a full 3-year term before reaching the retirement age of 65

• be entitled to his/her full rights as citizen

• have fulfilled any obligations imposed by the applicable laws concerning military service

• meet the character requirements for the duties involved

• be physically fit to perform the duties linked to the post

b. Selection criteria

Essential

Technical Skills

• Professional experience of at least 7 years acquired in the field of IT projects

• Good knowledge of project management principles, methods and practices

• Very good oral, written and drafting skills in English

Soft Skills

• Excellent organisation and coordination skills

• Very good capacity to work as member of a team

• Motivation to work for ESMA (EU institution)

• Leadership and capacity to establish and maintain good interpersonal relations

• Experience of working in an international environment.

Advantageous

Would be considered as an asset the following qualifications:

• Experience in the management of IT projects

• Experience in defining business requirements

• Experience in managing projects according to EU rules and procedures

• Experience in the management of EU procurement contracts

• Knowledge of IT architecture principles and technical risks in an IT project

• Experience with international groups and task forces• Good understanding of the institutional framework and functioning of the European Union



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• Knowledge of French, oral and written

Equal opportunities

As a European Union agency, ESMA will apply a policy of equal opportunities and will take care to avoidany form of discrimination in its recruitment procedures.

Selection procedure

The selection will be organised as follows:

1. ESMA will establish an internal selection committee that will analyse the motivation letter and CV

of eligible applicants with reference to the selection criteria and will establish a shortlist.

2. Short listed candidates will be invited to sit written tests and an interview.

Written tests will consist of a test on a subject in the field of the present selection, designed to test thetechnical knowledge of the candidates, as well as their ability to understand, analyse, summarise anddraft in English (this test will be marked out of 20; pass mark: 12).

The interview will aim to assess the candidate’s suitability to perform the duties, specialist knowledgeand motivation (the interview will be marked out of 100; pass mark: 65). The selection committee willhold interviews in English and eventually partially in the second language of the candidate to test theability of the candidate to express herself/himself in a second language.

Written tests and interview might be organised on the same day.

3. The selection committee will place on the reserve list the candidates with the highest aggregate

marks. From this list, suitable candidates, matching best the ESMA needs, will be recruited upon deci-

sion of the ESMA appointing authority. Candidates should note that inclusion on the reserve list does

not guarantee recruitment.

The Selection Committee's work and deliberations are strictly confidential and any contact with its members is forbidden.

Supporting documents

Supporting documents showing evidence of the information given in the application documents will berequested at a later stage. No documents will be sent back to candidates. If, at any stage in the procedure,it is established that information provided by a candidate is incorrect, that candidate will be disqualified.

Appointment and conditions of employment

A contract offer will be made as a temporary staff member pursuant to Article 2 of the Conditions of Em-ployment of Other Servants of the European Communities. The contract will be for an initial period of 3 years, renewable once. Any further renewal will be for an indeterminate period.

The place of employment will be Paris (France) where the Authority has its seat.



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The successful candidate will be recruited in the grade AD 7. The net basic monthly salary for AD7 (step 1)5.568,11 eur (including the French correction coefficient). In addition to the basic salary, staff membersmay be entitled to various allowances, in particular household allowance, expatriation allowance (16% of the basic salary and household allowance), dependent child allowance and education allowance. The salary is subject to a Union tax deducted at source and staff members are exempt of national taxation.

If the member of staff selected is an official of the EU, s/he may resign, request leave on personal groundsor ask to be seconded under Art. 37(b) and 39 of the Staff Regulations, while other staff members of theEU have to resign.

The selected candidate will be invited to be available at short notice.

Before the appointment, a successful candidate shall undergo a medical examination by the medical ser-

vices of the Commission in order that the Agency may be satisfied that s/he fulfills the requirement of Ar-ticle 28(e) of the Staff Regulation of the Officials of the European Communities.

For further information: http://ec.europa.eu/dgs/personnel_administration/publications_en.htm.

Application procedure

For applications to be valid, candidates must submit:

• a detailed curriculum vitae in EU CV format. You can find the template in the following web site:http://europass.cedefop.europa.eu/europass/home/hornav/Downloads/EuropassCV/CVTemplate.csp

• a letter of motivation for this specific position (2 pages maximum).

Complete applications are to be submitted in English via email to [email protected] specifyingthe Job Title for which you apply and the reference: ESMA/2012/AD7/36.

Note that to be accepted, application details must be provided in English only.

Closing date

Applications must be sent no later than 2 May 2012 at 12.00h (CET)

Appeal procedure A candidate who feels that a mistake has been made regarding eligibility of his/her application may ask tohave it reconsidered by sending, within 20 calendar days of the date on the email notifying the rejection of his/her application, a request for review, quoting the number of the selection procedure concerned at thefollowing address: [email protected].

The selection board will reconsider the application and notify the candidate of its decision within 45 cal-endar days of receipt of the letter.

Data protection

The Authority will ensure that candidates' personal data are processed as required by Regulation (EC) No45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of indi-

viduals with regard to the processing of personal data by the Community institutions and bodies and onthe free movement of such data. This applies in particular to the confidentiality and security of such data.

Documents

2012-Vac 36 It Project Manager Ad7