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Academic and Student Affairs: Weaving College-wide Assessment to Support Retention, Graduation, and Transfer Initiatives. 2012 NASPA Annual Conference Ignite Leadership, Influence Change. Origin of Retention, Graduation, and Transfer Initiatives at the University System of Georgia:. - PowerPoint PPT Presentation
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Academic and Student Affairs: Weaving College-
wide Assessment to Support Retention, Graduation, and
Transfer Initiatives
2012 NASPA Annual Conference
Ignite Leadership, Influence Change
Origin of Retention, Graduation, Origin of Retention, Graduation, and Transfer Initiatives at the and Transfer Initiatives at the University System of Georgia:University System of Georgia:
Beginning largely in 2005, the issue of student Beginning largely in 2005, the issue of student
retention and graduation has been an important retention and graduation has been an important
consideration for Georgia Perimeter College since consideration for Georgia Perimeter College since
the USG requested both information and action the USG requested both information and action
regarding retention and graduation rates at each regarding retention and graduation rates at each
member institution. More specifically, the USG member institution. More specifically, the USG
requested evidence of strategic efforts regarding requested evidence of strategic efforts regarding
retention and graduation initiatives across the retention and graduation initiatives across the
university system.university system.
Georgia Perimeter College Response to Georgia Perimeter College Response to the USG Retention, Graduation, and the USG Retention, Graduation, and
Transfer InitiativeTransfer InitiativeEmbrace GPC’s Institutional Effectiveness…Embrace GPC’s Institutional Effectiveness…
Vision:Vision: To Provide oversight and assistance to all To Provide oversight and assistance to all
functional areas of the college to ensure that functional areas of the college to ensure that institutional effectiveness goals are being met.institutional effectiveness goals are being met.
Mission:Mission: To support strategic planning, assessment and To support strategic planning, assessment and
improvement of all functional areas of Georgia improvement of all functional areas of Georgia Perimeter College and to ensure that all Perimeter College and to ensure that all functional areas carry these activities out on a functional areas carry these activities out on a regular basis.regular basis.
GPC’s Response GPC’s Response Continued…Continued…
Be chaired by the VP’s for Academic Affairs Be chaired by the VP’s for Academic Affairs and Student Affairsand Student Affairs
Develop the College’s retention frameworkDevelop the College’s retention framework
Develop a three-year plan to include:Develop a three-year plan to include:
- Appropriate Goals- Appropriate Goals
- Performance Indicators and Metrics- Performance Indicators and Metrics
- Evaluation and Assessment Plans- Evaluation and Assessment Plans
- Accountability- Accountability
Establish a College-wide Retention and Establish a College-wide Retention and Graduation Council (RGC) that will:Graduation Council (RGC) that will:
Implement and Monitor Special efforts to Implement and Monitor Special efforts to
achieve college-wide RGT goals.achieve college-wide RGT goals.
Identify Internal and External Best Practices.Identify Internal and External Best Practices.
Establish Workshops for Faculty and Staff.Establish Workshops for Faculty and Staff.
Review Appropriate Policies and Review Appropriate Policies and
Programmatic Procedures.Programmatic Procedures.
Infuse Technology Tools to Support and Infuse Technology Tools to Support and
Measure Effectiveness of RGT efforts across Measure Effectiveness of RGT efforts across
the College.the College.
GPC’s Response GPC’s Response Continued…Continued…
Retention and Graduation Council Retention and Graduation Council ModelModel
InstitutionalResearch & Planning
AcademicAffairs
Student Affairs and Enrollment Services
Fiscal and Administrative Services
Executive Leadership Team
Informational Technology
Demonstrate Demonstrate data-driven data-driven researchresearch
Identify Identify Initiatives for Initiatives for ImprovementImprovement
Demonstrate Demonstrate Share Share ResponsibilityResponsibility
Retention and Graduation Council Membership
• VP Academic AffairsVP Academic Affairs
• VP Student Affairs/EnrollmentVP Student Affairs/Enrollment
• Dean of Math, EngineerDean of Math, Engineer
• Dean of ScienceDean of Science
• Dean of BusinessDean of Business
• Director for OnlineDirector for Online
• Director for SSS TRiO – CLKDirector for SSS TRiO – CLK
• Director for Student FinancialDirector for Student Financial
• Asst. VP Stud. Dev./Spec. Prog.Asst. VP Stud. Dev./Spec. Prog.
• Asst. VP Enrollment Mgmt.Asst. VP Enrollment Mgmt.
• Associate Director ACRS – OnlineAssociate Director ACRS – Online
• Director for ACRSDirector for ACRS
• Director for Gov and PolicyDirector for Gov and Policy
• Director for Learning and Director for Learning and
TutoringTutoring
• Director for SSS TRiO - DECDirector for SSS TRiO - DEC
• Library Director Library Director
Historical Perspective of GPCHistorical Perspective of GPC
GPC is not your typical two-year GPC is not your typical two-year collegecollege
GPC is the transfer engine for the USGGPC is the transfer engine for the USG
GPC is assessed by the same GPC is assessed by the same measures as four-year collegesmeasures as four-year colleges
No clear and effective national No clear and effective national standards that define and measure standards that define and measure student success at two-year transfer student success at two-year transfer collegescolleges
Georgia Perimeter College TodayGeorgia Perimeter College Today
Over 25,000 studentsOver 25,000 students
Largest associate degree-granting Largest associate degree-granting collegecollege
Third largest institution in the USGThird largest institution in the USG
Admits more students each fallAdmits more students each fall
68% of all transfer students come from 68% of all transfer students come from GPCGPC
Georgia Perimeter College TodayGeorgia Perimeter College Today
Mostly part-time studentsMostly part-time students
Mostly female studentsMostly female students
Approximately 23 years of ageApproximately 23 years of age
In need of remediation (Learning In need of remediation (Learning Support)Support)
Diverse representation of studentsDiverse representation of students
GPC Defines First Time/Full Time GPC Defines First Time/Full Time StudentsStudents
Retained Students - begin in the fall Retained Students - begin in the fall semester and are retained through the semester and are retained through the following fall semesterfollowing fall semester
Graduates - begin in the fall and Graduates - begin in the fall and graduate within three yearsgraduate within three years
Transfer Students - transfer before Transfer Students - transfer before graduating from GPCgraduating from GPC
FT/FT Students at GPCFT/FT Students at GPC
RetentionRetention
Fiscal YearFiscal Year RateRate
FY 2009-10FY 2009-10 57.6%57.6%
FY 2010-11FY 2010-11 60.3%60.3%
GraduationGraduation
FY 2006FY 2006 8.74%8.74%
FY2007FY2007 9.54%9.54%
FY2008FY2008 7.68%7.68%
FT/FT Student Retention & Graduation DataFT/FT Student Retention & Graduation Data
Source: Office of Institutional Research and Source: Office of Institutional Research and PlanningPlanning
FT/FT Transferability FT/FT Transferability DataData
Source: Office of Institutional Research and Source: Office of Institutional Research and PlanningPlanning
The majority of FT/FT students transfer The majority of FT/FT students transfer after 3-4 semesters at GPC to other after 3-4 semesters at GPC to other institutions:institutions:
FY 2006FY 2006 20.9%20.9%
FY 2007FY 2007 18.9%18.9%
FY2008FY2008 24.4%24.4%
Enrollment ServicesEnrollment Services
• Transfer Admission Guarantee Transfer Admission Guarantee ProgramProgram
• Academic AdvisementAcademic Advisement
• Enrollment Management Enrollment Management Suite/Business Intelligence ToolsSuite/Business Intelligence Tools
• Enrollment Suite – Retention Enrollment Suite – Retention ModuleModule
Retention and Graduation Initiatives Retention and Graduation Initiatives AccomplishmentsAccomplishments
Special ProgramsSpecial Programs
•DECADECA
•GPC Education Achievement GPC Education Achievement Program (GEAP)Program (GEAP)
•Student Support ServicesStudent Support Services
•Leadership AcademyLeadership Academy
Retention and Graduation AccomplishmentsRetention and Graduation Accomplishments
Academic ProgramsAcademic Programs
•Math Learning Support InitiativesMath Learning Support Initiatives
•Project DEgreeProject DEgree
•Louis Stokes Alliance Minority Louis Stokes Alliance Minority Participation (LSAMP) Participation (LSAMP)
•First Year Experience (FYE) - GPCS First Year Experience (FYE) - GPCS 10101010
•Supplemental Instruction Supplemental Instruction
Retention and Graduation AccomplishmentsRetention and Graduation Accomplishments
• Learning SupportLearning Support
• High Fail Rate Courses – W,D, and FHigh Fail Rate Courses – W,D, and F
• Financial Responsibility & Satisfactory Financial Responsibility & Satisfactory Academic Progress (SAP)Academic Progress (SAP)
• College-wide First Year ExperienceCollege-wide First Year Experience
• MyFoundationsLab (MFL) Pilot ProgramMyFoundationsLab (MFL) Pilot Program
• College-wide Learning Community OfferingsCollege-wide Learning Community Offerings
• Retool Academic Advising – Coordinators SSRetool Academic Advising – Coordinators SS
• SAP Policy of Understanding and Re-SAP Policy of Understanding and Re-alignmentalignment
Strategies To Improve Retention and Strategies To Improve Retention and Graduation RatesGraduation Rates
Variables Impacting Retention and Graduation Variables Impacting Retention and Graduation RatesRates
RGT Three-Year Strategic RGT Three-Year Strategic PlanPlan
FY 2011-2013FY 2011-2013
Initiatives In-Initiatives In-ProgressProgress
• WEAVEOnlineWEAVEOnline• Cognos - Business IntelligenceCognos - Business Intelligence• Operational Data Warehouse (ODS)Operational Data Warehouse (ODS)• Enterprise Data Warehouse (EDW)Enterprise Data Warehouse (EDW)• Academic Difficulty Communication CampaignsAcademic Difficulty Communication Campaigns• SAP Communication CampaignsSAP Communication Campaigns• Graduation and Retention Performance Graduation and Retention Performance
Management Component of EM SuiteManagement Component of EM Suite• Director for Retention and Graduation Director for Retention and Graduation
InitiativesInitiatives
Questions, Answers, and Questions, Answers, and FeedbackFeedback