2012 AENC Trade Show December 13, 2012 - Map Dynamics … · 11:30 AM – 12:30 PM Lunch for Exhibitors and Attendees – Raleigh Convention Center – Section B – Informal networking

Wednesday, December 12 1:00 PM – 7:00 PM Booth set up & Exhibitor Registration – Raleigh Convention Center –

Section C 6:00 PM – 8:00 PM Informal Reception for Exhibit Representatives – Marriott Raleigh City

Center Hotel (For Exhibitors Only) Thursday, December 13 7:00 AM – 9:00 AM Booth Final Set Up & Exhibitor Registration – Section C 9:00 AM – 9:30 AM Booth Inspection 9:30 AM - 10:00 AM Continental Breakfast (For exhibitors and attendees) 10:00 AM – 11:30 AM Critical Conversations for 2013 – Trends and Issues for Associations and

the Meetings Industry (For exhibitors and attendees) 11:30 AM – 12:30 PM Lunch for Exhibitors and Attendees – Raleigh Convention Center –

Section B – Informal networking lunch 12:30 PM – 4:00 PM Show Open – Section C 4:00 PM – 7:30 PM Booth Breakdown

EXHIBITORS PACKET

Attached is your exhibitor’s packet. Please review all pages and respond by the dates shown for each item.

1) Hotel Reservations – Several hotels are offering special rates. See the enclosed flyer for details on deadlines, rates and parking information. Contact: See flyer

2) Utilities Order Form (Electricity, Internet, etc.) Complete and send this form with payment directly to the Raleigh Convention Center. Order early to avoid onsite surcharge. Contact: Tim Greene (919) 966-8510 [email protected]

3) Fire Code for the Raleigh Convention Center – Please review and abide by these rules. Contact: Tim Greene (919) 966-8510 [email protected]

4) Florists – Ambius Rental Form Enclosed. Note that flowers or greenery may exceed the 8’ back of booth height limit as long as they don’t block the view of adjacent booths.

5) Shepard Exposition Services – Use these forms to order carpet and other items you may need for your booth. Discounted prices deadline is NOVEMBER 22…do not miss this deadline! Also there are forms for shipping if needed. Shepard has exclusive rights for rental of carpet, furnishings, display units, cleaning services, material handling, special signs and graphics, logistics shipping. NOTE THAT EACH 10x10 BOOTH FEE INCLUDES: Black 8’ back and 3’ side drapes, 1 6’x30” skirted table (in white); 2 side chairs; 1 wastebasket and 1 identification sign. You can order other items if needed. The floor in the Convention Center is a gray smooth concrete. The aisles will be carpeted in gray. Contact: See flyer.

6) Raleigh Convention Center Loading Dock Permit & Directions (enclosed) GENERAL QUESTIONS: Jovita Mask, AENC Events & Sales Manager

(919) 848-8255 Email: [email protected]

2012 AENC Trade Show Raleigh Convention Center, Raleigh, NC

December 13, 2012

AENC 31st Annual Trade Show December 13, 2012 Raleigh Convention Center, Raleigh, NC AENC has room blocks at these hotels. Please note deadlines for making reservations. Rooms may sell out before those dates. Once the block is sold, if rooms are available, they will be at the standard rate. (Hotels listed in alpha order).

DoubleTree by Hilton Raleigh Brownstone-University 1707 Hillsborough Street, Raleigh, NC 27605 Reference: AENC Block Call (919) 828-0811 On Line: http://doubletree.hilton.com/en/dt/groups/personalized/R/RDUDNDT-AEN-20121212/index.jhtml?WT.mc_id=POG Rate: $109.00 plus taxes for single/double occupancy Deadline: November 17, 2012 Location: 1.25 miles from Raleigh Convention Center Hotel had a multi-million dollar renovation and re-branding in the spring of 2012. Free parking and internet

Marriott Raleigh City Center Hotel 500 Fayetteville Street, Raleigh, NC 27601 Group Code: aenaena Call (888) 236-2427 On Line: Raleigh Marriott City Center >> www.marriott.com/rdumc Once the date has been entered enter the “group code” “AENC group”. Rate $141.00 plus taxes for single/double occupancy Parking: $12 per day for self-parking, $18 valet Deadline: November 18, 2012 Located: Adjacent to Raleigh Convention Center with covered underground parking/walkway.

Sheraton Raleigh Hotel 421 South Salisbury Street, Raleigh, NC 27601 Reference: Association Executives of North Carolina Call: (919) 834-9900 On Line: www.sheratonraleigh.com Rate: $109.00 plus taxes for single/double occupancy Parking: $12 per day self-parking Deadline: November 12, 2012 Location: Adjacent to Raleigh Convention Center with covered underground parking/walkway.

AENC, 7511 Mourning Dove Road, Suite 102, Raleigh, NC 27615 (919) 848-8255 www.aencnet.org

Version: 9/2012

Raleigh Convention Center Utilities Order Form

Payment for any requested services can only be made by a company, cashier’s, or certified check, cash, Visa, MasterCard or American Express. Service will not be provided until payment is received. If you would like a confirmation or receipt for your order please contact RCC Accounting at 919-996-8520 and include your email address on this form. See page 2 for additional contact information. Event Name: ______________________________________________________________ Event # ____________ (RCC to complete) Event Date(s): _______________________________________________ Booth Number(s): ___________________________________________________________________________________ Contact Name: _____________________________________________Email: __________________________________ Company Name: _____________________________________________________________________________________ Address: _____________________________________________________________________________________ City: ___________________________ State: ____________________ Zip: _______________________ Phone Number: _______________ Fax Number: _______________ Would You Like A Receipt? __________________

QTY.

SERVICE

ADVANCE PRICE

FLOOR PRICE*

TOTAL PRICE

EL

EC

TR

IC

PO

WE

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110V Outlet - 20 Amp $90.00 $140.00

220V Outlet - 30 Amp & Under $160.00

$220.00

220V Outlet – Above 30 Amp $240.00 $320.00

120/208 1ph or 3ph Anything over 100 Amp

Call Jimmy Pierce (919-996-8526) for Details, Advance Only

PH

ON

ES/

MIS

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Telephone Line (Handset Not Incl) $215.00

$270.00

Telephone Line (Includes Handset) $240.00 $305.00

Two-Line Digital Phone $350.00 $425.00

Compressed Air, Water, or Drain Service (Exhibit Halls Only)

Call Jimmy Pierce (919-996-8526) for

Details, Advance Only

Prices are subject to change. The latest form can be found on the Raleigh Convention Center website:

http://www.raleighconvention.com ± All power is supplied from the floor. Please call to discuss other requirements.

Version: 9/2012

QTY.

SERVICE

ADVANCE PRICE

FLOOR PRICE*

TOTAL PRICE

INT

ER

NE

T S

ER

VIC

ES

Wired Internet

$350.00/ Per event, per drop

$450.00/ Per event, per drop

Wireless internet access is available for purchase on site. To use this service, associate your wireless-enabled device with the “Raleigh Convention Center” SSID, open your web browser, and follow the instructions for payment. Pricing: $19.95/day for one device, and $59.95/week for one device. However, you may purchase wireless internet below for credit card machines and other devices that do not have a web browser. In that case, a password will be provided to you by RCC Staff when you arrive.

Wireless Internet $60.00/ One device

Guaranteed Bandwidth Connections

$150.00/Mbps per day –

Minimum $500.00 7 to 45 Days Advance Notice Required

depending on bandwidth

Static Public IP Address

$150.00 (+ $350.00 for one Wired

Connection = $500.00) Advance Only

TOTAL:

*Please note that the floor price will be charged if equipment reservations are not received by The Raleigh Convention Center at least one week prior to the first day of move-in.

Payment options: 1. Mail completed form with payment to: Raleigh Convention Center 500 South Salisbury St. Raleigh, NC 27601

For order receipt confirmation or payment receipts please contact: RCC Accounting: 919-996-8520 For electrical questions: 919-996-8526 For internet questions: 919-996-8652

2. Pay with Mastercard Visa American Express (check one box)

Name on Card_________________________ Card number__________________________ Expiration (MM/YY) _____________________ Signature____________________________________________ FAX completed form with credit card information to:

RCC Accounting FAX #: 919-996-8552

For Internal Use Only: Date received: Receipt number:

Prices are subject to change. The latest form can be found on the Raleigh Convention Center website: http://www.raleighconvention.com

Version: 9/2012

Raleigh Convention and Conference Center

Utilities Order Form Connection:

1. Under no circumstances shall anyone other than the Convention Center Electrician make electrical connections to the Convention Center distribution system.

2. Hourly fees may apply for special wiring requirements. 3. Sharing power between booths is prohibited. 4. Convenience outlets that may exist in or near your booth are not included in your booth rental and may not be

used. 5. All equipment provided by exhibitor must comply with all National Electric Codes as well as, state, local and

international safety codes. 6. The building engineer may refuse service to any requests deemed unsafe. 7. No two-wire (home-use) extension cords are allowed.

120/208v and 277/480v Power: The Convention Center can provide power for your equipment and machinery with the following limitations: We can only guarantee that we will be able to provide power if you order in advance. Not all locations of the building have access to higher amperage or voltage power. Please discuss your needs with Jimmy Pierce at (919) 996-8526. We generally can provide the power you need for most equipment, however, we do not stock all types of outlets. If you need to plug into something other than a standard 120 or 240 volt, 20 or 30 amp outlet you need to either bring an outlet of the correct type or provide equipment with bare wire leads that we will install into our breaker panel. We will not disassemble your machinery or equipment in order to wire it. Please provide equipment with either a plug or bare wire leads. Right of Way and Access:

1. The Convention Center reserves an easement behind each exhibit booth for the purpose of distributing electrical service to neighboring booths.

2. Unless otherwise directed, Convention Center electricians are authorized to cut floor coverings to permit installation of service.

3. Wall, column and permanent building utility outlets are not a part of the booth space and are not to be used by exhibitors without advance approval.

4. Access to floor boxes is strictly prohibited. 5. Displays and service panels must be available and accessible for inspection at all times.

Phone lines: You will be provided with one phone line with an RJ-12 plug for each phone line you order. The phone lines are analog lines suitable for use with computer modems, credit card machines, or for voice communication. If you want to use the line as a normal phone, you may rent the telephone set from us for an additional fee or bring your own telephone set. If you are using the line for a modem or credit card machine, you must program your device to dial 9, pause, and then dial the number you are calling. The phone lines are disabled from making international calls or dialing 900, 976, and similar toll numbers. Long distance fees are charged to the client upon receipt of the final bill. Air, Water, and Drain Service: Compressed air, water, and drain service must be ordered in advance. Not all areas of the Convention Center have access to these services, so please contact us early if you need these services. Call Jimmy Pierce at (919) 996-8526 to order these services. Internet Services: All Internet Services are subject to The Convention Center’s acceptable use policies and the RCC may suspend Service to any exhibitor or user if the use is determined to be in violation of the acceptable use policies. The Convention Center is the sole provider of WiFi Internet services within the facility. Customers may not use their own wireless access points, wireless routers, MiFi units, any other device that provides shared Wifi Internet access. Wired internet: You may install up to five devices per drop with your switch, or you may rent a switch for $50 per event. VPN over PPTP: To make multiple VPN connections to a single Microsoft VPN server, each connecting PC must have its own static public IP address. This is due to limitations of PPTP. Disclaimer: The Convention Center does not provide security, such as, but not limited to firewalls, etc. for any data circuit(s) that we provide. It is the sole responsibility of the exhibitor or customer to provide any necessary security. Software or content obtained from the use of Service may contain viruses or other harmful features and customer is solely responsible for protecting its equipment and software from such matters.

City of Raleigh - Raleigh Convention Center

Fire Code Rules and RegulationsThe City of Raleigh Fire Department and the Raleigh Convention Center want youto have a safe and successful event. This fire code was developed with that goalin mind. This outline is based on provisions of the 2000 International Fire Code.Please review and familiarize yourself with this information to ensure the safetyof your guests and staff If you have any questions, please feel free to contactyour RCC Event Manager.I. General RegulationsA. All exhibitors and contractors must comply with all applicable federal,state and local fire codes.B. All empty shipping cases, cartons or crates must be labeled andremoved for storage, or they will be removed as trash.C. Fire lanes in and around the facility must remain clear andunobstructed.D. The Raleigh Convention Center is a smoke-free facility.E. All exhibitors are responsible for the correction of all fire code violationsfound. Violations are required to be corrected within the time determinedby the Fire Marshal or duly authorized representative. Failure to complymay result in denial of your opening for the event and/or a citation.II. Floor PlansA. All exhibitions and trade shows shall be set up as indicated on theapproved floor plans. Refer to the “Floor Plan Approval” section forcomplete details (see p. 19).III. ExitsA. All exit doors and aisles must be kept clear and unobstructed.B. Directional and exit signs must function properly and be visible from allareas.C. Aisles must be clear of crates, easels, trailer tongues or any exhibitmaterials at all times.IV. SeatingA. All seating arrangements for events must be in accordance withChapter 10 of the 2000 International Fire Code.B. Any special arrangement must be approved by the Fire Marshal or dulyauthorized representative.C. Seating arrangements will require a final site inspection and approvalby the Fire Marshal or duly authorized representative prior to opening.V. Construction/Decorations/Stage SceneryA. All decorations, including, but not limited to, drapes, curtains, tablecoverings, skirts, carpet, signs, banners, acoustical materials, plastic clothfabric, linens and similar decorative materials, must be rendered flame retardant.Proof of satisfactory flame-retardant treatment (certificate) isrequired for inspection by the Fire Inspector.B. Fire protection and emergency equipment must be accessible. Portablefire extinguishers, pull stations, standpipes and strobe lights may not be

hidden or obstructed.VI. Tents and CanopiesA. Tents or similar covers that would impair the effectiveness of thesprinkler system must be approved in advance by the Fire Marshal’sOffice.B. Displays within the facility with a roofed area (tents, awnings, canopies,etc.) of 200 square feet or more must be equipped with a smoke detectorand fire extinguisher.C. A permit is required for tents and canopies in excess of 200 squarefeet.VII. Cooking and Warming EquipmentA. Cooking and warming equipment must have the approval of the FireMarshal’s Office 30 days prior to the date of the event.B. Appliances must be listed by a nationally recognized testing laboratory(UL and/or F.M.) for their use. Appliances shall be isolated from the publicby at least four feet (measurement shall be from an aisle) or by a barrier.C. Appliances shall be limited to 288 square inches of cooking surfacearea.D. Appliances shall be placed on non-combustible surface material.E. A 20:BC fire extinguisher with a metal lid is needed for each appliance.F. Small cans of Sterno may be used for food warming purposes whenproper precautions are taken to prevent ignition of combustible materials.VIII. Electric EquipmentA. All electrical equipment must be UL listed and approved for its specificuses. Extension cords of 110 volt shall be grounded with 14 or larger awgcopper wire.B. All temporary wiring must be accessible and shall not be covered. Hardbackbooths must have power supplies dropped within.C. Any approved multi-plug adapter must be plugged directly into anapproved receptacle.D. Approved extension cords are for one appliance only.E. Extension cords shall neither be affixed to structures nor extendthrough walls, ceilings and floors, nor run under doors, nor causeenvironmental damage.IX. Compressed Gases/Open Flames/ExplosivesA. Compressed flammable gases including LP gas tanks are prohibitedunless approved by the Fire Marshal’s Office. Other prohibited flammablegases include acetylene, hydrogen, propane and butane. Vehicles fueledby LP gas, such as RVs or forklifts are also prohibited.B. Compressed air or gas cylinders (non-flammable) used for inflationmust be properly secured to prevent tipping.C. Non-flammable compressed gas cylinders must be stored in an uprightposition with gauges and the regulator protected against physical damage.D. NFPA 58 permits portable butane-fueled appliances in restaurants andin attended commercial food catering operations that are fueled by nomore than two l0-oz. (0.28-kg) LP gas capacity non-refillable butane

containers having a maximum 1.08-lb (0.4-kg) water capacity percontainer.E. Open flame devices are prohibited unless approved by the FireMarshal’s Office.F. All open flame devices and candles require a permit from the FireMarshal’s Office. Those requesting the use of open flame devices andcandles shall provide a sample/picture for approval at least 15 days beforethe event.G. The use of explosive and blasting agents is prohibited. Ammunition andpyrotechnics may be allowed under certain conditions.X. Hazardous MaterialsA. Hazardous materials are not permitted in the facility without approvalof the Fire Marshal’s Office.B. Exhibitors should submit in writing a list of any hazardous materials tothe Fire Marshal’s Office along with the MSDS sheets 30 days prior to theevent.C. All hazardous materials must be properly labeled.XI. VehiclesA. Vehicles shall not be parked in the fire lanes or block any exits.B. Gas tanks shall have no more than 1/4 tank or five gallons of fuel,whichever is less. Motorcycle tanks cannot exceed 2.5 gallons of fuel.C. Fuel caps must be taped shut or fitted with a locking cap.D. Battery cables need to be disconnected while in the facility.E. There should be no fueling or de-fueling of vehicles on facility property.F. Combustible material must not be stored beneath display vehicles. Allspace beneath vehicles must be clear and visible.XII. PermitsA. All permits must be obtained through the Fire Marshal’s Office and willbe issued according to your need.B. A fee may be required for certain permits.

‘flm çreeneSenior Event .ManageraLeigh Convention Center500 South SaLisburj StreetRaLeigh, L1\[C 27601Office: (919) 996-8510lax: (919)-996-855oflm. Gree ne@raLe ihconventIon. corn

Raleigh Convention Center

AUDIO VISUAL EQUIPMENT ORDER FORM

Group Name: ______________________________________________________________________ Booth Number: ______________________________________________________________________ Date Scheduled:___________________________________ Time Scheduled: _____________________ On site Contact: ________________________________________ Phone: ________________________ . QUANTITY DESCRIPTION UNIT PRICE SUB-TOTAL

_______ 65” LCD (with stand) @ $350.00 /ea $__________ _______ 50” Plasma in skirted case @ $350.00 /ea $__________

_______ 42” monitor w / table stand @ $250.00 /ea $__________ _______ 32” monitor w / table stand @ $150.00 /ea $__________

_______ DVD Player @ $ 40.00 /ea $__________ _______ 21” lcd monitors @ $ 75.00 /ea $__________ _______ Laptop Computer @ $150.00 /ea $__________ _______ Small Powered Speaker & Cable @ $ 60.00 /ea $__________ _______ Wireless Microphone (lav or hand) @ $ 100.00 /ea $__________ _______ Wired Microphone @ $ 20.00 /ea $__________ _______ 4 Channel Mixer @ $ 30.00 /ea $__________ _______ Flipchart with Pad & Markers @ $ 25.00 /ea $__________

_______ LCD Projector (3000 Lumens) @ $200.00 /ea $__________ _______ LCD Projector (5000 lumens) @ $400.00 /ea $__________

_______ Power Strip @ $ 5.00 /ea $__________ _______ Extension Cord @ $ 5.00 /ea $__________

_______ 6ft tripod screen @ $ 35.00 /ea $__________ _______ 60” pull up screen @ $ 35.00 /ea $__________

TOTAL: $__________

Additional audio visual equipment is available; contact the office direct at 919-462-0720 or email: [email protected] Order and pre-payment for equipment must be received prior to event in order to guarantee availability. Orders will be filled based on equipment availability. Payment by check or credit card, along with this

service order, should be sent to:

A & V Company 100 Southcenter Court, Suite 400

Morrisville, NC 27560 Fax: 336-553-0917

Credit Card type: ________________ Number: _______________________________ Exp Date: ________ Security Code: _____________ Authorized By: __________________________________________________________________________ PLEASE PRINT Signature: _______________________________________________________ Date: ______________ Phone: _________________________________ ********************************ALL PRICING IS SUBJECT TO NC STATE SALES TAX********************************************************

stimulating the sensesTROPICAL PLANT RENTAL ORDER FORM TROPICAL PLANT RENTAL ORDER FORM ambius3-Day Rental Period. Delivery/Pick-up Monday-Friday, 8am - 5 pm 11011 Longistics Way Suite 100*For longer rentals or weekend delivery / pick up call for quote. Raleigh, NC 27617*Please provide a minimum advance notice of 15 business days. (919)-863-4008 Phone*For less than 15 business day notice please call for availability. (919)-863-5371 Fax

Event Type: AENC Trade Show - December 13, 2012Raleigh Convention Center, Section C Enhance your event

Order Date: …..with Beautiful Plants!Delivery Date / Time:Pick-up Date / Time:Order Taken By:

Billing InformationSOLD TO: DELIVER TO:

Address: Address:

Contact: Contact:Phone: Phone:

Fax: Fax:

Plant Style Plant Type Quantity Unit Price Total

Ficus Tree-14" 5' - 6' Tall $48.00 $0.00

Ficus Tree-10" 3' - 4' Tall $28.00 $0.00

Palm-17" 7' - 8' Tall $68.00 $0.00

Palm-14" 5' - 6' Tall $48.00 $0.00

Palm-10" 3' - 4' Tall $28.00 $0.00

Assorted Foliage Plant 2-3' tall $25.00 $0.00

Florist Quality Blooming Plants $25.00 $0.00LABOR Varies by location

Black Fiberglass Containers Included. Total $0.00 and quantity*Custom designs are available with adequate notice.*Substitutions of comparable plants may be made if necessary.*The customer assumes full responsibility for the plants upon receipt of the delivery and any damages will be charged to the customer.

Client Signature Date

Confirmation / Acceptance of Order:Betsy Clarkambius representative Date

Please completely fill out this form and fax back to our attention at (919) 863-5371Or email [email protected]

Directions to Loading Dock for the Raleigh Convention Center

Raleigh Convention Center, 500 South Salisbury Street, Raleigh, NC 27601

From 1-40:Take exit 298B South Saunders Street toward Downtown Raleigh. Turn right onto SouthSaunders Street. Stay in the right hand lane. South Saunders splits and the right lanes becomeMcDowell Street. Turn left onto Lenoir Street. Loading Dock entrance will be on the right beforeDawson Street.

From Fayetteville/ 1-95 North:Take exit 81 to merge onto 1-40 West toward Raleigh. Take exit 298B South Saunders Streettoward Downtown Raleigh. Turn right onto South Saunders Street. Stay in the right hand lane.South Saunders splits and the right lanes become McDowell Street. Turn left onto Lenoir Street.Loading Dock entrance will be on the right before Dawson Street.

From Sanford/Southern Pines/US 1 North:From US 1 North take exit 1A to merge onto 1-40 East. Off 1-40 East, take exit 298B SouthSaunders Street toward Downtown Raleigh. Turn right onto South Saunders Street. Stay in theright hand lane. South Saunders splits and the right lanes become McDowell Street. Turn leftonto Lenoir Street. Loading Dock entrance will be on the right before Dawson Street.

From Goldsboro/Kinston/US 70 West:Take US 70 West toward Clayton. Take ramp onto 1-40 West toward Raleigh. Take exit 298BSouth Saunders Street toward Downtown Raleigh. Turn right onto South Saunders Street. Stay inthe right hand lane. South Saunders splits and the right lanes become McDowell Street. Turn leftonto Lenoir Street. Loading Dock entrance will be on the right before Dawson Street.

From Capital Blvd/ US 1/ North Raleigh:Take US 1 South into Raleigh. US 1 becomes Capital Blvd. coming into town. Stay on CapitalBlvd., crossing over 1-440 beltline. Capital Blvd. becomes Dawson Street as you approachdowntown. Go 9 blocks south on Dawson Street. Turn left onto Lenoir. Loading Dock entrance isimmediately on the left.

From Northeast Raleigh! New Bern AveJ US-64:U5-64 West becomes New Bern Avenue. Cross over 1-440. New Bern Avenue becomes EdentonStreet. Go 1 mile on Edenton Street and turn left onto Salisbury Street at the State Capitol.Raleigh Convention Center is 7 blocks south on the right. Immediately past Raleigh ConventionCenter, turn right onto Lenoir Street. Cross over McDowell Street, loading dock entrance will beon the right just before Dawson Street.

From Glenwood Avenue:Take Glenwood Avenue east (US 70E) toward downtown. At end of Glenwood, turn left onto W.Morgan Street. Turn right onto S. Salisbury Street. Raleigh Convention Center will be ahead onthe right. Immediately past Raleigh Convention Center, turn right onto Lenoir Street. Cross overMcDowell Street, loading dock entrance will be on the right just before Dawson Street.

From Wilson/Rocky Mount:Take the US-64 West/I-440 E exit toward Benson/Durham/l-40. Merge onto l-440S/US-64W.Take exit 298B South Saunders Street toward Downtown Raleigh. Turn right onto SouthSaunders Street. Stay in the right hand lane. South Saunders splits and the right lanes becomeMcDowell Street. Turn left onto Lenoir Street. Loading Dock entrance will be on the right beforeDawson Street.

- Entrance to Undergrowld Loading Dock

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EXHIBITOR LOADING / UNLOADING ACCESS PASS

Please fill out 1 copy of this form and place it in the dash of yourvehicle. If you have more than one vehicle accessing the loading dockyou will need to present a form for each vehicle. Please see the dockmanager if you need additional forms.

Please complete the following form (print clearly)

Name of Event ________________________________

Company name and booth # if an exhibitor

Driver or on site contact

Mobile number of driver or on site contact

Description of vehicle (s) Make & Model

License Plate ~

Items provided in your booth, per exhibitor:

(1) 6' Skirted Table - Black(2) Side Chairs(1) Wastebasket

Show drape color(s):Aisle carpet color:

Exhibit Hours:

Exhibitor Move-out:

Freight Re-route Time:

at

Morrisvile, NC 27560

SHIPPING ADDRESSES

c/o UPSF/Shepard Exposition Services150 International Dr

(404) 720-8755 Raleigh Convention CenterRaleigh , North Carolina

EXHIBIT SHOW SCHEDULE

Customer Service Fax:

Customer Service Email:

Black

Event Code: G155011212

BOOTH PACKAGE

Wednesday, December 12, 2012

8' High backwall drape, 3' High sidewall drape7" x 44" Cardstock Identification Sign

1:00 PM - 7:00 PM

Grey

General Exhibitor Move-in:

ALL UTILITY AND ANCILLARY FORMS SHOULD BE FAXED TO THE NUMBER INDICATED ON FORM. PLEASE DO NOT SEND UTILITY AND/OR ANCILLARY FORMS TO SHEPARD.

Direct Shipments Addressc/o Shepard Exposition Services

[Exhibiting Co. Name & Booth Number]AENC Annual Tradeshow

500 South Salisbury StRaleigh, NC 27601

Advance Shipments Address

Shepard Exposition Services SHOW INFORMATIONAENC Annual Tradeshow

December 13, 2012

1531 Carroll Drive, NWAtlanta, GA 30318

Customer Service Phone: (404) 720-8600

[email protected]

Thursday, November 22, 2012

Thursday, December 6, 2012

1:00 PM

Thursday, November 15, 2012

First day for warehouse deliveries without a surcharge: Thursday, November 15, 2012

7:30 PM

Exhibitor appointed contractor notification deadline:

Discount price deadline for all Shepard orders:


[Exhibiting Co. Name & Booth Number]

AENC Annual Tradeshow

First day freight can arrive at show facility:

IMPORTANT DEADLINES

Last day for warehouse deliveries without a surcharge:

Wednesday, December 12, 2012

Thursday, December 13, 2012 7:00 AM - 9:00 AM

12:30 PM - 4:00 PMThursday, December 13, 2012

Thursday, December 13, 2012

Thursday, December 13, 2012 4:00 PM - 7:30 PM

3. Click on

a. New users your login information is as follows:User name: Your email addressPassword: AENC2012ORb. Previous users your login information is as follows:User name: Your email addressPassword: Your pre-existing password

a. If your information is correct, click

submit changes.

8. Now you can begin your online ordering experience.

Use the or buttons to scroll through all your options.

Use the button to add an item to your cart, BEFORE proceeding to the next screen.

If you need to review a past page, use your menu options at the top of the page.

To view your shopping cart, click on

If you wish to delete an item from your shopping cart, click next to the item you want to be removed.

If you require assistance with your online ordering, please contact our customer service department:

Shepard Customer Service(404) 720-8600

[email protected]

and follow the prompts to have your password sent to the registered email address.

7. Once you log in, you will be prompted to review your profile information.

ORb. If your information is not correct, please click "here" as indicated, update your profile and

Some helpful tips:

TO TAKE ADVANTAGE OF THE CONVENIENCE OF ORDERING ONLINE, SIMPLY FOLLOW THE INSTRUCTIONS BELOW.

1. Go to www.shepardes.com

2. Click on


4. Show Information page will be displayed.

5. Log in by entering your email address and password then clicking

6. If you do not have a password, you will need to click on the link "Forgot your password?"

***ATTENTION EXHIBITORS***ONLINE ORDERING FOR SHEPARD SERVICES AVAILABLE

Customer Service Email: [email protected] Raleigh , North Carolina Event Code: G155011212

December 13, 2012 Customer Service Phone: (404) 720-8600 Customer Service Fax: (404) 720-8755 Raleigh Convention Center

ONLINE ORDERING INSTRUCTIONSShepard Exposition Services1531 Carroll Drive, NW

AENC Annual TradeshowAtlanta, GA 30318

Name of show that you are attending -

Account Name: Shepard Exposition Services, Inc. Bank Name: PNC Bank N.A., Pittsburgh, PA 15219 USA

Routing Number: Account Number: 42-6061-9772

SWIFT CODE (US): PNCCUS33 PNCCUS33

WIRE TRANSFER

Event Code:

Please complete the information requested below and return this form with your orders. You may choose to pay by credit card, check payable to Shepard Exposition Services, or bank wire transfer. However, we require your credit card authorization to be on file before we process your order(s) for service. We will use this authorization to charge your credit card account for any additional amounts incurred as a result of show site orders placed by your representative to include material handling charges for shipments received on your company's behalf and any unpaid balance due for Shepard services. Credits for services will be issued at show site only.

G155011212 Discount Deadline: November 22, 2012

Customer Service Phone:



Shepard Exposition Services


(404) 720-8600

(404) 720-8755

[email protected]

PAYMENT AUTHORIZATIONAENC Annual Tradeshow

Exhibiting company name

December 13, 2012Raleigh Convention Center

The following information must be included on the bank copy of the wire transfer confirmation:


Raleigh , North Carolina

In order to accurately process the transfer of funds from your account, please complete the following information and fax it along with a copy of the wire receipt to the fax number printed on the header of this page. A $50 service charge will be added for processing checks drawn on foreign banks. A $25 service charge will be added for processing U.S. wire transfers. $50 service charge for international wire transfers.

Booth number

Credit Card #:

If payment is not received by the date shown above, I hereby agree to have the balance owed to Shepard Exposition Services, Inc. charged to the credit card indicated in the next section.

SWIFT CODE (INTL):

Security Code:

Month Year

Billing Address:

CREDIT CARD INFORMATION

Type of Card:

Expiration Date:

Please fill out the following information:

Authorized Signature:

PHONE:

EMAIL:

COMPANY ADDRESS:

CONTACT NAME:

41000124

BOOTH #

FAX:

EXHIBITING COMPANY INFORMATION

City, ST, Zip:

Name on Card:

CITY, ST, ZIP:

COMPANY NAME:

PAYMENT POLICY

SHEPARD TERMS & CONDITIONSShepard Exposition Services


after the show. Shepard loads materials onto the carrier’s truck under the supervision of the carrier driver who checks and signs for the materials. Shepard assumes no liability for any materials after the carrier assumes custody of materials. If exhibitor’s designated carrier fails to show by the move out deadline after a show, Shepard shall have the authority to route exhibitor’s shipment via an alternate carrier, or return shipment to a local warehouse for disposition at exhibitor’s expense.

PACKAGING, CRATES, AND EMPTY CONTAINERS

CLAIM(S) FOR LOSS AND PAYMENT FOR SERVICES

SHEPARD'S LIMITS OF LIABILITYIf found liable for any loss or damage, Shepard's sole and maximum liability for loss or damage to exhibitor's materials will be limited to the repair or replacement with like kind and quantity, subject to a dollar amount not to exceed $5.00 (five dollars) per pound based on the weight of the articles for which Shepard specifically acknowledges receipt in writing. Shepard shall in no event be liable for collateral, exemplary, indirect costs or damages, or loss of sales resulting from, or related to, a claim for loss of or damage to material.

Exhibitor agrees that any and all claims for loss or damage shall be submitted to Shepard prior to the conclusion of the show when alleged loss or damage occurred prior to that time, and in all cases within 30 days of the conclusion of the show. For claim reporting purposes, the "conclusion" of the show shall be construed as the end of the day on which exhibitor must vacate the show site. All claims reported after the 30-day period will be rejected. In no event shall a suit or action be brought against Shepard more than one year after the date that loss or damage occurred. Payment for services may not be withheld. In the event of any dispute between Shepard and the exhibitor relative to any loss or damage claim, the exhibitor shall not be entitled to, and shall not withhold payment for Shepard services as an offset against the amount of the alleged loss or damage. Any claim against Shepard shall be considered a separate transaction and shall be resolved on its own merit.

Outbound Services: All outbound services will be processed on your credit card. A copy of the receipt and invoice will be mailed within 10 days of the close of the show.

Price Quotes: Prices quoted are for the duration of the show and include installation, rental, and removal, except where indicated.

Shepard shall not be responsible for surface damage to loose or uncrated materials, pad-wrapped, or shrink-wrapped materials. Shepard shall not be responsible for concealed damage, damage to carpets in bags or poly, or damage to materials improperly packed. Shepard shall not be responsible for crates and packaging unsuitable for handling, partially assembled, or having prior damage. Affixing “Empty” storage labels to containers is the sole responsibility of the exhibitor or his representative. All previous labels should be removed. Shepard assumes no responsibility for removal or misdelivery of containers with old labels or incorrect information on labels or for loss or damage to materials stored in containers labeled “empty.”

Consistent with trade show industry practices, there may be a lapse of time between the delivery of shipment(s) to the booth and the arrival of the exhibitor or his representative.During such time, the materials will be left unattended. Shepard is not, and cannot be, responsible for loss, damage, theft, or disappearances of exhibitor’s materials after same have been delivered to the exhibitor’s booth. Similarly, there may be a lapse of time between the completion of packing and the actual pick up of exhibitor’s materials from the booth for loading onto a carrier. During such time, the materials will be left unattended. Shepard shall not be responsible for loss, damage, theft, or disappearance of exhibitor’s materials before same have been picked up for loading after the show. All materials will be checked at the booth at the time of loading using document(s) submitted by the exhibitor and notations of exceptions to conditions of materials, or piece counts will be made on said document. Shepard assumes no responsibility for loss, damage, theft, or disappearance of exhibitor’s materials after same have been delivered to exhibitor’s appointed carrier or agent for transportatio

INBOUND AND OUTBOUND SHIPMENTS

Exchanges and Cancellations: Onsite exchanges and cancellations in orders will be assessed a 100% pick-up fee.

The name "Shepard" shall be construed within the meaning of this contract as Shepard Exposition Services, Inc. and its employees, officers, agents, and assigns including any subcontractors Shepard may appoint. The term "exhibitor" refers to any party who contracts for services with Shepard. Shepard shall be responsible only for those services which it directly provides, and hereby agrees to execute its contracted duties in good faith. Shepard assumes no responsibility for any person, parties, or other contracting firms not under Shepard's direct supervision and control. Shepard shall not be responsible for loss, delay or damage due to strikes, lockouts, work stoppages, natural elements, vandalism, acts of God, civil disturbances, power failures, acts of terrorism or war, or any other causes beyond Shepard's reasonable control; or for ordinary wear and tear in the handling of materials. Due to the security and liability requirements, Shepard personnel will unload all vendor materials from the loading docks to the booths.

DEFINITIONS AND SHEPARD RESPONSIBILITIES

INDEMNIFICATIONThe exhibitor agrees to indemnify, forever hold harmless and defend Shepard and its employees, officers and agents from and against any and all claims, causes of action, fines, penalties, damages, liabilities, judgments, and expenses on account of personal injury or death, damage to or loss of property or profits arising out of, or contributed to by any of the following: (1) exhibitor's negligent supervision of any labor secured through Shepard or the negligent supervision of such labor by any of the exhibitor's employees, agents, representative, invitees, and/or exhibitor appointed contractor (EAC); (2) exhibitor's negligence, willful misconduct, or deliberate act, or such actions of exhibitor's employees, agents, invitees, representatives, or EACs at the show to which this contract relates, including but not limited to the misuse, improper use, unauthorized alteration or negligent handling of Shepard equipment; or (3) exhibitor's violation of Federal, State or Local ordinance; or violation of show regulations and/or rules as published by the Facility and/or Show Management.

Default Colors: If skirting and carpet colors are not selected, show colors will prevail.

Rental Responsibility: All materials are on a rental basis and shall remain the property of Shepard. The customer shall be held financially responsible for any damage to Shepard

equipment used by the customer.

Show Site Orders: Services ordered at show site will require full payment at the time the order is placed. Purchase orders may not be used in lieu of payment. Regular prices will apply

to all show site orders. Floor orders are limited to availability.

Third Party Orders: If you contract your work to a display or exhibit house and require services from Shepard, the payment policy stated above applies. Please pass this information on to

them. A Third Party Payment form must be completed and submitted three weeks prior to show opening.

Charges: All charges, regardless of amount, must be paid in full by cash, check or credit card. If credit card method is used, please ensure that the card limits are high enough to cover

your expected charges.

Past Due Accounts: The buyer understands that there will be a 1 1/2% monthly (18% per year) finance charge on past due accounts and agrees to pay all costs incurred by Shepard

Exposition Services while endeavoring to collect this account.

Invoices: Prior to close of show, an invoice will be prepared and delivered to your booth for your review. Credits will be issued at show site only. If you have any questions, or want to pay

your invoice by check or cash, please see our customer service representatives at the service desk on site.

International Customers: International customers must pay for all services in U.S. funds. A $50 service charge will be added for processing checks or wire transfers drawn on foreign

banks.

U.S. Wire Transfers: A $25 service charge will be added for processing U.S. wire transfers. Please complete the wire transfer portion of the Payment Authorization form. The credit card

portion of the form must still be completed before your order will be processed.

Tax Exempt Status: If you are tax exempt in the state where the show is held, a copy of the certificate must accompany your order.

Both parties MUST sign this form indicating acceptance; otherwise, request will be denied.

By signing this form, both parties agree and understand that the exhibiting firm is responsible for all charges.

In the event that the named third party does not make payment by show close, Shepard will be paid by the exhibiting firm on demand at show site.

The show site invoice may or may not include any outbound services, such as additional material handling, rigging, and/or shipping charges.

All services Rental Furniture Logistics/Transportation Material Handling Carpet Exhibit Display Rentals Overhead Rigging/LaborOther (please specify): Cleaning Installation/Dismantling Labor

Name on Card:

COMPANY NAME:

COMPANY ADDRESS:

Type of Card:

Credit Card #:

City, ST, Zip:

CONTACT NAME:

THIRD PARTY CREDIT CARD INFORMATION

BOOTH #

PHONE:

FAX:


Billing Address:

CONTACT NAME:

CITY, ST, ZIP:

CITY, ST, ZIP:

EXHIBITING COMPANY INFORMATION

EMAIL:

YearMonth

Security Code:

AUTHORIZED SIGNATURE:

EMAIL:

Expiration Date:


Discount Deadline:G155011212Raleigh , North Carolina

(404) 720-8755

[email protected]



AUTHORIZED SIGNATURE:

The following information must be completed and the form returned to Shepard by the deadline date.

PHONE:COMPANY ADDRESS:

FAX:

THIRD PARTY INFORMATION

November 22, 2012

When a third party is handling your display and/or paying for any services on your behalf, we will agree to this third party arrangement if the following payment is agreed upon and all signatures are properly completed.

SERVICES TO BE COVERED BY THIRD PARTY

COMPANY NAME:

Event Code:

THIRD PARTY PAYMENT AUTHORIZATIONAENC Annual Tradeshow

December 13, 2012 Customer Service Phone:Atlanta, GA 30318

(404) 720-8600


1531 Carroll Drive, NW

~ The CONTRACTOR must abide by the rules and regulations of the show and all pertinent union regulations

Fax:

Date:Exhibitor's Signature:

Contact Address:

G155011212

~ If required, the non-official contractor must be able to provide evidence that it has current and applicable labor contracts and must comply with all labor agreements and jurisdictions. The non-official contractor must not jeopardize the production of the event by any act or practice that would lead to work stoppages, strikes or labor disputes.

~ Non-official contractor employees must wear approved identification badges at all times while in the work area. Badges will be issued at show site, to authorized representatives, when all requirements have been met.

~ The non-official contractor must have all business licenses, work permits and insurance required by State and City governments and Facility Management before beginning work, and shall provide Show Management with evidence of compliance.

Please read the following information entirely prior to signing form and returning to Shepard.

Event Code:

Customer Service Email: [email protected]

Contact Name:

~ The non-official contractor must confine its operations to the exhibit area of its clients. No service desks, storage areas or other work facilities will be located anywhere in the facility. Show aisles and public areas are not part of the Exhibitor's booth space.

~ The CONTRACTOR hired by the exhibitor must, by the deadline date, provide Shepard with a current Certificate of Insurance with minimum limits of $500,000 property damage per occurrence, $1,000,000 personal injury per occurrence, workers compensation aggregate coverage of $1,000,000 per occurrence, and naming Shepard Exposition Services as additionally insured for the time period of the show (including move-in and move-out days).

~ CONTRACTOR employees must wear approved identification badges at all times while in the work area. Badge will be issued at show site to authorized contractor representatives when all requirements have been met.

~ If the non-official contractor is empowered to incur expense on behalf of the exhibitor, a Third Party Payment Authorization form must be completed and returned to Shepard. The exhibitor agrees that he is ultimately responsible for the cost of all services provided in connection to the exhibitor's booth.

~ The non-official contractor agrees to have evidence, in the booth, that it has a valid authorization from the Exhibitor for services.

(404) 720-8755

Deadline Date: November 15, 2012Raleigh , North Carolina

The following information must be completed and the form returned to Shepard by the deadline date.


Complete this form for each non-official contractor used. Only the official show contractor or the facility may provide building services, utilities, rigging, material handling, cleaning, and furniture rental.

As the official show contractor, Shepard will provide all usual trade show services, including installation/dismantling labor, but exhibitors may appoint a non-official contractor to provide installation/dismantling labor provided all the following conditions are met:

~ EXHIBITOR must inform Shepard Exposition Services that they have contracted with a non-official contractor by completing this form and returning it by deadline date. If form is not submitted by deadline date, the Exhibitor Appointed Contractor will not be allowed to perform work in the hall except to supervise the official contractor provided labor.

EXHIBITOR APPOINTED CONTRACTORAENC Annual Tradeshow

December 13, 2012 Customer Service Phone:



(404) 720-8600 Customer Service Fax:

~ The non-official contractor may not solicit business on the exhibit floor.

Exhibiting Company Name: Booth #

Name of Non-official Contractor:

Services to be performed:

Contact Phone:

~ 10'x10' Expo Carpet (Select Color) ~ 10'x10' Expo Carpet (Select Color)(01) Red (13) Teal (06) Black (01) Red (13) Teal (06) Black(05) Blue (10) Grey (07) Burgundy (05) Blue (10) Grey (07) Burgundy

~ 6'Lx42"H Skirted Counter (Select Color) ~ 30" Star Base Pedestal Table(01) Red (04) Gold (07) Burgundy ~ (2) Padded Arm Chairs(02) Green (05) Blue (10) Grey ~ Wastebasket(03) White (06) Black (13) Teal ~ One Time Vacuuming for 100 sq. ft.

~ (2) Padded Stools with Back 50024 ~ Up to 200 lbs. Material Handling*~ Wastebasket~ One Time Vacuuming for 100 sq. ft.47001~ 200 lbs. Material Handling*

~ 10'x10' Expo Carpet (Select Color) ~ 10'x10' Expo Carpet (Select Color)(01) Red (13) Teal (06) Black (01) Red (13) Teal (06) Black(05) Blue (10) Grey (07) Burgundy (05) Blue (10) Grey (07) Burgundy

~ 1 Meter Locking Cabinet (LC3) 66284 ~ 10'x10' New York Booth ~ Wastebasket ~ Wastebasket~ One Time Vacuuming for 100 sq. ft. ~ One Time Vacuuming for 100 sq. ft.~ Up to 200 lbs. Material Handling* ~ Up to 200 lbs. Material Handling*

Subtotal:Please complete the following:Company Name: Booth #: Amount Due:Contact Name: Phone #:


Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.

There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received 24 hours prior to

first exhibitor move-in day.

66329 2735.30

Signature also indicates you read and accept the Payment Policy and Terms and Conditions.

$6.750% Tax: $

$

50091

*Some restrictions may apply - material handling based on standard freight, does not include late to warehouse surcharges, special handling, marshaling yard or other applicable fees.

66326

35030/35010

Regular Amount

1189.10

35030/35010

Qty. Discount Regular Amount Qty. Discount

3555.90914.70

50255

989.55

300 SERIES PACKAGE

50091

50255

47001

66323 761.2066320


Signature Series Packages offer one stop shopping convenience for all of your trade show needs.

35030/35010

50091

753.70 979.80

400 SERIES PACKAGE

$275.00

$110.00

Regular Amount

47001

66262

GO PLATINUM!! Includes the Gold Upgrade plus daily vacuuming and (1) 500 watt electrical drop.

GO GOLD!! Upgrade your package to include 100 sq. ft. of 1/2" Carpet Padding (50009) and Visqueen (50010).

Qty. Discount

Customer Service Phone: (404) 720-8600

50255

Signature Series - We Make Exhibiting EZ!!

[email protected]

November 22, 2012

200 SERIES PACKAGE


Customer Service Fax: (404) 720-8755

Qty. Discount Regular Amount

35030/35010

50091

Event Code: G155011212 Discount Deadline:

50255

100 SERIES PACKAGE

47001

50047 50032

50021

December 13, 2012Raleigh Convention Center

Shepard Exposition Services SIGNATURE SERIES PACKAGES1531 Carroll Drive, NW


Choose drape color (place color code next to order):Red (01) Gold (04) Burgundy (07)Green (02) Blue (05) Grey (10)White (03) Black (06) Teal (13)

4'L X 30"H6'L X 30"H8'L X 30"H4'L X 42"H6'L x 42"H8'L x 42"H4th Side 30"

4th Side 42"

4'L X 30"H6'L X 30"H8'L X 30"H4'L X 42"H6'L x 42"H8'L x 42"H



Total Expo Furnishings:Please complete the following:Company Name: Booth #: Amount Due:Contact Name: Phone #:





ColorCode DiscountSize50042 123.20

148.5050046

Amount

50043 148.50 193.0550050

Regular

174.20

Tables are 3-sided draped, must order 4th side for all

247.20290.75

Code

124.95156.20

DRAPED RISERS

104.65

67.20Code

108.55136.05

51.70Size DiscountQty.

500955010250101

Amount

188.70

83.5065.90

169.40145.15

RegularQty.

UNDRAPED RISERS

130.30

85.65

50087

50040 111.00

RISERS - WOODEN PLANKING, 8" WIDE

120.15 156.20

Size

50044 99.95

50094

Literature rack styles may vary based on location and availability.50245

Qty.

43.90

UNSKIRTED TABLESLiterature Rack 219.40

57.0529.00

168.75Floor Easel

RegularQty.

AmountDiscount

109.55

210.60

32.30

50058 16.75

89.50

273.8097.25

DiscountItem

273.80

21.80Sateen Skirting

Discount

Please choose color from skirted table section.

Regular

Qty. RegularCode

$6.750%

$Tax: $

74.25

160.15

Amount

22.3074.25 50091Qty.

WastebasketCode

138.65

Regular Amount

85.40

24.85Size Discount

190.15193.05

106.65Stool w/back

STANDARD ACCESSORIES

50024

EXPO FURNISHINGS1531 Carroll Drive, NW



101.25 131.65

Code

Side ChairArm Chair

November 22, 2012Raleigh , North Carolina

Regular Amount

96.5574.255002150020


SKIRTED TABLES




(404) 720-8600

[email protected]

Discount Deadline:

STANDARD SEATING

Qty. Discount Regular AmountItem

December 13, 2012

247.20


TABLES - ALL DISPLAY TABLES ARE 24" WIDE

Qty.

50047223.6550051190.15

50052

sides to be draped.

Discount

50171

129.95

96.5596.55

34.90

68.8584.25

45.2548.25

Item

210.6074.80Coat Rack

5004550049

120.1596.10

5004850041

134.00

50081

5008550083

50082

50086

50076

50079

50080

50084

Code

Garment Rack

ItemCode

50093

Bag Rack5009250175

Sign Holder, 22x28 145.80

50077

50078 45.3558.8562.75

SKIRTING OF EXHIBITOR EQUIPMENT-per linear ft.

189.5598.1061.45Chrome Stanchion

Amount


79.90127.55Velvet Rope, 7'

Choose Color:

Variation in dye lot may occur when ordering more than one cut of carpet.

Choose Color:

What is your booth size (ft.)?

Total Carpeting & Cleaning

Company Name: Booth #:

Contact Name: Phone #:





BOOTH CLEANING - Minimum 100 sq.ft.

Carpet is delivered clean, but may become dirty during setup. We suggest that you order vacuuming at least once before show opening.

Please note: booth cleaning and porter service are non-taxable for this show.

BOOTH DIMENSIONS

Item

Vacuum Once

Discount

Booth cleaning rates are per square foot.Qty.

Amount Due:

47001 0.33 0.45Amount


Silver Cloud (18)

Amount

1/2" Padding

Tax:6.75%

PADDING & VISQUEEN

5000850009

2.65

Item RegularDiscount

Regular

Rental includes installation and removal. Purchase carpet, please filout Labor Order Form (carpet installation section) to have carpet installed.

=

0.45

Regular

1.15

7.75

Purchase/sq.ft.5.15 6.70Rental 1000+/sq.ft

17.5013.45

RegularItem

3.60

Amount

4.70In order to protect special cut carpet during set up, Visqueen will automatically be installed at published rate listed below.

PREMIUM CARPET - 32 OZ., 100% ULTRA CUT PILE WITH ACTION BACK OR JUTE BACKING

Prices quoted above include installation and taping of front edge only. All rental carpet is delivered clean to your booth space, but during setup, carpet may become dirty. Please order cleaning service at least once before show opening.

10' x 20'

SPECIAL CUT EXPO CARPET

50258

5025650257

10' x 40' 718.20Grey (10) Burgundy (07)

Discount

50006 Per Square Foot

Qty.

Red (01) Black (06)Blue (05) Teal (13)

Red (01)

Peacock (32)Deep Navy (22)

Black (06)Charcoal (17)

4600146003

Porter Service Rates are per square foot

In order to protect premium cut carpet during set up, Visqueen will automatically be installed at published rate listed below.

PERIODIC PORTER SERVICE

Minimum 100 sq. ft. is required. No refunds on cancellations.

5.95Rental/sq.ft

Qty. Discount

245.70466.85

933.65

X



(404) 720-8600

700.25538.65359.10

50255

Customer Service Fax: (404) 720-8755 Raleigh Convention Center

EXPO CARPET - 16 OZ.

Customer Service Email: Event Code:

[email protected]

CARPETING & CLEANINGShepard Exposition Services1531 Carroll Drive, NW


$$

December 13, 2012

November 22, 2012Discount Deadline:

Qty. RegularItem Discount Amount

50010

10' x 10'

G155011212

189.00

10' x 30'

Amount

46002

0.40

Porter Svc Once47030Item

0.902.05

0.50

$

Qty.

Porter Service includes emptying wastebaskets within the booth every two hours during the show. It may be ordered once for the first day of the show only or daily.

1" Padding

0.60

sq. ft.

Visqueen

Choose Color: Minimum 4' panel rental required.Red (01) Blue (05) Grey (10)White (03) Black (06) Burgundy (07)

Please complete the following:Company Name: Booth #:







Customer Service Email: [email protected]

SPECIALTY FURNISHINGS/ACCESSORIES

Event Code:

Qty.

793.75

December 13, 2012

793.75875.55

Item

SHOWCASES

Discount Deadline:Raleigh , North Carolina

103.55

272.05

51086 79.65

Ped. Table,30"

Director's Chair

Regular

50067185.20


November 22, 2012

AmountDiscount


Full View 4'

Item



Amount

(404) 720-8600

1531 Carroll Drive, NW

SPECIALTY CHAIRS AND TABLES

G155011212

Qty. RegularDiscount

1138.20

(404) 720-8755

Quarter View 4' 1031.90Director's Stool

1031.90Full View 6'

51089 272.0550030

209.2550032 5006951090 50068142.45

50088

46.45

MISCELLANEOUS ITEMS

500988' Upright 27.90

Refrigerator

101.25Ped. Table,42" 209.25Rnd Side Table

131.65131.65

50031 Sq. Side Table 101.25

Amount

50064

2'X8' w/o legs, each

Qty. Item

5024250237

4'X8' Vert., 1/4"holes 256.15256.15

6" Hooks (12) 42.20

333.00333.00

Discount

54.85

4'X8' Horz., 1/4"holesRegular Amount

Must be approved by show management.

8' High 50104

50089 24.10

Discount

SPECIAL DRAPERY BACKGROUNDS - Per linear foot

8' Crossbar 18.55

50065ItemLin. Ft.

256.9515.20 19.75 5006050073 25.0519.25

334.05256.9550074 334.054' X 8' Horz.

50061 4' x 8' Vert.3' High

$$

Total Specialty Furnishings/Accessories:Tax:

Amount Due:6.750%

$

60.40604.45

RegularQty. Item

Drawing Bowl

Discount

7-Ball Waterfall785.80 13.05

246.70

Regular

16.95142.20

Discount

GRID AND GRID ACCESSORIES

Qty.

Colors and styles of showcases may vary depending on location and availability.

Quarter View 6' 875.55 1138.2050070

Amount 2'X8' w/legs, each 189.75

AmountSize

50236


50185

Other accessories available, please call customer service for more information.36.25

Regular

184.85

1/4" PERFBOARD & VELCRO TACK BOARD

50061

Quarter ViewFull View

8' High backwall drape3' High sidewall

drape

50065 50064

18" H

SOM LSM OCB

SOC LSC CHC

MPS MPC SOQ CHQ

SED LSD CHD

SO1 OCU OCY OCW

OSA OTP OTM OTH OTD

C1E C1F C1C C1M

E1E E1F E1C E1M

LA1 LA2

SubtotalFloor orders are subject to availability. Substitutions may be provided without prior notification.Please complete the following: Amount Due:Company Name: Booth #:






Discount Deadline:[email protected] Raleigh , North Carolina

197.35197.35

Key West - Black

LA2-table lamp 256.55256.55

668.65

LA1-floor lamp

EXECUTIVE FURNITUREShepard Exposition Services1531 Carroll Drive, NW


848.70

968.00 1258.40


Qty. Amount

November 22, 2012G155011212

COMFORT SEATING/OTTOMANS

Discount Regular

Event Code:

Item

December 13, 2012 Customer Service Phone: (404) 720-8600Raleigh Convention Center Customer Service Fax: (404) 720-8755

LSM

SED

Lisbon - Charcoal Leather

900.65

641.60

MPS

1135.05

957.40

LSC

OCB 535.30 695.90

736.45SOM652.85

873.10SOC

Memphis

602.05

596.05

CHC

SOQ

491.60

1882.85

MPC

OCU

C1F

518.20

OCY

398.60

497.25

C1E 353.05Cocktail Tables

Amount

311.30

458.95

E1F

419.50

362.70

OTH 197.35151.80

392.35

322.70431.75

140.45

Regular

COCKTAIL, END TABLES & LAMPS

301.80E1E

E1ME1C

279.00

Tax:

Ottomans

End Tables

C1C

$

$

Lamps

322.65

404.70

$

C1M

OSA

OTP

OTD

2447.70

639.10

834.10

Astro901.55

692.80

Newport

463.101093.10LSD

Miscellaneous Seating

774.85CHQ

444.10

OCW325.70250.55

646.45

1307.80514.35

577.35

182.60

332.10

431.75

419.45

332.10

1172.00

CHD840.85

835.10SO1 1085.65

1006.00


OTM

Qty. Item Discount

6.750%

Floor orders are subject to availability. Substitutions may be provided without prior notification.Please complete the following:Company Name: Booth #:

Contact Name: Phone #: Amount Due:





268.95

288.75SC2

SC8 206.90

Altura - Black Crepe

237.25SC1

Luxor - Black Leather

XC3

540.35XC6

506.80

CC8 (10'L)664.35

XC4

Qty.

457.45

Miscellaneous Chairs

CB1 (42"RND)

CC6 (6'L)Mahogany - 29" High

1057.20CC5 (42"RND)

288.75

Brewer

594.70XC5

222.10SC3

308.45377.60

$

SC6 290.45SC4 237.25

CC7 (8'L)539.05

863.65

646.45497.25

415.65

SC9

XC2

250.55

Subtotal

222.10

Regular

700.75

308.45

580.85

619.30

755.10

1374.35

915.40

$

Tax: $6.750%

CG1 (42"RND)

Miscellaneous Conf. Table - 29" High

615.80

CB2 (6'L)

Graphite Nebula - 29" High

CB3 (8'L) 704.15

676.15

700.75

483.60CE1 (42"L) 372.00

XC1

383.40

740.30

658.85

476.40

CF1 (42"L)

498.40

466.90

CONFERENCE CHAIRS

473.70

Discount

325.70

AmountItem

December 13, 2012 Customer Service Phone:

RegularItem

Raleigh Convention Center Customer Service Email: [email protected] Raleigh , North Carolina

(404) 720-8600

November 22, 2012



CONFERENCE TABLES

AmountQty.

569.45OTO

700.75CE2 (60"L)


606.95

Panton

CF2 (60"L)

539.05

458.95

520.10

353.05


G155011212 Discount Deadline:

Discount

Event Code:

Geo Tables - 29" High

539.05

XC2

SC3SC2

XC3

XC4

SC8

XC5XC6

SC4SC1 SC6

XC1

OTO SC9

CE2

CB1CB2 6'LCB3 8'L

CF2 CE1 CF1

CG1CC6 6'LCC7 8'L

CC8 10'L

BCE

Floor orders are subject to availability. Substitutions may be provided without prior notification. SubtotalPlease complete the following:Company Name: Booth #:






December 13, 2012 Customer Service Phone: (404) 720-8600(404) 720-8755 Raleigh Convention Center Customer Service Fax:


Discount Deadline:

AmountQty. Regular

BAR TABLES

November 22, 2012 Event Code:

Item Discount



Raleigh , North CarolinaG155011212

[email protected]

36" Round x 42" High

VTM 322.70419.50322.70VTN419.50

Item

404.70353.05


311.30 404.70

Regular

BSS

VTK

308.45

318.85

6768.25

BST 414.50

332.15BSD

5206.35

BAR STOOLS

Qty.

AmountItem

311.30

WTJ 394.75

VTF311.30VTC

VTJ458.95

513.20

404.70


BS1

332.15

358.75BSL (29"H)BSN (29"H)

BRC

WTF

BR1

Qty.

Miscellaneous

BSC

237.25BS3BS2

565.10

0.000.00

237.25

Oslo - 30" High

318.85

BARS

1808.80

Martini Bars - 47" High

252.45

Ohio - Chrome, 31" High

BCE (32"H)

328.20

308.45

431.80

Banana - Chrome, 30" High

431.80

434.70

466.40

Discount

308.45237.25

Discount

2351.45

414.50

Regular Amount

$Tax: $

$

Amount Due:6.750%

VTN

VTCVTF

VTM VTK VTJ

WTJ WTF

BR1 BRC

BST BSD BSCBSS

BSL

BS1BS3 BS2

BSN

PEDESTALS COLOR SIZE Graphite PDL

PDF Graphite 24"Lx24"Dx36"H

PDH Graphite 24"LX24"DX42"HPDK Graphite 30"LX30"DX42"HPDL Black 24"LX24"DX42"H

BC6 BC7 ET1 ET2

CP5 PO3 PO1 WD2

CO4 L26 L27 R1Q

Floor orders are subject to availability. Substitutions may be provided without prior notification.Please complete the following: SubtotalCompany Name: Booth #:

Contact Name: Phone #: Amount Due:Authorized Signature:




394.75 513.20

394.75 513.20457.45 594.70

CO4WD2

809.30

676.15

471.30

715.60520.10 676.15550.45

RefrigeratorL27

R1Q 362.55

622.55PO1PO3

520.10

577.35444.10 577.35

Training Room

CP5

ET2ET1

444.10 577.35BC6

BC7 434.70 565.10444.10

700.75755.10772.25PDL 594.05

PDH 539.05580.85PDK

500.90

Product Display

DF1

PDF 520.10

PRODUCT DISPLAY, FILES, REFRIGERATORS, & TRAINING ROOM FURNITURE

Qty. Discount

338.00

Regular Amount

260.00

Altura - Black Crepe

385.30SY1

676.15

Item

144.25CS9 187.55CS8

STACKING & UTILITY SEATING

Qty.

XTF

144.25 187.55

525.55


404.25

XTK

Discount

483.60372.00

525.55

269.55

404.25

483.60

Regular Amount

Stacking Chair, 37" High

XTJ

Item

372.00

$6.750%$

299.85

Amount

299.85299.85 389.80

Regular



L26

Tax:

November 22, 2012

(404) 720-8755

389.80

Discount Deadline:G155011212Raleigh , North Carolina

Discount

389.80


409.95 532.95

$

Lateral Files

XTM

350.40

ZTN

XTN

ZTM

ZTJ

525.55404.25XTP

ZTK269.55 350.40

Qty.

ZTP

Item

(404) 720-8600 Customer Service Fax:


Customer Service Email: [email protected] Event Code:

CAFÉ TABLES

Raleigh Convention CenterDecember 13, 2012 Customer Service Phone:

ZTP - 36"ZTK - 30"

ZTN - 36"ZTJ - 30"

ZTM - 36"

XTF - 30"

XTP - 36"XTK - 30"

XTN - 36"XTJ - 30"

XTM - 36"

SY1 DF1CS8 CS9

Please complete the following:Company Name: Booth #: SubtotalContact Name: Phone #:

Authorized Signature: Amount Due:




7096.40

1838.90

10' x 10'

66251

66252

6375.05

2873.5066253

The Chicago

10' x 20' 5229.45

9194.8010' x 20'

3735.55 66262

2390.55

2081.90

The Salt Lake City

66254

4903.9010' x 30'

1601.45

5458.75

10' x 10'

4022.65

10' x 10'

10' x 30'

The Saint Louis66256

66261

66259

66260

11953.25

66263

66264

2605.25

10' x 30'

5555.20

9761.8510' x 20'10' x 10'

6431.10

7221.754781.35

4947.00

10' x 30'10' x 20' 3677.95


$Tax: $6.750%

$

7509.1066255

66257

13935.60Salt Lake City

9951.10

The Las Vegas66265

Please fax completed form to Exhibit Solutions Department at 404-720-8757.

All Exhibit Booth Rentals include installation/dismantling and graphic panels as shown (not all booths have graphic panels). Prices quoted are for print-ready graphics. If graphics submitted are not print-ready, additional fees may apply. Please contact the Exhibit Solutions Department with any questions you may have at 404-720-8652. Carpet is not included, to order please refer to the Carpet & Cleaning form.

Saint Louis

66269

66268

10' x 10'The Detroit

The Detroit

10719.70Las Vegas

10' Truss Unit 7654.70

3371.40

20' x 20' Island

404-720-8652

Discount Deadline: November 22, 2012

Qty.

The New York

3386.85


December 13, 2012Exhibit Solutions Sales Phone:

The Phoenix

Description Regular

EXHIBIT BOOTH RENTALS

The Phoenix4382.80

EXHIBIT SOLUTIONS BOOTH RENTALSShepard Exposition Services1531 Carroll Drive, NW



Atlanta, GA 30318

Exhibit Solutions Sales Fax: 404-720-8757

2578.70

Code RegularDiscount

10' x 10'

The Los AngelesAmount

1983.60

[email protected]

Code Discount

10' x 10' 3884.752988.25

Amount



The San DiegoQty. Description

66250

Please choose color: □ Black (06) □ White (03)



Please choose color: □ Chrome (CH) □ Wood (W)






5' W x 1' 9" D x 3' 6" HPlease complete the following:Company Name: Booth #: SubtotalContact Name: Phone #:

Authorized Signature: Amount Due:




EXHIBIT SOLUTIONS ACCESSORIESShepard Exposition Services1531 Carroll Drive, NW

AENC Annual TradeshowAtlanta, GA 30318December 13, 2012 Exhibit Solutions Sales Phone: 404-720-8652

Exhibit Solutions Sales Fax: 404-720-8757 Raleigh Convention Center Customer Service Email: [email protected] Raleigh , North Carolina Event Code: G155011212 Discount Deadline: November 22, 2012

ACCESSORIES

Code Qty. Description Discount Regular Amount

Showcases66270 Quarterview 1065.00 1384.50

1494.20

66271 Triangular 973.15 1265.10

66272 Square 1149.40

Quarterview Showcase Triangular Showcase4' 6" W X 1' 9" D x 3' 3" H 1' 9" W x 1' 9" D x 7' H

Reception Counters66274 RC1 2284.40 2969.70

2380.70

66275 RC2 844.20 1097.45

66276 RC3 1831.30

Square Showcase RC11' 9" W x 1'' 9" D x 7' H 7' 9" W x 3' 5" D x 3' 9" H

806.85

Computer Stands66285 CS1 1065.00 1384.5066286 CS2 620.65

Literature and Product Display66277 Gondola 563.95 733.15

66278 GL1 996.10

1225.25

RC2 RC3 4' 9" W x 2' 3" D x 3' 3" H 5' 3" W x 3' 3" D x 3' 6" H

1294.95

66279 GL2 942.50

258.9066280 LS1 300.80 391.0566281 LS2 199.15

957.85 1245.20

Locking Cabinets66282 LC1 789.30 1026.10 CS1 CS2 Gondola

CS1 - 3' W x 1' 9" D x 6' 3" H 3' 6" W x 1' 9" D x 5' HCS2 - 2' 3" W x 1' 6" D x 6' 3" H

66284 LC3 582.30 757.00

66283 LC2

$

Please fax completed form to Exhibit Solutions Department at 404-720-8757.

GL1 GL2GL1 - 5' 4" W x 1' 3" D x 8' H

GL2 - 4' 3" W x 1' 3" D x 7' H LS1 LS2

LC1 - 1 meter wide3' 6" W x 1' 9" D x 3' 6" H LC3

3' 9" W x 2' 3" D x 3' 6" H

LC2 - 1.5 meters wide


6.750% Tax: $$

UNION JURISDICTIONS/NORTH CAROLINA

IN GENERAL - Craftsmen at all levels must be instructed to refrain from expressing any grievances or directly challenging the practices of any exhibitor. All questions originated by labor are to be expressed only to Shepard Exposition Services and/or Exhibit Manager. Exhibitors are asked to refrain from voicing labor complaints directly to craft personnel. Any questions regarding contract labor should be directed to the Exhibit

LABOR JURISDICTIONS

GRATUITIES - Tipping is expressly prohibited. This includes such practices as giving money, merchandise, or other special consideration for services rendered. Do not give coffee breaks other than mid-morning and mid-afternoon, when the union has a 15 minute paid break. Meal breaks are one hour. Any attempt to solicit a gratuity by an employee for any service should be reported immediately to the Exhibit Manager and Shepard Exposition Services.

EXHIBIT LABOR JURISDICTION - Union exhibit labor claims jurisdiction for the installation, dismantling, and first cleaning of prefabricated exhibits and displays when this work is done by persons other than company personnel. They may be employed by completion of labor forms enclosed in this kit. They are not required to put your products on display, to open cartons containing your products, nor to perform testing, maintenance or repairs on your products. If, however, you hire any labor to assist you, it must be through the Official Contractor or a contractor which meets all of the regulations as an Exhibitor Appointed Contractor.

FREIGHT HANDLING JURISDICTION - Shepard Exposition Services has the responsibility of receiving and handling all exhibit materials and empty crates. It is their responsibility to manage docks and schedule vehicles for the smooth and efficient move-in and move-out of the exhibition. Shepard will not be responsible, however, for any material they do not handle. Shepard will have complete control of the loading docks at all times.Vehicles must not be left unattended at the loading areas. Any unattended vehicles will be towed away at owner's expense.The Fire Marshal absolutely prohibits the storage of empty containers in the exhibit hall. Arrangements have been made with Shepard Exposition Services to store empty crates. Please refer to the Material Handling Information sheet in the service kit for the handling of empties, disposals of skids, etc.

SAFETY - Safety of everyone working in the hall is of our utmost concern at all times. Standing on chairs, tables and other rental furniture is prohibited. This furniture is not engineered to support your standing weight. Shepard Exposition Services cannot be responsible for injuries or falls caused by the improper use of this furniture. If assistance is required in assembling your booth, please order labor on the Labor Order Form.

Since North Carolina is a "right-to-work" state, exhibitor personnel may set up their own exhibits if so desired. Union Labor is available to assist in the erection and dismantling of exhibit booths. Exhibit labor, freight and rigging labor, electricians and plumbers can be arranged for at established rates, using the enclosed order forms.

Please complete the following:

Are you requesting this labor for assembling your hanging sign? □ Yes □ NoHow many laborers will you require? _______ Installation _______ DismantlingDate of installation: _____________________________ Requested start time: ________________ Est. Hours ____Date of dismantling: ____________________________ Requested start time: ________________ Est. Hours ____

I will need Shepard Supervised Labor for (please check one): I will need Exhibitor Supervised Labor for (please check one):□ Installation □ Dismantling □ Both Install/Dismantle □ Installation □ Dismantling □ Both Install/Dismantle

**Supervisory fee is 30% of total cost or $60, whichever is greater. Dismantle: 68063/68064/68065Sup install: 68069 Sup dismantle: 68073

Labor HoursST - Straight time:OT - Overtime:DT - Double time:

If you are shipping carpet to the show and require Shepard to install it for you, please complete the following:

Carpet install date/time: _________________________

Please note: - Hours are based on estimates, you will be invoiced for actual time incurred. Subtotal - Requested times are not guaranteed and are based on availability. - Minimum one hour will be charged. Additional time will be billed in in half-hour increments. Amount Due:

Inbound Freight Information Outbound Freight InformationCarrier Company Name: Carrier Company Name:# of pieces: Weight of Shipment: Deliver Shipment To:Is shipment? □ Crated □ Uncrated Address: Tracking/Pro #: City, ST, Zip: Estimated arrival date: Type of Service (air, van line, ground, etc.):Shipment to arrive at: □ Warehouse □ Show site

Set-up Information for Installation Force freight through preferred carrier:Please check all that apply and provide information where requested. Send shipment back to Shepard warehouse: ($400 min. fee)

Booth Size: x Services You Have Ordered (please check all that apply)Forklift required? □ Yes □ No □ Electrical □ Furniture □ A/V EquipmentCarpet is? □ owned □ rented from Shepard □ Booth Cleaning □ Telephone/InternetCarpet padding? □ Yes □ No Electrical Information:Drawings are? □ Faxed to Shepard □ Shipped w/exhibit crates □ Electrical should go under the carpet (diagram is attached)

□ Electrical drawings are attachedOn-site Exhibitor Contact Information □ Electrical drawings are with exhibit in crate numberName: Phone #: □ Electrical drawings were sent to the official contractorHotel:Arrival date/time:Departure date/time:

Please complete the following: Company Name: Booth #: Contact Name: Phone #:



Orders cancelled without 24-hour notices will be charged a one (1) hour cancellation fee.

All other hours and holidays

Item

STOT

Shepard Supervised Labor (Exhibitor not present)

Code Qty.

30% **

Sup. Fee

Exhibitor Supervised Labor

58.00

Discount Amount

75.40

CodeRegular

680606806168062

75.40ST 58.00

N/A

68067 87.00

Monday-Friday, 5:00 PM - Midnight; Saturday, 8:00 AM - 5:00 PM

87.00 113.10DT

OT30% **

Raleigh Convention CenterDecember 13, 2012 Customer Service Phone:

Raleigh , North Carolina Customer Service Email: [email protected]

(404) 720-8600 Customer Service Fax: (404) 720-8755

68079

LABOR ORDER FORMShepard Exposition Services1531 Carroll Drive, NW


68066

Booth size: =

MINIMUM

ft.1.30

ft.

DT 150.80

SHEPARD SUPERVISION INFORMATION

Tax:

113.1030% ** 116.00

Documents

2012 AENC Trade Show December 13, 2012 - Map Dynamics … · 11:30 AM – 12:30 PM Lunch for Exhibitors and Attendees – Raleigh Convention Center – Section B – Informal networking