DARWIN CONVENTION CENTRE

DARWIN, NT

SPONSORSHIP & EXHIBITION PROSPECTUS

The Australian Environmental Law Enforcement and Regulators Network (AELERT) is a network of environmental regulatory agencies who are responsible for the management of natural resources, cultural heritage or the protection of the environment. It aims to build relationships between jurisdictions to facilitate the sharing of information and to improve the regulatory compliance capacity of member agencies. It also seeks to develop national standards for training and best practice in environmental regulation. AELERT coordinates an annual conference to bring together environmental regulators from across Australia and overseas. Guest speakers have included the Chair of Interpols Environmental Crimes Committee, Principal Lawyers, Senior Investigators from international environmental regulatory agencies, Judges and Magistrates and numerous State and Territory agency representatives. The conferences provide an opportunity for practitioners within environmental regulatory agencies to discuss and highlight their experiences in regulatory practice, legislative drafting, licensing, policy writing, compliance monitoring, audit and the investigation and enforcement of environmental offences. This years conference will be held at the Darwin Convention Centre, Darwin from 2628 October 2011. The theme of the conference will be Connecting Regions Connecting People. CONFERENCE VENUE Darwin Convention Centre Stokes Hill Road Darwin NT 0800 CONFERENCE DATES The Conference dates are Thursday 27 and Friday 28 October. A Welcome Reception will be held on Wednesday 26 October and a Conference Dinner on Thursday 27 October. CONFERENCE SECRETARIAT For queries concerning sponsorship and exhibition opportunities, please contact the Conference Secretariat: Conference Logistics Acting as agent for the AELERT PO Box 6150 KINGSTON ACT 2600 P: 02 6281 6624 | F: 02 6285 1336 | E: conference@conlog.com.au | W: www.aelert2011.com.au

All prices are in Australian Dollars and inclusive of GST

** Please note: Exposure in the conference materials is subject to confirmation of sponsorship prior to print/production deadlines. To maximise exposure, please confirm your participation as early as possible.

Gold $15,400

Silver $11,000

Bronze $5,500

Minor $2,200

Acknowledgment at the opening/closing sessions and at appropriate times throughout the conference

Logo on the conference website with link to your companys website

Logo to be displayed on the sponsors slide at the conference

Logo in all printed, web and email marketing material**

Company banner displayed near the registration desk for the duration of the conference

Advertisement in conference handbook (artwork to be supplied by sponsor)**

A4 Full Page B&W

A4 Page B&W

A4 Page B&W

150 word company profile and logo included in the conference handbook**

Exhibition booth in a prominent location in the exhibition area including:

3m x 2m Velcro compatible shell scheme booth

company name on the fascia board one skirted trestle table two chairs 1 x 4amp power outlet 2 x spotlights

1

Conference registrations including lunches, morning and afternoon tea, welcome reception ticket, conference dinner ticket and the opportunity to participate in the sessions

3 2 1

Opportunity to provide satchel inserts for inclusion in the conference satchel (up to 3 inserts)

(up to 2 inserts)

(1 insert)

(1 insert)

Delegate list distributed at the conference and subject to privacy laws

SPONSORSHIP PACKAGES

ITIONAL OPPORTUNITIES

The Internet Cafe will be located in the exhibition area and it will house two computers and a printer offering access to the internet and email for conference delegates and a barista serving espresso coffee.

Two internet terminals with the home page set to your website Acknowledgement as a sponsor in the conference handbook Two freestanding banners to be located within the internet cafe area (banners to be supplied by sponsor) Acknowledgment in all plenary sessions on sponsors slide Logo on conference website with a link to your homepage Opportunity to place a promotional flyer in the conference satchel Copy of delegate list (name, organisation, State, Country) in accordance with Privacy Legislation 2001.

Two full registrations (including the welcome reception and conference dinner) Company name/logo on all conference satchels Acknowledgement as a sponsor in the conference handbook Opportunity to place an A4 promotional flyer or a promotional item in the conference satchel Acknowledgment in all plenary sessions on sponsors slide Logo on the conference website with a link to your homepage Copy of delegate list (name, organisation, State, Country) in accordance with Privacy Legislation 2001.

There is the opportunity to sponsor the conference keynote speaker, providing assistance with their travel and accommodation.

Naming rights to the sponsored keynotes session Acknowledgement as a sponsor in the conference handbook Acknowledgment in all plenary sessions on sponsors slide Logo on conference website with a link to your homepage Opportunity to place a promotional flyer in the conference satchel Copy of delegate list (name, organisation, State, Country) in accordance with Privacy Legislation 2001.

Five complimentary tickets to the welcome reception Opportunity to display company banners in the welcome reception area (provided by sponsor) Verbal acknowledgement of sponsorship at the welcome reception Acknowledgement as a sponsor in the conference handbook Logo on conference website with a link to your homepage Opportunity for company representative to welcome delegates at the reception (3 minutes) Opportunity to give gift bags to all delegates as they leave the welcome reception Copy of delegate list (name, organisation, State, Country) in accordance with Privacy Legislation 2001.

ADDITIONAL OPPORTUNITIES INTERNET CAFE (1 ONLY) $7,700

CONFERENCE SATCHELS (1 ONLY) $5,500

INTERNATIONAL KEYNOTE SPEAKER sponsor to cover speakers costs

WELCOME RECEPTION (1 ONLY) $4,400

This is an opportunity for a sponsor to host the conference dinner to be held at il lido Italian restaurant in Darwin.

Exclusive naming rights to the conference dinner Logo will be prominently displayed on conference dinner menus Opportunity to make a welcome speech at the conference dinner (maximum of 5 minutes) Company banner prominently displayed at the dinner (provided by sponsor) Two complimentary tickets to the conference dinner One full conference registration (including the welcome reception and conference dinner) Logo on conference website with a link to your homepage Acknowledgement as a sponsor in the conference handbook Acknowledgment in all plenary sessions on sponsors slide Opportunity to place an A4 promotional flyer or a promotional item in the conference satchel Copy of delegate list (name, organisation, State, Country) in accordance with Privacy Legislation 2001.

Company name/logo printed on lanyards (single colour print) Company acknowledgement as a sponsor in the conference handbook Acknowledgment in all plenary sessions on sponsors slide Company logo on the conference website with a link to your homepage Copy of delegate list (name, organisation, State, Country) in accordance with Privacy Legislation 2001.

A4 page monochrome advertisement in conference handbook $1,100 A4 page monochrome advertisement in conference handbook $660 A4 page monochrome advertisement in conference handbook $440

Notepads and pens to be placed in the conference satchels Acknowledgement as a sponsor in the conference handbook Logo on conference website with a link to your homepage

Opportunity to place a flyer in the conference satchels (up to A4 size) TAILORED PACKAGES We would be delighted to assist in the development of a tailored package for your company if none of the listed opportunities suit your promotional activities. Please contact the Conference Secretariat to discuss.

DINNER SPONSOR (1 ONLY) $8,800

LANYARDS (1 ONLY) $4,400

ADVERTISING IN CONFERENCE HANDBOOK

CONFERENCE NOTEPADS AND PENS (1 ONLY) $1,100

SATCHEL INSERT $550

One full conference registration (including the welcome reception and conference dinner) 150 word company listing in the conference handbook Listing on the conference website as an exhibitor and a link to your homepage List of delegates provided at the conference (in accordance with the Privacy Legislation Act 2001) One exhibition booth for the duration of the conference including:

o 3m x 2m velcro compatible shell scheme booth o company name on the fascia board (up to 25 characters) o one skirted trestle table o two chairs o 1 x 4amp power board (4 outlets) o 2 x 150w spotlights

One full conference registration (including the welcome reception and conference dinner) 150 word company listing in the conference handbook Listing on the conference website as an exhibitor and a link to your homepage List of delegates provided at the conference (in accordance with the Privacy Legislation Act 2001) One trestle table booth for the duration of the conference including:

o company name on the fascia board (up to 25 characters) o two chairs

Please contact the Conference Secretariat by email or phone if you require additional exhibition staff registrations. This cost of an additional exhibition staff registration includes:

Attendance at the welcome reception on 26 October 2011 Morning tea, lunch and afternoon tea from 2728 October 2011 Name badge for registrant

Note: Exhibition staff registrations do not include attendance at conference sessions or the conference dinner. Tickets to the conference dinner may be purchased separately from the Conference Secretariat.

EXHIBITION PACKAGES EXHIBITION BOOTH $2,200

EXHIBITION TABLE $1,100

EXHIBITION STAFF REGISTRATIONS $275

GENERAL INFORMATION All prices quoted are in Australian dollars and GST inclusive.

Sponsors will be informed of all deadlines for the provision of information or materials through regular email

updates and the conference website. The deadlines for delivery or supply of materials, information or artwork are not negotiable. In the event that materials, information or artwork required by Conference Logistics are not received by the designated due date, their use for their intended purpose cannot be guaranteed. The value of these entitlements will not be refunded in this circumstance.

Due to the privacy legislation, the organisers cannot guarantee the inclusion of ALL participants names and contact details on the delegates list. Nor will the organisers provide an electronic copy of the delegates list.

The acceptance of the application shall be at the discretion of the organisers, and upon acceptance, becomes a contract. By completing and signing the application, the undersigned agrees to comply with, and be subject to, the terms and conditions contained in this document. The organisers reserve the right to refuse or deny any application.

TERMS & CONDITIONS

1. All sponsorships are nonexclusive and nonnegotiable. Sponsorship will be allocated on receipt of the signed application form and deposit.

2. Application for sponsorship must be made in writing using the designated application form. . A letter of confirmation will be provided to confirm the booking, together with a tax invoice for the required 30% deposit.

3. The deposit is payable 30 days from the date of the tax invoice. The balance is due and payable by 26 September 2011. Applications received after 26 September 2011 must include full payment.

4. Cheques should be payable to the AELERT Conference and must be drawn by an Australian bank. All monies must be received prior to the event. No company will be listed as a sponsor or exhibitor in any conference material until full payment and an application form have been received by the organisers.

5. No exhibitor shall commence dismantling or packing product before the end of the final coffee break on the last day of the conference. It is the responsibility of each exhibitor to have material packed, identified and cleared for shipment by the closing of the conference registration desk. The organisers will not be held responsible for any items left behind.

6. The organisers, at its discretion, shall have the right to postpone or cancel the conference and shall be liable in no way for losses resulting from such delay or cancellation.

7. The organisers reserve the right to rearrange the floor plan and/or relocate any exhibit without notice. The organisers will not discount or refund for any facilities not used or required.

Cancellation Policy In the event of cancellation, an administration fee of $550 will apply prior to 26 September 2010. No refunds on sponsorship will be made for cancellations received after this date. Refunds on exhibition booths will only occur if the booth is resold. Cancellations must be made in writing and forwarded to the Conference Secretariat. Liability Sponsors assume entire responsibility and hereby agree to protect, indemnify, defend and hold the Australasian Environmental Law Enforcement and Regulators Network and its employees and agents harmless against all claims, losses and damages to persons or property, government charges or fines and attorney fees arising from or caused by the sponsors installation, removal, maintenance, occupancy or use of conference premises or a part thereof, excluding any such liability caused by the sole negligence of the venue, its employees and agents. The organisers will not be liable and makes no guarantee of the number of visitors to the exhibition. Equally the organiser will not be accountable for the level of commercial activity generated. Insurance All exhibitors are strongly urged to obtain insurance coverage against damage or loss and public liability insurance against injury to the person or property of others. Exhibition materials should be covered from the time they are shipped, through movein, exhibit dates, moveout and until all materials have been received at the point of origin. The exhibitor assumes the entire responsibility and liability for losses, damages and claims arising out of injury or damage to exhibitors display, equipment and other property brought upon the premises of the venue and shall indemnify and hold harmless the conference organisers from any and all such abuses, damages and claims. Compliance The exhibitor agrees to abide by and comply with the rules and regulations including any amendments that the organisers may make from time to time. The exhibitor further assumes all responsibility for compliance with all pertinent laws, ordinances, regulations and codes of duly authorised local, state and federal governing bodies concerning fire, safety and health as well as the rules and regulations of the Darwin Convention Centre.