2011 0720 OPM WebexAdvisorWebcast

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1 2009 Oracle Corporation Proprietary and Confidential


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Day, Date, 2004

time p.m. ET

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Password: Advisor

Wednesday, July 20, 2011

11:00 AM ET / 09:00 MT

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Doc ID: 1148600.1

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subject: Topics of Interest.

Oracle Process Manufacturing (OPM)


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The Basics of OPM Subledger Accounting

Minky Wilhelm

Senior Technical Support Engineer


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The following is intended to outline our general

product direction. It is intended for information

purposes only, and may not be incorporated into

any contract. It is not a commitment to deliver any

material, code, or functionality, and should not be

relied upon in making purchasing decision. The

development, release, and timing of any features

or functionality described for Oracles products

remains at the sole discretion of Oracle.

Safe Harbor Statement


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The Basics of OPM Subledger Accounting

Minky Wilhelm

Senior Technical Support Engineer


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6

Objectives

To provide an overview of OPM with SLA

To describe the basic flow and the processes involved

in OPM with SLA

To describe the basic troubleshooting information

used in OPM Financials with SLA


7/457 2009 Oracle Corporation Proprietary and Confidential

Ledger

Subledger

Accounting

Subledger

Accounting

SubledgerAccounting

General

Ledger

Accounting representat ion strongly t ied to subledger transactions

General

Ledger

Subledger

Accounting

Subledger

Accounting

SubledgerAccounting

Payables

Receivables

OPM

What is SLA

SLA, or Subledger Accounting, is an intermediate step

between subledger products and the Oracle General Ledger


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Subledger Journal Entry

Description

Line Type

Account Derivation Rule

Each t ransaction that requires accounting is represented by a complete

and balanced subledger journal entry, stored in a common data model.


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A rule for a given event

Eg. Miscellaneous Receipt

Accounting Methods BuilderLedger (OPM US)

Subledger Accounting Method (Standard Accrual)

Appl ication Account ing Defini tion (AAD for ProcessManufacturing Financials)

Journal LineTypes (JLT)

INV, IVA

Account DerivationRules (ADR for INV

with Conditions)

Journal EntryDescriptions

Journal Line Definit ion (JLD for

Miscellaneous Receipt)

Transaction Objects

Sources

Rules for all products

All rules for a product,

Eg. Process Mfg

Financials

SLA- Structure

Event Classesand Event

Types


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10

Subledger Accounting Replaces MAC

OPM Costing engine

generates cost

MAC processes

transactionsand creates journals

Completed material and

resource transactions

OPM Costing with MAC

OPM Costing engine

generates cos t

SLA processes these

events to create

journal entries

Completed material and

resource transactions

OPM Costing with SLA

Preprocessor

creates

accounting events


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11

OPM example with MAC

Order

Management

Shipping

Customer

Returns(RMA)

Internal Order

Shipments

Shipping

(OMSO)

SOURCE EVENT SUBEVENT


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12

OPM example with SLA

Order

Management

Shipping

Customer

Returns(RMA)

Internal Order

ShipmentsShipping

(OMSO)

EVENT ENTITY EVENT CLASSES EVENT TYPES


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Setup Account Derivation Rules

Corresponds to AccountMapping and Priority setup of

11i OPM MACQuery a seeded rule andcreates custom ADR withowner as User

Output type can be an entireaccounting flexfield or aspecific segment in the

accounting code combination Multiple conditions can beseparated by AND/OR logic

Key Takeaways:

Do not modify seeded ADRs.Create custom ADRs

Define custom ADRs forrules such as AAC, AAP,DCOGS depending on yourbusiness needs


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15

Setup Journal Lines Definit ion

JLD created with owner

User

JLDs are created for anEvent class and Eventtype combination

Multiple journal linetypes (JLTs) areassociated to a JLD.

These JLTs correspond toAccount Tit les of MAC

ADRs are associated tothe JLTs


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16

Setup Applications Accounting Definition

AAD created with ownerUser

Specific to a particularapplication

Contains all event

classes and event types


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Setup Subledger Accounting Method(SLAM)

SLAM created withowner User

Specific to a ledger

Contains AADsfrom allapplications

Setup>Subledger Account ing Setups>Accounting Method Builder>Methodsand Definitions>Subledger Accounting Methods


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Assign SLAM to Primary Ledger


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Discrete vs. OPM - The SLA difference

Discrete

All the seeded SLA entities(SLAM,AAD,JLD,ADR) can beused

SLA uses distributions created

Presence of TransactionDistribution GL account asrule Source

Familiarity of enteringaccounting information for

entities WIP accounting class

Subinventory valuationaccounts

OPM A custom SLA,AAD,JLD,ADR

is always needed

Seeded Source Transaction

account not of use since

Transaction account does notget derived

All accounts need to be

specified in the Custom ADR


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20

OPM with SLA - The Process

Prelim Cost

Update

Calculate

Cost

Export to GL

OPM Accounting

Preprocessor

Create Accounting

(Draft Mode)

Final inventory

close

Review Journal

Entries

Final Cost

Update

Incorrect

journals?

Make

changes

OPM Accounting

Preprocessor

Create Accounting

(Final Mode)

Yes

No


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Basic Process

Calculate Cost

Cost Rollup, Actual Costing or Lot Costing

Cost Update

For standard and actual costing, this creates the cost records to be used by

the subledger

OPM Accounting Preprocessor

Generates distributions for transactions in Process Orgs

and feeds data to SLA.

Create Accounting

Creates the Subledger Accounting records which are later on fed to the General Ledger


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Perform a Miscellaneous Transaction


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Run OPM accounting preprocessor

OPM i


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OPM accounting preprocessor

Executable name: GMFXUPD

Reads item cost information from:-- GL_ITEM_CST

(Cost Update output for Actual and Standard Costing)-- GMF_LOT_COSTS (for Lot Costing)

Reads transaction data from:-- MTL_MATERIAL_TRANSACTIONS-- GME_RESOURCE_TXNS-- AC_ADJS_DTL-- AC_ALOC_DTL

OPM ti


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OPM accounting preprocessor

Creates events in XLA_EVENTS

Generates extract records in:GMF_XLA_EXTRACT_HEADERS --contains the journal entry header

information for the event such as entity code, event type,transaction type, source document, item, OPM Preprocessorreference no

GMF_XLA_EXTRACT_LINES contains the journal line details such

as journal line type, cost component, component cost. Tied toGMF_XLA_EXTRACT_HEADERS through the HEADER_ID

Error messages: GL_MESG_TBL

Control file : GL_SUBR_STA

R C t A ti


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Run Create Accounting

Reports > Standard > Run > Submit > Create Accounting

C t A ti


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Create Accounting

Reads the data that was generated by the OPM Preprocessor

Applies the rules that were set up for the events

Creates records in Subledger Accounting tables:

XLA_AE_HEADERS: SLA table stores subledger journal entries. Thereis a one-to-many relationship between accounting events and journalentry headers.

XLA_AE_LINES:SLA table stores the subledger journal entry lines.There is a one-to-many relationship between subledger journal entryheaders and subledger journal entry lines.

XLA_DISTRIBUTION_LINKS: SLA table stores the link betweentransactions and Subledger journal entry lines.

Output of create accounting INV and IVA accounts


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Output of create accounting- INV and IVA accounts

C


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Common error messages

As shown in Create Accounting Report

95352 An account cannot be created because none of theconditions for the account derivation rule owned by Oracle aremet.

95353 Subledger Accounting was unable to derive anaccounting code combination using the account derivation rule

owned by . Please review the account derivation rule andmake sure it derives a valid accounting flexfield combination forthe source values passed for the transaction.

95318 The account code combination id 0 specified for line 1does not exist. Please use a valid account code combination id

for the subledger journal entry line.

For errors such as these, please review the ADR.

C


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95937 There are events which could not be processedbecause no data could be found on transaction objects.

Please enable the profile option SLA: Enable Diagnostics,

create accounting again, and run the report Transaction

Objects Diagnostics to identify the problem

Suggested first step diagnosis:Review the event which was flagged as error.Review the ADR created for the event.Review the data in gmf_xla_extract_headers

and gmf_xla_extract_lines are there records that fulfill the conditions of the ADR for the event?

C


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0 The subledger journal entry does not balance in the entered

currency

Common causes:

1. missing journal line

-- Usually happens in with internal orders-- Check User's Guide for what the expected entries are andcompare against the entries generated by Create Accounting

If an entry is missing, check if entry is in the extract tables.If entry is in extract tables, check ADR.

2. rounding issue

Usually happens with batches (see defect 9064418)

Ensure that rounding account has been set up.

S l d t


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Sample data

GMF_XLA_EXTRACT_HEADERS

GMF_XLA_EXTRACT_LINES

Basic Tro bleshooting Information


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Basic Troubleshooting Information

If problem is with missing data in the extract tables, or

incorrect costs, then it is a problem with the OPMAcctng Preprocessor

For OPM Acctng Preprocessor problems, will need:-- debug logfile of the OPM Accounting Preprocessor run

-- error messages from the same OPM Accounting Preprocessor run-- data dump of the extract tables (GMF_XLA_EXTRACT_HEADERS,

GMF_XLA_EXTRACT_LINES) and related transaction data(ie MTL_MATERIAL_TRANSACTIONS)

Please refer to Doc ID 1213193.1 OPM Financials (GMF) Trouble

shooting Guide for details on how to obtain these troubleshootinginformation

Common problems with SLA setup


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The Account Derivation Rule refers to a Transaction Account as

a source value

>> Replace Transaction Account with a constant

The ADR does not have a condition which can be fulfilled by any

of the transaction

>> Include a catch-all condition

>> Ensure that the sources used in the conditions areapplicable to the event

-- check the seeded SLA Setup for

Source Assignment and Accounting Event Options

-- consider using a custom source




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The Journal Line Type is missing!

>> Check for patches which installs the missing Journal LineType

The AAD was not validated

>> Validate the AAD and ensure that AAD is validated whenever

an ADR, JLT, or JLD is updated


Other troubleshooting tools


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SLA Journal Definition Report(available in Release 12.1.2 and up)

Transaction Objects Diagnostics reportPart of the Diagnostic Framework provided by Subledger Accounting

and reports on the journal entries created and the input transactions.

Refer to Oracle Subledger Accounting Implementation Guide

FND logfile-- debug log for Accounting Program

-- Please refer to Doc ID 1213193.1 OPM Financials (GMF) Trouble

shooting Guide for details on how to obtain these

OPM Preprocessor scripts - Diagnostics

Other troubleshooting tools

Notes of interest


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Notes of interest

OPM Oracle Process Manufacturing SLA Subledger Accounting Setup (Doc ID 822303.1)

What Transaction Types Are Supported/Read by the OPM Preprocessor?(Doc ID 970043.1)

What Values Can Column OPM_COSTED_FLAG Contain? (Doc ID 1051052.1)

R12: OPM-SLA Is There a Script to Undo a Final Create Accounting Run

(Doc ID 1170426.1)

For OPM, Can Create Accounting Be Run Successfully Using The SLA Seed Data?(Doc ID 602068.1)

OPM: A Case Study on Migration from MAC to SLA (Doc ID 1308953.1)

R12 SLA : How Can I Set Up to Use 'Item Category' Value to Derive Account Number?(Doc ID 1078837.1)

-- contains sample custom source including sample code


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To ask a question on the

phone line, select *1 on

your phone.

To ask a question online,

use the Q&A area.

Your question will be read

aloud in the order received.

Question can also be asked

on the Process

Manufacturing Community


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THANK YOU


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1. Find and use the name of the form, report, or concurrent program whenever possible.

Doc Id 121916.1

My Oracle Support Search Top 5

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2011 0720 OPM WebexAdvisorWebcast