2010 BESDP PLANNING WORKSHOP GRANT NO. 0069

2010 BESDP PLANNING WORKSHOP

GRANT NO. 0069

LOAN 2306-LAO• $8.9 MILLION• 1ST TRANCHE = $3M

(released in December 19, 2007)

• 2nd TRANCHE = $3M (to be released upon fullfillment of all policy conditions)

GRANT 0069-LAO• $12.66 MILLION• Release is dependent on

use of money and submission of withdrawal applications

• Financial progress is a measure of project achievement

REVISITING 2009 (HIGHLIGHTS OF ACCOMPLISHMENTS)>CONSULTANTS FIELDED ON MARCH 21, 2009>PREPARATION WORKS FOR: >COMPONENT 1 (CIVIL WORKS, SCHOLARSHIPS, EDUCATION DEVELOPMENT GRANT) >COMPONENT 2 (LSE CURRICULUM DEVELOPED AND APPROVED, DRAFTED CURRICULUM FOR USE, PREPARATION OF TEXTBOOKS AND TEACHER GUIDES FOR LSE, PREPARATION OF TEACHER RECRUITMENT AND DEPLOYMENT POLICY FRAMEWORK, PREPARATION OF PRIVATE EDUCATION STRATEGY) >COMPONENT 3 (PREPARATION OF PROVINCIAL PLANS+BUDGET PLANS FOR 3 PILOT PROVINCES, PREPARATION FOR MTEF, DATA STANDARDIZATION, IMPROVEMENT ON THE GIS MAPS, IMPROVEMENTS ON ASSET MANAGEMENT)

Accomplishments As of 30 September 2009Annual contract awards = $1.60 million (46% of projections)

Disbursements =$1.34 million (68% of projections)

ADB ASSESSMENT OF PROGRESS

PHYSICAL PROGRESS - 32%FINANCIAL PROGRESS – 11% ($1.34M/$12.66M)

WHAT DOES IT TELL US? NEED TO SPEND THE REMAINING $11.32M

CRITERIA FOR SPENDINGACTIVITY MUST BE A BESDP COMPONENTMUST BE IN THE RRPMUST BE WITHIN THE ABSORPTIVE CAPACITY OF THE IU

MOVING FORWARD: BESDP PLANNING FOR 2010

What is a SMART Goal?

What is a Goal?

A goal is a point toward which effort or movement is directed. The

objective point that one is striving

to reach.SPEND BESDP GRANT MONEY TO

DELIVER BETTER EDUCATION SERVICES.

What is a SMART Goal?

SPECIFIC

•Well defined

• It is clear to anyone that has a basic knowledge of the project

S-M-A-R-T GOAL

MEASURABLE Have some means to be able to know if the

goal is obtainable or how far away completion is.

SCALESCOPE

COMPLEXITYUSEFULNESS

What is a SMART Goal? AGREED UPON Have agreement

between the users and the project team on what goals should be, how will it be implemented and what is the time frame?

Some would have A to stand for Achievable/Attainable; refer to Actions needed; or Alignment to vision/mission; etc. in our multi-component/ multi-team context , ‘Agreement ‘ would seem even more crucial

What is a SMART Goal? REALISTICLooking at the

resources, knowledge, and time available can the goal be accomplished?

Have some means to be able to know if the goal is obtainable or how far away completion is.

What is a SMART Goal? TIME BOUND

How much time is needed to accomplish the goal

Having too much time can affect the project performance

What is a Project ？ • Objective • Activities Outputs ⇒• Duration • Budget（ Input)• Resources (Input)

An undertaking for the purpose of achieving established objectives, within a given budget and time period.

Plan

DoSee

Do See

Plan

See

Plan

Do

We are in this stage.

Working together

PREPARING THE PLANS

1.

GUIDE QUESTIONS FOR Ius1. WHAT ARE THE ACTIVITIES THAT I NEED TO DO?2. WHAT ARE MY DELIVERABLES PER THE BESDP RRP?3. WHO IS MY CLIENT/BENEFICIARY?4. HOW MUCH MONEY DO I HAVE?5. WHAT ARE MY OTHER RESOURCES?6. HOW DO I DELIVER?7. WHEN DO I DELIVER? WHAT IS MY TIMETABLE?

COMPONENT 1 BESDP Budget Programmed for 2010

Preparatory Activities/Next Steps

Facilities Development

3,300,000 3,300,000 Advertised. Contractors to build schools and classrooms next year.

Scholarship 655,200 163,800 Baseline study done. Payment of monthly stipends

Education Development Grant

144,800 24,000 Implementation workshops to be conducted, screen and approve school grants, payment of school grants

Impact Evaluation Study

200,000 100,000 Procurement of external consultants

TARGET COMPLIANCE DATE• November 2009

STATUS: ALREADY FULFILLED AS OF OCTOBER 2009.

SUPPORTING EVIDENCE• Copy of the Ministry decree

approving the revised curricula for LSE (Years 6-9).



Equipment/ materials for LSE in 28 LSE schools and 109 other schools

897,000 897,000 PMU to list all the materials in coordination with RIES

Complete TBs and TGs for LSE

$599,000 Remaining balance to be provided by RIES

Complete camera-ready manuscripts for printing

Revised curriculum for USE

35,000 (indicative) 35,000 To be done next year

Support national Assessment of Student Learning Outcomes

20,000 (indicative) 20,000 To be done late next year or early 2011

T2.8: MOE SHALL HAVE DEVELOPED A REVISED UPPER SECONDARY CURRICULUM (YEARS 10-12)

ACTION: RIES WILL SUBMIT THE DRAFT USE CURRICULUM TO THE VICE MINISTER

COMPONENT 2 BESDP Budget in US$

Programmed for 2010 (in US$)


Printing of TBs and TGs (675,000 TBs and 73,000 TGs for existing; 354,000 TBs and 23,000 TGs for new)

1,124,000 1,124,000 To be done by PMU

Teacher Recruitment and deployment framework and action plan

185,153 To be prepared by DOP

Teacher TrainingExisting (5,240 teachers in 139 districts)New (5,373 teachers in 50 project districts)

25 days of training for 44 replacement secondary Pas

2 annual review workshops for 222 secondary PAs

1,200,000 1,200,000 Prepare teacher training module, prepare delivery mechanisms, identify teachers, prepare budget and implementation schedule

• COMPLIANCE DATE: NOVEMBER 2009• STATUS: 1) CACIM APPROVED THE USE

CURRICULUM FRAMEWORK; 2) BASED ON THIS, A DRAFT USE CURRICULUM HAS BEEN PREPARED AND COMPLETED

• NEXT STEPS: 1) RIES SUBMITS THE DRAFT USE CURRICULUM TO THE VICE MINISTER; 2) PMU SENDS A COPY OF THE SUBMITTED DOCUMENT TO THE ADB.



Provision of materials, equipment and assistance to TEIs to support LSE curriculum

235,000 235,000 Must be done by PMU. Prepare list, procure and deliver

Prepare private education strategy

45,000 22,000 Finalize strategy paper, conduct 2 more workshops, prepare the guidelines for private sector participation

POLICY CONDITION T2.9• Develop, produce and

distribute to lower secondary schools new textbooks and teacher guides designed to implement the new lower secondary curriculum.

POLICY ACTION• MOE shall have approved

the use of new LSE textbooks and teachers guides.




Revise MOE annual yearbook and EMIS

Train all PES and DEB statisticians in data processing and analysis

Train all school heads in EMIS

150,000 150,0000

Annual and medium-term LSE planning and budgeting (3 provinces)

Strengthen capacity for improved planning, budgeting, management and delivery of education

150,000 150,000

TARGET COMPLIANCE DATE• November 2009

Status: Ongoing workshops to develop textbooks and teachers guides

Next Steps: 1) RIES submits the draft manuscripts to the VM; 2) VM signs the letter approving the use of new textbooks and teachers guides; 3) PMU provides a copy of VM letter to ADB with the list of final titles of the new TBs and TGs.

SUPPORTING EVIDENCE• Ministry decree approving

the use of new LSE textbooks and teachers guides per submitted camera-ready manuscripts.




Planning and budgeting process in PES aligned with school mapping approach, teacher allocation and deployment process and ODA planned interventionsImprove accounting, reporting and monitoring of expenditure

Improve outcome –oriented budget format and process

POLICY CONDITION T2.10 Strengthen the sector EMIS,

build capacity at all levels and improve monitoring and planning for sector development.

POLICY ACTION• MOE shall have issued

guidelines for standardizing data collection, data processing and analysis.




More informed decision making process regarding the MOE budget negotiations with the MOF (MTEF)Improve format and modify budget by level/type of education and function available in MOE and all PESsPilot outcome oriented budget process, aligned with plan and in line with national policies, in at least 3 PESs.

TARGET COMPLIANCE DATENovember 2009

STATUS: DRAFT GUIDELINES COMPLETED AND BEING REVIEWED BY ESITC

NEXT STEPS: 1) the guidelines is submitted for signing of the VM; 2) VM signs the decree; 3) PMU gets a copy and sends to ADB.

SUPPORTING EVIDENCE• A decree issuing the

guidelines for standardizing data collection, data processing and analysis.




Align regular standardized accounts of expenses with modified and improved budget format to permanently monitor all education expenditureLink education MTEF with Government’s MTEF, based on medium sector development targets and development assistance expected flows by level of education and functionAlign planning and budgeting process in PESs based on the school mapping approach, teacher allocation and deployment process, and development assistance planned interventions

POLICY CONDITION T2.11 Improve budget format and

process

POLICY ACTION• MOE shall have piloted the

new Financial Management System, which incorporates budget preparation and submission at provincial level, in three agreed BESDP target provinces.

COMPONENT 3ASSET MANAGEMENT

BESDP Budget in US$



Improved assessment and monitoring of MOE physical assets

Conduct full inventory of MOE physical assets, with ongoing monitoring

Make central storage of assets available in an upgraded, well-equipped warehouse

Target for 2010 $8,141,000

Ongoing and already budgeted activities $784,000

Completed Activities $176,000

Procurement (done) $350,000

Contract Awards $1,600,000

Grand Total $11,051,000

BESDP Budget $12,660,000

Balance $1,610,000

PLAN AND BUDGET FORMAT TO BE PRESENTED BY PMU

KOB CHAI DEU

Documents

2010 BESDP PLANNING WORKSHOP GRANT NO. 0069