2010-11 School Site Council Training Focus on School Improvement and Student Achievement 1 PCPC DELACDELAC DACDAC

2010-11 School Site Council Training

Focus on School Improvement and Student

Achievement

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PC

DELAC

DAC

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Workshop Topics include:

Requirements, Roles and Responsibilities of the SSC

Areas Outside the Scope of the SSC

Single Plan for Student Achievement (SPSA)

Linking Student Achievement and Expenditures

Conducting the SSC Meeting

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Requirements of the SSC

Develop and adopt a comprehensive Single Plan for Student Achievement (SPSA), including a budget aligned to the actions.

Recommend the SPSA to the local school board for approval Monitor implementation of the plan and evaluate the results At least annually, revise the plan, including proposed expenditures of

funds allocated to the school through the Consolidated Application The SPSA must be evaluated annually to determine the effectiveness

of the plan. Mem-4631.2 outlines this procedure. Education Code Section 58510 requires districts operating

alternative schools and programs of choice (i.e., Magnet Schools and Centers) to evaluate these schools and programs annually and to send a report of the evaluation to the State Superintendent of Public Instruction. Reference Guide 4798.0 outlines this process.


• Regularly attend SSC meetings• Develop a training program for SSC members• Review meeting and operating procedures• Develop an annual meeting calendar• Review bylaws annually• Review District policies• Become knowledgeable of state and local issues related to assessment,

curriculum and instruction• Communicate with SSC members and members of the public• May appoint committees to perform tasks to assist the council in

developing, monitoring and evaluating the SPSA

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Function The SSC is not to be viewed as an advisory body whose advice may be

accepted or rejected Instead, the actions of the SSC constitute the first step in a formal process

for developing improvement strategies and for allocating resources to support these efforts

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Requirements of the SSC The School PrincipalThe School Principal

• Provides information and leadership.• Is responsible for staff and student elections of the SSC.• Is responsible for the proper functioning and implementation of the SSC.• Is responsible for any program and/or fiscal implications due to non-compliance

with federal/state policies, rules, and regulations.• Directs staff to implement the approved Student Plan for Student Achievement

(SPSA) and monitors in conjunction with SSC.• The law is very clear that the principal is an active, voting member of the council.• SSC attendance and responsibilities CANNOT be assigned to a vice principal or other

designee.• He/she has no administrative authority over the council*.• In addition, the principal may not veto a decision of the council or make plan or

budget changes without SSC approval• The principal may assign someone to take notes (in their absence); however that

person may not vote or participate in the discussions unless it is to make a comment on an agenda item just as any other member of the public.

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Source: California Institute for School Improvement (CISI)*Source other than CISI

Requirements of the SSC Duties of Officers/Members

The council shall elect officers, including:

1. Chairperson to organize, convene, and lead meetings of the council2. Vice-Chairperson to serve in the absence of the chairperson3. Secretary to record events and actions taken at council meetings4. Parliamentarian to resolve questions of procedure, often with the help

of “Robert’s Rules of Order” or similar guide5. Other officers as needed to perform stated duties in support of the

work of the council

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Areas Outside the Scope of School Site Councils

• A school management committee

• A policy-making body

• A political organization

• A personnel committee

A grievance committee

A fund-raising organization

An extension of the PTSA

A social group

The Single Plan for Student Achievement

Linking School Goals and Expenditures to Improving Student Achievement

The Road Map to Success

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The Single Plan for Student Achievement (SPSA)

The intent of the Single Plan for Student Achievement (SPSA) is to create a cycle of continuous improvement of student performance, and to ensure that all students succeed in reaching state academic standards.

The school plan serves as an official document in audits to determine appropriate expenditures of categorical funds, including equipment purchases, and personnel responsible to complete multi-funded and semiannual certifications.

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The SPSA must be developed with the advice, review and certification of any applicable school advisory committees: English Learner Advisory Committee State Compensatory Education Advisory Committee Special Education Advisory Committee Gifted and Talented Education Advisory Committee

All required advisory committees have a responsibility to advise the school on the special needs of students and on ways the school may meet those needs

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School districts must assure “that Site Councils have developed and approved a Single Plan for Student Achievement for schools participating in programs funded through the Consolidated Application process, and any other school program they choose to include . . . ” [EC, Section 64001(a)]

Must be developed “with the review, certification and advice of any applicable school advisory committees . . . ” [EC, Section 64001(a)]

Plans required to be consolidated into a single plan:

Consolidated Application Pupil Retention Block Grant ESEA/NCLB Program Improvement

Must be aligned with school goals for improving student achievement

Must be based upon “an analysis of verifiable state data, including the API, ELD . . . and may include any data voluntarily developed by districts to measure student achievement . . . ” [EC, Section 64001(d)]

Title ITitle IITitle III

Title ITitle IITitle III

School Site CouncilsConsolidated ApplicationConsolidated Application

EIA-SCEEconomic Impact Aid—

State Compensatory Education

EIA-SCEEconomic Impact Aid—

State Compensatory Education

EIA-LEPEconomic Impact Aid—

Limited English Proficient

EIA-LEPEconomic Impact Aid—

Limited English Proficient

Quality Education Investment Act

(QEIA)

Quality Education Investment Act

(QEIA)

Revise SPSA for QEIA SB 1133

Revise SPSA for QEIA SB 1133

Revise SPSA for ESEA/NCLB

Program Improvement

Revise SPSA for ESEA/NCLB

Program Improvement

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EIA-EDYEconomic Impact Aid—

Educationally Disadvantaged Youth

EIA-EDYEconomic Impact Aid—

Educationally Disadvantaged Youth

Title I (AARA)American Recovery Reinvestment Act

Title I (AARA)American Recovery Reinvestment Act

School Site CouncilSingle Plan for Student Achievement (SPSA)

School Site CouncilSingle Plan for Student Achievement (SPSA)

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Must address how funds will be used to “improve the academic performance of all students to the level of the performance goals, as established by the API index . . . ” [EC, Section 64001(d)]

Must be reviewed annually and updated

Must be reviewed and approved by the governing board

Federal and State Improvement Efforts

What’s Driving Improved Student Academic Achievement?

FederalAdequate Yearly Progress (AYP) in Elementary Secondary Education Act

(ESEA)/No Child Left Behind (NCLB)

Annual Measurable Achievement Objectives (AMAO’s)

State Public School Accountability Act (PSAA)

Academic Performance Index (API) Assessment, Standards, Rewards and Sanctions Quality Education Investment Act (QEIA)

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Title I Program Improvement (PI)• A Title I school will be identified for PI when, for each of two consecutive years, the Title I school does not make

Adequate Yearly Progress (AYP) in the same content area (English-language arts or mathematics) schoolwide or for any numerically significant subgroup, or on the same indicator (Academic Performance Index [API] or high school graduation rate) schoolwide.

• A Title I Local Education Agency (LEA) will be identified for PI when, for each of two consecutive years, the LEA does not make AYP in the same content area (English-language arts or mathematics) LEA-wide or for any numerically significant subgroup, and does not meet AYP criteria in the same content area in each grade span (grades 2-5, grades 6-8, and grade 10), or does not make AYP on the same indicator (API or graduation rate) LEA-wide.

Quality Education Investment Act (QEIA)• Assists the lowest performing schools, schools with a valid 2005 Academic Performance Index (API) that are

ranked in deciles 1 to 2, to increase student achievement.

Western Association of Schools and Colleges (WASC)• The Western Association of Schools and Colleges (WASC) is one of six regional accrediting associations in the

United States. The Commission provides assistance to schools located in California, Hawaii, Guam, the Commonwealth of the Northern Marianas, American Samoa, the Federated States of Micronesia, the Republic of the Marshall Islands, and East Asia.


School Improvement Grant (SIG)NCLB, Title I, Section 1003(g):

• To provide resources to LEAs for use in schools identified as “persistently lowest-achieving” in order to substantially raise the achievement of their students so as to enable the schools to make AYP.

– Lowest 5% of schools based on:» 3-year average (07, 08 & 09) of combined English Language Arts & Mathematics AYP

proficiency rate, OR» Schools with a graduation rate below 60% over the last 4 years

LEAs that apply for and receive a SIG grant must implement one of 4 district-selected intervention models in each of the Tier I and Tier II schools that they have committed to serve.

• Restart Model: School must close and reopen as a new charter by the first day of the 2010 - 11 school year.

• Turnaround Model: School must have replaced the principal & up to 50% of instructional staff prior to the beginning of the 2010-11 school year. Must implement additional required improvement activities.

• Transformation Model: School must have replaced the principal & increased instructional time by staff by the first day of the 2010-11 school year. The school must implement additional required improvement activities.

– Note: An LEA with 9 or more Tier I and Tier II schools can only use this model in 50% or less of these schools

• Closure Model: LEA must close and enroll students in higher-achieving schools in the district no later than the end of the 2010-11 school year.

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Desired Outcome

Inform Governing Board or Seek Its Approval

Reaffirm or Revise

Goals

Revise

Improvement Strategies

and Expenditures

Seek Input

Monitor ImplementationMeasure

Effectiveness

of Improvement

Strategies

Steps for Developing the Single Plan for Student Achievement

The graphic organizer represents the cycle of actions required by the SSC in the development, implementation and revision of the SPSA.

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Developing The Single Plan for Student Achievement (SPSA)

Step 1: Measure the Effectiveness of Current Improvement Strategies

Analyze Student Performance

Analyze the Instructional Program

[Education Code Section 64001(g)]

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Developing The Single Plan for Student Achievement (SPSA)

Certification of Advisory Committee InputCertification of Advisory Committee Input

Step 2: Seek Input from School Advisory Committees•Compensatory Education Advisory Committee (CEAC)•English Learner Advisory Committee (ELAC)•Gifted & Talented Education Program Advisory Committee (if applicable)•Special Education Advisory Committee (if applicable)

The SSC must document the following actions:

Written recommendations from advisory committee(s)

Minutes should reflect acknowledgement of the written advisory committee recommendation.

The SSC should send a completed SSC Decision Form to the advisory committee within 30 days.

Dissemination of information regarding the SPSA to advisory committee(s)

Share final draft with advisory committee(s)

Recommendation for approval of the SPSA to Local District

Note: If the SSC chairperson refuses to certify input, the minutes and sign-in sheets from the meeting where the approval was granted must be submitted with the SPSA. The local district superintendent or designee will decide whether to approve or send SPSA back to SSC for revision.

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Step 3: Reaffirm or Revise School Goals

School goals must be based on comprehensive assessment of student academic achievement, using multiple measures of student performance.

Step 4: Revise Improvement Strategies and Expenditures

The SSC will adopt specific actions to reach each goal, specify dates by which actions are to be started and completed, identify expenditures needed to implement the action, and identify the funding source.

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Step 5: Approve and Recommend the SPSA to the Governing Board

After appropriate advisory committees have reviewed the proposed SPSA, the SSC must approve it at a meeting for which a public notice has been posted.

The Board of Education has delegated to the general superintendent and the local district superintendents responsibility for budget and program decisions related to SBIX and Title I Program Improvement schools, which includes schools in corrective action and restructuring.

Restructuring Plans must be approved by the local district superintendent before implementation.

Note: For schools identified as Program Improvement (PI), the SSC remains in place.

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Step 6: Monitor Implementation Once the plan is approved, the responsibility of the SSC is to monitor

the effectiveness of planned activities and modify those that prove ineffective.

Monitoring should follow the calendar of events established by the SPSA to verify timely implementation and achievement of objectives critical to the success of the plan.

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Conducting the School Site Council Meeting

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Conducting the SSC Meeting

Meeting Requirements Be open to the public

Allow the public to address the council on any matter within the jurisdiction of the council

Post a meeting notice 72 hours in advance, specifying date, time and location, and agenda describing each item of business

Make any meeting materials available to the public upon request

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Conducting the Meeting

Create a sign-in sheet for all who attend and designate the various constituencies (admin, teacher, classified, parent/community)

Provide copies of the agenda and all materials to SSC members and the public If 15 percent or more of the pupils enrolled in a public school that provides

instruction in kindergarten or any of grades 1 to 12, inclusive, speak a single primary language other than English, all notices, reports, statements, or records sent to the parent or guardian of any such pupil by the school or school district shall, in addition to being written in English, be written in the primary language, and may be responded to either in English or the primary language. (CA Education Code, Section 48985)

Source: California Institute for School Improvement (CISI)


Notify alternates for members that they may not vote and are not counted toward a quorum, unless the voting member is no longer able to serve on the SSC

Follow the posted agenda Use an agreed upon procedure (e.g., Roberts’ Rules of Order-10th edition)

for conducting business

Provide opportunities for discussion of items on agenda

Maintain minutes, agendas and sign-ins of the meeting for 5 years

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Greene Act The council cannot act on any item that was not included on the posted

agenda Exception: If an action is needed and was not known at the time the agenda

was posted, the SSC may, by unanimous vote, add the item on the agenda for action

Questions and brief statements for clarification may be made as long as there is no impact on students or staff

If these procedures are violated, upon demand of any person, the council must reconsider the item at it’s next meeting after allowing for public comment on the item


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Check Bylaws First:

Schools are encouraged to have procedures for the selection/election of members written into the SSC’s bylaws.The following are suggested provisions.1. Means of electing members and officers 2. Terms of office of members and officers3. Notice of elections for each peer group4. Responsibilities of the council5. A policy on non-discrimination

Note: Schools may elect non-voting alternate members who become voting members in the event of a mid-year vacancy.

Refer to LAUSD Bulletin 4148.1: Advisory Committees and School Site Councils

Conducting the Meeting TIPS FOR EFFECTIVE COMMUNICATIONS TIPS FOR EFFECTIVE COMMUNICATIONS

BETWEEN COMMITTEE MEMBERSBETWEEN COMMITTEE MEMBERS

Be respectful; every member will have an opportunity to speak at an Be respectful; every member will have an opportunity to speak at an appropriate timeappropriate time

Disagreement and respectful debate between Committee members at Disagreement and respectful debate between Committee members at Committee meetings is appropriate; personalized disagreement can be Committee meetings is appropriate; personalized disagreement can be divisive and damagingdivisive and damaging

Remember that you and every other Committee member generally owe a Remember that you and every other Committee member generally owe a duty to act in the best interest of the entire communityduty to act in the best interest of the entire community

If you have a point that you wish to make to one or more Committee If you have a point that you wish to make to one or more Committee members, address the point to the Committee chairpersonmembers, address the point to the Committee chairperson

Don’t let personality conflicts or prior policy disagreements spill over into Don’t let personality conflicts or prior policy disagreements spill over into Committee meetings or public comments Committee meetings or public comments

Address the issuesAddress the issues

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Conducting the Meeting TIPS FOR EFFECTIVE COMMUNICATIONS TIPS FOR EFFECTIVE COMMUNICATIONS

WITH THE PUBLICWITH THE PUBLIC

When possible, deal with persons making comments that the Committee When possible, deal with persons making comments that the Committee finds inappropriate or offensive by simply letting the person have their finds inappropriate or offensive by simply letting the person have their say, within a reasonable time limitsay, within a reasonable time limit

Do not use communications with the public or school district as a means Do not use communications with the public or school district as a means of communicating with other Committee members; that is the role of a of communicating with other Committee members; that is the role of a public meetingpublic meeting

Be respectful of Committee decisions; if you disagree with the position Be respectful of Committee decisions; if you disagree with the position taken by the Committee, the time to express that opinion is prior to when taken by the Committee, the time to express that opinion is prior to when that position is adoptedthat position is adopted

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Conducting the Meeting Holding the Gavel: What it Means to be Holding the Gavel: What it Means to be

Committee ChairpersonCommittee Chairperson

The Committee elects a chairperson from among its members to provide The Committee elects a chairperson from among its members to provide leadershipleadership on behalf of the Committee and the community it serves on behalf of the Committee and the community it serves

Call the meeting to order at the appointed timeCall the meeting to order at the appointed time Announce the business to come before the Committee in its proper orderAnnounce the business to come before the Committee in its proper order Enforce the Committee’s policies relating to the conduct of meetings and Enforce the Committee’s policies relating to the conduct of meetings and

help ensure compliance with the Bylawshelp ensure compliance with the Bylaws Recognize people who desire to speak, and protect the speaker who has Recognize people who desire to speak, and protect the speaker who has

the floor from disturbance or interferencethe floor from disturbance or interference Explain what the effect of a motion would be if it is not clear to every Explain what the effect of a motion would be if it is not clear to every

membermember Restrict discussion to the question when a motion is before the Restrict discussion to the question when a motion is before the

CommitteeCommittee

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Conducting the Meeting Running an Effective MeetingRunning an Effective Meeting

Rule on issues of parliamentary procedureRule on issues of parliamentary procedure Put motions to a vote, and state clearly the results of the votePut motions to a vote, and state clearly the results of the vote Be responsible for the orderly conduct of all Committee meetingsBe responsible for the orderly conduct of all Committee meetings Always have antennae out, be aware of the dynamics of the Committee, Always have antennae out, be aware of the dynamics of the Committee,

audience and staffaudience and staff

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Conducting the Meeting Sticking Together Through Good Times and BadSticking Together Through Good Times and Bad

Committees take collective responsibility for their Committees take collective responsibility for their performance performance

If you vote in favor of an action that passes, you If you vote in favor of an action that passes, you consent to that action, and are expected to consent to that action, and are expected to support itsupport it

If you vote against an action that nevertheless If you vote against an action that nevertheless passes, you are expected to support the majority passes, you are expected to support the majority and not attempt to sabotage or subvert the and not attempt to sabotage or subvert the actionaction

Committees operate by consensusCommittees operate by consensus If you are not in the room when the vote is taken, If you are not in the room when the vote is taken,

you nevertheless consent to the actionyou nevertheless consent to the action

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Conducting the Meeting QuorumQuorum

Number of members that Number of members that mustmust be present to legally transact business be present to legally transact business

Why? We don’t want small unrepresentative groups making decisions for Why? We don’t want small unrepresentative groups making decisions for entire bodyentire body

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Conducting the Meeting Call to Order

Before the presiding officer calls the meeting to order it is his duty to determine if quorum is established,.

If a quorum is not present, the chair waits until there is one, or until after a reasonable time, there appears to be no prospect that a quorum will assemble

If quorum cannot be obtained, the chair calls the meeting to order, announces the absence of a quorum and entertains a motion to adjourn or recess.

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Conducting the Meeting VotingVoting

Chair should announce minority votes, i.e., “Hearing one “nay” and no Chair should announce minority votes, i.e., “Hearing one “nay” and no others….”others….”

If vote requires more than a majority, Chair should announce before the If vote requires more than a majority, Chair should announce before the vote the supermajority that is requiredvote the supermajority that is required

Tie vote is a lost vote because no majority was obtainedTie vote is a lost vote because no majority was obtained

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Conducting the Meeting Minutes

Contents: A record of what was done at the meeting, not what was said by the members. Should never reflect

the secretary’s opinion, on anything said or done Important motions – a) the wording in which each motion was adopted or disposed of, whether

motion was debated or amended b) the disposition of the motion, any primary or secondary amendments

The name of the seconder of the motion should not be entered in the minutes unless ordered by the assembly

When a count is taken or ordered, the number of votes on each side should be entered If vote is by roll call, the names of those voting on each side and those answering “present” should be

entered All notices of motions – instance of bylaw amendments, All points of order and appeals The name and subject of a guest speaker can be given, but no effort should be made to summarize his

remarks The hour of adjournment The signature – minutes should be signed by the secretary and can also be signed, if the assembly

wishes, by the president. The words Respectfully submitted – although occasionally used-represent an older practice that is not essential in signing the minutes

Access: Any member has a right to examine the minutes of the society at a reasonable time and place. The

same principle applies to the minutes of boards of a committee

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Documents

2010-11 School Site Council Training Focus on School Improvement and Student Achievement 1 PCPC DELACDELAC DACDAC