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2009 CDBG/CHIP Recipients’ Workshop
CDBG LABOR STANDARDS
Page 22009 CDBG/CHIP Recipients’ Workshop Labor Standards
What is the Davis-Bacon Act?
• Outlines labor standards for federal projects
• Includes all contracts > $2K involving federal funds
• Provides minimum wages by position
• Ensures minimum pay & other labor standards are enforced at work site
Page 32009 CDBG/CHIP Recipients’ Workshop Labor Standards
Steps to Complying with Davis-Bacon Labor Standards
1. Request for Wage Rates
2. Request for Contractor Clearance
3. Notice of Contract Action
4. Preconstruction Conference
5. Payroll Submission and Review
Page 42009 CDBG/CHIP Recipients’ Workshop Labor Standards
Request for Wage Determination
• Submit request to Pam Truitt at DCA
• 30 days prior to advertising for contract bids
• Wage rates, posters and Notice of Contract Action form will be sent to you
• Wage rates must be a part of the bid package
Page 52009 CDBG/CHIP Recipients’ Workshop Labor Standards
Request for Contractor Clearance
• Form can be mailed, e-mailed or faxed to Pam Truitt
• Ensures that contractor is not on Federal Debarred list
• Contractor must be cleared before entering into a contract
Page 62009 CDBG/CHIP Recipients’ Workshop Labor Standards
Notice of Contract Action
• Must be submitted to DCA twice▪ First Time - When contract is awarded
• Verify that the appropriate Wage Decision was used▪ Second Time - When construction begins
• Field Reps will schedule formal labor review after form has been submitted
• Construction drawdowns will be withheld if not submitted
Page 72009 CDBG/CHIP Recipients’ Workshop Labor Standards
Preconstruction Conference
• Mandatory, conducted by your grant administrator with the contractor
• Held prior to the start of construction
• Outlines contractor & subcontractor responsibilities, project timelines, logistics, etc.
• Explains Davis-Bacon, other applicable laws & contract provisions
• Notify your CDBG Field Rep of place and time
Page 82009 CDBG/CHIP Recipients’ Workshop Labor Standards
Wage Decision & Posters
• A copy of both must be posted on the Job Site
• Employees must be able to view
• Protect from the weather
Page 92009 CDBG/CHIP Recipients’ Workshop Labor Standards
Payrolls
• Contractors must submit all payrolls to grant recipient
• Must include the name, address and last 4 digits of SSN of each worker the first time they appear
• Every payroll must ▪ list the worker’s classification, which must match the
Wage Decision document▪ include the hourly rate of pay▪ be numbered, with the last payroll labeled “Final Payroll”▪ be certified by the owner, officer or designee of the
construction company
Page 102009 CDBG/CHIP Recipients’ Workshop Labor Standards
Job Site Interviews
• Have to be conducted on representative # of workers in each classification
• Interview responses should be checked against Wage Decision and payrolls
• CONDUCT INTERVIEWS EARLY AND OFTEN
Page 112009 CDBG/CHIP Recipients’ Workshop Labor Standards
Common Pitfalls
• Failure to obtain a wage determination prior to solicitation for bids
• Not obtaining Contractor Clearance before entering into a contract
• Payrolls not submitted on a weekly basis
• Payroll job classifications not matching wage decision classifications
Page 122009 CDBG/CHIP Recipients’ Workshop Labor Standards
Contact Information
Pam Truitt, Grants Consultant
Phone: (404) 679-5240
E-Mail: [email protected]