Danish Defence

November 2005 1

Danish Defence

Project Management in

Danish Defence

Transformation Projects –

Methodology and experiences

Danish Defence

November 2005 2

Speakers

Major John Ib Hansen

Head of Project Management

Commander Kim Holm

Head of Integration and Methods

Danish Defence

November 2005 3

Danish Defence

Danish Defence

November 2005 4

Danish Defence IT Management Agency

Head of IT

ServiceCenter

Ressource

Management

Communication &

Classified

systems

Plan, Policy &

Projects

Project

Management

Integration &

Methods

Communication

Classified systems

IT ServiceCenter

Supplier &

Contracts

Financial

Management

HR & ADMIN

Onsite

Operations

DeMars Logistic

& Fincance

DeMars

Finance

DeMars Personel

BW

DeMars

Logistic

Chief of Staff

Infrastrukture &

Applications

Operation

Distributed

systems

Desktop

Server

Applications

Onsite

Operations

Frequency

Management

Purchase

DeMars Personel,

& BW

Service

Management

DeMars

Programoffice

Danish Defence

November 2005 5

Process Model

Danish Defence

Danish Defence

November 2005 6

• Why PRINCE2 Process Model?

• How did we make the processes operational?

•Livedemo

• What have we achieved?

• What is our experiences?

Danish Defence

November 2005 7

Why ITIL?

Why PRINCE2?

We took the decision!

IT-strategy

Certification

Evolution

Ministry of Defence

Danish Defence

November 2005 8

Projects In Controlled Environment

Danish Defence

November 2005 9

PRINCE2 Process Model

COMPANY MANAGEMENT

DIRECTING A PROJECT

INITIATING

A PROJECT

PLANNING

STARTING UP

A PROJECT

MANAGING

PROCUCT

DELIVERY

MANAGING

STAGE

BOUNDARIES

CONTROLLING

A STAGE

CLOSING

A PROJECT

Danish Defence

November 2005 10

IT Infrastructure Library

ITIL &

Danish Defence

November 2005 11

Planning to Implement Service Management

Service

Support

Service

Delivery

T

h

e

B

u

s

i

n

e

s

s

The

Business

Perspective

Application Management

ICT

Infrastructure

Management

T

h

e

T

e

c

h

n

o

l

o

g

y

Security

Management

Covers 1 functional area Service Desk

and 5 processes/functions

Incident Management

Problem Management

Change Management

Configuration Management

Release Management

Covers 5 processes/functions

Service Level Management

Capacity Management

Availability Management

Financial Management

IT Service Continuity

ITIL

Danish Defence

November 2005 12

ITIL & PRINCE2

Danish Defence

November 2005 13

Introducing PRINCE2 in the Organization

Introducing PRINCE2 – or another Project

Management Model - is a very big project!

• What can the company earn by introducing the model?

• Many people have to change there conduct!

• Is the board of directors ready for the changes?

• Look up for the bureaucracy of the Project model!

Danish Defence

November 2005 14

“It is not the strongest of the species that survives, nor the most intelligent, but the one that is most responsive to change” — Charles Darwin

Danish Defence

November 2005 15

Danish Defence

November 2005 16

PROCESS MODEL

AP - afslutning af et projekt

IP - Initiering af et projekt

LF - ledelse af en faseovergang

LP - Ledelse af et projet

PL - Planlægning

SF - Styring af en fase

SL - Styring af produktleverancer

SP - Start af et projet

SP1

Udnævnelse afstyrgruppeformand

og Projektleder

SP2

Sammensætning afprojektorganisatio-

nen

SP3

Udnævnelse afprojektorganisation

SP4

Forberedelse afprojektgrundlag

SP5

Definition afprojektfremgangs-

måde

SP6

Planlægning afiniteringsfase

IP1Planlægning af

kvalitet

IP2Planlægning af et

projekt

IP3Finpusning af

Business Casen ogrisici

IP4Opsætning af

projektkontroller

IP5Oprettelse af

projektets arkiver

IP6Samling af et

Projektinitierings-dokument

LP1Godkendelse af

initiering

LP2

Godkendelse af etprojekt

LP3

Godkendelse af enFase- ellerafvigelsesplan

LP4Udstedelse af ad

hoc-anvisningerLP5

Bekræftelse afprojektafslutning

SF7Korrigerende

aktiviteter

SF1Godkendelse af

arbejdspakker

SF2Vurdering af

fremdrift

SF9Modtagelse af

færdiggjorteArbejdspakker

SF8Eskalering af

projektemner

SF6statusrapport

SF5Review af fasestatus

SF4Gennemgang af

projektemner

SF3Opsamling af

Projektemner

SL1Acceptere en

Arbejdspakke

SL2Udførelse af en

Arbejdspakke

SL3Leverance af en

Arbejdspakke

LF1Planlægning af en

fase

LF2

Opdatering afprojektplan

LF3

Opdatering afprojektets Business

Case

LF6

Udfærdigelse af enAfvigelsesplan

LF4

Opdatering afRisikologgen

LF5

Rapportering affaseafslutning

AP1Afvikling af et

projektAP2

Identifikation afopfølgnings-

aktiviteter

AP3

Projektevaluering

PL1

Design af en plan

PL2

Definition og analyseaf produkter

PL3

Identifikation afaktiviteter og

afhængighedsforholdPL4

Estimering

PL5

Udarbejdelse aftidsplan

PL6

Analyse af risici

PL7

Færdigørelse af enplan

Danish Defence

November 2005 17

Business Case

End Project Report

Current Stage Plan

Issue Log

Job Descriptions

Communication Plan

Project Plan

Team Plan

Work Package

Risk Log

Project Crontrols

Procuct Flow Diagram

…. And many more !

Danish Defence

November 2005 18

To achieve those advantages, we had to

make the processes operational

Danish Defence

November 2005 19

Danish Defence

November 2005 20

Danish Defence

November 2005 21

Project site on our INTRANET

Danish Defence

November 2005 22

What have we achieved by using PRINCE2?

• One commen Project Model in the Danish Defence.

• Uniformity and control.

• More effective projects.

• Better co-operation.

• Qualifying educations for the Project Managers.

Danish Defence

November 2005 23

What is our experiences

• Graphic model – easy to use.

• Available in a electronic form on our INTRANET.

• Learn to restrict the use of the PRINCE2 products.

• Structured gathering of experience.

• Closing Projects in a structured way.

Danish Defence

November 2005 24

Danish Defence IT Management Agency