20

04

House MeetingMay 5th , 2004

SidneyPacificGraduate Residence

Agenda

• S-P History/Philosophy• Service Awards• Housemasters’ welcome• Board of Trustees nomination• Your new House Council• Housing• Open floor• D-e-s-s-e-r-t

Service Awards

Founding Philosophy

• Offer convenient housing: location & commuting to campus

• Create a high quality, safe and dynamic residential environment which supports students’ personal, social, and educational development

• Foster a sense of community within the residence• Allow for formal and informal student, faculty and

staff interaction• Support student responsibility in the development

and governing of residences

Our Mission

To establish the infrastructure and initiate the programs that best engage the residents of Sidney-

Pacific within the dormitory and MIT communities as friends, neighbors,

students, scholars, professionals, and citizens.

Spec Elections Orientation

New & OldSPEC

• Anita 708• David 437• Ryan 591• House Manager 133• House Masters 225• Advisor 29• Reslife 1164• Family 400

Sriram 1585

1606

Housemasters’ Welcome

Board of Trustees Nominations

The Board of Trustees shall exercise the judicial powers of the Sidney-Pacific Graduate Community, administrate fair elections, act in an advisory capacity to the House Council,

and assume other duties as requested by the House Council.

• Nominated by SPEC

• Voted upon by House Council at June House meeting

• Leonard Lee• Ali Motamedi• Ryan Tam

House Council

House Council Development• March

– SPEC nominations dinner (3/2)• April

– SPEC elections (4/8)– Hall Councilor elections (4/13-4/22)– Official SPEC transition (4/22)– Cabinet interviews (4/23 & 4/25)

• May– House Council meeting (5/5)– Transitions (all May)– Endicott House Retreat (5/29)

Executive Council

VP Residential Life

President

VP Information

Associate Housemasters

Housemasters

House Manager

Chair of the Halls

VP Resources

Office of the President

VP Residential Life

President

VP Information

Associate Housemasters

Housemasters

House Manager

Chair of the Halls

VP Resources

What do we do?

• Represent the community externally to– MIT Administration– Other student governments– City of Cambridge

• Recruit Housefellows• Outreach

– Interfacing with community groups both within and external to MIT

• CoSI Seminars• Interface with sorority

Office of the President

VP Residential Life

PresidentVP

Information

Associate Housemasters

Housemasters

House Manager

Chair of the Halls

VP Resources

CoSI

GSC Rep

Outreach

Theta Rep

Housefellows

Office of the President

VP Residential Life

PresidentVP

Information

Associate Housemasters

Housemasters

House Manager

Chair of the Halls

VP Resources

CoSI

GSC Rep

Outreach

Theta Rep

Housefellows

Office of Resources

What do we do?

• Outfitting the building– Lobbying/Purchasing– Installation– Inventory

• Deploying– Inventory Database– Desk Check-out infrastructure– Guidelines for maintenance and use of equipment– Art Gallery– Plants

• Stewarding Financial and Physical Resources– Securing funding, establishing budgets, developing

reimbursement system– Working closely with House Manager and outside

vendors to order new equipment, repairs– Encouraging student involvement in upkeep of residence

Office of Resources

VP Residential Life

President

VP Information

Associate Housemasters

Housemasters

House Manager

Chair of the Halls VP Resources

A/V

Aquarium

Arts

Bikes

Controller

Environment

Inventory

IT

Music

Plants

Office of Resources

VP Residential Life

President

VP Information

Associate Housemasters

Housemasters

House Manager

Chair of the Halls

A/V

Aquarium

Arts

Bikes

Controller

Environment

Inventory

IT

Music

Plants

VP Resources

Office of Residential Life

What do we do?

Organize residence-wide social activities– Orientation– Parties– Outings– Brunches– Cultural Coffee hours– Ballets– Movie Nights– Ski Trips– Interfaith Talks– Athletic Events– IM Sports– Collaborations with other MIT organizations – dorms,

student groups, departments

Office of Residential Life

VP Residential Life

President

VP Information

Associate Housemasters

Housemasters

House Manager

Chair of the Halls

Athletics

Brunch

Coffee Hour

Cultural

Movies

Orientation

Outing

SocialVP Resources

Office of Residential Life

President

VP Information

Associate Housemasters

Housemasters

House Manager

Chair of the Halls

Athletics

Brunch

Coffee Hour

Cultural

Movies

Orientation

Outing

SocialVP Resources

VP Residential Life

Office of Information

What do we do?

• Develop residence-wide publicity system– SP-ANNO– Bulletin Boards– spies@mit.edu, discussion lists– SPTV– Webpage Spotlights

• Archival of Events– Online photofile – Scrapbook– Newsletter

• Data Storage– SPIDir– Publicity Archive

Office of Information

President

VP Information

Associate Housemasters

Housemasters

House Manager

Chair of the Halls

Historian / Library

Newsletter

Photofile

Publicity

SPTV

WebVP Resources

VP Residential Life

Office of Information

President

Associate Housemasters

Housemasters

House Manager

Chair of the Halls

Historian / Library

Newsletter

Photofile

Publicity

SPTV

WebVP Resources

VP Residential Life

VP Information

Hall Council

What do we do?

• First point of contact for residents• Organize hall events• Represent residents of the hall

to the House Council• Emergency evacuation training• Mediation and counseling

Hall Council

VP Residential Life

President

VP Information

Associate Housemasters

Housemasters

House Manager

Chair of the Halls

Floor 12 North

2 South

3 North

3 South

VP Resources

4 North

4 South

Floor 9

Floor 8

Floor 7

Floor 6

5 South

5 North

Hall Council

Housing

HousingResidents with Renewable Housing Contracts

• New officers and 2nd year Senior Segues also participate• Renewed/Terminated contract by May 2nd

• Available rooms will be listed online by May 7th

– In-house moves MUST be completed by August 20th

• Submit online ballot with top 10 choices by May 11th

• Results posted by May 16th

Secondary room assignment process: late May / early June

• First-year residents who get re-assigned to S-P• 1st year Senior Segues

The Year Ahead

• Engage residents• Build a stronger community• Further develop the Sidney-Pacific

culture and identity• Have fun!

To kick off the new year…• Pacific Park Party

– Saturday, May 8th, 2:00pm – 5:00pm– An event for interaction between

students and neighborhood community residents. There will be snacks and soccer event.

– The event will be held in Pacific Street Park (84 Pacific Street).

– All officers encouraged to attend/volunteer!

To kick off the new year…• Trustees Open House

– Tuesday, May 11th, 8:00pm-9:00pm in the OWU room

– Come and speak to the Trustees about anything related to Sidney-Pacific.

– Ask questions or register comments about the government structure and policies - the Trustees will ensure your concerns are heard by the relevant parties.

– Find out what the government does and doesn't do. Learn what resources are available to you.

Open Floor

A&Qhttp://s-p.mit.edu